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HomeMy WebLinkAbout02-07-74 AGENDA BACKUPMINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JANUARY 31, 1974 The District Board of Central Contra Contra Costa Sanitary District convened in am Adjourned Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on January 31, 1974, at 8:00 o'clock P.M. The meeting was called to order by President Mitchell. I. ROLL CALL PRESENT:. Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell ABSENT: Members: None II. APPROVAL OF MINUTES After comment by Member Boneysteele and discussion, it was moved by Member Gibbs, seconded by Member Rustigian, that the Minutes of the :Meeting of January 17, 1974, be approved after making the following correction: Under "VI. OLD BUSINESS, ITEM 5," delete the last sentence and insert the following: "After further discussion, it was the consensus of the Board and also staff's recommendation that although two might be constructed, eventually only one pump station would be operated." Motion correcting the Minutes of the Meeting of January 17, 1974, carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell NOES: Members: None ABSENT: Members: None III. APPROVAL OF EXPENDITURES None. IV. HEARINGS None . V. BIDS None. VI. OLD BUSINESS 1. TREATMENT PLANT ORGANIZATION Mr. Horstkotte, General Manager -Chief Engineer, stated that the District has made significant progress since its formation in 1946. He indicated that, with the completion of the Water Reclamation Facility in 1976, the District would have approximately $75,000,000.00 in plant investment. By 1983, plant investment would approximate $121,500,000.00. Mr. Horstkotte then requested Mr. Niles, Manager, Operations Department, to report on the proposed Treatment Plant Personnel Organization. Mr. Niles, utilizing additional charts and slides, explained in detail projected personnel requirements with related individual job descriptions and functions. A general discussion f"ollowed with Mr. Niles responding to queries by Board Members. After Board Members and staff exchanged comments in their detailed review of Mr. Niles' proposed personnel organization for the Water Reclamation Facility, it was moved by Member Gibbs, seconded by Member Allan, that the initial proposed concept for personnel organization for the Water Reclamation Facility, as modified to include certain broader and general job classification titles, be approved. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell NOES: Members: Hone ABSENT: Members: None Staff was requested to further refine the personnel organization chart in accordance with Board guidance prior to submission of a phased key personnel plan. Item continued. 1. CONSENT ITEMS from: VII._ NEW BUSINESS a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT: It was moved by Member Allan, seconded by Member Gibbs, that easements Grantor Job No. Parcel No. G. C. Lujan, et ux 2432 1 P. S. Burton, et ux 2432 2 be accepted and their recording ordered. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell NOES: Members: None ABSENT: Members: None 2 b. EXECUTE —CONSENT TO DEDICATION It was moved by Member Allan, seconded by Member Gibbs, that the President and Secretary be authorized to execute Consent to Dedication (Short Form) to Contra Costa County, Job No. 1759, Tract 4367, Alamo. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell NOES: Members: None ABSENT: Members: None VIII. REPORTS 1. GENERAL MANAGER -CHIEF ENGINEER a. Mr. Horstkotte stated that in accordance with Section 4-418 and 4-608, District Code, he was advising the Board of the dismissal of Mr. Larry F. Bradley, a probationary employee of the District. After discussion and explanation by Mr. Jack Best, Manager, Engineering Department, it was moved by Member Gibbs, seconded by Member Allan, that the General Manager -Chief Engineer, has indicated sufficient justification for the dismissal of Mr. Larry F. Bradley effective February 15, 1974. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell NOES: Members: None ABSENT: Members: None b. Mr. Horstkotte displayed proposed items of recognition for presentation to members of the Citizens Advisory Committee on Solid Waste Recycling. In addition, he displayed the format of the Advisory Committee's final report. After discussion, it was moved by Member Boneysteele, seconded by Member Gibbs, that presentation of mementos to Committee Members be authorized. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell NOES: Members: None ABSENT: Members: None c. Mr. Horstkotte reported that construction of the Maintenance Storage Building in the District corporate yard is essentially completed. d. Mr. Horstkotte reported that construction of the Water Reclamation Facility was proceeding satisfactorily and that anticipated progress payments for the month of February would approximate $1,300,000.00. 2. COUNSEL FOR THE DISTRICT a. Mr. Bohn requested clarification from the Board regarding execution of a contract with Mr. Michael T. Stoddard concerning deferred payment of $930.00 in District fees. After discussion, it was the consensus of the Board that the proposed contract with Mr. Stoddard which specifies deferred 3 payment of $930.00 in District fees for a period of three years be approved. The President and Secretary were authorized to execute the contract. b. In response to query, Mr. Bohn and Mr. Horstkotte, General Manager - Chief Engineer, reported on the current status of the Contra Costa County Water Quality Control Study. During the discussion that followed, they indicated that certain governmental entities had become signatories to either one or two joint exercise of powers agreements being circulated which authorize an eastern Contra Costa County Wastewater Management Study. In addition, Mr. Horstkotte reported that the Technical Committee to the East County Group Board had selected a technical consultant to perform the Study which is to be confined to eastern Contra Costa County. c. In response to query, Mr. Horstkotte reported on the current status of staff negotiations with officials of the City of Concord re- garding a contractual agreement for providing sewer service to the City of Concord. 3. SECRETARY Mr. Davis reported receipt of correspondence dated January 16, 1974, from Carl B. Noecker, Attorney, advising that Valley Disposal Service, Inc., plans to acquire Diablo Disposal Service,,Inc., effective February 1, 1974. 4. COMMITTEES President Mitchell, after discussion by Board Members, formally designated the following Board Members as Chairman: :Committee Chairman Member Personnel Allan Boneysteele Expenditure Rustigian Gibbs Negotiating Mitchell Allan BAS SA Gibbs Citizens Advisory on Solid Waste Boneysteele East County Group Board Mitchell Gibbs (alternate) IX MATTERS FROM THE FLOOR 1. President Mitchell reported that his personal schedule precluded his attendance at the Meeting of February 7, 1974. 2. In response to query, Mr. Horstkotte reported staff activities in regard to report by the Contra Costa County Grand Jury. 4 X. ADJOURNMENT At 10:20 o'clock P.M., President Mitchell adjourned the adjourned regular meeting. MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL, CONTRA COSTA SANITARY DISTRICT HELD JANUARY 17, 1974 The District Board of Central Contra Costa Sanitary District convened in a Re-ular Session at in regular place of iT'aeting located at 1250 11 S-,7) Lri -0C)': 'JLLdl, :vciinU't ter:':•'-:., �''ou--,7 .^l Cont.rc Costa, State o-c California, on January 17, 1974, at 8:00 o'clock P.�i. In the absence of President Mitchell, it was moved by Member Gibbs that Member Boneysteele act as President Pro Tem for the meeting. After Member Boneysteele declined the honor, it was moved by Member Gibbs, seconded by Member Rustigian that Member Allan act as President Pro Tem. Carried by the following vote: AYES: Members: Gibbs, Boneysteele and Rustigian NOES: Members: None ABSTAINING: Member: Allan ABSENT: Member: Mitchell President Pro Tem Allan called the meeting to order. I. ROLL CALL PRESENT: Members: Gibbs, Boneysteele, Rustigian and Allan ABSENT: Member: Mitchell II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF DECEMBER 6, 1973 After comment by Member Boneysteele, it was moved by Member Gibbs, seconded by Member Boneysteele, that the Minutes of the Meeting of December 6, 1973, be approved after making the following correction: Under "7_II._ NEW BUSINESS, ITEM ll," delete item title and insert the following: "Other Business Raised by the President." Motion correcting the Minutes of the Meeting of December 6, 1973, carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 2. MINUTES OF THE MEETING OF JANUARY 3, 1974 After comment by Member Boneysteele, it was moved by Member Rustigian, seconded by Member Boneysteele, that the Minutes of the Meeting of January 3, 1974, be approved after making the following corrections Under "II. APPROVAL OF 'tINUTES, ITEM 1, PARAGRAPH 1," delete - concisely" and insert "accurately." T ?inJer "LIT. APPROVAL OF EXPENDITURES, SECOND LINE," delete the phrase, by Member Boneysteele acid 4lenoer. Rustiian oL ...I.' Expenditure tv�r,.litie�,'' and inserL thefollowing: "as reviewed uy Member Rustigian of the Expenditure Committee and Member Boneysteele," Motion correcting the Minutes of the Meeting of January 3, 1974, carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell None. III. APPROVAL OF EXPENDITURES IV. HEARINGS 1. _LOCAL IMPROVEMENT DISTRICT NO. 50 (RESOLUTION NO. 73-128, A RESOLUTION OF INTENTION TO MAKE CHANGES AND MODIFICATIONS) Mr. Horstkotte, General Manager -Chief Engineer, reported that notice of the public.hearing on LID No. 50 had been duly published in the Martinez - News Gazette, a newspaper serving the City of Martinez. President Pro Tem Allan declared the public hearing on LID 50 open. President Pro Tem Allan asked if there were any written protests or perso-as in the audience who wished to address the Board. There were no written protests nor persons in the audience to address the Board on LID No. 50. It was moved by Member Rustigian, seconded by Member Boneysteele, that the hearing on LID No. 50 be closed. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell President Pro Tem Allan closed the hearing on LID No. 50. RESOLUTION NO. 74-2, A RESOLUTION ORDERING CH:L�;GES AND MODIFICATIONS LOCAL IMPROVEMENT DISTRICT NO. 50 It was moved by Member Boneysteele, seconded by Member Rustigian, that Resolution No. 74-2, be adopted. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: bone ABSENT: Member.: Mitchell 2 None. V. BIDS VI. OLD BUSINESS I. COLTNTY WATER QUALITY STUDY Mr. Horstkocte, General Manager -Chief Engineer, read to Board N mbers correspondence dated January 7, 1974, received from the Division of Water Quality Control, State Water Resources Control Board, which was addressed to the Public Works Director, Contra Costa County. The correspondence stated that Phase I of the Wastewater Facilities Plan for eastern Contra Costa County was eligible for Clean Water Grant Funds but that Phase II of the plan was not eligible. Board Members, staff and Mr. Bohn, Counsel for the District, then reviewed and discussed a January 8, 1974, draft study entitled "Eastern Contra Costa County Wastewater Management Study - Scope of Work" and a January 8, 1974, draft agreement entitled "Joint Exercise of Powers Agreement Authorizing an East Contra Costa County Wastewater Study." RESOLUTION NO. 74-4, A RESOLUTION AUTHORIZING PRESIDENT TO EXECUTE A JOINT EXERCISE OF POWERS AGREEMENT AUTHORIZING AN EAST CONTRA COSTA CUUNTY WASTEWATER STUDY After explanation by Mr. Horstkotte that District participation in the Joint Exercise of Powers Agreement would approximate $9,000.00, it was moved by Member Gibbs, seconded by Member Boneysteele, that Resolution No. 74-4, be adopted. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Memb ers : None ABSENT: Member: Mitchell It was moved by Member Rustigian, seconded by Member Boneysteele, that the General Manager -Chief Engineer be designated as District representative on the Technical Advisory Committee for the East County Group. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Memb ers : None ABSENT: Member: Mitchell After discussion regarding rules and meetings of the East County Group, it was moved by Member Boneysteele, seconded by Member Gibbs, that President 'litchell be nominated as District representative on the Board of the East County Group. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Memb ers : None ABSENT: Member: Mitchell 3 After comment by Member Boneysteele regarding clarification of certain sections of the Joint Exercise of Powers Agreement and after assurance by Mr. Bohn that the Agreement would be administratively reviewed prior to signature by all parties, it was moved by Member Rrsti-Jan, seconded by Member Boneysteele, tt! xt Member Gibbs be nominated as alternate District re re:�entative on the P,O: ' tba E%lst a Yr P County Grcup. C_.rr:.�c. b, Lol I owing vote-. AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 2. AUTHORIZE EXECUTION OF AGREEMENT_WITH LAAIPMAN AND ASSOCIATES,- INFILTRATION/INFLOW STUDY After statement by Mr. Horstkottc, General Manager -Chief Engineer, that Counsel for the District had reviewed and approved the Agreement, it was moved by Member Rustigian, seconded by Member Boneysteele, that the President and Secretary be authorized to execute an Agreement with Lampman and Associates for a Phase I Infiltration/inflow Study. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 3. AUTHORIZE $10,000.00 FOR INFILTRATION/INFLOW STUDY, DISTRICT ACTIVITIES After explanation by Mr. Horstkotte, General Manager -Chief Engineer, that the authorization of funds was for internal accounting purposes, it was moved by Member Rustigian, seconded by Member Boneysteele, that authorization for $10,000.00 from the Sewer Construction Fund for District activities related to the Infiltration/Inflow Study, be approved. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 4. C72-TPAIGN FINANCItiG DISCLOSURE; LAW Board Members reviewed and discussed with Mr. Bohn, Counsel for the District, an analysis of the new "Governmental Conflict of Interests Act" prepared by Air. Bohn and dated January 2, 1974. Item continued. 5. DISTRICT ANNEXATION NO. 40 (LARWIN) Mr. Horstkotte, General Manager -Chief Engineer, explained that because of action by the Local Agency Formation Commission at its meeting of January 9, 1974, the action before the Board was to consider approval by the District of :annexation No. 40 (Larwin). Discussion followed with Member Boneysteele stating that the eventual construction of two pumping stations to service both the Bishop Ranch and Larwin Development would be a misallocation of resources. After further discussion, it was the consensus of the Board and also staff's recommendation that eventually only one pump station would be operated by the District. 4 RESOLUTION NO. 74-3, A RESOLUTION INITIATING ANNEXATION PROCEEDINGS DISTRICT ANNEXATION NO. 40 It was moved by '''ember Gibbs, seconded by Member Rustigian that Resolution No. 74-3, which designates February 21, 1974, as the hearing date be adopted. Carried by the following vote: AYES. . 0-1*00._ ?z$�"' „_ ,tI'.•:a Ai.'_a ��,'L NOES: Members Boneysteele ABSENT: Member: Mitchell Mr. George Gordon, representing Western Electric Corporation (Bishop Ranch), addressed the Board and stated the Western Electric was proceeding with its plans for the formation of a local assessment district for Bishop Ranch and that it hoped to go to bid on the project by April, 1974. Mr. Charles Snyder, representing Larwin Development, addressed the Board and made inquiries regarding the Environmental Impact Report for Larwin's proposed pumping station and administrative procedures that the District would follow. After response and discussion, item was continued. VII. NEW BUSINESS 1. CONSENT ITEMS a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT from It was moved by Member Rustigian, seconded by Member Gibbs, that easemants Grantor Job No. Parcel No. Laura Maloyan 2428 3 B. A. Rosenblatt 2428 4 be accepted and their recording ordered. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell b. AUTHORIZE EXECUTION OF QUIT CLAIM DEED TO CONTRA COSTA COUNTY_ FLOOD CONTROL DISTRICT,_ JOB NO. 1540 ,PARCEL 1 It was moved by Member Rustigian, seconded by Member Gibbs, that the President and Secretary be authorized to execute Quit Claim Deed to Contra Costa County Flood Control District, Job No. 1540, Parcel 1. