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HomeMy WebLinkAbout01-17-74 AGENDA BACKUPCENTRAL CONTRA COSTA SANITARY DISTRICT SCHEDULE OF BUSINESS BOARD MEETING - DECEMBER 13, 1973 8:00 O'CLOCK P.M. I. ROLL CALL II. APPROVAL OF MINUTES: (Pink) III. APPROVAL OF EXPENDITURES: (Yellow) None. IV. HEARINGS: (Green) None. V. BIDS: (White) None. VI. OLD BUSINESS: (Buff) 1. LID No. 54, Schedule 2 2. Correspondence from Brobeck, Phleger & Harrison VII. NEW BUSINESS: (Blue) 1. Consent items: a. Acceptance of easements at no cost to the District: Grantor Job No. Parcel No. Area Longs Drug Stores, Inc. 2389 2 Danville Lucky Stores, Inc. 2389 3 Danville La Jolla Development Co. 2389 4 Danville b. Confirm "Amended Assessment Diagram(s)" and Authorize Recording of said Diagram(s). _ T Original Assessment No. Amended Assessment No. Apportioned Amount 47-14-99 47-14-101 $83,484.08 47-14-102 $21,728.73 2. Authorize $1,700.00 for Additional Shelf Filing, Permit Vault 3. Resolution No. ,A Resolution Establishing Salary Schedule __ 4. Authorize Temporary Employee 5. Authorize Appointment of T. J. Maroon to the Position of Maintenance Man I 6. Other business added by supplemental agenda VIII. REPORTS: (Gold) 1. General Manager -Chief Engineer 2. Counsel for the District 3. Secretary 4. Committees IX. MATTERS FROM THE FLOOR X. ADJOURNMENT MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD DECEMBER 6, 1973 The District Board of Central Contra Costa Sanitary District convened L1 c R�oular Session at its regi.-l.ar place Of IriE''tii1f,T located 3t 1s'�0 5p l.i�hJri7QA Road, Walnut Creek, County of Contra Costa, State of California, on December 6, 1973, at 8:00 o'clock, P.M. The meeting was called to order by President Rustigian I. ROLL CALL PRESENT: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian ABSENT: Members: None II. APPROVAL OF MINUTES After comment by Member Mitchell, it was moved by Member Mitchell, seconded by Member Gibbs, that the Minutes of the Meeting of November 15, 1973, be approved after making the following corrections: Under "VI. OLD BUSINESS, 3.c", on page 3, make typographical correction on line 4. Under "VII. NEW BUSINESS, 10.a", on page 7, make typographical correction on line 3. Under "VIII. REPORTS, 2", delete the last sentence and insert the following: "Discussion followed regarding solid waste management planning in Contra Costa County with Member Mitchell stating that such planning should not preclude the District as an implementing agency in view of the current energy crisis." Motion correcting the Minutes of the Meeting of November 15, 1973, carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members : None ABSENT: Members, None III. APPROVAL OF EXPENDITURES It was moved by Member Gibbs, seconded by Member Allan, that the expendi- tures as reviewed by the Expenditure Committee, and as submitted by the General Manager -Chief Engineer be approved, reference being specifically made to Sewer Construction Vouchers Numbers 1974 to 2002, inclusive, Running Expense Voucher Numbers 17314 to 17487, inclusive, Local. Improvement District No. 50 Construction Fund Vouchers Numbers 196, 197 and 198, and payroll, Vouchers Numbers 3922 to 4046, inclusive. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None Noon: None. IV. BEARINGS V . BIDS VI. OLD BUSINESS 1. REVIEW OF DISTRICT AUDIT, FISCAL YEAR 1972-73 Mr. Horstkotte, General Manager -Chief Engineer, introduced Mr. Howard Ehler and Mr. Niall Quinn, Elmer Fox and Company, who made a report to the Board on the District's audit, a copy of which was previously made available to Board Members. Discussion followed with Mr. Ehler and Mr. Quinn responding to queries and comments by Board Members and staff. During the discussion, Ltmber Gibbs stated that he wished to make it clear that the employment of a new firm, Elmer Fox and Company, to conduct the 1972-73 audit was in accord- ance with the general practice of making periodic changes in auditing firms and not a reflection on staff or criticism of the District's previous auditing firm. Member Gibbs suggested that Elmer Fox and Company review the present format used for the District's monthly financial statements for the purpose of more clearly presenting financial data to the Board. After discussion, it was moved by Member Gibbs, seconded by,Member Allan, that Elmer Fox and Company, be requested to present a formal proposal for additional services for consideration by the Board. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None la. PSA NO. 51, SPRINGHILL ROAD, LAFAYETTE Mr. Horstkotte, General Manager -Chief Engineer, reported that, currently, staff has received signed petitions requesting sewer service from approximately 78% of the residents in PSA No. 51, Springhill Road area. Mr. Patrick Sullivan, 10 Springhill Lane, Lafayette, addressed the Board and urged the District to proceed with PSA No. 51. He stated that the area had received numerous citiations over a period of 14 years for violation of health standards. Mrs. Lois 0. Maderious, 12 Springhill Lane, Lafayette, addressed the Board and requested affirmative Board action on PSA No. 51. 2. Mr. J. E. Niebuhr, 16 Springhill Lane, Lafayette, addressed the Board and stated that 78% of the residents in the area had signed petitions re- questing sewer service without having prior knowledge as to the cost. He indicated that a private estimate of costs had now been received which amounted to approximately $40.00 per month per unit. Discussion followed with Member Boneysteele ot:tLining to persons in the audience the District's recent experience on LID 54, Schedule 2, and Mr. Horstkotte recommending that an Environmental Impact Report be prepared and approved prior'to conducting any engineering studies. After discussion, staff was requested to review PSA No.. 51 and report. Persons concerned with PSA No. 51 were to be notified when the matter was to be considered by the Board. Item continued. 2. LOCAL IMPROVEMENT DISTRICT NO. 50 RESOLUTION No. 73-128, A RESOLUTION OF INTENTION TO MAKE CHANGES AND MODIFICATIONS, LOCAL IMPROVEMENT DISTRICT NO. 50 After explanation by Mr. Bohn, Counsel for the District, and review of. correspondence from Mr. Jerry Laster, Wilson, Jones, Morton and Lynch, Special Counsel to the District, it was moved by Member Mitchell, seconded by Member Boneysteele, that Resolution No. 73-128 be adopted and that a public hearing on LID No. 50 be scheduled for the second Meeting in January, 1974. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 3. LOCAL IMPROVEMENT DISTRICT NO. 54 RESOLUTION NO. 73-89, A RESOLUTION OF INTENTION TO _ACQUIRE AND CONSTRUCT IMPROVEMENTS, LOCAL IMPROVEMENT DISTRICT NO._54 After explanation and report by Mr. Horstkotte, General Manager -Chief Engineer, that the City of Pleasant Hill had adopted on November 5, 1973, City Resolution No. 145-73, "A Resolution Granting Consent of the City Council of the City of Pleasant Hill to Proceedings for the Acquisition and Construction of Sanitary Sewers, and Assessment of the Costs on the District Benefited, Under Appropriate Special Assessment and Assessment Bond Proceedings," it was moved by Member Allan, seconded by Member Gibbs, that Resolution No. 73-89 be readopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 3. 4. PROPOSED AMENDMENT TO SECTIONS 11-501 AND 11-502, DISTRICT CODE ORDINANCE _92, AN ORDINANCE OF CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING SECTIONS 11-501 AND 11-502 OF THE DISTRICT CODE RELATING TO ASSESSMENT EOUALIZATION CHARGES After e%olrxnatior, and clarification by .Mr. Bohn, Counsel for the Distr. irt. and staff and after discussion by Board Members, it was iaoved by Member Gibbs, seconded by Member Allan, that Ordinance 92 be adopted and placed in the official files of Ordinances of the District; and further that the said Ordinance shall be a general regulation of the District, shall be published once in the: Contra Costa Times, a newspaper of general circulation, published and circulated in Central Contra :Costa Sanitary'District;' Carried :by the following vote: AYES: Members: Boneysteele, NOES: Members: None ABSENT: Members: None 5. ANNEXATION OF LARWIN DEVELOPMENT Gibbs, Mitchell, Allan and Rustigian Mr. Horstkotte, General Manager -Chief Engineer, reported that the Local Agency Formation Commission had granted the District a 5 week delay on the Larwin Development request for annexation to the District. Mr. Horstkotte stated that this was sufficient time for staff to complete its engineering study regarding the southern boundary of the District. 6. REQUEST OF MR. MICHAEL T. STODDARD TO DEFER PAYMENT OF DISTRICT FEES AND CHARGES IN THE AMOUNT OF $930.00^ Mr. Michael T. Stoddard, 1615 Bonanza Street, Walnut Creek, addressed the Board, and explained, in detail, his justification for requesting deferment of payment of District fees and charges in the amount of $930.00 on his property located on Westridge Avenue, Danville. After discussion with Mr. Bohn, Counsel for the District, stating that payment of District fees and charges could be made deferrable, it was moved by Member Boneysteele, seconded by Member Allan, that in view of the unusual and extenuating circumstances, the payment of District fees and charges in the amount of $930.00 by Mr. Stoddard be deferred without charge of interest for a period of 36 months. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None A contractual agreement reflecting the decision of the Board and the obligation of Mr. Stoddard was to be submitted for approval by Mr. Bohn, Counsel for the District. 4. 7. FINANCIAL PLAN Mr. Ray O'Neil and Mr. Stephen Zimmerman, Bartle Wells and Associates, financial consultant to the District, presented a detailed report on its financial plan for the construction of the District's Water Reclamation Facility. During the presentation, Mr. O'Neil. and Mr. Zimmmerman responded to queries by Board Members, staff and Mr. Bonn, Counsel for ,lie District, and discussed various aspects of the plan. Major points discussed were Internal Revenue Service requirements on District borrowing of funds, accumulated retention of District contractor payments and possible resort to District's Watershed funds. Mr. O'Neil and'Mr. Zimmerman stated that, in the preparation of the financial plan, they had made conservative projections for District revenue. After discussion wherein it was recognized that implementation of the financial plan should have periodic review and upon the recommendation of Mr. Horstkotte, General 'Manager -Chief Engineer, it was the consensus of the Board that Bartle Wells and Associates present a new proposal for contractual services and which would terminate its present contract with the District. President Rustigian and Board Members commended Mr. O'Neil and Mr. Zimmerman oil their report. 8. COUNTY WATER QUALITY CONTROL STUDY Mr. Horskkotte, General Manager -Chief Engineer, reported on a recent meeting with State officials regarding the County's Control study. Item continued. 9. REPORT ON THOMPSON-GLEN ROAD, LAFAYETTE Mr. Horstkotte, General ;Manager -Chief Engineer, reported that he had authorized slide repair work in the amount of $10,165.00 pursuant to Resolution No. 73-106, adopted by the Board on September 20, 1973, which declared the repair work on Thompson -Glen Road an emergent situation. 10. RESOLUTION NO. A RESOLUTION EXPRESSING DISTRICT OPPOSITION TO AB 2040 Mr. Bohn, Counsel for the District, requested additional guidance from the Board on the proposed Resolution. Discussion followed with Board Members and Mr. Bohn exchanging comments and :Member Gibbs reporting on actions adopted by the Bay Area Sewage Services Agency. After discussion, it was the consensus of the Board that Mr. Bohn prepare an appropriate policy statement for concurrence by the Board and signature by the President. 5. VII. NEW BUSINESS 1. CONSENT ITEMS: a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT: It was moved by Member Allan, seconded by Member Gibbs, that easements from Grantor J. Doke, et al Woodmoor Co. H. E. Hathcoat, et ux Job No. Parcel No. 2419 2 & 3 2263 1 & 2 2415 1 be accepted and their recording ordered. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None b. AUTHORI.— ZE EXECUTION OF UIT CLAIM DEED TOV_. M. CAMPIGLI, FT UX, _- — JOB N01995, PARCEL 1 It was moved by Member Allan, seconded by Member Gibbs, that the President and Secretary be authorized to execute a Quit Claim Deed to V. M. Campigli, et ux, Job No. 1995, Parcel 1. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None C. CONFIR4 "AMENDED ASSESSMENT DIAGRAM(S)" AND AUTHORIZE RECORDING OF SAID DIAGRAM(S):� It was moved by Member Allan, seconded by Member Gibbs that authorization of confirmation of the below amended diagram(s) and their recording be approved. Original Assessment No. 52-7-2-6 Carried by the following vote: Amended Assessment No. 52-7-2-19 52-7-2-20 52-7-2-21 .Apportioned Amount $1,733.15 1,733.15 1,733.16 AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 0 2. RESOLUTION NO. 73-129, A RESOLUTION DECLARING THE ELECTED CANDIDATES THE OFFICE OF DIRECTOR OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CONTRA COSTA COUNTY, STATE OF CALIFORNIA FOR After report by Secretary Davis, it was moved by :Member Gibbs, seconded by t e-mber Boneysteele, that Resolution No. 73-129 declaring Richard J. Mitchal_1 and George A. Rustigian elected to the Office of Director, Central ioatra Costa Sanitary District, be adopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 3. REQUEST FOR kNNEXATION OF WOOD RANCH Mr. Horstkotte, General Manager -Chief Engineer, indicated on a map