HomeMy WebLinkAbout11-01-73 AGENDA BACKUPIV. Old Pus
E
Nov. 1,
November 1, 1973
MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: G. A. Horstkotte, General Manager -Chief Engineer
SUBJECT: AUTHORIZE ACCEPTANCE OF EASEMENT AT A COST OF $50.00
LOCAL IMPROVEMENT DISTRICT 54-2 PARCEL 3
PROBLEM: Owner, Henrietta M. Ziskind, has agreed to grant
easement upon her property only if we compensate her
in amount of $50.00.
BACKGROUND: After many attempts to acquire this easement, the District
Board authorized condemnation, subsequently staff offered
$50.00 for the easement.
Owner has given us the easement subject to payment of $50.00.
RECOMMENDATION: Approval. Accept easement and authorize payment and
recording when Local Improvement District 54-2 is awarded
to contractor.
Respectfully submitted,
Jack L. Best,
Manager -Engineering Dept.
JIB: s f
Recommendation Approved:
- 4. 4%'.111& Pe
G A Horstkotte, Jr.,
n al Manager -Chief Engineer
ohn Bohn-
r' District Counsel
FFiiled-
MEMORANDUM
VIA: G. A. Horstkotte, General Manager -Chief Engineer
SUBJECT: GARBAGE SERVICE, ORINDA/MORAGA DISPOSAL SERVICE, INC.
1. BACKGROUND: At the request of the Board, the undersigned established
liaison with officiAls of the City of San it fael and management of
Marin Sanitary Service Company. The purpose was to determine causal
factors that permit establishment of lower garbage rates for Marin
residents as compared to rates established for residents of
Orinda/Moraga.
2. GENERAL: Marin Sanitary Service Company services the Cities of
Larkspur, Ross, San Rai goad-1, Hamilton Airforce Base and Los Gallitia.s
Sanitary District. Total customers approximate 25,000, 50% of which
are residentlil and 50% commercial accounts. The company employs
43 men (this includes the eight. partners), 5 women (clerical) and
2 mechanicu, total 50 personnel. Total gross revenue for Marin
Sanitary Service for 1973 approximated $2,000,000.00. The company
employees are represented by Teamster Union, Local 285. Average
yearly cost to the company per employee is $12,000.00. Marin
Sanitary Service owns all of its.,equipment which includes over 1,100
containers (3 cu. yd., 5 cu. yd., 10 cu. yd. and 20 cu. yd.), 5 fork
lift trucks for container pickup, 5 front loading 35 cu. yd. trucks and
8 light pickup trucks. Number of 25 cu. yd. trucks is unknown but
estimated at 14. Marin Sanitary -Service is franchised by three cities,
Los C Tiiaas Sanitary District and has a contract to service Hamilton
Airforce Base. Franchise fee for each entity is $75.00 per month.
Marin Sanitary Service charges a variable rate for one can garbage
service based upon elevation and distance from the curb. Rates range
from $2.60 per month for elevations below 200 feet to $3.60 for
elevations over 600 feet. The rate for two can service ranges from
$4.25 ($1.65 for second can) to $5.25 per month. Each additional can
above two, the rate is $1.25. As the company does not provide garden
trimming service or major trash pickups, this service receives special
rates.
Marin Sanitary Service utilizes the Smith Brothers Disposal Site
located north of Novato. Management indicated that 25% of its total
business was done by the 5 front-end loading trucks and the containers.
Normal procedure is for one man to operate the 35 cu. yd. front-end
loading truck (compaction 2 to 1) and to make two trips per day to
-2-
the dump (total cu. yds. delivered per man to dump 140). Management
stated that time to empty a 5 cu. yd. container approximates 2-1/2
minutes. Time to empty same volume of solid waste but placed in
centrally located individual cans would approximate 15 minutes.
Management further stated that cost of collection for accounts on
level terrain approximated only 1/4 the cost for collection in hilly
terrain. Management indicated that it would have to charge higher
ratas if the company had to service areas with elevations of 1,000
feet or more as is typical of the Orinda area.