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 5 c. AUTHORIZE EXECUTION OF QUIT CLAIM TO MISER-AETNA, JOB NO. 2416 PARCEL 1. It was moved by Member Rustigian, seconded by Member Gibbs, that the Pr.>cident and Secretary be authorized to execute Quit Claim Deed to Kaiser -Aetna, �:: ,o. 24.16, Parcel 1. Carried by tho ZolloT, ing vote AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 2. LITIGATION, CASE OF FERDINAND SIMON, ET UX Mr. Bohn, Counsel for the District, reported that District condemnation proceedings against Ferdinand Simon, et uy, had been settled. He stated that the final judgment on the case and its filing would be forthcoming. As a part of the settlement with Mr. Simon, the District agrees to execute an Agreement Relating to Real Property. Mr. Peter Maegher addressed the Board and was informed by Mr. Bohn that, as a result of the settlement of the case, he could proceed with his plans for construction of a lateral sewer for connection to the District's sewer system. It was then moved by Member Gibbs, seconded by Member Boneysteele, that the President and Secretary be authorized to execute Agreement Relating to Real Property with Mr. Ferdinand Simon, et ux. Carried by the following vote: APES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 3. FINANCIAL PLAN CONSULTATION Mr. Horstkotte, General Manager -Chief Engineer, explained that Bartle Wells Associates, District financial consultant, was proposing continuaciod of its consultation services under Parts III and IV of its agreements with the District. Mr. Horstkotte noted that under Part II of the agreement, an unexpended balance of $4,484.16 remained which could be made applicable for further services by Bartle Wells Associates. After discussion, it was moved by Member Rustigian, seconded by Member Boneysteele, that authorization for Bartle Wells Associates to continue cons;Ration services to the District under Parts III and IV of the current agreement with the District be approved. Carried by the following vote: AYES: Members: Boneysteele, NOES: Members: None ABSTAINING: Member: Gibbs ABSENT: Member: Mitchell Rustigian and Allan 0 4. AUTHORIZE $75,000.00 FOR STAGE 5A, PHASE II, WATER RECL'U1ATION PLANT DISTRICT ACTIVITIES After explanation by Mr. Horstkotte, General Manager -Chief Engineer, and noting that 87.5% of funds authorized would be recoverable from the grant p,ogram, it was moiled by Mariber Gibbs, seconded by LleTber onaystp?ale, that i "ut_ 1-0-1:ii��!Cr�.��v Lr-)_^2 the e e �') 3t�ll�FL?_� ? ': for ti_ 11.i Phase II, l'1c'L i Keclaaiatio n Pian , District Activities, be approval. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 5. ABAG SOLID WASTE COMITTEE Mr. Bohn, Counsel for the District, reviewed for Board Members the current status of the Association of Bay Area Government's Action Committee on Solid Waste. In his review, Mr. Bohn provided Board Members with a copy of a Joint Exercise of Powers Agreement which would supplant the Action Committee, support the Bay Delta Resource Recovery Demonstration Project and be the initial step in the development for regional management of solid wastes and resources recovery. In addition, he provided an organizational chart which depicted the activities of ABAG in the field of solid waste management. Mr. Bohn explained that the cost for financing the Demonstration Project had increased and that cost to the District to continue to participate in this ABAG activity under the Joint Exercise of Powers Agreement would be $1,750.00. After discussion and upon the recommendation of Mr. Bohn, it was moved by Member Boneysteele, seconded by Member Rustigian, that the President and Secretary be authorized to execute the Joint Exercise Powers of Agreement entitled "Bay Delta Resource Recovery Demonstration Project." Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members : None ABSENT: Member: Mitchell It was moved by Member Boneysteele, seconded by Member Rustigian, that authorization of $1,750.00 for the Bay Delta Resource Recovery Demonstration Project be approved. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 7 It was -loved by Member Boneysteele, seconded by Member Rustigian, that Mr. Bolin be designated as District representative and Mr. Dalton, Deputy General Ma.naber--Cnieef Engineer, as altE!rnate District representative for the ABAG Bay Delta Resource F. covery- Demonstration Board. Carried by the following vote: Et ..•, yii ..L'c`.a RListi^ia'.._ .:n..l NoIIe . ABSENT: Member: 111itche11 Mr. Bohn stated that he would give periodic reports on the Demonstration. Board's meetings and Member Rustigian indicated interest in attending field trips as may be scheduled by the Demonstration Board. 6. AUTHORIZE GENERAL MANAGER -CHIEF ENGINEER TO FILE NOTICE OF COMPLETION, DISTRICT SEWERING PROJECT NO. 2336, LAFAYETTE After Mr. Horstkotte, General Manager -Chief Engineer, reported that DSP 2336 bad been completed, 'it was moved by Member Gibbs, seconded by Member Rustigian, that authorization for Mr. Horstkotte, General Manager - Chief Engineer, to file Notice of Completion, DSP 2336, Lafayette, b e approved. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitche11 7. A_UTHORIZE EXECUTION OF AGREEMENT WITH STATE DEPARTMENT OF TRfNSP02T.TIC,N STATE FRONTAGE ROAD, TREATIMENT PLANT After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Boneysteele, seconded by Member Rustigian, that authori- zation for the President and Secretary to execute Agreement with State Department of Transportation, State Frontage Road, Treatment Plant, be approved. Carried by the following vote: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None ABSENT: Member: Mitchell 8. AUTHORIZE $900.00 FOR CITIZENS ADVISORY COMMITTEE ON SOLID 14ASTE RECYCLING FINAL REPORT After Me;:iber. Boneysteele, Chairman of the Advisory Committee, reported that the Committee's final report was completed on January 16, 1974, and after discussion, it was moved by Member Gibbs, seconded by Member Rustigian, that authorization of $900.00 for preparation of 500 copies of the final report of the Citizens Advisory Committee on Solid Waste Recycling be approved. Carried by the following vote: AYES: Mei-ibers: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: None. ABSENT: Member: Mitchell W 9. TREATMENT PLANT ORGANIZATION CHART Board Members, Mr. Horstkotte, General Manager -Chief Engineer, and Mr. Niles, Elanager, Operations Department, reviewed and discussed a pronused s+,�-;;3.n .�;8_i'_°^, F'i:"I p;?r�•:.f.,.,�ti �.r-1*�"':.i re'iort prepar..; '`•_Y 14r. ics After exchange of comments and general discussion, it was the consensus of the Board to schedule a study session to review the proposed Personnel and Organization chart for the Water Reclamation Facility on January 31, 1974. Item continued. 10. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. VIII. REPORTS 1. GENERAL MANAGER -CHIEF ENGINEER Mr. Horstkotte reported that Mrs. Dorothea Cady plans to retire effective March 30, 1974. Mr. Horstkotte stated it was planned to replace Mrs. Cady immediately with Mr. Robert Elkins and to advertise for a re- placement for Mr. Elkins' position. Mr. Horstkotte reported that a Mr. Max Nathanson, 71 Bates Blvd., Orinda., had presented a claim for $60.00 for the period of non -operation of the pumping station located on Bates Road, Orinda. After discussion, it was the consensus of the Board not to honor the claim of Mr. Nathanson. Mr. Horstkotte noted that the Board's meeting table had been completed in formica by Mr. Don Cast, a District employee. In response to query, Board Members indicated approval of the new format for presenting Board Meeting Agendas. Mr. Horstkotte stated that a slide condition had been reported by �1r. Royce Buffington, 154 La Espiral, Orinda. Mr. Buffington is of the opinion that this slide condition was caused by improper maintenance of District property which is located adjacent to Mr. Buffington's property. After discussion with Mr. Horstkotte stating that a geologists report on the matter had been requested and that Mr. Buffington would be so informed, item was continued. 2. COUNSEL FOR THE DISTRICT Mr. Bohn noted that Board Member books on Special Activities of the Counsel for the District had been updated. 9 3. SECPF.TARY Mr. Davis requested and received after discussion, policy guidance from the Board regarding; administrative procedures for the processing of requests by the District franchisees for garbage rate increases. 4. COMMITTEES a. CITIZENS ADVISORY COMMITTEE ON SOLID WASTE RECYCLING Member Boneysteele, Chairman of the Advisory Committee, reported that the Cotrmiittee had completed its report and planned to present it to the Board at the meeting of March 7, 1974. At that meeting a scheduled public hearing would be requested and appropriate recognition be given to Committee Members. b. BAY AREA SEWAGE SERVICES AGENC Member Gibbs, Member of the Exec•:_ive and Operating Corunittees, BASSA, presented staff with a copy of BASSA's 1,egional Water Quality :lanagement Plan, 1973. Member Gibbs then reported on a report by the Contra Costa County Grand Jury which made reverence to the County Water Quality Control Study. Discussion followed. After noting that selected agencies are under consideration for desination by the State as "208" agencies, Member Gibbs reported that he had been elected second Vice President to BASSA. CongratLilatio,as were extended to Member Gibbs. IX. MATTERS FROM THE FLOOR In response to query, Mr. Horstkotte reported on current activities of J. B. Gilbert and Associates, Engineering Consultant to the District, and indicated that their services could probably be concluded by the end of February, 1974. In response to queryy, Mr. Niles, Manager, Operations Department, commented on the District's requirements and cost for chlorine for the operation of the treatment plant facility. X. ADJOURNMENT At 11:03 o'clock P.M., President Pro Tem. Allan adjourned the meeting to January 31, 1974. At 11i05 o'clock P.M., President Pro Tem Allan reconvened the meeting. PRESENT: Members: Gibbs, Boneysteele, Rustigian and Allan ABSENT: Member: Mitchell 10 IX. MATTERS FROM THE FLOOR After comment by Member Boneysteele suggesting that only one annual wore conference be held by the .California Association of Sanitation Agencies, it was moved by Member Gibbs, seconded by Member Rustigian, that persons attending the Mid -Year Session -Annual Work Conference, CASA, at Palm Springs, California, January 24-26, 1974, be authorized registration `Ca-Caad actual expei?_��3. Car" '__d bx Llle _ jilo,71ng voC _e: AYES: Members: Gibbs, Boneysteele, Rustigian and Allan NOES: Members: Done ABSENT: Member: Mitchell In response to query, Member Allan, Member of the Special Selection Committee, CASA, reported on the activities of the Committee in the selection of the new Legislative Advocate for CASA. X. ADJOURNMENT At 11:10 o'clock P.M., President Pro Tem Allan adjourned the meeting to January 31, 1974. 11 v 1 2/ 7/74 February 7, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: PROCEDURE FOR ENVIRONMENTAL IMPACT ASSESSMENT FOR P.S.A. 51 SPRINGHILL LANE, LAFAYETTE PROBLEM: Public awareness of procedure for environmental assessment. BACKGROUND: Pursuant to Board action taken 1/3/74 to proceed with the formation of P.S.A. 51 and District Ordinance No. 89, District staff has undertaken the environmental study of the project for the Board's evaluation. The study material is attached. RECOMMENDATION: Invite all residents of P.S.A. 51 to the District Board Meeting of February 21, 1974 fbr the purpose of receiving comments on the project prior to the Board's Environmental Assessment (Exhibit B of District Ord. No. 89) determining whether to prepare a negative declaration or a full Environmental Impact Report (EIR) T Respectfully submitted, Jack L. Best Manager -Engineering Department JLB:sf Attachment Recommendation Approved: 4er orstkotte, Jr., Manager -Chief Engineer STUDY INFORMATION FOR THE ENVIRONMENTAL ASSESSMENT OF L.I.D. 55-1 The project area, as enclosed by the L.I.D. boundary on the attached figures 1-1 and 2-1, contains 10.6± acres of 11 individual parcels. Average lot size is 0.96 acres, the smallest of which is 0.41 acres, the largest 2.9 acres. Of these eleven parcels, ten have petitioned in favor of the project; one has indicated opposition. Necessity for the project is indicated by the Public Health Officer's letter and letters supporting project from five project area owners. All parcels within the project area, under the present and projected zoning, are developed to maximum dwelling capacity thereby inducing no further growth within the project area. All sewers planned for the project area are either in private roads or driveways, with exception of one 75-foot easement in private land, therefore all conditions for preserving the immediate environment can be satisfied by conditions negotiated in acquiring the easements. Tributary watershed to all project area sewers is 92± acres, 90 percent of which the City of Lafayette has designated as 'Open Space' in their General Plan adopted in January 1974. As designated, this area might develop 3 to 20 acre minimum lots "on the lower slopes" with the provision that no "disruption or scarring of the land" be permitted. This stipulation would preclude padding for extensive development beyond the project area. Equalization charge policy of the District precludes any economic. advantage due to the proximity of the sewers to adjacent land parcels within the watershed tributary to the project area. }'' _ v (\/\J \\' \ .. \!` `� : ' "t �,v�A�,: . •ram I _Jj' 1i •■/1 ' od 14 .J r O f '41 � l 1' } 1 h \\ \\11 � fir. � \ \ � .i !� , 1 � ` I .. ,g� � ; ,'• _ � ',n' ^ �\i ` • •/�j - � � + - _ ��-\ \♦�' r11 l�t�•; ; 1. , �`� ,J \ I!I ��,� � �.,• • J)li i • `•, (: ` �� -� --}' � _ _ — � � cal' _ � j �- � ` ,� �' �� ��•lii'rc �! - �. \, . � `,� � - \' + 0D ✓ fl .�l\�`\ i Vr �jl, 1 mil � I .1 1 {,Il' � �s+ • � \=� +.. • • • \``' ,j ,l ICI . ., 'r 1•: �� t 1, • l •4"�� � . • + rt• 1l i i • V{ ' • 11�i "))) �''l � • � ``' ! 1:� �"`�' ` , it\. ,. 'fir. 60 � ` � . /' + It 1,'11�11, l���ll \ i� / :111t1f ' • r •�••' ^ / ', !•.�/, ,,'i�`,\ I ,I SCALE: I" =1000' FIG. 1-1 3 1 5 L 1 � 36 `� /haq ✓6 � 3466 3493 Q ® V CITY fie® OF v 3yF83' 3�® a1\ 85.32 Ac. 35 3477 24 3471 36 _ 3466 3460 23 37 3466 1 3459 14 IX 3a aki 3 IS A J, sg .46 A �Ah� Z ` ; L (:i ,jai L ® y.-•... •J.` 98Aca� q 60 Ac � co 41,15 Ac. r o� SCALE: I"= 300' 14.88 Ac. v BOUNDARY MAP LOCAL IMPROVEMENT DISTRICT NO. 55 SCHED[JLj FOR INSTALLATION OF SANITARY SEWERS DEVELOPED AREA 10090 ASSESSED VALUE PETITIONED 877a ESTIMATED AMOUNT OF ASSESSMENT UNIT $5,00 ACRES 10 . 6 t (72.77, PETITIONED) Fir-, 2-1 EXHIBIT "B" CENTRAL CONTRA COSTA SANITARY DISTRICT 1250 S rin brook Road, Walnut Creek, Ca 94596 (address) EWIRONirLF'NTAL, IMPACT ASSESSM"'ITT Name Of,Project-- LOCAL IMPROVEMENT DISTRICT 55-1 Location: SPRINGHILL LANE, IN THE CITY OF LAFAYETTE, - CALIFORNIA Entity or Person Undertaking Project:. A.. CENTRAL CONTRA COSTA SANITARY DISTRICT B. Other: i 1. Name: 2. Address: Staff Determination The District's staff, having undertaken and completed an initial study of this project in accordance with Section 16-603 of the District's guidelines entitled "Local Guidelines'Implement- ing the California Environmental Quality Act of 1370', as' Amended," ,for the purpose of ascertaining whether the proposed project might have a significant effect. on the environment,. has reached the follow- ing conclusions: (x) 1. The project could not have a.significant-effect on the en- vironment; therefore, a negative declaration should be pre- pared. C) 2. The project could have a significant effect on the'environ! mint; therefore, an EIR will be required. Date: f-r_�.a t.9' , Authorized-'erso. - 25 - I STUDY INFORMATION FOR THE ENVIRONMENTAL ASSESSMENT OF L.I.D. 55-1 The project area, as enclosed by the L.I.D. boundary on the attached figures 1-1 and 2-1, contains 10.6± acres of 11 individual parcels. Average lot size is 0.96 acres, the smallest of which is 0.41 acres, the largest 2.9 acres. Of these eleven parcels, ten have petitioned in favor of the project; one has indicated opposition. Necessity for the project is indicated by the *4taehed Public Health Officer's letter and letters supporting project from five project area owners. All parcels within the project area, under the present and projected zoning, are developed to maximum dwelling capacity thereby inducing no further growth within the project area. All sewers planned for the project area are either in private roads or driveways, with exception of one 75-foot easement in private land, therefore all conditions for preserving the immediate environment can be satisfied by conditions negotiated in acquiring the easements. Tributary watershed to all project area sewers is 92± acres, 90 percent of which the City of Lafayette has designated as 'Open Space' in their General Plan adopted in January 1974. As designated, this area might develop 3 to 20 acre minimum lots "on the lower slopes" with the provision that no "disruption or scarring of the land" be permitted. This stipulation would preclude padding for extensive development beyond the project area. Equalization charge policy of the District precludes any economic advantage due to the proximity of the sewers to adjacent land parcels within the watershed tributary to the project area. 