the location of Wood Ranch and stated that the area was in the District's ultimate service area. Mr. James Graham, representative of The Newhall Land and Farming Company, addressed the Board and explained the plans for development of the Wood Ranch which he anticipated would not commence for approximately two years. Discussion followed regarding District Watershed fees and the County's "Open Space" plan. After discussion and at the specific request of Mr. Graham that the District accept annexation of the entire Wood Ranch area (765 acres), which would include designated "open space" area, it was moved by Member Gibbs, seconded by Member Allan, that the District accept annexation of the Wood Ranch (approximately 765 acres). Carried by the following vote: AYES: Members: Boneysteele, Gibbs, :Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 4. AUTHORIZE ADVERTISEMENT FOR BIDS, HILL LANE, PLEASANT HILL, DSP 2404 After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Gibbs, seconded by Member Boneysteele that Plans and Specifications and authorization to call for Bids on DSP 2404, Hill Lane, Pleasant Hill, be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members. None ABSENT: Members: None 5. AUTHORIZE EXECUTION OF _AGREEMENT AND EASEMENT WITH PACIFIC GAS AND ELECTRIC COMPANY, JOB NO. 2253, PARCEL 4 � _ After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Allan, seconded by Member Boneysteele, that the President and Secretary be authorized to execute Agreement with Pacific Gas and Electric Company, Job No. 2253, Parcel 4, and that three easements, as an integral part of that Agreement be accepted and recording ordered. Carried by the following vote: 7. AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: 1Iem6ers : None 6. AUTHORIZE $80,000.00 FOR ATTF OPERATIONS FOR CONTRA COSTA COUNTY WATER UIS`i'RICT ` 5 "Ot2-SIT'; TESTI\,'i PI:UC L; Nl" After explanation by Mr. Horstkotte, General Manager -Chief Engineer, that funds authorized for Advance Treatment Test Facility operations would be reimbursed by Contra Costa County Water District, it was moved by Member Gibbs, seconded by Member Mitchell, that authorization of $80,000.00 from the Sewer Construction Fund for ATTF operations be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 7. AUTHORIZE $5,000.00 FOR DISTRICT SEWERING PROJECT 22591_ DANVILLE AREA. After explanation by Mr. Horstkotte, General Manager -Chief Engineer, that funds authorized would be recoverable by Watershed fees, it was moved by Member Allan, seconded by Member Mitchell, that authorization of $5,000.00 from the Sewer Construction Fund for DSP 2259 be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 8. AUTHORIZE $33,500.00 FOR VARIOUS DISTRICT PROJECTS After explanation by Mr. Horstkotte, General tifanager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Gibbs, that total authori- zation of $33,500.00 from the Sewer Construction Fund for the below listed District Projects be approved: Pro j ect WS 15, Reliez Valley WS 33 S, San Ramon Office Site Brown and Caldwell Treatment Plant Expansion DSP 1957, Rahn Ct. DSP 2301 & 2, Buchanan Pump Stations Amount Authorized $ 1,500.00 3,000.00 5,000.00 16,000.00 3,000.00 5,000.00 Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 9. VACATION ALLOWANCE AND VAGATION ACCRUAL FOR DISTRICT EMPLOYEES Mr. Horstkotte, General Manager -Chief Engineer, explained that the District's current vacation allowance and accrual schedule for District employees was not in all instances in consonance with that of Contra Costa County. He therefore recommended that the District's vacation allowance and accrual schedule for employees with 20 and more years of service conform to that of the County. After comment by Member Boneysteele, it was the consensus of the Board that this matter be considered at the time when the Board reviews Personnel matters and the Budget. 10. RESOLUTION NO. 73-130, A RESOLUTION CHANGING THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT_ FROM DECEMBER 20, 1973 TO DECEMBER 13, 1973 �^ After explanation by Mr. Horstkotte, General Manager -Chief Engineer, that, due to the Holiday Season, he and certain Members of the Board would not be present for the meeting of December 20, 1.973, it was moved by Member Mitchell, seconded by Member Boneysteele, that Resolution No. 73-130 be adopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 11. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. ELECTION TO THE OFFICE OF PRESIDENT, CENTRAL CONTRA COSTA SANITARY DISTRICT President-Rustigian requested nominations for the Office of President, Central Contra Costa Sanitary District. Member Gibbs placed in nomination Member Mitchell. Member Allan seconded the nomination. Member Boneysteele made a statement in which he said that :Member Mitchell had informed him, immediately prior to the meeting, that Member Mitchell was the choice cot the other Directors for President and the matter would be acted upon that night. Member Boneysteele observed that the other four board members had filled the of;:ice of President and reviewed the lengthy terms of Past Presidents ,Mitchell and Gibbs. Member ;3oneysteele stated that the selection of Past President Mitchell by the other Past Presidents, indicated that they intended the Board's expressed policy o,- rotation of the office to apply only to the tour past presidents. a After discussion, it was moved by Member Gibbs, seconded by Member Allan, that nominations for the Office of President be closed. Carried by the following vote: AYES: Members: Gibbs, Mitchell, Allan and Rustigian NOES: Nt mb e rs : Nlo:.e ABSTAINING: Member: Boneysteele ABSENT: Members: None It was moved by Member Gibbs, seconded by Member Allan, that Member Mitchell be elected to the Office of President, Central Contra Costa Sanitary District, effective at the meeting of December 13, 1973. Carried by the following vote: AYES: Members: Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSTAINING: Member: Boneysteele ABSENT: Members: None It was moved by Member Gibbs, seconded by Member Boneysteele, that President Rustigian be commended for his performance of office. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell and Allan NOES: Members: None ABSTAINING: Member: Rustigian ABSENT: Members: None 12. INFORMATION a. CORRESPONDENCE FROM COUNTY COUNSEL DATED NOVEMBER 20, 1973 The Board noted correspondence from the County Counsel, which set forth "Fixed Election Dates" in accordance with Chapter 1146, Statutes of 1973. b. COUNTY BOARD OF SUPERVISORS' AGENDA FOR MEETING OF NOVEMBER 26, 1973 The Board reviewed the Board of Supervisors' agenda for November 26, 1973, and noted the nomination of Mr. Julio L. Griffanti to replace Mr. Zelmo Lindauer as alternate Trustee to the Bay Area Sewage Services Agency and the designation of three representatives of the Contra Costa Sanitary Districts Presidents' Council as members of the Contra Costa County Solid Waste Management Policy Committee. c. FINANCIAL STATEMENT FOR OCTOBER, 1973 The Board acknowledged receipt of the October, 1973 financial statement. d. STAFF REPORT, GARBAGE SERVICE, ORINDA/MORAGA DISPOSAL SERVICE, INC. The Board acknowledged receipt of the staff report on garbage service by Orinda/Moraga Disposal Service, Inc. After discussion, Secretary Davis was requested to forward a copy of the staff report to The Orinda Association. 