Management stated that company financial reports are not required
by the franchisers. Requests for rate increases are prepared by the
Company, reviewed by City staff and acted upon by City Council.
Management anticipates a .25C rate increase to be effective .1 January,
1974. In addition to solid waste recycling (company grosses approximately
$3,000.00 to $5,000.00 per month), management owns 6 acres of property.
Three acres is allocated for a $1,000,000.00 transfer station and
garage now being constructed.
3. PERTINENT INFORMATION:
a. In its rate analysis, the Board of Directors disallowed as costs,
excess franchise fees and interest costs for Orinda/Moraga Disposal
Service. The amounts disallowed were:
1971 - $32,673.00
1972 - 24,647.00
1973 - 21,784.00 (estimated)
Total $79,104.00 -this is the equivalent to a saving of
$7.80 for the three year period or .22p per month per residential
customer.
E. K. Davis
Secretary
EKD:jv
VII. New Bus.
8b
ll/1/73
November 1, 1973
MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: G. A. Horstkotte, General Manager -Chief Engineer
SUBJECT: CONDEMNATION OF EASEMENT - JOB NO. 2370 PARCEL 2.
FERDINAND SIMON
PROBLEM: An easement is needed to serve adjacent property owned
by Peter T. Meagher.
BACKGROUND: All attempts to obtain an easement from Mr. Simon have
failed. Mr. Meagher has deposited the required $1,000
and he has requested this District start condemnation
proceedings.
RECOMMENDATION: Authorize condemnation and pass the necessary Resolution
to acquire the Easement for public use.
Respectfully submitted,
aAamos 59
Jack L. Best
Manager -Engineering Dept.
JLB:sf
Recommendation Approved:
G Horstkotte, Jr
G n al Manager -Chief Engineer
VII. New Bu�,
8 a
11/1/ 73
November 1, 1973
MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: G. A. Horstkotte, General Manager -Chief Engineer
SUBJECT: CONDEMNATION OF EASEMENTS - LOCAL IMPROVEMENT DISTRICT
NO. 54 - SCHEDULE 2, PARCELS 3, 13, 18, 25 AND 26.
PROBLEM: Owners of the land which the above mentioned easements
cross have refused to grant these easements.
BACKGROUND: Several attempts were made to obtain these easements
without success. The District Board previously
authorized condemnation.
RECOMMENDATION: Pass the necessary resolutions to acquire the easements
for.public use.
Respectfully submitted,
Jack L. Best
anager-Engineering Dept.
JLB:sf
Recommendation Approved:
G. A. Horstkotte, _Jr. ,
G ne , l Manager -Chief En eer
Engr.Report 7
October 31, 1973
MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: G. A. Horstkotte, General Manager -Chief Engineer
SUBJECT MR. BOLTON REQUESTS APPROVAL OF THE DISTRICT BOARD
FOR CONSENT TO HAVE A CONCRETE RETAINING WALL OVER
OUR SEWER MAIN WHICH LIES WITHIN HIS PROPERTY.
Mr. Bolton requests immediate approval so he can construct this wall
prior to the winter rains.
CONDITIONS:
(1) The existing 8" V.C.P. under the proposed retaining wall shall
be replaced with 8" C.I.P. Class 22 from the manhole adjacent
to the proposed retaining wall to a point 5' from the end of
the proposed retaining wall.
(2) The installation of the 8" C.I.P. shall be in accordance with
the C.C.C.S.D. Standard Specifications.
Authorize execution and recording of the agreement.
Respectfully submitted,
Jack L. Best
Manager -Engineering Dept.
JLB:sf
Recommendation Approved:
A. Hor0k1t'S1qP , &Jr
U
1 Manager -Chief Engineer
October 26, 1973
MEMORANDUM TO: G. A. Horstkotte, Jr., General Manager -Chief Engineer
FOR: Engineer's Report - Board Meeting November 1, 1973
1. REFURBISHING OF BOARD MEETING TABLES
The Board Room Tables are used practically every day for meetings
and overflow office work. The table abuse has been caused by heavy
accounting books, map holders, board books, coffee cups, etc.