'K ' _ .i.1; • - i � � ti �, is it 1 1� , � •'� ��` � .- r, 'Ir%} I�' flrll; •+ ` �Il�j,l;' 1, ! .`; ('` �� �% ,t • `��� `. � \• ` � `♦ •• • � s • • `` • • III' �l/'�?1 ti` I r i� � : �,` il� �\ \" !! � ���' (� � �• .�� �\ 78 14 or -01 .00 f r \ I i illll `1L'�. `�\1 I )I,Y �'�'1 + f , Y � � i r: *�• • - •' .Gs IV r ,•�" fir. 1 1�t' �1►', • �••':�i i • t 1'?1' �.1t '�•. �� :�; ,•, ,I. ..,i� : 1. � 1 � � • OAll 60 SCALE: Ire =1000' FIG. 1-1 3 5 35 �0 1 h 36 347r 24 Wyk 1 1 � hgti347/ytiA 3456 �F� �48® 36 h Q �Q .�' 0 3460 3a �° / 3485 37 23 4p33459 E� 0 c/ 13 14 k53 Q y ® ' ` 3�kE 'CITY 0 �ati� �15 tE a1 ® A OF y LAFAYE TTE e3 85.32 Ac. N` .46 A >' 3k 5 \ 4 r 98A 60 Aco 4115 Ac. 0� SCALE: I°= 300' 14.88 Ac. -"/ v BOUNDARY MAP LOCAL IMPROVEMENT DISTRICT NO. 55 SCHEDULE FOR INSTALLATION OF SANITARY SEWERS DEVELOPED AREA 100o ASSESSED VALUE PETITIONED 87% ESTIMATED AMOUNT OF ASSESSMENT UNIT $5,000 ACRES 10 . 6 t. (72.7y PETITIONED) FIG_ 2-1 EXHIBIT "B" CENTRAL CONTRA COSTA SANITARY DISTRICT 1250 Springbrook Road, Walnut Creek, Ca 94596 (address) ENVIROMLF'NTAL IMPACT ASSESSMMT Name of Project: LOCAL IMPROVEMENT DISTRICT 55=1 -- Location: SPRINGHILL LANE, IN THE CITY OF LAFAYETTE, -CALIFORNIA Entity or Person Undertaking Project:. A-. CENTRAL CONTRA COSTA SANITARY DISTRICT B. Other: 4 1. Name: 2. Address: Staff Determination The District's staff, having undertaken and completed an initial study of this project in accordance with Section 16-603 of the District's guidelines entitled "Local Guidelines Implement- ing the California Environmental quality Act of 1970; as' Amended," ,for the purpose of ascertaining whether the proposed project might have a significant effect . on the environment,. has reached the follow- ing conclusions: �X) 1. The project could not hage a signifi.cant�effect on the en- vironment; therefore, a negative declaration should be pre- pared, _ 2. The project could have a significant effect on the environ- meat; therefore, an EIR will be required. Date: /9 ,Authorized 'Verson - 25 - AYES: Members: NOES: Members: ABSENT: Members: President of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California mra PROPOSED CHANGES El '�RLINED VI. Old sus. 2 2/7/74 ORDINANCE NO. 94 AN ORDINANCE TO REVISE THE UNIFORM REBATE FEES OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CODE The Board of Directors of the CENTRAL CONTRA. COSTA SANITARY DISTRIC_" does ordain as follows: Section 9-301 is hereby revised to read as follows: "Sec. 9-301. Uniform rebate fees. (a) The Board finds that the cost of installation of main sewers is generally determined by the density of land -use and conditions of terrain and than the fixing of rebate fees upon the basis of the density of laird i use and said conditions of terrain is generally the most equitable method of charging for a direct connection to a rebate sewer. Therefore, density of use together with conditions of terrain have been made the basis for fixing the class of rebate fees set forth in the following subsection (b). However, the Board recognizes that these conditions are not the only basis for determining rebate fees in every case, and, therefore, recognizes and authorizes exceptions to be made by the Engineer as follows: The Engineer may apply a class of rebate fees other than that dictated by density of use and conditions of terrain where a different application is justified in the opinion of the Engineer by the total cost of sewer installation or the class of rebate fees charged in adjacent sewer areas. (b) The unifoim rebate fees are classified and established as follows: (1) Class I - High density residential or commercial: (a) $650.00, (b) $1,000.00, (c) $1,400.00 per unit of use including $80.00 for District administration. (2) Class II - Medium density residential or commercial: (a) $1,000.00, (b) $1,400.00, (c) $1,700.00 ,per unit of use including $80.00 for District administration. (3) Class III - Low density residential or commercial; level terrain: (a) $1,400.00, (b) $1,700.00, (c) $2,000.00 per unit of use including $80.00 for District administration. (4) Class IV - Low density residential or co=arcial; rolling terrain: (a)• $1,700.00, (b) $2,000.00, (c) $3,000.00 per unit of use including $80.00 for District administration. (57 Class V -'Low density residential or commercial; steeper terrain: (a) $2,000.00, (b) $3,000.00, (c)_$4,000.00 per unit of use including $80.00 for District administration. (6) Class VI - Multi -family residential or.any commercial property where there is no uniformity in land use development, or in- dustrial uses: 115,00 per front foot including $1.55 for -District ad- ministration, or $0.10 per square foot of served property including $0.01 for District administration as determined by the Engineer. (c) The uniform rebate fees fixed in subsection (b) of this section apply to every rebate line whether existing or installed at some future date. However, the amount of recovery which an installer is entitled to on or before July 6, 1967, shall not be adversely affected by this Ordinance." This Ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation, published and circulated in Central Contra Costa Sanitary District, and shall be effective upon expiration of the week of publica- tion. PASSED AND ADOPTED by the District Board of the Central Contra Costa Sanitary District this __ day of __ 0 1974, by the following vote: -2- VI. Old Bus. 3 2/7/74 - -- BURTON H. MARLIAVE CONSULTING GEOLOGIST REGISTERED ENGINEERING GEOLOGIST Office No. 1 1043 Stuart Street Lafayette, California 94%9 Telephone 284-7010, January 18, I��' r W N Central Contra Costa Sanitary District 1250 Springbrook Road _ Walnut Creek, California 94596 Subject: La Espiral kide; Dear Sir: A field inspection was made on 1-17-74 of the slide area behind the houses at 154 and 158 La Espiral in Orinda. Here a slide has developed with a head scarp about 30 feet behind the houses and a toe that extends into the creek in some cases rasting against the opposite bank of the creek& The slide area is about 125 feet wide and centered between the two houses. It extends for about 75 feet down to the creek. The sanitary districts sewer line passes along the back of the properties at the rear of the gently sloping building sites and at the top:of the steep slope to the creep only 1 to 5 feet above the slide scarp. Apparently there are no breaks or failures in the line although the head of the slide was hidden by a plastic cover and could not be observed at the time of my inspection. The underlying bedrock in the area is a massive, moderately cemented sandstone called the San Pablo formation which strikes east westerly across the ravine and dips steeply to the south. This bedrock is usually fairly stable but it does weather near the surface and a clayey calluvium accumulates in the swales. Erosion by the.creek tends to undercut the already steep slopes causing . slides in the top soil and colluvium. It is such a slide that has occurred below the -sewer line and the steep scarp at the head of the slide may break back some more and could damage the line. Corrective action in the winter is limited to covering the slide with plastic and diverting surface runoff away from it. However, some permanent corrective action next summer should be undertaken. Since erosion will eventually remove .the toe of the existing slide and reactivate it, it is suggested that the exist- ing culvert be extended past the slide area and sufficient fill compacted over the top of the culvert to provide a. to- support for the existing slide mass. fill could then be placed at the head of slide to support the steep slide scarp and prevent further encroachment of the slide on the sewer line. The existing fill at the head of the ravine upstream of the slide provides the type of support for the side slopes needed in the present slide area. Since it was placed without compaction near where the sewer line crosses the ravine, some settlement cracks have developed. These should be sealed to prevent surface water from flowing into them or a small slide and mud flow could develop at the toe of the fill. Whiie the homes above do not appear to be in danger of being damaged by the slide this winterjunless corrective work is done, the slides could be reactivated by erosion in the creek and the head of the slide receed up the slope to the homes. The slide must be checked constantly this winter to make sure it does not break:, the sesuer line or move toward the houses fu+ther. Sincerely, ��A f 43 Registered Geologist No. 33 Certified Engineering Geologist No, State of California lc 2/7/74 January 31, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR G. A. HORSTKOTTE, JR., TO FILE NOTICE OF COMPLETION ON DISTRICT SEWERING PROJECT 2404 CONSISTING OF THE INSTALLATION OF MAIN LINE AND SIDE S 51ER AND APPURTENANT STRUCTURES IN HILL LANE PROBLEM: Aldrich Construction Company has completed the work on this project and we are ready to file Notice of Completion. RECOMMENDATION: Accept the job, authorize the Engineer to esecute and file Notice of Completion. Respectfully submitted, ;;*e� Jack L. Best Manager -Engineering Department JLB:sf Recommended Approval: G. 1 ors kot e� Jar. ;' Gener 1 Manager -Chief En eer V'q* VII. New Buss lc 2/7/ 74 February 6, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS G. A. Horstkotte, Jr - General Manager -Chief Engineer AUTHORIZATION FOR G. A. HORSTKOTTE, JR., TO FILE NOTICE OF COMPLETIONS ON THE MAINTENANCE STORAGE BUILDING 1973. PROBLEM: All of the contractors have completed, or will complete this week, the work on the Maintenance Storage Building 1973 and we will be ready to file Notice of Completions prior to February 21, 1974: rn»i rn..irnr E. E. Gilbert Constr. Delcon Associates, Inc. Clifford Electric Description of Work (Foundation & Plumbing) (Armco Building) (Electrical) Estimated or Actual Completion Date 2-4-74 2-15-74 2-8-74 RECOMMENDATION: Accept the job, authorize the Engineer to execute and file Notice of Completions. Respectfully submitted, /2ger-Engineering L. Best Ma Department Recommended Approval: Horstkotte, Jrr- al Manager -Chief Engineer VII. New Bus. 2 2/7/74 February 7, 1974 [ FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS G. A. Horstkotte, Jr., General Manager -Chief Engineer REVIEW OF OUR VEHICLE INSURANCE COVERAGE FOR BODILY INJURY AND PROPERTY DAMAGE The Santa Fe Railroad requires liability coverage of $1,000,000 for the District's use of the permanent maintenance road across the railroad right-of-way near the northwesterly corner of our Water Reclamation Plant. This is in excess of what we presently carry. Our insurance agent, Mr. Schroder, recommends that the District carry $5,000,000 limit and he will be at the Board Meeting on February 7th to explain his recommendation. Respectfully submitted, A. G0A.Horstkotte, Jr. Genernager-Chief Engine GAH:sf T --7chroder O147P PHONE (415) 934.6789 1627 NORTH BROADWAY r ��' p N 2 URA MVE mi 9�P. O. BOX 4097 WALNUT CREEK, CALIFORNIA 44596 Jamuary 300 1974 G. A. horskotta, Jr. Central Contra Oosta Sanitary District 1250 Springbr-ook Road CP. 0, Box 5266) Walnut C"Ok, California 94595 0 e ar - Mr- . P+Ws kotta gnclosed is the original excess liability policy in the amount of $ ta, OOCI, 000. 00 insuring the District to that amount For Bodily Injury end!Property Damage coverages. This policy is in excess of thq basic Firemargs Frsnd Indemnity 0c. policy carried by than District. Also enclosed Ire certified copias of the liability policies and gxcss4 liability policy carried by the District for forxarding to the Atchison, Topeka and Santa P.m Railroad. You will note that the excess policy is affoative on April 1, 1974 and carries an anniversary dater of .duly lat. The promium far $ 59000,000.O0 annually is $ 1,747.00., For comparitive purposes the premiuM for �9 1 , 00,000.00 excess liability in $ 883.00. Ba causb of this Fact we strongly recommend thatthe $ 3 , ODG y OLIO.00 limit be carried. •.' Very t,tf-f`!AAly ours Aobr'1.t S�der 11 • LVCW nu5 . 3 2/7/74 February 7, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. Horstkotte, Jr., - General Manager -Chief Engineer SUBJECT: AUTHORIZE $3,000 FOR AN ENVIRONMENTAL IMPACT STUDY FOR PSA 49, CAMELLIA LANE, LAFAYETTE AND RELEVANT PRELIMINARY INFORMATION PROBLEM: The property owners within PSA 49 are requesting the Sanitary District to proceed with the formation of a Local Improvement District to sewer their area. In order to recover the District Expenses through the Local Improvement District proceedings, it is necessary that we have Board approval and set up a drawing account for PSA 49. BACKGROUND:- Referring to the sketch on PSA 49, posted on the bulletin board within the Board Room, the tentative boundary of PSA 49 is outlined in yellow. Within the PSA there are 37 properties, 16 developed. They have signatures representing 69.5% of area and 87.4 of the assessed valuation, and three supplemental letters requesting sewers be installed from petitioners. Our staff has advised all of the property owners contacted that the estimated cost of a Local Improvement District for this area would be approximately $6,500 per building site. We have a letter from the Health Department of Contra Costa County, dated February 9, 1972, urging the District to proceed with the formation of a Local Improvement District. In view of the foregoing, the Staff recommends the procedure be established for PSA 49, as was established for PSA 51. RECOMMENDATION: Approval. Respectfully submitted, .4 . I h, o4,�' G. A. Horstkotte, Jr. J Gener eager -Chief Engi e JLB:sf Prank J. An t l o upervi.sing Sanitarian HEALTH DEPARTMENT Contra Costa County DATE: i �L 2 ciJ � 4i'j 3 L '1717 v February <1, W. Lf. Grossl SUBJECT: 1'rc>posF��t �:cu:erinF_; Area Senior Sanitarian (� //���� 7 F 9 (Estates tates Drive, Laf a.yel. t.t� Pleasant Hill Office PSA 49'is located northwest of Lafayette, along Estates Drive and Canyon Road. Since 1965, four systems have failed and required repair, tWo parcels have been rejected for septic tank installation, while two permits were issued, one being a temporary system. Three systems have been pumped, one twice, since 1970. The area generally is very steep and the soil conditions are of tight clay and sandstone and not favorable for septic tank systems. Completion of this PSA is strongly recommended. WLG:mb VII. New Bus. 4 2/ 7/74 February 1, 1974 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AUTHORIZATION TO INSTALL 10,000 GALLON GASOLINE STORAGE FACILITY AT THE DISTRICT YARD - APPROXIMATE COST OF $10,000.00. PROBLEM: The existing 3,000 gallon gasoline storage tank has been in use approximately 16 years. The tank is steel with probably an asphaltum coating as its only protection against electrolytic corrosion. Based on past experience with similar steel tanks in this area, our tank has already exceeded its normal life expectancy. Therefore, the District should begin planning for a new storage tank to be installed during the summer of 1974. BACKGROUND: The usage of gasoline by the District for the year of 1973 averaged approximately 4,000 gallons per