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HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 01-14-08 Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553-4392 (925) 228-9500 . www.centlalsan org BUDGET AND FINANCE COMMITTEE ACTION SUMMARY Chair McGill Member Nejedly Monday, January 14, 2008 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California PRESENT: Mike McGill, Jim Nejedly, Jim Kelly, Randy Musgraves, Debbie Ratcliff 1. CALL MEETING TO ORDER Chair McGill called the meeting to order at 3:05 p.m. 2. PUBLIC COMMENTS None. 3. OLD BUSINESS Chair McGill confirmed that staff followed up with President Lucey regarding his request to meet with staff to address his outstanding GASB 45 questions. Chair McGill also expressed concern regarding the resignation of the Martinez City Manager with respect to District easements in the city, and potential impacts or delays in resolving outstanding issues and concerns. 4. CLAIMS MANAGEMENT a) Reimbursement for damage to survey equipment was received from Farmers Insurance in the amount of $13,343.47. A to, Recycled Paper Budget and Finance Committee January 14, 2008 Page 2 b) Two new overflows due to the recent heavy rains occurred on January 4, 2008 and were discussed with the Committee. An overflow under a house occurred at 1150 Upper Happy Valley Road, Lafayette, estimated not to exceed $2,500 for clean up. Another overflow occurred in the home at 1985 La Salle Street, Martinez, estimated not to exceed $7,500 for clean up and repair. c) Staff reviewed an open claim from Mr. Bill Schrupp, 3282 Sweet Drive, Lafayette for an overflow that occurred on November 3, 2007. While clean up was done immediately, repairs have been delayed; first for the holidays and then due to rescheduling. Staff is not pleased with the delayed response from the District's hired vendor to perform repair work. Staff has contacted two other vendors in order to start repair work as quickly as possible. The claimant has been patient but desires the repair work to be performed in a timely manner. Staff will aggressively manage the repair work to ensure satisfaction by the homeowner, appropriate repair and costs and timely work. 5. REPORTS/ANNOUNCEMENTS a. Financial Planning Workshop binder The Board will receive the Financial Planning and Policy Workshop binder at the January 17, 2008 Board Meeting. b. CCCSD Facilities Financing Authority The process and agenda for the annual meeting of the CCCSD Facilities Financing Authority were reviewed. c. AON Actuarial Report The requested discount for the AON Actuarial Report was discussed. There was no information to report to the Committee yet. d) November 2007 Financial Statements November 2007 Financial Statements will be scheduled for review at the next Committee meeting. 6. REVIEW EXPENDITURES Expenditures were reviewed and there were no outstanding questions. ..--..---.--.--.. ..-.--....-.- ...--.-- ... .....-----.,----.------.--- Budget and Finance Committee January 14, 2008 Page 3 7. SPECIAL REQUESTS a) Chair McGill asked for a spending overview report associated with the District Code updates. b) The Committee asked that a time-line be brought to the next Committee meeting for the research associated with the GASB 45 trust options. c) Chair McGill asked that an updated list of District memberships and individual memberships be brought back to the Committee. d) Jim Kelly indicated that the updated overhead rate will be added to the next Committee agenda. 8. ADJOURNMENT - at 3:40 p.m. _-'0"-'--"-""--~"'__'__'0_'~_'-'-l"""'''- -',__._...._._.._~._._,_.~_____._._____~_____.___,"~_..._,.."~_,.__,_,_._._.._._m____'.._..__ -..