10. VIII. REPORTS 1. GENERAL MANAGER -CHIEF ENGINEER a. Mr. Horstkotte reported on the current status of the following District projects Hacienda Circle, Orinda, DSP 1926 Holding Basin, Treatment Plant, DSP 2032 II R.udgear Road, Walnut Creek, DSP 2100 b. Mr. Horstkotte reported that the District had received grant progress payments from the State and Federal Governments in the amount of $3,354,400.00 for the Water Reclamation Facility. He also reported receipt of $293,100.00 in grant progress payments for the District's Holding Basin project. Mr. Horstkotte then gave a progress report on con- struction activity at the District's treatment plant. c. In response to query, Mr. Horstkotte reported that staff had scheduled a meeting for December 7, 1973, with interested parties and would then report at the next meeting on the status of the Instrumentation and Control Systems for the Water Reclamation Facility. 2. COUNSEL FOR THE DISTRICT a. .sir. Bohn reported that the District had received an additional $2,521.27 from the Western Pipe litigation cases. b. Mr. Bohn reported that Mr. Peter J. Frumenti, General Building Contractor, Concord, was entitled to approximately $170,000.00 in'rebates from the Virginia Hills development in Martinez. Mr. Frumenti had offered to discount the amount of rebates due him in return for immediate cash. Discussion followed and after comment by Member Gibbs, it was the consensus of the Board to reject the offer made by Mr. Frumenti. c. Mr. Bonn reported the Industrial Tank Corporation wished to engage his professional services. At his request, discussion follower! regarding whether conflict of interest could exist in view of fir. Bolin's position as District counsel and being the District's representative on the Contra Costa County Solid Waste Policy Committee. After discussion, the Board members discerned no conflict of interest and the Secretary was instructed to spread in the Minutes that 14r. Bohn had made full disclosure or the matter. 3. SECRETARY a. Mr. Davis reported on labor negotiation meeting held December 6, 1973, between. Teamster Union, Local 315 and the Contra Costa County Refuse Disposal Association. Discussion followed with Mr. Bohn, Counsel for the District, being requested to ascertain current Federal regulatory requirements or guidelines regarding; g wages. 11. b. Mr. Davis reported receipt of a report prepared by the California Refuse Removal Council, Northern District, and entitled "Solid Waste Management and The Bay Area Future." c. Mr. Davis reported that the current energy crisis was having varying dc;rees of impact upon the District's garbage franchisees. 4. COMMITTEES a. BAY AREA SEWAGE SERVICES AGENCY Member Gibbs, member of the Executive and Operating Committees, BASSA, reported that BASSA had recently completed two reports, one entitled "Proposed Regional Water Quality Management Plan 1973'' and the second "Population Projections for the Bay Area and Their Impact on Sewerage Construction Grants." He made the reports available to staff. IX. MATTERS FROM THE FLOOR a. Member Mitchell expressed interest in hearing a report on energy requirements for the District's Water Reclamation Facility.. However, due to the lateness of the hour, matter was deferred. b. In response to query by Member Boneysteele, Mr. Bohn gave a current status report on discussions held with Brobeck, Phleger and Harrison, Attorneys at Law. He stated a full report will be presented at the meeting of December 13, 1973. c. After comment by Member Allan, staff reported that construction activity on Roanoke Drive, Martinez, was for the purpose of installing storm sewers. X. ADJOURNMENT At 11:52 o'clock P.M., President Rustigian adjourned the meeting. 12. MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JANUARY 3, 1974 The District Board of Central Contra Costa Sanitary District convened in a Regular Suess ion at its regular place of Meeting located at 1250 Stringbrook ai-nui: 0rz?e -, County of Contra Cos_a, State of Cat:`tornia, on . au,,-3-17 3, 1974, at 8:00 o'clock P.M. In the absence of President Mitchell, it was moved by Member Rustigian, seconded by Member Allan, that Member Boneysteele act as President Pro Tem for the meeting. After Member Boneysteele declined the honor, it was the consensus of the Board that Member Rustigian act as President Pro Tem. President Pro Tem Rustigian then called the meeting to order. I. ROLL CALL PRESENT: Members: Boneysteele, Allan and Rustigian ABSENT: Members: Gibbs and Mitchell II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF DECEMBER 6, 1973 Member Boneysteele read a statement which he stated more concisely re- flected his comments made under "VII New Business, lla., Election to the Office of President, Central Contra Costa Sanitary District." After discussion, it was moved by Member Boneysteele, that the Minutes of the Meeting of December 6, 1973, as amended by the statement of Member Boneysteele, be approved. Motion failed for lack of a second. It was the consensus of the Board that the Minutes of the Meeting of December 6, 1973 be revised and then presented to the Board. Item continued. 2. MINUTES OF THE MEETING OF DEC&IBER 13, 1973 It was moved by Member Boneysteele, seconded by Member Allan, that the Minutes of the Meeting of December 13, 1973, be approved. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell III. APPROVAL OF EXPENDITURES It was moved by Member Boneysteele, seconded by Member Rustigian that the expenditures, as reviewed by Member Boneysteele and Member Rustigian of the Expenditure Committee, and as submitted by the General Manager -Chief Engineer be approved, reference being specifically made to Sewer Construction Vouchers Numbers 2003 to 2024, inclusive, Running Expense Voucher Numbers 17488 to 17611, inclusive, Local Improvement District No. 50 Construction Fund Vouchers Numbers 197 and 198, Local Improvement District No. 54 Construction Fund Voucher Number 1, and Payroll Voucher Numbers 4047 to 4171, inclusive. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell IV. HEARINGS None. V. BIDS 1. DISTRICT SEWERING PROJECT 2404 Mr. Horstkotte, General Manager -Chief Engineer, reported that bids for District Sewering Project 2404, Hill Lane, Pleasant Hill, opened at 2:00 o'clock, P.M., this day, were as follows: Bidder Bid Price 1. Aldrich Construction Co. $ 4,517.00 Castro Valley 2. G. M. Labrucherie & Associates, Inc. 4,590.00 Pleasanton 3. Billings Plumbing, Inc. 4,735.00 Concord 4. Peter Cole Jensen 4,880.00 Danville 5. Bepco, Inc. 5,104.00 Oakland 6. H. F. Ehler Co., Inc. 5,144.32 Pleasant Hill 7. A. J. Edwards 5,188.00 Fremont 8. McGuire & Hester 5,450.00 Oakland 9. V. N. Vukasin 5,944.00 Castro Valley 10. Eastwood & Son 6,000.09 Pleasant Hill 11. W. R. Thomason, Inc. 7,650.00 Martinez 2 Upon the recommendation of Mr. Horstkotte, it was moved by Member Boneysteele, seconded by Member Allan, that award of District Sewering Project 2404 be made to the lowest bidder, Aldrich Construction Company. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES : Members: ,;onL- ABSENT: Members: Gibbs and Mitchell VI. OLD BUSINESS 1. ANNEXATION OF LARWIN DEVELOPMENT Mr. Horstkotte, General Manager -Chief Engineer, stated that there was neither economic or engineering justification for pump stations to be located on both the Bishop Ranch and Larwin Development in order to service both areas. A general discussion followed with Mr. George Gordon and Mr. Sidney Lippow,both representing Western Electric Corporation (Bishop Ranch Development), stating that a major concern of Western Electric Corporation was that nothing be done by the District Board which might impede Western Electric's formation of a local assessment district for the Bishop Ranch development. They indicated that current plans are to go to bid by March 1, 1974, for the facilities for the Western Electric property. Mr. James McKeehan and Mr. Rod Stevenson, representing Larwin Development, stated that Larwin had retained Brown and Caldwell for the engineering design of its pump station. They explained that Larwin's time schedule for its project would be compressed so as not to impede the Bishop Ranch project. After the discussion, which included comments by Mr. Phil Phillips, Valley Community Services District, it was the consensus of the Board that the District not adopt a formal position regarding the Larwin application to the Local Agency Formation Commission for detachment from VCSD and annexation to the District. Item continued. At 9:12 o'clock, P.M., President Pro Tem Rustigian recessed the meeting. At 9:18 o'clock, P.M., President Pro Tem Rustigian reconvened the meeting. 2. STATUS OF DISCUSSIONS WITH BROBECK, PHLEGER AND HARRISON Mr. Bohn, Counsel for the District,reported that discussions were continuing. Item continued. 3. CONCORD CONTRACT PROPOSAL Mr. Horstkotte, General Manager -Chief Engineer, stated there was nothing new to report. Item continued. 3 4. COUNTY WATER [QUALITY CONTROL STUDY Mr. Horstkotte, General Manager -Chief Engineer, reported on a recent meeting between staff and County Officials. Discussion followed. Item continued. 5. REPORT C:; CA2:PAIGN FINANCING ?IISCLOSUnE LAW Board Members and Mr. Bohn, Counsel for the District, reviewed and dis- cussed an -analysis on the "Governmental Conflict of Interests Act" as prepared by Mr. Bohn and dated January 2, 1974. After discussion, item was continued for a future meeting. VII. NEW BUSINESS 1. CONSENT ITEMS a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT: It was moved by Member Boneysteele, seconded by Member Allan, that easements from: Grantor Job No. Parcel No. R. C. Cooper, et ux Lid 54-4 1 Gospel Foundation of California 2089 1 A,B,C,D Dean Lesher 2089 2 & 3 Mathias D. Hummel, et ux 2341 1 Western Title Insurance Co. 2387 2 Warehouse Associates 2413 1 M. P. Olson, et ux 2428 1 F. P. Negus 2428 2 George E. Griesinger 1564 Misc. Kaiser Aetna 2416 1 be accepted and their recording ordered. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell b. AUTHORIZE GRANT OF EASEMENTS TO AND ACCEPT QUIT CLAIM DEED FROM JOHN PERRELLI, ET UX, JOB NO. 1546, PARCELS MISCELLANEOUS, AT NO COST TO THE DISTRICT It was moved by Member Boneysteele, seconded by Member Allan, that authorization for the President and Secretary to execute Grant of Easement to and accept Quit Claim Deed from John Perrelli, et ux, Job No. 1546, miscellaneous parcels at no cost to the District. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Memb ers : None ABSENT: Members: Gibbs and Mitchell I 2. ADJUSTMENT OF UNIFORM REBATE FEES Board Members reviewed and discussed a staff memorandum dated December 18, 1973, which. recommends establishment of a range of rebate fees which would reflect the higher costs of construction since 1967. After discussion and further explanation by Mr. Dalton, Deputy General_ C."?i:lZz2r it u ao moved 1)* =fen'; ',.,_..i S..C:O!?4� � J 1� y.i J Eio-aay$teeLe. -Ikat authorization for ;half to pi:epare and pre er-L to ts1c: Board a draft ordinance to reflect adjustment of uniform rebate fees, be approved. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 3. ADJUSTMENTS OF SECONDARY WATERSHED TRUNK SEWER CHARGES AND INCLUSION IN DISTRICT CODE ORDINANCE 93 AN ORDINANCE OF CENTRAL CONTRA COSTA SANITARY DISTRICT_ TO DEFINE AND INCLUDE SECONDARY WATERSHED TRUNK SEWER PLANS AND CHARGES IN THE CODE OF CENTRAL CONTRA COSTA SANITARY DISTRICT After explanation by Mr. Dalton, Deputy General Manager -Chief Engineer, and discussion by the Board Members, it was moved by Member Boneysteele, seconded by Member Allan, that Ordinance 93 be adopted effective February 1, 1974, and placed in the official files of Ordinances of the District; and further that the said Ordinance shall be a general regulation of the District, shall be published once in the Contra Costa Times, a newspaper of general circulation, published and circulated in Central Contra Costa Sanitary District. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 4. ACT ON NOTICE OF DETERMINATION, DSP 2259, DIABLO ROAD, DANVILLE After explanation and upon the recommendation of Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Allan, seconded by Member Boneysteele, that the Board by a Notice of Determination, has approved District Sewering Project 2259 and has determined that DSP 2259 will not have a significant effect on the environment. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSE�:T: Members: Gibbs and Mitchell 5. CORRESPONDENCE FROM BARTLE 14ELLS ASSOCIATES Board Members noted correspondence dated December 20, 1973, received from Bartle Wells Associates regarding financial services and fees. 5 6. AUTHORIZE PURCHASE OF THREE M-2A EXPLOSIMETERS, COST $421.68 After explanation by staff, it was moved by Member Boneysteele, seconded by Member Allan, that authorization to purchase three M-2A Explosimeters at a cost of $421.68,•be approved. Carried by the following vote: AYES: Members: Boneysteele. Allan and Rustigian i'�e b ers : i nn1 a BSEirf: 1•ieiibz:rs: Gibbr., and Y.1itchell 7. AUTHORIZE PARTICIPATION IN AP14A COOPERATIVE RESEARCH PROJECT 73-8 After explanation by Mr. Horstkotte, General Manager -Chief Engineer, and discussion by Board Members, it was moved by Member Allan, seconded by Member Boneysteele, that authorization for the District to participate in the American Public Works Association Cooperative Research Project 73-8, be approved and that cost to the District for such participation shall not exceed $5,000.00. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 8. AUTHORIZE $3,000.00 TO PREPARE EIR FOR PSA 51, SPRINGHILL LANE, LAFAYETTE. AND RELEVANT PRELIMINARY INFORMATION After explantion by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Boneysteele, seconded by Member Allan, that authorization for $3,000.00 from the Sewer Construction Fund to prepare an Environmental Impact Report and relevant preliminary information for Proposed Sewering Area 51, be approved. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 9. CLAIM OF THEODORE KELLER IN THE AMOUNT OF $125.01 After explanation by staff, it was moved by Member Allan, seconded by Member Boneysteele, that claim of Theodore Keller in the amount of $125.01, be paid following receipt of a signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 10. AUTHORIZE $8,500.00 FOR INFILTRATION/INFLOW STUDY, LAMPMAN AND ASSOCIATES Board Members reviewed a staff memorandum dated December 28, 1973, which provided staff rationale for authorizing an Infiltration/Inflow Study to be conducted by Lampman and Associates. After further explanation by 6 Mr. '.orsrko _te, General Manager-Crzi: f Engineer, it was roved by 1�1.�j'Sic is Seconded by icier-ber Allan, that aut-horization ioi Lamm ap an-' Associates to proceed with a Phase I Infiltration/Inflow Study for the District at a cost not to exceed $8,500.00 from the Sewer Construction Fund, be approved. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 11. RESOLUTION NO. 74-1, A RESOLUTION TRANSFERRI14G EDWARD ABEL'S APPOINTMENT TO SENIOR CONSTRUCTION INSPECTOR After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Allan, seconded by -Hember Boneysteele, that Resolution No. 74-1, be adopted. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 12. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. AUTHORIZE PRESIDENT AND COUNSEL TO EXECUTE DESIGN CONTRACT WITH BROWN AND CALDWELL FOR STAGE 5B, WATER RECLAMATION PLANT ENLARGEMENT Mr. Horstkotte, General Manager -Chief Engineer, stated that Stage 5B, an enlargment of plant capacity from 30 MGD to 45 MGD, was a necessary requirement for the District. He explained the lead time necessary to obtain grant funds, even though the District's project is on the grant list for funding. After discussion and assurance by Mr. Horstkotte that Counsel for the District had reviecaed the contract, it was moved by Member Boneysteele, seconded by Member Allan that the President Pro Tem and the Counsel be authorized to execute a Design Contract for Stage 5B, Water Reclamation Plant Enlargement with Brown and Caldwell. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 7 b. AUTHORIZE PRESIDENT AND SECRETARY TO EXECUTE ENCROACHMENT PERMIT TO CONTRA COSTA COUNTY, MORAGA LIBRARY, PARKING AND LANDSCAPING After explanation by Mr. Horstkotte, General :Manager -Chief Engineer, and Mr. Bohn, Counsel for the District, it was moved by Member Allan, seconded by ?Member vOi1Cf% t�vl�:i tbar. the Pr(--�sld-�?t Pro Ter. as,:, tkle auchorlZ--d to exet.lite Encr,—,a(LhT_eat Perrlit to Coll+:ra Costa Cour-t'.y, 111)racra Library, Parking and Landscaping. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 13. INFOP14AT ION a. FINANCIAL STATEMENT, NOVEMBER, 1973 In response to query, Mr. Horstkotte, General Manager -Chief Engineer, and Mr. Dalton, Deputy General Manager -Chief Engineer, explained that the District is restricted on investment of funds in the Running Expense fund to $100,000.00. b. PROJECTED CASH FLOW FOR WATER RECLAMATION FACILITY Board Members noted a chart depicting projected cash flow for the Water Reclamation Facility. C. GLOSSARY OF TERMS RELATED TO RESOURCE RECOVERY Mr. Bohn, Counsel for the District provide3Board Members with a Glossary of Terms Related to Resource Recovery which are being reviewed for adoption by the State Solid Waste Management Board. VIII. REPORTS 1. GENERAL MANAGER -CHIEF ENGINEER Mr. Horstkotte reported that Brown and Caldwell was proposing a test program for the Stage 5B plant enlargement which would explore alternatives for removing solids in the second stage centrifugation, and thereby reduce energy requirements. Cost of the test program would approximate $17,000.00. In addition to test program, Mr. Horstkotte stated that he would like Brown and Caldwell to prepare a report on energy requirements for alternative modes of operation for the Water Reclamation Plant. Mr. Horstkotte stated that the cost for this study would approximate $3,000.00. For both projects, the cost would be about $20,000.00, 87-1/2% of which would be recoverable from grant funds. After discussion, it was the consensus of the Board that Brown and Caldwell proceed with the test program for Stage 5B and the study on energy requirements. Mr. Horstkotte reported that as a result of activities by Urich Oil Company which are in proximity to the District's outflall line, it would be necessary to expand the scope of the quarterly outfall inspections to include pilings and docks. Additional cost involved is estimated at $3,000.00. Mr. Horstkotte reported that construction progress on the Water Reclamation Facility has been hampered by a carpenters' strike. He stated . T '1 that�.'?�' CQi.ti::li CQ:iS rs,gT2S5 ��q ."_1�n` f0'" December, 14i7?, :JQLild ?��i prO"iI'�ate $ 7-30, 000.00 for ra total payment to date of $ 3,190, 000.00 or 5-l;" 3;; c T the contract bid. Mr. Horstkotte reported that he has held discussions with several consultant firms regarding solid waste and power generation. He indicated that several sources for federal funding and programs were available, and therefore, he recommended that Mr. Dalton, Deputy General Manager -Chief Engineer, be authorized to explore the matter in Washington, D. C., on District business. After discussion, it was moved by Member Boneysteele, seconded by Member Allan, that Mr. Dalton, Deputy General Manager -Chief Engineer, be authorized transportation and actual expenses for a period of ten calendar days to visit Washington, D.C. on District business. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 2. COUNSEL FOR THE DISTRICT Mr. Bohn reported that he had been in consultation with attorneys re- presenting Mr. Ferdinand Simon and Mr. Peter Meagher regarding District condemnation proceedings. He stated the matter would be placed on the Agenda for the next meeting. Mr. Bohn reported on the current activities of the ABAG Committee on Solid Waste and the Bay Area Delta Demonstration Project. He indicated that consideration was being given toward formation of a Joint Exercise of Posers Agreement for the management of solid waste on a regional basis. sir. Bohn stated that he would have a report on the matter to be placed on the Agenda for the next meeting. Mr. Bohn reported that, as an accommodation, he was representing three District employees before the Board of the Contra Costa Retirement Association. He stated the employees involved (Jack Best, Clyde Hopkins and Lloyd Smith) had been employed by the then District Engineer (Clyde C. Kennedy) prior to entry into the County Retirement Plan. He stated that in the event the Retire- ment Board equates service with the District Engineer (Clyde C. Kennedy) as "public service" for retirement purposes, it would be at no cost to the District. After discussion, it was the consensus of the Board that there would be no objection to Mr. Bohn acting as personal representative for the three District employees before the Retirement Board. Air. Bohn stated that he would have certain revisions for the Minutes of meeting of December 6, 1973. W 3. SECRETARY Mr. Davis reported on the current status of labor negotiations between Teamster Union. Local 315 and the Contra Costa County Refuse Association. Y . COi\StITTEES a. CITIZENS' ADVISORY COMIl,iITTEE ON SOLID WASTE RECYCLING Member Boneysteele, Chairman of the Advisory Committee, reported that the Committee was in the process of finalizing its report. At Member Boneysteele's suggetion, the cost for preparing the Committee's final report will be placed on the Agenda for the next meeting. IX. MATTERS FROM THE FLOOR Mr. Horstkotte, General Manager -Chief Engineer, reported that personnel requirements for the Water Reclamation Facility will be available for con- sideration by the Board at the next meeting. X. ADJOURNMENT At 10:52 o'clock, P.M., President Pro Tem Rustigian adjourned the meeting. 10 IV. Hearings 1 1/17/74_ January 10, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. LASTER, Wilson, Jones, Morton & Lynch SUBJECT: LOCAL IMPROVEMENT DISTRICT NO. 50 Mr. Laster requests that after the close of the hearing the following Resolution should be adopted by at least four -fifths vote: RESOLUTION NO. A RESOLUTION ORDERING CHANGES AND MODIFICATIONS, LOCAL IMPROVEMENT DISTRICT NO. 50 2. 1/17/74 January 11, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AGREEMENT WITH LAMPMAN & ASSOCIATES--INFILTRATION/INFLOW STUDY PROBLEM: We have an agreement for execution by the President of the Board in conjunction with Board authorization at January 3, 1973 Meeting for Lampman & Associates to proceed with Phase I of the Infiltration/Inflow Study at a cost not to exceed $8,500. RECOMMENDATION: Approval Respectfully submitted, Horstkotte, J Geni:�alf Manager -Chief E ineer JLB:sf 0 AGREEMENT FOR ENGINEERING AND CONSULTING SERVICES INFILTRATION -INFLOW ANALYSIS CENTRAL CONTRA COSTA SANITATION DISTRICT THIS AGREEMENT, made and entered into this day of 1974, by and between the CENTRAL CONTRA COSTA SANITATION DISTRICT, of the State of California, hereinafter referred to as "District", and LAMPMAN AND ASSOCIATES, a California Corporation, hereinafter referred to as "Lampman". W I T N E S S E T H WHEREAS, the District is desirous of determining the cause, amount, and extent of infiltration -inflow in the District's sewerage system, and WHEREAS, the District, in order to be eligible for future state and federal construction grants, must present a cost-effective.analysis for reducing infiltration -inflow, and WHEREAS, in order to prepare a cost-effective analysis it is necessary to conduct preliminary engineering studies to define subsequent work, and WHEREAS, District desires Lampman to undertake such engineering studies and to prepare a concise report containing all findings of the study, together with recommendations for further analysis; schedules, and cost estimates, and WHEREAS, District and Lampman desire to enter into an agreement whereby the foregoing may be accomplished; NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth, the parties hereto agree as follows: 1. SCOPE OF WORK. Lampman agrees to perform the scope of work hereinafter specified in this agreement, subject to and in accordance with all of the terms and conditions herein- after set forth, said scope of work being more particularly described as follows: Lampman. and Associates will provide professional advice and analysis to the District for establishment of an infiltra- tion/inflow monitoring system for all sub -basins. The District will provide personnel for establishment of monitoring stations and personnel for recording flow data at monitoring stations. Lampman will recommend monitoring locations, review data collection procedures., and develop. preliminary analysis of each sub -basin to the extent necessary to define additional phases of the study. 2. SCHEDULE. Lampman will undertake and complete the project herein referred to in an expeditious manner from date of this Agreement, and upon completion thereof, no later than July 1, 1975, deliver to District 20 copies of the final report. 3. COMPENSATION. In consideration of performance of this Agreement in connection with the project in the.manner herein described, District agrees to pay Lampman at the follow- ing hourly rates: Associate.Engineer - $40/hr. Technician - $28/hr. 2 It is agreed that the above hourly rates include all incidental expenses such as mileage, office expenses, etc. In no event shall the District be obligated for engineering fees in excess of $8,500. 4. PROGRESS PAYMENT. For engineering services rendered, District will be billed monthly on the basis of the amount of work completed each month. S. TERMINATION. Either party hereto shall have the right to terminate this Agreement upon giving a ten C10) day written notice of such termination to the other party. In the event of the termination of this project in its entirety, the General Manager -Chief Engineer of the District, based upon work accomplished by Lampman prior to notice.of such termination, shall determine the amount of fees to be paid to Lampman for such services based upon work completed, and such findings by the General Manager -Chief Engineer of the District shall be final and conclusive as to the amount of fees. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year first written above. CENTRAL CONTRA COSTA SANITARY DISTRICT By ATTEST: LAMPMAN AND ASSOCIATES, a California Corporation /4. By Vice -President 3 VI. Old Bus. 3. 