month. The maximum usage occurred during August when 6,000 gallons of gasoline was delivered. At present, the District receives about 2,000 gallons per delivery. The District could realize a savings of approximately 4-1/2� per gallon if the tank could hold a full delivery from a truck, and trailer tanker which carries 8,000 gallons. Considering the possibility of greater fuel consumption in the future, and the economics involved in bulk buying, the optimum size tank for the District's needs would appear to be 10,000 gallons. This size tank would allow the District to receive full 8,000 gallon loads while maintaining a 2,000 gallon reserve. It is anticipated that fuel availability will improve enough to permit a two month allocation of gas to be delivered in advance. We have an informal, verbal quote from Tara and Weaver Company of San Jose for $10,000.00 for the 10,000 gallon tank installed complete including either a steel or fiberglass tank, all piping and required venting, and a used gasoline pump. Mr. Tara seems to favor the fiberglass tanks. Robert J. Miller Company of Oakland has suggested a possible price of $9,500.00 installed complete including the 10,000 gallon tank, venting and piping, and a new gasoline pump. -The new pump would be a Bennett Model 3788, 14 g.p.m., 1/3 H.P., 5/8 inch I.D. hose, with a list price of $542.00. Considering the age of the existing pump, it would be a good investment to install a new, more modern dispenser. Mr. Miller indicated that the steel tanks are about 15% cheaper than the fiberglass tanks and have a delivery time of 4 to 6 weeks compared'to 90 days for the fiberglass. TO THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS February 1, 1974 Page 2 The new steel tanks with cathodic protection by means of anodes and rectifier systems have excellent protection against electro- lytic corrosion. Many of these tanks carry a warranted service period of 20 years. Care should be taken that the piping is also protected from electrolytic corrosion. RECOMMENDATION: Based on cost, availability, and corrosion resistance, it would seem at this time that a 10,000 gallon steel tank along with a new pump should be installed by the District at a cost of approximately $10,000.00. Respectfully submitted., ROBERT H. HINKSON Manager, Maintenance Department By J. R. Coe Associate Engineer JRC:yb Recommendation Approved, VA. Horstkotte, Jr. General Manager -Chief Engineer 5 y.. 2/ 7/ 74 Elmer Fox Company Certified Public Accountants 1930 Shattuck Avenue / Berkeley, California 94704 / (415) 848-0065 January 15, 1974 Mr. G. A. Horstkotte General Manager -Chief Engineer Central Contra Costa Sanitary District 1250 Springbrook Road Walnut Creek, California 94596 Dear Mr. Horstkotte: Pursuant to our meeting of January 4, 1974, we submit the fallowing proposal for professional services to be rendered: 1. Prepare detailed format for quarterly accrual basis financial statements. Prepare written instructions to accounting personnel for the preparation of the statements. 2. Initiate a system of weekly cash flow budgeting. 3. Review and update procedures for allocating over- head to construction activities. 4. Review the record keeping requirements as set forth in Federal and State Grant agreements to insure the District's compliance with these requirements. 5. In order to effectively implement the above systems and procedures we will make a com- prehensive review of and revisions to the existing chart of accounts. 6. During the performance of the above services, if any circumstances come to our attention which we feel you should be made aware of, we will promptly inform you. C E i V E D JAN 1774 r-uteto (XI rct(ew(b/i Ra"tO krw, Mls in, IRS. y;ct,;Ft us�nca� / t/ LAO t"AA I[aLdAllg6 -.-.Pe. � PliMtript _ M;t�Mtpan[* Y"rnit Anawwad Data IF Mr. C. A. Korstkotte Central Contra Costa Sanitary District F January 15, 1974 Page 2 q, -� �� GENME" Our fee for the above services will be based upon our standard per dic}m rates. We estimate that the fee will be approximately $2,500. If at any time during the engagement any extraordinary matters come to our attention and_ an extension of our services appears to be i the right to increase our fee but only after consultation If these arrangements meet with your approval, I the duplicate copy of this letter in the space provided at to us. HEhler:pt Enclosure Accepted this Sincerely, Of Elmer Fox & Compan; day of Central Contra Costa Sanitary District By vl.L. Lvcw araa 6 2/ 7/ 74 Join A. Bohn .Attorney at Law Glaremont Hotel -Suite 116 0a1land,G-U,r1ia 94705 January 23, 1974 Mr. W. C. Dalton Deputy General Manager - Chief Engineer CENTRAL CONTRA COSTA SANITARY DISTRICT 1250 Springbrook Road Walnut Creek, California 94597 Dear Bill: Far East 0mces Pacific DAY News B�ildin6 A6—a, Guam 96910 I have examined the proposed contract between C.C.C.S.D. and Campolindo Homeowners Asso- ciation dated January 16, 1974, and have no legal objections to the same. Actually, the contract allowing a parking lot etc. over an easement is on our usual form and should present no difficulties. Hence, I have no objection to the execution of the same by the Dis- trict. I am returning herewith all copies includ- ing letter of January 17, 1974, to you from Fred Weil, President of the Association. JAB:aj Enclosures /Bestards, �// Bohn ' ?Y DISU."PUT -' VED JAN 2 5)`74 Ut, .0 4 "lion Wl into N_ r ♦ A. 119r.-CA. firs. 1 _ 6cP•ih M'natar :Nr•'tart Dlautcl Conn:al lit) Ceu11N1 Agenda Rccqunting £n}tinetring �^ tA+tplenanes plant operations Permit Ansirxad Data CAMPOLINDO HOMEOWNERS ASSOCIATION POST OFFICE BOX 281 RHEEM VALLEY, CALIFORNIA. 94570 January 17, 1974 Mr. We C. Dalton Deputy General Manager - Chief Engineer Central Contra Costa County Sanitary District P.O. Box 5266 Walnut Creek, California 94596 Dear Mr. Dalton: Enclosed are two copies of your standard form Agreement Relating to Real Property (Form #2070-73). 1 have altered the Agreement to the extent necessary to describe the real property which is the subject of the Agreement. The parking lot now proposed to be constructed would be approximately as shown in the enclosed diagram. We expect that the park- ing lot would be constructed in phases. The first phase, Consisting of about 20 to 30 parking spaces, would be con- structed in the portion of the property closest to Campolindo Drive. The approximate size of the first phase is also indicated in the enclosed diagram. If the enclosed Agreement is satisfactory to you, please ,z:r'ISTI,,;;T execute both copies and return one of such copies to the: °c s 1 Y E D undersigned. FBW:vkp Enclosures Very truly yours, _ Czn_ Mrv. Lh. Eag� y D,:iv4 Manager Fred Be Well Satrelsry President 0;-4rid Counsel LID Cowroal Agana Aesnunting Engineering Maintenance - Plant Operations Permit Answered Date VII. New Bus. 7 2/ 7/74- January.29, 1974 MEMORANDUM FOR: THE HONORABLE MEMBERS OF -THE BOARD OF DIRECTORS VIA: G. A. Horstkotte, Jr., General Manager=Chief Engineer SUBJECT: DAMAGE CLAIM FROM DR. W. A. ADAMS,-.1364 CORTE MADERA, WALNUT CREEK $35'. 00..FOR .RUG CLEANING PROBLEM: A stoppage in the 8" main line.. sewer' serving the' Adams resi.-- dence caused an overflow in a bathroom requiring the cleaning of the rug. "CGROUND:. The sewer main was plugged with grease: The source of .the ise appears to be the'San Marco Convalescent Hospital. They have 3. notified to bring their grease -traps up to District standards. The Adams home has an overflow device but it was buried ing landscaping and Dr. Adams was unaware of its existence. )MMENDATION: Pay claim for $35.00. Respectfully.submitted, Robert H. Hinkson Manager; Maintenaace.Department :yb . :)mmendation approved, 1. _Horstkotte, Jr.� ardl Manager= -Chief Engineer .J VII. New Bus. 8 2/7/74 February 7, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. Horstkotte, Jr., - General Manager -Chief Engineer SUBJECT: AUTHORIZE $150 TO ACQUIRE ELECTRONIC CALCULATOR FOR THE PERMIT SECTION PROBLEM: The Permit Section's Monroe calculator was purchased used in 1967 and is in need of repair. BACKGROUND: The maintenance contract for this calculator is approximately $58 per year which I think is unwarranted. We have not had a maintenance contract on this machine for the past year. This calculator is used daily to calculate District charges at the Permit Counter. I propose the purchase of a new electronic calculator. RECOMMENDATION: Approval Respectfully submitted, (-'OoJack L. Best Manager -Engineering Department JLB : s f RECOMMENDED APPROVAL: G. orstkotte, Jr � G er Ma nager-Chief E 'neer VII. New Bus. 9510,11,12,13 2/ 7/74 February 1, 1974 MEMORANDUM FOR: THE PERSONNEL COMMITTEE OF THE BOARD OF DIRECTORS VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: PERSONNEL ITEMS ON AGENDA FOR MEETING OF FEBRUARY 7, 1974 In accordance with the Personnel Committee's instructions, we have placed personnel matters on the Agenda for February 7th Board Meeting. As agreed, if you have any questions, please contact me by telephone prior to the meeting or a meeting with the staff can be held at 7:30 p.m. on February 7th to discuss these matters. JLB:sf cc: Members Mitchell, Gibbs, Rustigian Respectfully submitted, G.'A. Horstkotte, Jr.( General M nager-Chief Engineer 1, 9 -21-717 RESOLUTION N0, A RESOLUTION OF APPRECIATION WHEREAS, Dorothea Cady, Administrative Accountant was first employed the Central Contra Costa Sanitary District on March 13, 1950; and WHEREAS, throughout her term of service to the District she exemplified i highest standards of -personal and professional character thus serving as idel for all; and WHEREAS, her contributions have left the lasting imprint of her lligence, imagination and loyalty on the District and fsllow employees whom she provided so much NOW, THEREFORE, BE IT RESOLVED: That the Board of Directors of the Central Contra Costa Sanitary 'ict. on the occasion of the retirement of Dorothea Cady does hereby commend her for her varied and many exemplary contributions during her twenty-four years with Central Contra Costa Sanitary District, Passed and adopted by the District Board of the Central Contra Costa >anitary District this 7th day of February, 1974 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the District Board of the Central Contra Costa Sanitary District, County of )UNTERSIGNED: Contra Costa, State of California Secretary of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California VII. New Bus. 9110,11 2/ 7/ 74 ---- January 21, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. Horstkotte, Jr., -General Manager --Chief Engineer SUBJECT: REORGANIZATION OF THE DISTRICT ACCOUNTING DIVISION At the January 1 7th Board Meeting under my Engineers Report I indicated Dorothea Cady would be retiring March 30, 1974. In our discussion with the Board'it was agreed to accept Mrs. Cady's resignation and that Robert L. Elkins would be promoted to the position of Administrative Accountant. Mr. Elkins' former position of Accountant would be filled by holding an open examination. I indicated to the Board that I would have our two CPA's review and update the current job description of Accountant to see that it will meet our current and future needs. In accordance with this discussion, I request that the Board take the following action at the February 7th Board Meeting: 1. Adopt the following Resolution: Dorothea Cady has been employed by the District for 24 years and we wish her well in her retirement years. With her great wealth of knowledge and her devotion to the District she will be greatly missed by all of us. RESOLUTION NO. A RESOLUTION OF APPRECIATION 2. Authorize promotion by the following Resolution for Mr. Elkins from 58D 0 1317) to 64B ($1383) effective February 1, 1974: RESOLUTION No. A RESOLUTION APPOINTING ROBERT L. ELKINS, ADMINISTRATIVE ACCOUNTANT, RANGE 64B $1383. 3. Authorization to hold examination and establish Eligible List for Accountant, Range 58 ($1137-$1383). Copy of Job Description attached. Respectfully submitted, G' A or�cotte, r. - General ager-Chief Eng.rieer GAH:sf Attachment -t.� RESOLUTION NO. A RESOLUTION APPOINTING ROBERT L. ELKINS ADMINISTRATIVE ACCOUNTANT The District Board of the CENTRAL CONTRA COSTA SANITARY DISTRICT does resolve as follows: That ROBERT L. ELKINS be appointed to the position of ADMINISTRATIVE ACCOUNTANT at the monthly salary of ONE THOUSAND THREE HUNDRED EIGHTY THREE )OLLARS ($:1,383)' (Range 64-B , effective February 1, 1974. PASSED AND ADOPTED by the District Board of the Central Contra Costa unitary District, this seventh day of February, 1974, by the following ate: AYES: Members: NOES Members: ABSENT:, Members: President of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California UNTERSIGNED: Secretary of the District Board of the Central Contra Costa Sanitary Central Contra Costa Sanitary District ASSISTANT TO ADMINISTRATIVE ACCOUNTANT DEFINITION February 1974 Under general supervision, to perform professional accounting work of average difficulty in the establishment, revision, and maintenance of District financial accounts and records; to assist in the preparation of financial reports and analyses; and to do related work as required. EXAMPLES OF DUTIES Performs professional accounting work of average difficulty in the establishment, revision, and maintenance of in financial records and accounts; reviews and analyzes accounting operations and systems and, as necessary, develops and implements new or revised accounting systems and procedures; reviews and interprets laws, rules, and regulations affecting District accounting operations and, as necessary, makes modifications to District accounting systems and operations to meet new or changing legal requirements; assists in compiling financial data and in the preparation Of financial reports and analyses; supervises and variety of account record keeping and billing workpeincludingrsonallyperfox the mn ten- -Ice of journals, general and subsidiary ledgers, and the operation of ruing and other bookkeeping machines; prepares a wide variety of journal :bons dealing with payroll, accounts payable and receivable, investments, ind transfers, services, corrections, and other matters; prepares claims )r reimbursements from Federal and State agencies for various programs; rsists in the establishment and maintenance of records of contracts, !surance, and inventories; supervises and participates in the preparation the District payroll and in the processing of accounts receivable and gable; assists in the compilation of the District budget and in the velopment of revenue and expenditure projections; as assigned, performs variety of special projects dealing with District accounting and budget- g activities. 11RABLE QUALIFICATIONS Knowledge of: General accounting principles and procedures and their application; Municipal accounting and budgeting; Office methods and procedures. and Ability to: Originate entries, do detailed ledger work, prepare payrolls, Produce financial statements, budgets and analytical reports; Understand and apply pertinent laws, rules, and regulations; Analyze financial systems, operations, and data and develop . effective conclusions and courses of action; Speak and write effectively; Establish and maintain cooperative relationships with those contacted in the course of work. V11. New Bus. 12,13 2/7/74 - MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS SUBJECT: AUTHORIZATION FOR PERSONNEL RECLASSIFICATION WITHIN THE THREE DISTRICT DEPARTMENTS PROBLEM: Now that the duties of the secretaries assigned to the Engineering, Maintenance and Plant Operations Departments have been defined and outlined in the attached Job Description for "Department Secretary", we feel that the secretaries should be reclassified. BACKGROUND: Yvonne Brown, Shirley Fowle and Marjorie Griffin were assigned to these three Departments in 1973 as Receptionist Clerks - Range 34 ($634-$771). These employees are serving as secretaries to the Department Managers and attend to the variety of secretarial, clerical, accounting duties and other related work as required by the Department Managers. Having a secretary on the staff of each Department has proven to be very effective in handling the secretarial work of the Departments and of the District. RECOMMENDATION: We request the following Resolutions be adopted: I. Resolution No. , A Resolution establishing the classification of Department Secretary. 