It is the staff's recommendation that the surface of the tables be
covered with formica and that the wood trim be retained. Material
cost is estimated at $55.00. Using District personnel, we estimate
it will take 20 hours labor to do this work. We request authorization
of $200 to formica the tables.
If the Board elected to refinish the tables, we estimate it would cost
$300; $40 for materials and approximately 40 hours labor.
2. LOCAL IMPROVEMENT DISTRICT 30 - TRUNK SEWER PARALLEL
See attached Position Paper.
3. RUDGEAR ROAD, WALNUT CREEK - DISTRICT SEWERING PROJECT 2100
A. P. Pipeline Construction Co. will not complete the project by the
revised completion date of November 1, 1973. We have mailed another
letter to the contractor on advice of District counsel. Copy of this
letter is attached.
On October 30, 1973, A. P. Pipeline submitted a letter to the
District requesting extension of time of 10 working days due to
due to the Pacific Gas & Electric delay in relocating their gas
line and other problems as outlined in his attached letter. The
District policy in the past has been to deny any extension of time
until the project is completed and accepted by the District, then
it would be considered at that time.
4. HACIENDA CIRCLE ORINDA - DISTRICT SEWERING PROJECT 1926
The contractor has essentially completed the project except for
additional contract change order we added for attaching an emergency
pump.
5. HOLDING BASIN AT TREATMENT PLANT - DISTRICT SEWERING PROJECT 2032 II
The contractor is working overtime and Saturdays trying to beat the
winter rains
6. WATER RECLAMATION FACILITY
See attached Position Paper_
7. A_UTHORIZE EXECUTION OF AGREEMENT WITH MR. BOLTON LOT 17 PALO ALTO
DRIVE, LAFAYETTE, JOB NO. 591, FOR A CONCRETE RETAINING WALL OVER
OUR SEWER MAIN.
See attached position paper.
8. AUTHORIZATION FOR G. A. HORSTKOTTE, JR., TO SIGN NOTICE OF COMPLETION
ON DISTRICT SEWERING PROJECT 2368, ACCESS ROAD TO TUNNEL WEST PORTAL,
ORINDA.
The contractor, Peter Cole Jensen, has completed the work and the
project has been accepted by the District and we request authorization
for Mr. Horstkotte to sign the attached Notice of Completion.
9. ORGANIZATION CHARTS AND SALARIES
The Organization Charts have been updated to reflect the changes
authorized by the 1973 budget session and other Board action on
personnel matters through October 31, 1973. Personnel package has
been prepared to insert in the red Board book entitled "Organization
Charts and Salaries".
10. 1973 SMOKE TEST FOR INFILTRATION -INFLOW
See attached Position Paper.
October 31, 1973
Engr.Rep. 10
MP,MORANDUM TO: u. A. Horstkotte, Jr., General_ Manager -Chief Engineer
FOR:
Engineer's Report. - Board Meeting November 1., 1.973
SUBJECT: 1973 SMOKE TEST FOR INFILTRATION -INFLOW
Report from R. Hinkson, Maintenance Manager.
District Maintenance crews smoke tested.181,477' of District sewer
mains this summer as part of our inflow -infiltration location program.
Areas tested were: City of Martinez 31,026
Pacheco 37,439
City of Pleasant Hill 113,012
We found 132 infiltration locations, the breakdown:
Roof or Storm
Main
S/S
Yard Drain Drain
Total
City of Martinez 4
41
5 5
55
Pacheco
7
1
8
City of Pleasant Hill 1
67
1
69
132
We should not have serious problems getting the main, roof or yard
drain, and storm drain leaks and connections corrected. I have reser-
vations regarding the S /S leaks ho-yever,
We have 116 this year, 91 from last year --a total 207 to correct. Some
of these leaks are multiple, on one side sewer system. So -they don't
represent 207 owners. I think we'll have a minimum of 150 individuals
required to repair their sewers.
