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Home My WebLink AboutBOARD MINUTES 12-19-24LCENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ. CA 94553-4392 MINUTES* REGULAR BOARD MEETING Board Room Thursday, December 19, 2024 2:30 p.m. Open Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: MICHAEL R. MCGILL President Pro Tem BARBARA D. HOCKETT JEANF. KUZNIK TAD J. PILECKI FLORENCE T. WEDINGTON A regular meeting of the Board of Directors was called to order by President Pro Tern McGill at 2:30 p.m. Secretary of the District Katie Young called roll. PRESENT., Members: Hockett, Kuznik, McGill, Pilecki, Wedington ABSENT., Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD Mr. Ronald Campos addressed the Board regarding a decision rendered by the Planning and Development Services Division concerning his sewer connection and requested that an appeal be considered. President Pro Tern McGill stated that the Board cannot discuss or render a decision as the item is not on the agenda. In response to Mr. McGill's question if the appeal can be further considered by staff and added as a future agenda item, District Counsel Leah Castella confirmed that such approach would be appropriate. General Manager Roger S. Bailey directed staff to confirm with Mr. Campos that he does want to file a formal appeal and assist him with that process so the facts of the matter can be presented to the Board as an item that will be agendized at a future Board meeting and a final decision rendered at that time. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 72 - 158 CENTRAL CONTRA COSTA SANITARY DISTRICT December 19, 2024 Board Meeting Minutes - Page 159 REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. December 5, 2024 Board meeting minutes 2. Approve updated Board Policy BP 010 — Contractual Assessment Districts 3. Approve updated Board Policy BP 044 — Board Leadership and Community Representatives 4. Award a construction contract in the amount of $4,220,550 to Cratus, Inc., the lowest responsive and responsible bidder for the Lafayette Sewer Renovations, Phase 15, District Project 100025; transfer $5,754,000 to fund the project; and find that the project is exempt from the California Environmental Quality Act (CEQA) 5 Award a construction contract in the amount of $4,412,700 to Precision Engineering, Inc., the lowest responsive and responsible bidder for the Pleasant Hill Sewer Renovations, Phase 3, District Project 100068; transfer $6,235,000 to fund the project; and find that the project is exempt from the California Environmental Quality Act (CEQA) 6. Consider the Relocation of Contra Costa Water District's Alum Residual Pipeline located on Central San's Treatment Plant exempt from the California Environmental Quality Act (CEQA) BOARD ACTION: After receiving no public comments, a motion was made by Member Pilecki and seconded by Member Hockett to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. OTHER BOARD ACTION ITEMS 7. Appoint Board President for a one-year term commencing January 1, 2025 BOARD ACTION: After receiving no public comments, a motion was made by Member Pilecki and seconded by Member Wedington to appoint Michael R. McGill as Board President for a one-year term commencing January 1, 2025. Motion passed by unanimous roll call vote. 8. Appoint Board President Pro Tern for a one-year term commencing January 1, 2025 BOARD ACTION: After receiving no public comments, a motion was made by Member McGill and seconded by Member Hockett to appoint Florence T. Wedington as Board President Pro Tern for a one-year term commencing January 1, 2025. Motion passed by unanimous roll call vote. CENTRAL CONTRA COSTA SANITARY DISTRICT December 19, 2024 Board Meeting Minutes - Page 160 9. Receive and approve 2025 Board Committee and other assignments — President -Elect McGill BOARD ACTION: After receiving no public comments, a motion was made by Member Hockett and seconded by Member Pilecki to receive and approve 2025 Board Committee and other assignments. Motion passed by unanimous roll call vote. 10. Adopt Resolution No. 2024-050 establishing the schedule of 2025 regular Board Standing Committee meetings BOARD ACTION: After receiving no public comments, a motion was made by Member Hockett and seconded by Member Wedington to adopt Resolution No. 2024-050 establishing the schedule of 2025 regular Board Standing Committee meetings. Motion passed by unanimous roll call vote. 11. Approve proposed Board Member conference attendance for 2025 Ms. Young clarified that the item would require two motions, the first to approve proposed conference attendance as presented for 2025 and the second would be to add the Essential Leadership Skills Certification Program and governance training offered by the California Special Districts Association (CSDA) to the annual conference list. BOARD ACTION: After receiving no public comments, a motion was made by Member Pilecki and seconded by Member Kuznik to approve proposed conference attendance for Board Members for calendar year 2025. Motion passed by unanimous roll call vote. BOARD ACTION: After receiving no public comments, a motion was made by Member Kuznik and seconded by Member Wedington to add the Essential Leadership Skills Certification Program and governance training that CSDA offers through their Special District Leadership Academy to the annual conference list. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 12. General Manager — Reports a. Receive an overview of the Third Nutrient Watershed Permit Requirements Environmental and Regulatory Compliance Division Manager Lori Schectel introduced Senior Engineer Rita Cheng, who reviewed the presentation included in the agenda materials. In response to a question from Member Pilecki if the 40 percent reduction in nutrients by 2035 and subsequent 50 to 60 percent reduction requirements are mandated or voluntary, Ms. Cheng responded that the higher reduction rates are not mandated at this time, and it is unclear if those higher limits will be instituted. CENTRAL CONTRA COSTA SANITARY DISTRICT December 19, 2024 Board Meeting Minutes - Page 161 Ms. Schectel reiterated that some of the additional requirements are yet to be determined but Central San is prepared to respond to the compliance requirements for the current five-year permit and is working to ensure an appropriate response once there is clarity on any future increased requirements. Ms. Castella stated that there is always a risk that regulators will adjust requirements to be more stringent, but Central San has additional recourse to challenge the more stringent requirements should they occur. In response to a question from Member Kuznik if Central San should aim for the higher goal of 60 percent nutrient reduction initially rather than only the 40 percent nutrient reduction, Operations Optimization Manager Nitin Goel responded that Central San is studying and considering both options as part of the Nutrient Management Project. In response to Member Pilecki's question if Central San would get an extension to the compliance deadline since the District has already implemented a number of nutrient reduction initiatives including the Membrane Aerated Biofilm Reactor (MABR) Pilot Project, Ms. Schectel and Mr. Goel responded that no such extension is available. BOARD ACTION: After receiving no public comments, the Board received the report. b. Receive update on the Membrane Aerated Biofilm Reactor Pilot, District Project 100055 Mr. Goel, Dr. Mike Falk, HDR Inc, Lead Consultant, and Dr. Paul Pitt, Hazen and Sawyer, Peer Reviewer, reviewed the presentation included in the agenda materials. Dr. Glen Daigger, One Water Solutions, LLC, Peer Reviewer, offered some closing comments on the presentation and the MABR pilot project. Mr. Bailey stated that one of Central San's and the Board's big visions is to implement a wholesale recycled water project with a fellow water agency that would hopefully result in potable reuse, but it is imperative that Central San not end up with a stranded asset and it seems that the MABR will prevent that situation from happening. Dr. Daigger agreed that current data supports that MABR has greater potential to drive nitrogen concentrations down better than traditional technologies and Dr. Falk opined that the approach does not restrict additional or alternative solutions. Member Hockett thanked the staff and consultants for making the presentation so accessible and easy to understand. BOARD ACTION: After receiving no public comments, the Board received the report. CENTRAL CONTRA COSTA SANITARY DISTRICT December 19, 2024 Board Meeting Minutes - Page 162 c. Receive an overview of the Nutrient Management District Project 100078 Resource Recovery Program Manager Melody LaBella and Mr. Goel reviewed the presentation included in the agenda materials. Staff and Board Members discussed a number of potential initiatives and collaborations with other agencies or organizations to reduce nutrient production upline from Central San's treatment plant. Mr. Bailey thanked Central San staff and project consultants for their work on the multiple projects and the exhaustive presentations. BOARD ACTION: After receiving no public comments, the Board received the report. 13. General Manager— Announcements a. Announcements — December 19, 2024 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 14. Counsel for the District No report. 15. Secretary of the District Ms. Young announced the following Committee and other meetings: Special Board Meeting — Thursday, January 9 at 2:30 p.m. Administration — Tuesday, January 14 at 1:00 p.m. Engineering & Operations — Wednesday, January 15 at 9:00 a.m. Board Meeting (Financial Workshop #2) — Thursday, January 16 at 2:30 p.m. Finance — Tuesday, January 21 at 9:00 a.m. REEP - Thursday, January 23 at 9:00 a.m. BOARD ACTION: Received the report. 16. Board Members — Committee Minutes a. December 3, 2024 — Administration Committee — Chair McGill and Member Hockett b. December 4, 2024 — Engineering & Operations Committee — Chair McGill and Member Wedington BOARD ACTION: Received the minutes. CENTRAL CONTRA COSTA SANITARY DISTRICT December 19, 2024 Board Meeting Minutes - Page 163 16. Board Members - Reports and Announcements a. Member Hockett No report. Member Kuznik No report. Member McGill • December 11, 2024 — Lafayette Chamber Mixer, Merrill Gardens at Lafayette, 1010 Second St., Lafayette Member McGill provided a written report covering his announcements and other meetings. Member Pilecki December 10, 2024 — Annual Board of Supervisors' Forum Luncheon, Martinez Refining Company Clubhouse, 1635 Pacheco Blvd., Martinez December 11, 2024 — Contra Costa Local Agency Formation Commission (LAFCO), 1025 Escobar St., Martinez [stipend declined] December 12, 2024 — Mt. View Sanitary District Board Meeting (Central San Household Hazardous Waste Collection Facility Annual Report presentation), 3800 Arthur Rd., Martinez Member Wedington • December 5, 2024 — Supervisor Ken Carlson's Holiday Open House, 2255 Contra Costa Blvd., Suite 202, Pleasant Hill BOARD ACTION: Received the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 4:28 p.m. CENTRAL CONTRA COSTA SANITARYDISTRICT December 19, 2024 Board Meeting Minutes - Page 164 Michael R. ill President ro Tern of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: (-'9'x Katie Yo ng, C, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California