1/ 17/ 74 January 11, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AUTHORIZE $10, 000 for INFILTRATION/INFLOW STUDY, DISTRICT ACTIVITY PROBLEM: In order to recover 87.5% of the District activity in conJ.unction with Lampman and Associates Infiltration/Inflow Agreement, under the grant program, we will need to establish a new account for District work in conjunction with the Study. BACKGROUND: As part of the Phase I of Agreement with Lampman & Associates for the Infiltration/Inflow Atudy, the District personnel will perform all of the field duties such as establishing and monitoring stations, collecting flow data, etc., which is partially recoverable (87.5%) under the grant program. RECOMMENDATION: Approval. Respectfully submitted, G: Horstkotte, r. General Manager -Chief Engineer JLB:sf Bartle Wells Associates Municipal Financing Consultants 150 Post Street, San Francisco 94108 January 9, 1973 Mr. G. A. Horstkotte, Jr. General Manager Central Contra Costa Sanitary District 1250 Springbrook Road Walnut Creek, California 94596 Dear Mr. Horstkotte: (415) 981-5751 At your board meeting of December 13, 1973 we presented to you our financing recommendations for your district's water pollution control and reclamation facilities. We suggest that this report- completes the work intended under Part II, "Initial Program Study and Financing Plant', of our agreement, dated September 7, 1972. We remain available for continuous consultation services as stipulated under Parts III and IV of the agreement. We look forward to assisting the district with its ongoing financing plan needs, and suggest at least quarterly review of the district's cash requirements. We therefore recommend that the unexpended balance of $4, 484.16 from Part II be carried forward to cover fees for continuing consulta- tion. If your board concurs, we will not require a formal amendment to the agreement, and will consider a letter from an appropriate official as sufficient acceptance of our recommendations. t f a •:�. L?i. l.J f; Very truly yours, :d17Y DISI -- * ^.EtVEDY BARTLE WELLS ASSOCIATES 0 • .a xe I R. K. O'Neil RKO:kpe cc: Mr. W . C . Dalton G;w MB'• CA. fag. T� _.— w.P'ry M: bash &treur7 D 124ct Copafel LID Counul Fgtnde �counling 7iairt:. nsnte Plant QpwallonS Permit "Sw"ta Date vl.i. 11UW Dua. 3 1/17/ 74 / 17/ 74 January 11, 1974 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AUTHORIZE $75,000 FOR STAGE 5A PHASE II WATER RECLAMATION 1112,NT, DISTRICT ACTIVITIES PROBLEM: In order to recover 87.5% of the District's activities in conjunction with Bechtel's contract under the grant program, we will need to establish a new account. BACKGROUND: Our previous account was "Bechtel Treatment Plant Expansion 173 (2253)", which had an authorization of $62,125., and has a balance of $1,919.81 as of December 31, 1973. Under the grant program, we have applied for 87.5% recovery on $60,021.74. (Soil investigation $25,000 and the balance District salaries, Engineering, establish grid, locate existing and proposed facilities, soil data, contour map, as -built plans, map, prints, records, etc.) It is essential we set up a new drawing account for District activity in order to apply for recovery under the grant program. This new account should cover our final design and may carry us into the construction period. We need to acquire right of way across six additional parcels for the Bechtel Project between the District Treatment Plant property and the 48-inch connecting water line of Contra Costa County Water District. We need right of way for the 42-inch Water Reclamation Line and/or a separate right of way for a permanent maintenance road for the use of the Sanitary District Contractor and the Sanitary and Water Districts. We have been advised by the Santa Fe Railroad that they will require the installation of flashing light signals at an estimated cost of $20,000. We also have to cross two pipeline easements which may require protection for their pipes. These are some of the initial right of way negotiations we are faced with at the present time. RECOMMENDATION: Approval Respectfully submitted, G. . Horstkotte, J ` Genera]r Manager -Chief E sneer ✓J GJLB:sf VII. New Bus. i 1/17/ 74 -- January 10, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR G. A. HORSTKOTTE, JR., TO FILE NOTICE OF COMPLETION ON DISTRICT SEWERING PROJECT 2336, SLIDE REPAIR IN OLD SACRAMENTO NORTHERN RAILROAD RIGHT OF WAY, LAFAYETTE PROBLEM: McGuire and Hester has completed the work on this project and we are ready to file Notice of Completion. RECOMMENDATION: Accept the job, authorize the Engineer to execute and file Notice of Completion. Respectfully submitted, Jack L. Best Ma ager-Engineering Department JLB:sf Recommended Approval: G. �. Horskotte, J ., Geireral Manager--�Chie Engineer VI I . �New Bus. 1/17/74 January 10, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS SUBJECT: AGREEMENT WITH STATE DEPARTMENT OF MUNSPORTATION-- STATE FRONTAGE ROAD ON TREATMENT PLANT PROPERTY FROM: G. A. Horstkotte, Jr., General Manager -Chief Engineer. PROBLEM: Until an agreement is executed between the State Department of Transportation and the Sanitary District, the State will not release the progress payments now due the Sanitary District of $136,136.25 for Schedule A of the Treatment Plant Contract. BACKGROUND: We are in the process of making changes to their proposed agreement and we hope to have the final agreement ready to present to the Board at the January 17th meeting. RECOMMENDATION: Approval of Agreement for execution by President of the Board. Respectfully submitted, G:� Horstkotte, Jrr General Manager -Chief Engineer JLB:sf 4=10 January 11, 1974 VII. New Bus. a 1/17/74' iORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS L: G. A. Horstkotte, Jr., General Mana;er-Chief Engineer IJECT: AUTHORIZE $900 FOR PRINTING THE SOLID WASTE RECYCLING REPORT IBLEM: Estimated cost for preparing 500 reports is $900. I would :ommend that we establish a special account to keep track of District's .nting charges for this report. ,KGROUND: The quality of report that I would recommend would be a -color front cover with the material being varityped and bound with a plastic strip binder. If we figure one printing of 500 or more copies, the first hundred copies would cost $500. Any additional copies in hundred lot increments, using the initial print setup, is estimated to cost $100 each. Thus, the proposed 500 report books would cost the District $900. I would seriously question before starting the project whether 500 copies are sufficient at this time because of the high cost of the initial printing setup. RECOMMENDATION: Approval Respectfully submitted, Jack L. Best Manager -Engineering Department JLB : SF Recommendation Approved: G. Horstkotte, Jr. Cen ral Manager -Chin Engineer Attachment (Sample copy of report indicating proposed colors) —The CiLizens --Advisory Committee —on Solid Waste — Recycling Final Report Recommendation ,January CENTRAL CONTRA COSTA SAN I TA R,Y DISTRICT 1250 SPRINGBROOK ROAD WALNUT CREEK, CA 11/4596