Our authority for requiring repair is covered under Code Section 8-306--
Drainage Waters Prohibited. "No person shall (1) connect a leader from
a roof, surface drain, or subsurface drain to a sewer, or (2) permit
surface or storm water, seepage, cooling water, or unpolluted industrial
water to enter a sewer.".
I have a feeling we will have a large number of non -compliers when
requested to repair leaks on their side sewers.
I have some doubt as to our ability or even desire to invoke the penal
provisions of the code: Section 15-301--Violation a Misdemeanor.
We've never had any real'support on this one from the D.A.'s office.
Section 15-201--Disconnection. Most of these people don't even know
their sewers leak, they certainly never made there leak. 1 wonder if
the health authorities would sustain us? We would be creating a health
hazard with disconnection.
I think we should notify the board of this situatic before starting
anything.
Respectf lly submitted,
Robert H. Hinkson
Manager, Maintenance Dept.
Engr Rept 2.
ll/l/73
October 26, 1973
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: G. A. HORSTKOTTE, JR., GENERAL MANAGER -CHIEF ENGINEER
SUBJECT: LOCAL IMPROVEMENT DISTRICT 30 - TRUNK SEWER PARALLELING
BACKGROUND: The existing main trunk sewer for the Sam Ramon Valley was installed
under Local Improvement District 30 in 1955 as a staged facility. Brown and
Caldwell in 1956 estimated the parallel trunk (Line G) at 30" diameter at a
cost of $1,065,000. Line G was designed to serve population to the County line
and force mains, gravity collectors and pump station south of the summit were
estimated at $384,000 in 1956. The Amador Valley ultimate population was esti-
mated at 49,000 in 2010 A.D. and the maximum capacity was 9.4 MGD. Line G started
at 9.5 MGD and reached 17.8 MGD at Walnut Creek.
The 1966 Brown and Caldwell Report anticipated very limited service to the
Amador Valley but specified a 36" line beginning in Walnut Creek decreasing to
30" at Danville with 21" and 15" to the San Ramon summit.
In early 1973 we reviewed the situation when the Bishop Ranch and adjacent
areas were being considered for service. Our design resulted in a 42" pipe at
Walnut Creek decreasing to a 24" pipe at the summit. The 1974 cost of this project
was $2,613,420. For the Financial Plan prepared for the treatment plant project,
$3,500,000 in advanced public funds was included for Line G. These funds would
be supplemented or reduced by Watershed collections.
The recent estimate for Line G from Walnut Creek to the summit for the accom-
modation of Amador Valley to the County line increases pipe sizes and we start
with a 45" at Walnut Creek and terminate with a 33" at the summit. This estimate
includes no costs of facilities south of the summit and is $3,074,000 for 1974.
Appreciating this amount to 1980 by assuming a 60% inflationary spiral would result
in a $4,918,000 cost at that time.
Attached is a tabulation with an analysis and projected growth of the
watersheds south of the City of Walnut Creek. It was managements recommendation
that these be considered together in the financing of the total San Ramon Valley
trunk system. They all have the same watershed trunk charge and it was our pro-
posal that as each sub -watershed completed its trunk, it would be combined with
Watershed 33 and the charge continued for the major watershed trunk, Line G.
This study indicates in the gross that, assuming a stable condition as far
as inflation and collections from these watersheds, the District would have to
advance from one to two million dollars in 1979 to complete the major trunk
line and would recover its advance over a period of time after the project com-
pletion.
2
It would also indicate that considering inflation and a desire to limit
the District advance, these watershed charges should be increased in the near
future.
RECOMMENDATIONS:
1. Prepare an Ordinance including all watershed trunk charges in the
proper section of the District Code.
2. Increase the watershed trunk charges for the listed watersheds by
50% and review all other watersheds for adjustments.
3. Adopt the recommended ordinance by April 1, 1974, to be effective
July 1, 1974.
Respectfully submitted,
W!00�
W. C. Dalton
Deputy
General Manager -Chief Engineer
WCD:ms
Attach.