2. Resolution No. , A Resolution appointing Yvonne Brown, Shirley Fowle and Marjorie Griffin to the position of Department Secretary. Respectfully submitted, G A. Horstkotte, ..�r. Geneal nager-Chief E neer GAH:sf JLB Central Contra Costa Sanitary District DEPARTMENT SECRETARY DEFINITION Under general supervision, performs stenographic, clerical, accounting and secretarial duties of a difficult and responsible nature for Department Managers. EXAMPLES OF DUTIES Serves as secretary to the Department Manager; takes and transcribes a variety of dictation, including letters, memorandums, reports, position papers, legal descriptions; receives and places telephone calls and provides information on District policies and procedures and when necessary refers calls to appropriate staff member; composes routine correspondence; reviews time cards for completeness; handles department purchase orders and pro— cedures; maintains Department records; responsible for Department's office supplies; sets up office procedures and filing systems; attends to a variety of other Department details in assistance to the Department Manager. DESIRABLE QUALIFICATIONS Knowledge of: Purposes, organization, functions, policies and procedures of the Central Contra Costa Sanitary District; Office procedures and equipment, including specialized equipment as the radio system, filing system, receptionist and telephone techniques, and letter and report writing; English usage, vocabulary, spelling, grammar, punctuation and arithmetic. and Ability td: Perform a wide variety of difficult and responsible clerical and.secretarial work; Compile and maintain accurate and complete records and reports; Type at a speed of 45 words per minute from clear copy; Take dictation at a speed of 90 words a minute and transcribe it accurately. Understand and carry out oral and written directions; Establish and maintain cooperative relations with those contacted in the course of work; and DEPARTMENT SECRETARY - 2 Experience: Four years of increasingly responsible stenographic -clerical experience, at least eighteen months of which involved responsible secretarial experience Education: Equal to completion of two years business college (additional qualifying experience may be substituted for the required education on a year -for -year basis). VII. New Bps. 14 2/7/74 February 1, 1973 UNDUIX FOR:f V��iL.tiT i 1';i `�jLa h THE pn .S 0_ iir� .�:/A.PiL 'OF r r,-,J L'�8�.aS VI f1: G. A. uorstKotte, General Jr., ra_ _ `" a - 1'�apes-v�;.e r Er,o7 SJBr"'T� n JECT: Ccanection of the I:t. View Sanitary District rct t�,e Central Co: tra Costa Saritar,i District SeL,cr systc_:� BACKGRCL2\D: 1- We are required as part of our from Concord and fit. Viers Grant Coltract to accept setraQe Sanitary District "based on fair auree� eats". �i_ and eq'uitabie 2. Mt- Vies,' Sanitary District has be en for afor a $600,000 project to connect to Central Contra pCostadSanitaryrant District in the 1973-74 tlunicipal Project List o_� the regional Water Quality Coatrol Board. - 3• We have over the past -several years made Offers cussions with Apt. View Sanitary District re�� r rind had ells- _ 1968 l"it. y bardino consolidation. Z,n View Sanitar District decided to expand -their plan` and Issue $7503,000 in new bonds -rather-than consolidate (See pre 1968 history.) 4. After Mt. Vier; Sani taxi District decide "eat F1ant we hang d to construct a pea! treat - eliminating the LID 5J lesion to reduce costs to i'artirez by alin_�_nating provisions for N[t. Vie�,r Sanitary and moving the possible future tie-in to i ltby. trice flo--r at rairvi?:•r 5• fit. View Sanitary District is Pzgional Board over new discharge requhre-uents,naaged na-ndlhasltoldtvI us -very the directly that they intend to do nothing in te= a'' c,; dation until they are forced to y cbaa , or co;. do so. scli- 6. Based on present estir:ates of $67,312 000 - per MCD in :�laat capital in ,� for 45 3rG, or $1��>:6,00 p ' _s trer t (average d-- „. Distri ct's share for . $ iIGD �,rould be $1 �� ply flow) ilc. View Sa :itary Grant fundin wool ,-00 000 approrinlately. 1jaa, dart g d play in tc is calculation n act has been d`terlred or evespeculated upon. _ 7. We have reviewed the advantages CO�'r7ine C -t c v--� a_T'it'.t d'Sa^.CiVa�t2=''eS Or r �-;p2r�_ti on .oi tire. Vie:J Sani a a_t� ?ti-'�', to Lary District plant with ours and have concluded that the probler;:s �.ou1 e.if1C ?=�t Cp ration,� rOL'L?i , , d far Oii_G:e1.gC1 a:!-v economi-s- halt- -and the 11ttVie�v- Sanlita' iD, the c u-Pi ng Stacio_Is around our treatment with this _I strict plant [•io�.ld not readily col -;Gina program. �'"a:i�. IP. O ur p o�,iri as to C CIl :1g �1S - ��t . Plant is OH�r3tC �^ Li t �i�:a' S +it <ilr District i c.nt {f operate it. p t. dicw SanitarY L`istr ct mould - _ 2 - S. The use of Central Contra Costa. Sanitary District outfall by l r. View Sanitary District is not tactical (1) because it y wbn preoJill ..- .-. zed ssu ,._ in the future, ("2) reSpc•osibllity for mE c tl tjiSCtlarQe re(�Liie eiitS would be harip _red, and (3) the out -fall has absolutely no excess cacac tY. DISCUSSION: Assuming that the grant project estimate is relatively accurate, lit. View Sanitary District would have to raise $75,000T for the physical con_. nection. They would then use a portier_ of LID 50 which cost $2021,200 when built and their fair share of this must be paid as a rebate to Ceatral Contra Costa, Sanitary District and the City of tartinez. They would also have to build a new ILaltby pumping station and parallel the force main from.: Maltby pump station to our treatment plant 42" gravity lire. This total Mould be much -less than that of the City of Hartinez for LID 50. F Of course, Mt. View Sanitary District still has the bulk of the $750,000 bend issue for the treatment plant to pay off, but they might realize a substantial offset by sale of their treatment plant property. Another factor which must be considered in conjunction with Martinez is the fact that all new areas annexing to LID 50 area of Martinez must pay a•watershed trunk charge equal to the LID 50 assessment as -well as Central Contra Costa -Sanitary District standard charges.. lit. View Sa:'nitary District nay choose to install an outfall in lieu of consolidation. Judging by their choice in 196E of a treatment plant rather than cooperation with Martinez, construction of an outfall must ` not be discounted. Mt.. View -Sanitary .District is, adamant against -annexat -on to Cettral Contra Costa Salutary District and discussionof annexation will hamper contract considerations. RECOMM— DATIOBI; Establish a negotiating committee of two Board llembars; General Manager, Deputy General Manager, Counsel, and two members of the Yartinez City Council for this District, and invite Mt. View Sanitary District to fors similar, committee to meet as circumstances warrant. Respectfully submitted, V . C.. Dalton Deputy General Ya alter -Chien Engineer Recc. alendation Approved. Iz . G. A. liorstkotte, J . C- _e r 1 'Mina -a c--Ch: e Lo ;veer f r•-- SUPPLEMENTAL AGENDA CENTRAL CONTRA COSTA SANITARY DISTRICT SCHEDULE OF BUSINESS BOARD MEETING - FEBRUARY 7, 1974 Supplemental Agenda Authorize $10,000.00 For Emergency Reestablishment Of Cathodic Protection, LID No. 50. VII. New Bus. 15a 2/7/74- February 7, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS SUBJECT: G. A. Horstkotte, Jr. - General Manager -Chief Engineer AUTHORIZE $10,000 FOR EMERGENCY REESTABLISHMENT OF CATHODIC PROTECTION FOR LID 50 PROBLEM: L.I.D. 50 LINE M-2 pressure line is currently without cathodic protection, because of break in underground service. BACKGROUND: The existing 20" force main, L.I.D. 50 line M-2 has been cathodically protected since its completion in 1970 until January 1973 when electrical, service to the cathodic protection station (CPS) was severed. Subsequent testing indicates that either a splice has disconnected or the conductors from the Maltby Pump Station to the CPS have broken at an undeterminate place. Our consulting engineers on the original project have stated that once cathodic protection is started, it is imperative that it be,,.continued and that interruptions beyond one year can ultimately increase corrosion at its point of application. Several hypotheses have been drawn as to the reason for the service break, all of which, or a combination of which, could lead to a solution. Because much time and money could be spent trouble shooting for retention of the existing system, a one shot relocation is indicated. This would reduce the length of the existing conductors of questionable character and promote better maintenance of the system. The cost of construction, engineering, etc., for this relocation is estimated at $10,000. RECOMMENDATION: Approval Respectfully submitted, r Jack L. Best ger-Engineering Department Recommend Approval Horstkotte, Jr(Y al Manager -Chief Engineer - BOARD OF DIRECTORS ACvZ 314 3DJL DON L. ALLAN GI PARKE L. BONEYSTEELE CHARLE$ J. GIBBS RICHARD J. MITCHELL GEORGE A. RUSTIGIAN BOARD OF DIRECTORS CENTRAL CONTRA COSTA SANITARY DISTRICT 1250 SPRINGBROOK RD., WALNUT CREEK, CA. - (415) 934-6727 RICHARD J. MITCHELL,-PRESIDENT CENTRAL CONTRA COSTA SANITARY DISTRICT SCHEDULE OF BUSINESS BOARD MEETING - JANUARY 17, 1974 8:00 O'CLOCK P.M. I. ROLL CALL II. APPROVAL OF MINUTES: (Pink) 1. Minutes of the Meeting of December 6, 1973 2. Minutes of the Meeting of January 3, 1974 ` III. APPROVAL OF EXPENDITURES: (Yellow) None IV. HEARINGS: (Green) 1. LID No. 50 _ V. BIDS: (White) None VI. OLD BUSINESS: (Buff) 1. County Water Quality Study 2. Authorize Execution of Agreement with Lampman & Associates, Infiltration/Inflow Study 3. Authorize $10,000 for Infiltration/Inflow Study, District .Activities 4. Campaign Financing Disclosure Law 5. District Annexation No. 40 (Larwin) VII. NEW BUSINESS: (Blue) I. Consent items: a. Acceptance of easements at no cost to the District Grantor Job No. Parcel No. Area Laura Maloyan 2428 3 Lafayette B. A. Rosenblatt 2428 4 " b. Authorize execution of Quit Claim Deed to Contra Costa County Flood Control District, Job 1540, Parcel 1 c. Authorize execution of Quit Claim Deed to Kaiser -Aetna, Job 2416, Parcel 1 2. Litigation, Case of Ferdinand Simon, et ux 3. Financial Plan Consultation 4. Authorize $75,000 for Stage 5A, Phase II, Water Reclamation Plant, District Activities 5. ABAG Solid Waste Committee 6. Authorize General Manager -Chief Engineer to File Notice of Completion, DSP 2336, Lafayette 7. Authorize Execution of Agreement with State Department of Transportation, State Frontage Road, Treatment Plant. 8. Authorize $900 for Citizens' Advisory Committee on Solid Waste Recycling Final Report 9. Treatment Plant Organization Chart 10. Other business added by supplemental agenda VIII. REPORTS: (Gold) 1. General Manager -Chief Engineer 2. Counsel for the District 3. Secretary 4. Committees IX. MATTERS FROM THE FLOOR X. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT SCHEDULE OF BUSINESS BOARD MEETING - DECEMBER 13, 1973 8:00 O'CLOCK P.M. I. ROLL CALL II. APPROVAL OF MINUTES: (Pink) III. APPROVAL OF EXPENDITURES: (Yellow) None. IV. HEARINGS: (Green) None. V. BIDS: (White) None. VI. OLD BUSINESS: (Buff) 1. LID No. 54, Schedule 2 2. Correspondence from Brobeck, Phleger & Harrison VII. NEW BUSINESS: (Blue) 1. Consent items: a. Acceptance of easements at no cost to the District: Grantor Job No. Parcel No. Area Longs Drug Stores, Inc. 2389 2 Danville Lucky Stores, Inc. 2389 3 Danville La Jolla Development Co. 2389 4 Danville b. Confirm "Amended Assessment Diagram(s)" and Authorize Recording of said Diagram(s). _ T Original Assessment No. Amended Assessment No. Apportioned Amount 47-14-99 47-14-101 $83,484.08 47-14-102 $21,728.73 2. Authorize $1,700.00 for Additional Shelf Filing, Permit Vault 3. Resolution No. ,A Resolution Establishing Salary Schedule __ 4. Authorize Temporary Employee 5. Authorize Appointment of T. J. Maroon to the Position of Maintenance Man I 6. Other business added by supplemental agenda VIII. REPORTS: (Gold) 1. General Manager -Chief Engineer 2. Counsel for the District 3. Secretary 4. Committees IX. MATTERS FROM THE FLOOR X. ADJOURNMENT MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD DECEMBER 6, 1973 The District Board of Central Contra Costa Sanitary District convened L1 c R�oular Session at its regi.-l.ar place Of IriE''tii1f,T located 3t 1s'�0 5p l.i�hJri7QA Road, Walnut Creek, County of Contra Costa, State of California, on December 6, 1973, at 8:00 o'clock, P.M. The meeting was called to order by President Rustigian I. ROLL CALL PRESENT: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian ABSENT: Members: None II. APPROVAL OF MINUTES After comment by Member Mitchell, it was moved by Member Mitchell, seconded by Member Gibbs, that the Minutes of the Meeting of November 15, 1973, be approved after making the following corrections: Under "VI. OLD BUSINESS, 3.c", on page 3, make typographical correction on line 4. Under "VII. NEW BUSINESS, 10.a", on page 7, make typographical correction on line 3. Under "VIII. REPORTS, 2", delete the last sentence and insert the following: "Discussion followed regarding solid waste management planning in Contra Costa County with Member Mitchell stating that such planning should not preclude the District as an implementing agency in view of the current energy crisis." Motion correcting the Minutes of the Meeting of November 15, 1973, carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members : None ABSENT: Members, None III. APPROVAL OF EXPENDITURES It was moved by Member Gibbs, seconded by Member Allan, that the expendi- tures as reviewed by the Expenditure Committee, and as submitted by the General Manager -Chief Engineer be approved, reference being specifically made to Sewer Construction Vouchers Numbers 1974 to 2002, inclusive, Running Expense Voucher Numbers 17314 to 17487, inclusive, Local. Improvement District No. 50 Construction Fund Vouchers Numbers 196, 197 and 198, and payroll, Vouchers Numbers 3922 to 4046, inclusive. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None Noon: None. IV. BEARINGS V . BIDS VI. OLD BUSINESS 1. REVIEW OF DISTRICT AUDIT, FISCAL YEAR 1972-73 Mr. Horstkotte, General Manager -Chief Engineer, introduced Mr. Howard Ehler and Mr. Niall Quinn, Elmer Fox and Company, who made a report to the Board on the District's audit, a copy of which was previously made available to Board Members. Discussion followed with Mr. Ehler and Mr. Quinn responding to queries and comments by Board Members and staff. During the discussion, Ltmber Gibbs stated that he wished to make it clear that the employment of a new firm, Elmer Fox and Company, to conduct the 1972-73 audit was in accord- ance with the general practice of making periodic changes in auditing firms and not a reflection on staff or criticism of the District's previous auditing firm. Member Gibbs suggested that Elmer Fox and Company review the present format used for the District's monthly financial statements for the purpose of more clearly presenting financial data to the Board. After discussion, it was moved by Member Gibbs, seconded by,Member Allan, that Elmer Fox and Company, be requested to present a formal proposal for additional services for consideration by the Board. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None la. PSA NO. 51, SPRINGHILL ROAD, LAFAYETTE Mr. Horstkotte, General Manager -Chief Engineer, reported that, currently, staff has received signed petitions requesting sewer service from approximately 78% of the residents in PSA No. 51, Springhill Road area. Mr. Patrick Sullivan, 10 Springhill Lane, Lafayette, addressed the Board and urged the District to proceed with PSA No. 51. He stated that the area had received numerous citiations over a period of 14 years for violation of health standards. Mrs. Lois 0. Maderious, 12 Springhill Lane, Lafayette, addressed the Board and requested affirmative Board action on PSA No. 51. 