Approval:
G. Horstkotte, r.,
Goa ral Manager -Chi Engineer
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VII. New Busines
7
11/l/73
October 25, 1973
MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: G. A. Horstkotte, Jr. - General Manager -Chief Engineer
SUBJECT: AUTHORIZE $133.00 PLUS TRANSPORTATION FOR ANNUAL SEMINAR
OF THE CALIFORNIA ASSOCIATION OF REPROGRAPHIC SERVICES
ON NOVEMBER 15 THROUGH 17,.1973.
As Supervisor of the District printing services and District representative
to this organization, this will enable Robert Marple to keep up-to-date on
new in -plant printing practices and operation techniques and to review new
products and systems.
The Annual Seminar of the California Association of Reprographic Services
will be held in Buena Park from November 15 through November 17, 1973.
Allowance, $36.00/day for three days $108.00
Registration
Request $133.00 plus transportation.
Recommendation Approved:
6• �, ►� fie,
G Horst otte, Jr.,
ene 1 Manager -Chief E eer
JLB:sf
1)s nn
$133.00
Respectfully submitted,
Jack L. Best
Oanagger-Engineering
Dept.
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VI. Old Busine
6
Nov. 1, 1973
October 25, 1973
MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: G. A. Horstkotte, Jr. - General Manager -Chief Engineer
SUBJECT: LOCAL IMPROVEMENT DISTRICT 54 - SCHEDULE 2
On October 12, 1973 we mailed the agreement reducing assessments to
each of the property owners within the Local Improvement District.
We have return receipts for certified mail from all of the property
owners imrc�k - `- ' `-' r' As of October
25, 1973 we have received six signed agreements.
Respectfully submitted,
Jack L. Best
.anager-Engineering Dept.
Recommendation Approved:
G.'A.°Horstkotte, Jr
General Manager-Chie ngineer
Now-] I
VII.
New Business
10L.
MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer
SUBJECT: REQUEST OF MR. AND MRS. DOUGLAS K. CHRISTENSEN FOR
FINANCIAL ASSISTANCE IN THE REPAIR OF A SLIDE IN
THEIR YARD
1. PROBLEM: In March of this year a slide at the Christensen home
removed 30+ feet of 8" sewer main. Another 25 or 30 feet is
threatened if the slide continues to receede.
We have investigated relocating of the sewer by gravity at
an estimated cost of $10,650.00 and by pumping at an estimated
cost of $10,450.00.
2. BACKGROUND: In view of the costs involved and difficulties
securing rights of way for a new location, the best place for
the sewer main is its present location with the slide repaired.
The Christensens have filed a $10,000.00 claim against the
District for the slide. We are offering $4,000.00 in return for
a signed agreement removing us from blame and future litigation.
3. RECOMMENDATION: Approval; temporary systems are difficult and
expensive to maintain. This assistance now could save greater
expense in the long run.
Respectfully submitted,
Robert Hinkson
Manager, Maintenance Dept.
Recommendation approved:
G. A.,Horstkotte, Jr.
General Manager -Chief Engineer
V-II. New Businese
2.
ll/1/73
October 18, 1973
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer
SUBJECT: Claim from Mr. Henry A. Steinbach in the amount of
$3,175.58
PROBLEM: Overflow inside residence at 1067 Glen Road, Lafayette
BACKGROUND: On Thursday, September 6, 1973, the District on -call crew
received a call to relieve an overflow at the address
mentioned above. Upon arrival the crew found the 6"
existing sewer line plugged 20' upstream from existing
manhole in front of 1067 Glen Road.
The stoppage consisted of grease and was cleared with no
difficulty.
The District crew cleaned and disinfected throughout and
an overflow device was installed.
RECOMMENDATION: Our main line was plugged and every item in the claim
has been verified by Tony Granzotto and the matter should
be referred to our Insurance Carrier.
Robert Hinks on
Manager -Maintenance Dept.
Recommendation Approved:
G. A. Horstkotte, J
Ge-ner 1 Manager -Chief Engineer