2. Mr. J. E. Niebuhr, 16 Springhill Lane, Lafayette, addressed the Board and stated that 78% of the residents in the area had signed petitions re- questing sewer service without having prior knowledge as to the cost. He indicated that a private estimate of costs had now been received which amounted to approximately $40.00 per month per unit. Discussion followed with Member Boneysteele ot:tLining to persons in the audience the District's recent experience on LID 54, Schedule 2, and Mr. Horstkotte recommending that an Environmental Impact Report be prepared and approved prior'to conducting any engineering studies. After discussion, staff was requested to review PSA No.. 51 and report. Persons concerned with PSA No. 51 were to be notified when the matter was to be considered by the Board. Item continued. 2. LOCAL IMPROVEMENT DISTRICT NO. 50 RESOLUTION No. 73-128, A RESOLUTION OF INTENTION TO MAKE CHANGES AND MODIFICATIONS, LOCAL IMPROVEMENT DISTRICT NO. 50 After explanation by Mr. Bohn, Counsel for the District, and review of. correspondence from Mr. Jerry Laster, Wilson, Jones, Morton and Lynch, Special Counsel to the District, it was moved by Member Mitchell, seconded by Member Boneysteele, that Resolution No. 73-128 be adopted and that a public hearing on LID No. 50 be scheduled for the second Meeting in January, 1974. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 3. LOCAL IMPROVEMENT DISTRICT NO. 54 RESOLUTION NO. 73-89, A RESOLUTION OF INTENTION TO _ACQUIRE AND CONSTRUCT IMPROVEMENTS, LOCAL IMPROVEMENT DISTRICT NO._54 After explanation and report by Mr. Horstkotte, General Manager -Chief Engineer, that the City of Pleasant Hill had adopted on November 5, 1973, City Resolution No. 145-73, "A Resolution Granting Consent of the City Council of the City of Pleasant Hill to Proceedings for the Acquisition and Construction of Sanitary Sewers, and Assessment of the Costs on the District Benefited, Under Appropriate Special Assessment and Assessment Bond Proceedings," it was moved by Member Allan, seconded by Member Gibbs, that Resolution No. 73-89 be readopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 3. 4. PROPOSED AMENDMENT TO SECTIONS 11-501 AND 11-502, DISTRICT CODE ORDINANCE _92, AN ORDINANCE OF CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING SECTIONS 11-501 AND 11-502 OF THE DISTRICT CODE RELATING TO ASSESSMENT EOUALIZATION CHARGES After e%olrxnatior, and clarification by .Mr. Bohn, Counsel for the Distr. irt. and staff and after discussion by Board Members, it was iaoved by Member Gibbs, seconded by Member Allan, that Ordinance 92 be adopted and placed in the official files of Ordinances of the District; and further that the said Ordinance shall be a general regulation of the District, shall be published once in the: Contra Costa Times, a newspaper of general circulation, published and circulated in Central Contra :Costa Sanitary'District;' Carried :by the following vote: AYES: Members: Boneysteele, NOES: Members: None ABSENT: Members: None 5. ANNEXATION OF LARWIN DEVELOPMENT Gibbs, Mitchell, Allan and Rustigian Mr. Horstkotte, General Manager -Chief Engineer, reported that the Local Agency Formation Commission had granted the District a 5 week delay on the Larwin Development request for annexation to the District. Mr. Horstkotte stated that this was sufficient time for staff to complete its engineering study regarding the southern boundary of the District. 6. REQUEST OF MR. MICHAEL T. STODDARD TO DEFER PAYMENT OF DISTRICT FEES AND CHARGES IN THE AMOUNT OF $930.00^ Mr. Michael T. Stoddard, 1615 Bonanza Street, Walnut Creek, addressed the Board, and explained, in detail, his justification for requesting deferment of payment of District fees and charges in the amount of $930.00 on his property located on Westridge Avenue, Danville. After discussion with Mr. Bohn, Counsel for the District, stating that payment of District fees and charges could be made deferrable, it was moved by Member Boneysteele, seconded by Member Allan, that in view of the unusual and extenuating circumstances, the payment of District fees and charges in the amount of $930.00 by Mr. Stoddard be deferred without charge of interest for a period of 36 months. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None A contractual agreement reflecting the decision of the Board and the obligation of Mr. Stoddard was to be submitted for approval by Mr. Bohn, Counsel for the District. 4. 7. FINANCIAL PLAN Mr. Ray O'Neil and Mr. Stephen Zimmerman, Bartle Wells and Associates, financial consultant to the District, presented a detailed report on its financial plan for the construction of the District's Water Reclamation Facility. During the presentation, Mr. O'Neil. and Mr. Zimmmerman responded to queries by Board Members, staff and Mr. Bonn, Counsel for ,lie District, and discussed various aspects of the plan. Major points discussed were Internal Revenue Service requirements on District borrowing of funds, accumulated retention of District contractor payments and possible resort to District's Watershed funds. Mr. O'Neil and'Mr. Zimmerman stated that, in the preparation of the financial plan, they had made conservative projections for District revenue. After discussion wherein it was recognized that implementation of the financial plan should have periodic review and upon the recommendation of Mr. Horstkotte, General 'Manager -Chief Engineer, it was the consensus of the Board that Bartle Wells and Associates present a new proposal for contractual services and which would terminate its present contract with the District. President Rustigian and Board Members commended Mr. O'Neil and Mr. Zimmerman oil their report. 8. COUNTY WATER QUALITY CONTROL STUDY Mr. Horskkotte, General Manager -Chief Engineer, reported on a recent meeting with State officials regarding the County's Control study. Item continued. 9. REPORT ON THOMPSON-GLEN ROAD, LAFAYETTE Mr. Horstkotte, General ;Manager -Chief Engineer, reported that he had authorized slide repair work in the amount of $10,165.00 pursuant to Resolution No. 73-106, adopted by the Board on September 20, 1973, which declared the repair work on Thompson -Glen Road an emergent situation. 10. RESOLUTION NO. A RESOLUTION EXPRESSING DISTRICT OPPOSITION TO AB 2040 Mr. Bohn, Counsel for the District, requested additional guidance from the Board on the proposed Resolution. Discussion followed with Board Members and Mr. Bohn exchanging comments and :Member Gibbs reporting on actions adopted by the Bay Area Sewage Services Agency. After discussion, it was the consensus of the Board that Mr. Bohn prepare an appropriate policy statement for concurrence by the Board and signature by the President. 5. VII. NEW BUSINESS 1. CONSENT ITEMS: a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT: It was moved by Member Allan, seconded by Member Gibbs, that easements from Grantor J. Doke, et al Woodmoor Co. H. E. Hathcoat, et ux Job No. Parcel No. 2419 2 & 3 2263 1 & 2 2415 1 be accepted and their recording ordered. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None b. AUTHORI.— ZE EXECUTION OF UIT CLAIM DEED TOV_. M. CAMPIGLI, FT UX, _- — JOB N01995, PARCEL 1 It was moved by Member Allan, seconded by Member Gibbs, that the President and Secretary be authorized to execute a Quit Claim Deed to V. M. Campigli, et ux, Job No. 1995, Parcel 1. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None C. CONFIR4 "AMENDED ASSESSMENT DIAGRAM(S)" AND AUTHORIZE RECORDING OF SAID DIAGRAM(S):� It was moved by Member Allan, seconded by Member Gibbs that authorization of confirmation of the below amended diagram(s) and their recording be approved. Original Assessment No. 52-7-2-6 Carried by the following vote: Amended Assessment No. 52-7-2-19 52-7-2-20 52-7-2-21 .Apportioned Amount $1,733.15 1,733.15 1,733.16 AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 0 2. RESOLUTION NO. 73-129, A RESOLUTION DECLARING THE ELECTED CANDIDATES THE OFFICE OF DIRECTOR OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CONTRA COSTA COUNTY, STATE OF CALIFORNIA FOR After report by Secretary Davis, it was moved by :Member Gibbs, seconded by t e-mber Boneysteele, that Resolution No. 73-129 declaring Richard J. Mitchal_1 and George A. Rustigian elected to the Office of Director, Central ioatra Costa Sanitary District, be adopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 3. REQUEST FOR kNNEXATION OF WOOD RANCH Mr. Horstkotte, General Manager -Chief Engineer, indicated on a map the location of Wood Ranch and stated that the area was in the District's ultimate service area. Mr. James Graham, representative of The Newhall Land and Farming Company, addressed the Board and explained the plans for development of the Wood Ranch which he anticipated would not commence for approximately two years. Discussion followed regarding District Watershed fees and the County's "Open Space" plan. After discussion and at the specific request of Mr. Graham that the District accept annexation of the entire Wood Ranch area (765 acres), which would include designated "open space" area, it was moved by Member Gibbs, seconded by Member Allan, that the District accept annexation of the Wood Ranch (approximately 765 acres). Carried by the following vote: AYES: Members: Boneysteele, Gibbs, :Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 4. AUTHORIZE ADVERTISEMENT FOR BIDS, HILL LANE, PLEASANT HILL, DSP 2404 After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Gibbs, seconded by Member Boneysteele that Plans and Specifications and authorization to call for Bids on DSP 2404, Hill Lane, Pleasant Hill, be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members. None ABSENT: Members: None 5. AUTHORIZE EXECUTION OF _AGREEMENT AND EASEMENT WITH PACIFIC GAS AND ELECTRIC COMPANY, JOB NO. 2253, PARCEL 4 � _ After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Allan, seconded by Member Boneysteele, that the President and Secretary be authorized to execute Agreement with Pacific Gas and Electric Company, Job No. 2253, Parcel 4, and that three easements, as an integral part of that Agreement be accepted and recording ordered. Carried by the following vote: 7. AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: 1Iem6ers : None 6. AUTHORIZE $80,000.00 FOR ATTF OPERATIONS FOR CONTRA COSTA COUNTY WATER UIS`i'RICT ` 5 "Ot2-SIT'; TESTI\,'i PI:UC L; Nl" After explanation by Mr. Horstkotte, General Manager -Chief Engineer, that funds authorized for Advance Treatment Test Facility operations would be reimbursed by Contra Costa County Water District, it was moved by Member Gibbs, seconded by Member Mitchell, that authorization of $80,000.00 from the Sewer Construction Fund for ATTF operations be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 7. AUTHORIZE $5,000.00 FOR DISTRICT SEWERING PROJECT 22591_ DANVILLE AREA. After explanation by Mr. Horstkotte, General Manager -Chief Engineer, that funds authorized would be recoverable by Watershed fees, it was moved by Member Allan, seconded by Member Mitchell, that authorization of $5,000.00 from the Sewer Construction Fund for DSP 2259 be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 8. AUTHORIZE $33,500.00 FOR VARIOUS DISTRICT PROJECTS After explanation by Mr. Horstkotte, General tifanager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Gibbs, that total authori- zation of $33,500.00 from the Sewer Construction Fund for the below listed District Projects be approved: Pro j ect WS 15, Reliez Valley WS 33 S, San Ramon Office Site Brown and Caldwell Treatment Plant Expansion DSP 1957, Rahn Ct. DSP 2301 & 2, Buchanan Pump Stations Amount Authorized $ 1,500.00 3,000.00 5,000.00 16,000.00 3,000.00 5,000.00 Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 9. VACATION ALLOWANCE AND VAGATION ACCRUAL FOR DISTRICT EMPLOYEES Mr. Horstkotte, General Manager -Chief Engineer, explained that the District's current vacation allowance and accrual schedule for District employees was not in all instances in consonance with that of Contra Costa County. He therefore recommended that the District's vacation allowance and accrual schedule for employees with 20 and more years of service conform to that of the County. After comment by Member Boneysteele, it was the consensus of the Board that this matter be considered at the time when the Board reviews Personnel matters and the Budget. 10. RESOLUTION NO. 73-130, A RESOLUTION CHANGING THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT_ FROM DECEMBER 20, 1973 TO DECEMBER 13, 1973 �^ After explanation by Mr. Horstkotte, General Manager -Chief Engineer, that, due to the Holiday Season, he and certain Members of the Board would not be present for the meeting of December 20, 1.973, it was moved by Member Mitchell, seconded by Member Boneysteele, that Resolution No. 73-130 be adopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSENT: Members: None 11. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. ELECTION TO THE OFFICE OF PRESIDENT, CENTRAL CONTRA COSTA SANITARY DISTRICT President-Rustigian requested nominations for the Office of President, Central Contra Costa Sanitary District. Member Gibbs placed in nomination Member Mitchell. Member Allan seconded the nomination. Member Boneysteele made a statement in which he said that :Member Mitchell had informed him, immediately prior to the meeting, that Member Mitchell was the choice cot the other Directors for President and the matter would be acted upon that night. Member Boneysteele observed that the other four board members had filled the of;:ice of President and reviewed the lengthy terms of Past Presidents ,Mitchell and Gibbs. Member ;3oneysteele stated that the selection of Past President Mitchell by the other Past Presidents, indicated that they intended the Board's expressed policy o,- rotation of the office to apply only to the tour past presidents. a After discussion, it was moved by Member Gibbs, seconded by Member Allan, that nominations for the Office of President be closed. Carried by the following vote: AYES: Members: Gibbs, Mitchell, Allan and Rustigian NOES: Nt mb e rs : Nlo:.e ABSTAINING: Member: Boneysteele ABSENT: Members: None It was moved by Member Gibbs, seconded by Member Allan, that Member Mitchell be elected to the Office of President, Central Contra Costa Sanitary District, effective at the meeting of December 13, 1973. Carried by the following vote: AYES: Members: Gibbs, Mitchell, Allan and Rustigian NOES: Members: None ABSTAINING: Member: Boneysteele ABSENT: Members: None It was moved by Member Gibbs, seconded by Member Boneysteele, that President Rustigian be commended for his performance of office. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell and Allan NOES: Members: None ABSTAINING: Member: Rustigian ABSENT: Members: None 12. INFORMATION a. CORRESPONDENCE FROM COUNTY COUNSEL DATED NOVEMBER 20, 1973 The Board noted correspondence from the County Counsel, which set forth "Fixed Election Dates" in accordance with Chapter 1146, Statutes of 1973. b. COUNTY BOARD OF SUPERVISORS' AGENDA FOR MEETING OF NOVEMBER 26, 1973 The Board reviewed the Board of Supervisors' agenda for November 26, 1973, and noted the nomination of Mr. Julio L. Griffanti to replace Mr. Zelmo Lindauer as alternate Trustee to the Bay Area Sewage Services Agency and the designation of three representatives of the Contra Costa Sanitary Districts Presidents' Council as members of the Contra Costa County Solid Waste Management Policy Committee. c. FINANCIAL STATEMENT FOR OCTOBER, 1973 The Board acknowledged receipt of the October, 1973 financial statement. d. STAFF REPORT, GARBAGE SERVICE, ORINDA/MORAGA DISPOSAL SERVICE, INC. The Board acknowledged receipt of the staff report on garbage service by Orinda/Moraga Disposal Service, Inc. After discussion, Secretary Davis was requested to forward a copy of the staff report to The Orinda Association. 10. VIII. REPORTS 1. GENERAL MANAGER -CHIEF ENGINEER a. Mr. Horstkotte reported on the current status of the following District projects Hacienda Circle, Orinda, DSP 1926 Holding Basin, Treatment Plant, DSP 2032 II R.udgear Road, Walnut Creek, DSP 2100 b. Mr. Horstkotte reported that the District had received grant progress payments from the State and Federal Governments in the amount of $3,354,400.00 for the Water Reclamation Facility. He also reported receipt of $293,100.00 in grant progress payments for the District's Holding Basin project. Mr. Horstkotte then gave a progress report on con- struction activity at the District's treatment plant. c. In response to query, Mr. Horstkotte reported that staff had scheduled a meeting for December 7, 1973, with interested parties and would then report at the next meeting on the status of the Instrumentation and Control Systems for the Water Reclamation Facility. 2. COUNSEL FOR THE DISTRICT a. .sir. Bohn reported that the District had received an additional $2,521.27 from the Western Pipe litigation cases. b. Mr. Bohn reported that Mr. Peter J. Frumenti, General Building Contractor, Concord, was entitled to approximately $170,000.00 in'rebates from the Virginia Hills development in Martinez. Mr. Frumenti had offered to discount the amount of rebates due him in return for immediate cash. Discussion followed and after comment by Member Gibbs, it was the consensus of the Board to reject the offer made by Mr. Frumenti. c. Mr. Bonn reported the Industrial Tank Corporation wished to engage his professional services. At his request, discussion follower! regarding whether conflict of interest could exist in view of fir. Bolin's position as District counsel and being the District's representative on the Contra Costa County Solid Waste Policy Committee. After discussion, the Board members discerned no conflict of interest and the Secretary was instructed to spread in the Minutes that 14r. Bohn had made full disclosure or the matter. 3. SECRETARY a. Mr. Davis reported on labor negotiation meeting held December 6, 1973, between. Teamster Union, Local 315 and the Contra Costa County Refuse Disposal Association. Discussion followed with Mr. Bohn, Counsel for the District, being requested to ascertain current Federal regulatory requirements or guidelines regarding; g wages. 11. b. Mr. Davis reported receipt of a report prepared by the California Refuse Removal Council, Northern District, and entitled "Solid Waste Management and The Bay Area Future." c. Mr. Davis reported that the current energy crisis was having varying dc;rees of impact upon the District's garbage franchisees. 4. COMMITTEES a. BAY AREA SEWAGE SERVICES AGENCY Member Gibbs, member of the Executive and Operating Committees, BASSA, reported that BASSA had recently completed two reports, one entitled "Proposed Regional Water Quality Management Plan 1973'' and the second "Population Projections for the Bay Area and Their Impact on Sewerage Construction Grants." He made the reports available to staff. IX. MATTERS FROM THE FLOOR a. Member Mitchell expressed interest in hearing a report on energy requirements for the District's Water Reclamation Facility.. However, due to the lateness of the hour, matter was deferred. b. In response to query by Member Boneysteele, Mr. Bohn gave a current status report on discussions held with Brobeck, Phleger and Harrison, Attorneys at Law. He stated a full report will be presented at the meeting of December 13, 1973. c. After comment by Member Allan, staff reported that construction activity on Roanoke Drive, Martinez, was for the purpose of installing storm sewers. X. ADJOURNMENT At 11:52 o'clock P.M., President Rustigian adjourned the meeting. 12. MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JANUARY 3, 1974 The District Board of Central Contra Costa Sanitary District convened in a Regular Suess ion at its regular place of Meeting located at 1250 Stringbrook ai-nui: 0rz?e -, County of Contra Cos_a, State of Cat:`tornia, on . au,,-3-17 3, 1974, at 8:00 o'clock P.M. In the absence of President Mitchell, it was moved by Member Rustigian, seconded by Member Allan, that Member Boneysteele act as President Pro Tem for the meeting. After Member Boneysteele declined the honor, it was the consensus of the Board that Member Rustigian act as President Pro Tem. President Pro Tem Rustigian then called the meeting to order. I. ROLL CALL PRESENT: Members: Boneysteele, Allan and Rustigian ABSENT: Members: Gibbs and Mitchell II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF DECEMBER 6, 1973 Member Boneysteele read a statement which he stated more concisely re- flected his comments made under "VII New Business, lla., Election to the Office of President, Central Contra Costa Sanitary District." After discussion, it was moved by Member Boneysteele, that the Minutes of the Meeting of December 6, 1973, as amended by the statement of Member Boneysteele, be approved. Motion failed for lack of a second. It was the consensus of the Board that the Minutes of the Meeting of December 6, 1973 be revised and then presented to the Board. Item continued. 2. MINUTES OF THE MEETING OF DEC&IBER 13, 1973 It was moved by Member Boneysteele, seconded by Member Allan, that the Minutes of the Meeting of December 13, 1973, be approved. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell III. APPROVAL OF EXPENDITURES It was moved by Member Boneysteele, seconded by Member Rustigian that the expenditures, as reviewed by Member Boneysteele and Member Rustigian of the Expenditure Committee, and as submitted by the General Manager -Chief Engineer be approved, reference being specifically made to Sewer Construction Vouchers Numbers 2003 to 2024, inclusive, Running Expense Voucher Numbers 17488 to 17611, inclusive, Local Improvement District No. 50 Construction Fund Vouchers Numbers 197 and 198, Local Improvement District No. 54 Construction Fund Voucher Number 1, and Payroll Voucher Numbers 4047 to 4171, inclusive. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell IV. HEARINGS None. V. BIDS 1. DISTRICT SEWERING PROJECT 2404 Mr. Horstkotte, General Manager -Chief Engineer, reported that bids for District Sewering Project 2404, Hill Lane, Pleasant Hill, opened at 2:00 o'clock, P.M., this day, were as follows: Bidder Bid Price 1. Aldrich Construction Co. $ 4,517.00 Castro Valley 2. G. M. Labrucherie & Associates, Inc. 4,590.00 Pleasanton 3. Billings Plumbing, Inc. 4,735.00 Concord 4. Peter Cole Jensen 4,880.00 Danville 5. Bepco, Inc. 5,104.00 Oakland 6. H. F. Ehler Co., Inc. 5,144.32 Pleasant Hill 7. A. J. Edwards 5,188.00 Fremont 8. McGuire & Hester 5,450.00 Oakland 9. V. N. Vukasin 5,944.00 Castro Valley 10. Eastwood & Son 6,000.09 Pleasant Hill 11. W. R. Thomason, Inc. 7,650.00 Martinez 2 Upon the recommendation of Mr. Horstkotte, it was moved by Member Boneysteele, seconded by Member Allan, that award of District Sewering Project 2404 be made to the lowest bidder, Aldrich Construction Company. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES : Members: ,;onL- ABSENT: Members: Gibbs and Mitchell VI. OLD BUSINESS 1. ANNEXATION OF LARWIN DEVELOPMENT Mr. Horstkotte, General Manager -Chief Engineer, stated that there was neither economic or engineering justification for pump stations to be located on both the Bishop Ranch and Larwin Development in order to service both areas. A general discussion followed with Mr. George Gordon and Mr. Sidney Lippow,both representing Western Electric Corporation (Bishop Ranch Development), stating that a major concern of Western Electric Corporation was that nothing be done by the District Board which might impede Western Electric's formation of a local assessment district for the Bishop Ranch development. They indicated that current plans are to go to bid by March 1, 1974, for the facilities for the Western Electric property. Mr. James McKeehan and Mr. Rod Stevenson, representing Larwin Development, stated that Larwin had retained Brown and Caldwell for the engineering design of its pump station. They explained that Larwin's time schedule for its project would be compressed so as not to impede the Bishop Ranch project. After the discussion, which included comments by Mr. Phil Phillips, Valley Community Services District, it was the consensus of the Board that the District not adopt a formal position regarding the Larwin application to the Local Agency Formation Commission for detachment from VCSD and annexation to the District. Item continued. At 9:12 o'clock, P.M., President Pro Tem Rustigian recessed the meeting. At 9:18 o'clock, P.M., President Pro Tem Rustigian reconvened the meeting. 2. STATUS OF DISCUSSIONS WITH BROBECK, PHLEGER AND HARRISON Mr. Bohn, Counsel for the District,reported that discussions were continuing. Item continued. 3. CONCORD CONTRACT PROPOSAL Mr. Horstkotte, General Manager -Chief Engineer, stated there was nothing new to report. Item continued. 3 4. COUNTY WATER [QUALITY CONTROL STUDY Mr. Horstkotte, General Manager -Chief Engineer, reported on a recent meeting between staff and County Officials. Discussion followed. Item continued. 5. REPORT C:; CA2:PAIGN FINANCING ?IISCLOSUnE LAW Board Members and Mr. Bohn, Counsel for the District, reviewed and dis- cussed an -analysis on the "Governmental Conflict of Interests Act" as prepared by Mr. Bohn and dated January 2, 1974. After discussion, item was continued for a future meeting. VII. NEW BUSINESS 1. CONSENT ITEMS a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT: It was moved by Member Boneysteele, seconded by Member Allan, that easements from: Grantor Job No. Parcel No. R. C. Cooper, et ux Lid 54-4 1 Gospel Foundation of California 2089 1 A,B,C,D Dean Lesher 2089 2 & 3 Mathias D. Hummel, et ux 2341 1 Western Title Insurance Co. 2387 2 Warehouse Associates 2413 1 M. P. Olson, et ux 2428 1 F. P. Negus 2428 2 George E. Griesinger 1564 Misc. Kaiser Aetna 2416 1 be accepted and their recording ordered. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell b. AUTHORIZE GRANT OF EASEMENTS TO AND ACCEPT QUIT CLAIM DEED FROM JOHN PERRELLI, ET UX, JOB NO. 1546, PARCELS MISCELLANEOUS, AT NO COST TO THE DISTRICT It was moved by Member Boneysteele, seconded by Member Allan, that authorization for the President and Secretary to execute Grant of Easement to and accept Quit Claim Deed from John Perrelli, et ux, Job No. 1546, miscellaneous parcels at no cost to the District. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Memb ers : None ABSENT: Members: Gibbs and Mitchell I 2. ADJUSTMENT OF UNIFORM REBATE FEES Board Members reviewed and discussed a staff memorandum dated December 18, 1973, which. recommends establishment of a range of rebate fees which would reflect the higher costs of construction since 1967. After discussion and further explanation by Mr. Dalton, Deputy General_ C."?i:lZz2r it u ao moved 1)* =fen'; ',.,_..i S..C:O!?4� � J 1� y.i J Eio-aay$teeLe. -Ikat authorization for ;half to pi:epare and pre er-L to ts1c: Board a draft ordinance to reflect adjustment of uniform rebate fees, be approved. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 3. ADJUSTMENTS OF SECONDARY WATERSHED TRUNK SEWER CHARGES AND INCLUSION IN DISTRICT CODE ORDINANCE 93 AN ORDINANCE OF CENTRAL CONTRA COSTA SANITARY DISTRICT_ TO DEFINE AND INCLUDE SECONDARY WATERSHED TRUNK SEWER PLANS AND CHARGES IN THE CODE OF CENTRAL CONTRA COSTA SANITARY DISTRICT After explanation by Mr. Dalton, Deputy General Manager -Chief Engineer, and discussion by the Board Members, it was moved by Member Boneysteele, seconded by Member Allan, that Ordinance 93 be adopted effective February 1, 1974, and placed in the official files of Ordinances of the District; and further that the said Ordinance shall be a general regulation of the District, shall be published once in the Contra Costa Times, a newspaper of general circulation, published and circulated in Central Contra Costa Sanitary District. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 4. ACT ON NOTICE OF DETERMINATION, DSP 2259, DIABLO ROAD, DANVILLE After explanation and upon the recommendation of Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Allan, seconded by Member Boneysteele, that the Board by a Notice of Determination, has approved District Sewering Project 2259 and has determined that DSP 2259 will not have a significant effect on the environment. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSE�:T: Members: Gibbs and Mitchell 5. CORRESPONDENCE FROM BARTLE 14ELLS ASSOCIATES Board Members noted correspondence dated December 20, 1973, received from Bartle Wells Associates regarding financial services and fees. 5 6. AUTHORIZE PURCHASE OF THREE M-2A EXPLOSIMETERS, COST $421.68 After explanation by staff, it was moved by Member Boneysteele, seconded by Member Allan, that authorization to purchase three M-2A Explosimeters at a cost of $421.68,•be approved. Carried by the following vote: AYES: Members: Boneysteele. Allan and Rustigian i'�e b ers : i nn1 a BSEirf: 1•ieiibz:rs: Gibbr., and Y.1itchell 7. AUTHORIZE PARTICIPATION IN AP14A COOPERATIVE RESEARCH PROJECT 73-8 After explanation by Mr. Horstkotte, General Manager -Chief Engineer, and discussion by Board Members, it was moved by Member Allan, seconded by Member Boneysteele, that authorization for the District to participate in the American Public Works Association Cooperative Research Project 73-8, be approved and that cost to the District for such participation shall not exceed $5,000.00. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 8. AUTHORIZE $3,000.00 TO PREPARE EIR FOR PSA 51, SPRINGHILL LANE, LAFAYETTE. AND RELEVANT PRELIMINARY INFORMATION After explantion by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Boneysteele, seconded by Member Allan, that authorization for $3,000.00 from the Sewer Construction Fund to prepare an Environmental Impact Report and relevant preliminary information for Proposed Sewering Area 51, be approved. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 9. CLAIM OF THEODORE KELLER IN THE AMOUNT OF $125.01 After explanation by staff, it was moved by Member Allan, seconded by Member Boneysteele, that claim of Theodore Keller in the amount of $125.01, be paid following receipt of a signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 10. AUTHORIZE $8,500.00 FOR INFILTRATION/INFLOW STUDY, LAMPMAN AND ASSOCIATES Board Members reviewed a staff memorandum dated December 28, 1973, which provided staff rationale for authorizing an Infiltration/Inflow Study to be conducted by Lampman and Associates. After further explanation by 6 Mr. '.orsrko _te, General Manager-Crzi: f Engineer, it was roved by 1�1.�j'Sic is Seconded by icier-ber Allan, that aut-horization ioi Lamm ap an-' Associates to proceed with a Phase I Infiltration/Inflow Study for the District at a cost not to exceed $8,500.00 from the Sewer Construction Fund, be approved. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 11. RESOLUTION NO. 74-1, A RESOLUTION TRANSFERRI14G EDWARD ABEL'S APPOINTMENT TO SENIOR CONSTRUCTION INSPECTOR After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Allan, seconded by -Hember Boneysteele, that Resolution No. 74-1, be adopted. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 12. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. AUTHORIZE PRESIDENT AND COUNSEL TO EXECUTE DESIGN CONTRACT WITH BROWN AND CALDWELL FOR STAGE 5B, WATER RECLAMATION PLANT ENLARGEMENT Mr. Horstkotte, General Manager -Chief Engineer, stated that Stage 5B, an enlargment of plant capacity from 30 MGD to 45 MGD, was a necessary requirement for the District. He explained the lead time necessary to obtain grant funds, even though the District's project is on the grant list for funding. After discussion and assurance by Mr. Horstkotte that Counsel for the District had reviecaed the contract, it was moved by Member Boneysteele, seconded by Member Allan that the President Pro Tem and the Counsel be authorized to execute a Design Contract for Stage 5B, Water Reclamation Plant Enlargement with Brown and Caldwell. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 7 b. AUTHORIZE PRESIDENT AND SECRETARY TO EXECUTE ENCROACHMENT PERMIT TO CONTRA COSTA COUNTY, MORAGA LIBRARY, PARKING AND LANDSCAPING After explanation by Mr. Horstkotte, General :Manager -Chief Engineer, and Mr. Bohn, Counsel for the District, it was moved by Member Allan, seconded by ?Member vOi1Cf% t�vl�:i tbar. the Pr(--�sld-�?t Pro Ter. as,:, tkle auchorlZ--d to exet.lite Encr,—,a(LhT_eat Perrlit to Coll+:ra Costa Cour-t'.y, 111)racra Library, Parking and Landscaping. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 13. INFOP14AT ION a. FINANCIAL STATEMENT, NOVEMBER, 1973 In response to query, Mr. Horstkotte, General Manager -Chief Engineer, and Mr. Dalton, Deputy General Manager -Chief Engineer, explained that the District is restricted on investment of funds in the Running Expense fund to $100,000.00. b. PROJECTED CASH FLOW FOR WATER RECLAMATION FACILITY Board Members noted a chart depicting projected cash flow for the Water Reclamation Facility. C. GLOSSARY OF TERMS RELATED TO RESOURCE RECOVERY Mr. Bohn, Counsel for the District provide3Board Members with a Glossary of Terms Related to Resource Recovery which are being reviewed for adoption by the State Solid Waste Management Board. VIII. REPORTS 1. GENERAL MANAGER -CHIEF ENGINEER Mr. Horstkotte reported that Brown and Caldwell was proposing a test program for the Stage 5B plant enlargement which would explore alternatives for removing solids in the second stage centrifugation, and thereby reduce energy requirements. Cost of the test program would approximate $17,000.00. In addition to test program, Mr. Horstkotte stated that he would like Brown and Caldwell to prepare a report on energy requirements for alternative modes of operation for the Water Reclamation Plant. Mr. Horstkotte stated that the cost for this study would approximate $3,000.00. For both projects, the cost would be about $20,000.00, 87-1/2% of which would be recoverable from grant funds. After discussion, it was the consensus of the Board that Brown and Caldwell proceed with the test program for Stage 5B and the study on energy requirements. Mr. Horstkotte reported that as a result of activities by Urich Oil Company which are in proximity to the District's outflall line, it would be necessary to expand the scope of the quarterly outfall inspections to include pilings and docks. Additional cost involved is estimated at $3,000.00. Mr. Horstkotte reported that construction progress on the Water Reclamation Facility has been hampered by a carpenters' strike. He stated . T '1 that�.'?�' CQi.ti::li CQ:iS rs,gT2S5 ��q ."_1�n` f0'" December, 14i7?, :JQLild ?��i prO"iI'�ate $ 7-30, 000.00 for ra total payment to date of $ 3,190, 000.00 or 5-l;" 3;; c T the contract bid. Mr. Horstkotte reported that he has held discussions with several consultant firms regarding solid waste and power generation. He indicated that several sources for federal funding and programs were available, and therefore, he recommended that Mr. Dalton, Deputy General Manager -Chief Engineer, be authorized to explore the matter in Washington, D. C., on District business. After discussion, it was moved by Member Boneysteele, seconded by Member Allan, that Mr. Dalton, Deputy General Manager -Chief Engineer, be authorized transportation and actual expenses for a period of ten calendar days to visit Washington, D.C. on District business. Carried by the following vote: AYES: Members: Boneysteele, Allan and Rustigian NOES: Members: None ABSENT: Members: Gibbs and Mitchell 2. COUNSEL FOR THE DISTRICT Mr. Bohn reported that he had been in consultation with attorneys re- presenting Mr. Ferdinand Simon and Mr. Peter Meagher regarding District condemnation proceedings. He stated the matter would be placed on the Agenda for the next meeting. Mr. Bohn reported on the current activities of the ABAG Committee on Solid Waste and the Bay Area Delta Demonstration Project. He indicated that consideration was being given toward formation of a Joint Exercise of Posers Agreement for the management of solid waste on a regional basis. sir. Bohn stated that he would have a report on the matter to be placed on the Agenda for the next meeting. Mr. Bohn reported that, as an accommodation, he was representing three District employees before the Board of the Contra Costa Retirement Association. He stated the employees involved (Jack Best, Clyde Hopkins and Lloyd Smith) had been employed by the then District Engineer (Clyde C. Kennedy) prior to entry into the County Retirement Plan. He stated that in the event the Retire- ment Board equates service with the District Engineer (Clyde C. Kennedy) as "public service" for retirement purposes, it would be at no cost to the District. After discussion, it was the consensus of the Board that there would be no objection to Mr. Bohn acting as personal representative for the three District employees before the Retirement Board. Air. Bohn stated that he would have certain revisions for the Minutes of meeting of December 6, 1973. W 3. SECRETARY Mr. Davis reported on the current status of labor negotiations between Teamster Union. Local 315 and the Contra Costa County Refuse Association. Y . COi\StITTEES a. CITIZENS' ADVISORY COMIl,iITTEE ON SOLID WASTE RECYCLING Member Boneysteele, Chairman of the Advisory Committee, reported that the Committee was in the process of finalizing its report. At Member Boneysteele's suggetion, the cost for preparing the Committee's final report will be placed on the Agenda for the next meeting. IX. MATTERS FROM THE FLOOR Mr. Horstkotte, General Manager -Chief Engineer, reported that personnel requirements for the Water Reclamation Facility will be available for con- sideration by the Board at the next meeting. X. ADJOURNMENT At 10:52 o'clock, P.M., President Pro Tem Rustigian adjourned the meeting. 10 IV. Hearings 1 1/17/74_ January 10, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. LASTER, Wilson, Jones, Morton & Lynch SUBJECT: LOCAL IMPROVEMENT DISTRICT NO. 50 Mr. Laster requests that after the close of the hearing the following Resolution should be adopted by at least four -fifths vote: RESOLUTION NO. A RESOLUTION ORDERING CHANGES AND MODIFICATIONS, LOCAL IMPROVEMENT DISTRICT NO. 50 2. 1/17/74 January 11, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AGREEMENT WITH LAMPMAN & ASSOCIATES--INFILTRATION/INFLOW STUDY PROBLEM: We have an agreement for execution by the President of the Board in conjunction with Board authorization at January 3, 1973 Meeting for Lampman & Associates to proceed with Phase I of the Infiltration/Inflow Study at a cost not to exceed $8,500. RECOMMENDATION: Approval Respectfully submitted, Horstkotte, J Geni:�alf Manager -Chief E ineer JLB:sf 0 AGREEMENT FOR ENGINEERING AND CONSULTING SERVICES INFILTRATION -INFLOW ANALYSIS CENTRAL CONTRA COSTA SANITATION DISTRICT THIS AGREEMENT, made and entered into this day of 1974, by and between the CENTRAL CONTRA COSTA SANITATION DISTRICT, of the State of California, hereinafter referred to as "District", and LAMPMAN AND ASSOCIATES, a California Corporation, hereinafter referred to as "Lampman". W I T N E S S E T H WHEREAS, the District is desirous of determining the cause, amount, and extent of infiltration -inflow in the District's sewerage system, and WHEREAS, the District, in order to be eligible for future state and federal construction grants, must present a cost-effective.analysis for reducing infiltration -inflow, and WHEREAS, in order to prepare a cost-effective analysis it is necessary to conduct preliminary engineering studies to define subsequent work, and WHEREAS, District desires Lampman to undertake such engineering studies and to prepare a concise report containing all findings of the study, together with recommendations for further analysis; schedules, and cost estimates, and WHEREAS, District and Lampman desire to enter into an agreement whereby the foregoing may be accomplished; NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth, the parties hereto agree as follows: 1. SCOPE OF WORK. Lampman agrees to perform the scope of work hereinafter specified in this agreement, subject to and in accordance with all of the terms and conditions herein- after set forth, said scope of work being more particularly described as follows: Lampman. and Associates will provide professional advice and analysis to the District for establishment of an infiltra- tion/inflow monitoring system for all sub -basins. The District will provide personnel for establishment of monitoring stations and personnel for recording flow data at monitoring stations. Lampman will recommend monitoring locations, review data collection procedures., and develop. preliminary analysis of each sub -basin to the extent necessary to define additional phases of the study. 2. SCHEDULE. Lampman will undertake and complete the project herein referred to in an expeditious manner from date of this Agreement, and upon completion thereof, no later than July 1, 1975, deliver to District 20 copies of the final report. 3. COMPENSATION. In consideration of performance of this Agreement in connection with the project in the.manner herein described, District agrees to pay Lampman at the follow- ing hourly rates: Associate.Engineer - $40/hr. Technician - $28/hr. 2 It is agreed that the above hourly rates include all incidental expenses such as mileage, office expenses, etc. In no event shall the District be obligated for engineering fees in excess of $8,500. 4. PROGRESS PAYMENT. For engineering services rendered, District will be billed monthly on the basis of the amount of work completed each month. S. TERMINATION. Either party hereto shall have the right to terminate this Agreement upon giving a ten C10) day written notice of such termination to the other party. In the event of the termination of this project in its entirety, the General Manager -Chief Engineer of the District, based upon work accomplished by Lampman prior to notice.of such termination, shall determine the amount of fees to be paid to Lampman for such services based upon work completed, and such findings by the General Manager -Chief Engineer of the District shall be final and conclusive as to the amount of fees. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year first written above. CENTRAL CONTRA COSTA SANITARY DISTRICT By ATTEST: LAMPMAN AND ASSOCIATES, a California Corporation /4. By Vice -President 3 VI. Old Bus. 3. 1/ 17/ 74 January 11, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AUTHORIZE $10, 000 for INFILTRATION/INFLOW STUDY, DISTRICT ACTIVITY PROBLEM: In order to recover 87.5% of the District activity in conJ.unction with Lampman and Associates Infiltration/Inflow Agreement, under the grant program, we will need to establish a new account for District work in conjunction with the Study. BACKGROUND: As part of the Phase I of Agreement with Lampman & Associates for the Infiltration/Inflow Atudy, the District personnel will perform all of the field duties such as establishing and monitoring stations, collecting flow data, etc., which is partially recoverable (87.5%) under the grant program. RECOMMENDATION: Approval. Respectfully submitted, G: Horstkotte, r. General Manager -Chief Engineer JLB:sf Bartle Wells Associates Municipal Financing Consultants 150 Post Street, San Francisco 94108 January 9, 1973 Mr. G. A. Horstkotte, Jr. General Manager Central Contra Costa Sanitary District 1250 Springbrook Road Walnut Creek, California 94596 Dear Mr. Horstkotte: (415) 981-5751 At your board meeting of December 13, 1973 we presented to you our financing recommendations for your district's water pollution control and reclamation facilities. We suggest that this report- completes the work intended under Part II, "Initial Program Study and Financing Plant', of our agreement, dated September 7, 1972. We remain available for continuous consultation services as stipulated under Parts III and IV of the agreement. We look forward to assisting the district with its ongoing financing plan needs, and suggest at least quarterly review of the district's cash requirements. We therefore recommend that the unexpended balance of $4, 484.16 from Part II be carried forward to cover fees for continuing consulta- tion. If your board concurs, we will not require a formal amendment to the agreement, and will consider a letter from an appropriate official as sufficient acceptance of our recommendations. t f a •:�. L?i. l.J f; Very truly yours, :d17Y DISI -- * ^.EtVEDY BARTLE WELLS ASSOCIATES 0 • .a xe I R. K. O'Neil RKO:kpe cc: Mr. W . C . Dalton G;w MB'• CA. fag. T� _.— w.P'ry M: bash &treur7 D 124ct Copafel LID Counul Fgtnde �counling 7iairt:. nsnte Plant QpwallonS Permit "Sw"ta Date vl.i. 11UW Dua. 3 1/17/ 74 / 17/ 74 January 11, 1974 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AUTHORIZE $75,000 FOR STAGE 5A PHASE II WATER RECLAMATION 1112,NT, DISTRICT ACTIVITIES PROBLEM: In order to recover 87.5% of the District's activities in conjunction with Bechtel's contract under the grant program, we will need to establish a new account. BACKGROUND: Our previous account was "Bechtel Treatment Plant Expansion 173 (2253)", which had an authorization of $62,125., and has a balance of $1,919.81 as of December 31, 1973. Under the grant program, we have applied for 87.5% recovery on $60,021.74. (Soil investigation $25,000 and the balance District salaries, Engineering, establish grid, locate existing and proposed facilities, soil data, contour map, as -built plans, map, prints, records, etc.) It is essential we set up a new drawing account for District activity in order to apply for recovery under the grant program. This new account should cover our final design and may carry us into the construction period. We need to acquire right of way across six additional parcels for the Bechtel Project between the District Treatment Plant property and the 48-inch connecting water line of Contra Costa County Water District. We need right of way for the 42-inch Water Reclamation Line and/or a separate right of way for a permanent maintenance road for the use of the Sanitary District Contractor and the Sanitary and Water Districts. We have been advised by the Santa Fe Railroad that they will require the installation of flashing light signals at an estimated cost of $20,000. We also have to cross two pipeline easements which may require protection for their pipes. These are some of the initial right of way negotiations we are faced with at the present time. RECOMMENDATION: Approval Respectfully submitted, G. . Horstkotte, J ` Genera]r Manager -Chief E sneer ✓J GJLB:sf VII. New Bus. i 1/17/ 74 -- January 10, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR G. A. HORSTKOTTE, JR., TO FILE NOTICE OF COMPLETION ON DISTRICT SEWERING PROJECT 2336, SLIDE REPAIR IN OLD SACRAMENTO NORTHERN RAILROAD RIGHT OF WAY, LAFAYETTE PROBLEM: McGuire and Hester has completed the work on this project and we are ready to file Notice of Completion. RECOMMENDATION: Accept the job, authorize the Engineer to execute and file Notice of Completion. Respectfully submitted, Jack L. Best Ma ager-Engineering Department JLB:sf Recommended Approval: G. �. Horskotte, J ., Geireral Manager--�Chie Engineer VI I . �New Bus. 1/17/74 January 10, 1974 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS SUBJECT: AGREEMENT WITH STATE DEPARTMENT OF MUNSPORTATION-- STATE FRONTAGE ROAD ON TREATMENT PLANT PROPERTY FROM: G. A. Horstkotte, Jr., General Manager -Chief Engineer. PROBLEM: Until an agreement is executed between the State Department of Transportation and the Sanitary District, the State will not release the progress payments now due the Sanitary District of $136,136.25 for Schedule A of the Treatment Plant Contract. BACKGROUND: We are in the process of making changes to their proposed agreement and we hope to have the final agreement ready to present to the Board at the January 17th meeting. RECOMMENDATION: Approval of Agreement for execution by President of the Board. Respectfully submitted, G:� Horstkotte, Jrr General Manager -Chief Engineer JLB:sf 4=10 January 11, 1974 VII. New Bus. a 1/17/74' iORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS L: G. A. Horstkotte, Jr., General Mana;er-Chief Engineer IJECT: AUTHORIZE $900 FOR PRINTING THE SOLID WASTE RECYCLING REPORT IBLEM: Estimated cost for preparing 500 reports is $900. I would :ommend that we establish a special account to keep track of District's .nting charges for this report. ,KGROUND: The quality of report that I would recommend would be a -color front cover with the material being varityped and bound with a plastic strip binder. If we figure one printing of 500 or more copies, the first hundred copies would cost $500. Any additional copies in hundred lot increments, using the initial print setup, is estimated to cost $100 each. Thus, the proposed 500 report books would cost the District $900. I would seriously question before starting the project whether 500 copies are sufficient at this time because of the high cost of the initial printing setup. RECOMMENDATION: Approval Respectfully submitted, Jack L. Best Manager -Engineering Department JLB : SF Recommendation Approved: G. Horstkotte, Jr. Cen ral Manager -Chin Engineer Attachment (Sample copy of report indicating proposed colors) —The CiLizens --Advisory Committee —on Solid Waste — Recycling Final Report Recommendation ,January CENTRAL CONTRA COSTA SAN I TA R,Y DISTRICT 1250 SPRINGBROOK ROAD WALNUT CREEK, CA 11/4596