HomeMy WebLinkAbout03. Approve updated Board Policy BP 044 - Board Leadership and Community RepresentativesO��ENTRAL S.
MEETING DATE: DECEMBER 19, 2024
BOARD OF DIRECTORS
POSITION PAPER
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Item 3.
SUBJECT: APPROVE UPDATED BOARD POLICY BP 044 - BOARD LEADERSHIPAND
COMMUNI TY REPRESENTATI VES
SUBMITTED BY: INITIATING DEPARTMENT:
KATIE YOUNG, SECRETARY OF THE
DISTRICT
Roger S. Bailey
General Manager
SECRETARYOF THE DISTRICT
ISSUE
Revisions to Board policies require the review and approval of the Board of Directors (Board).
BACKGROUND
With the complete transition of by -division elections, Board Policy BP 044 -Board Leadership and
Community Representation is being brought back for further revision and discussion.
Staff has minor recommended changes to these existing policies. If the Committee agrees with these
proposed changes and has more recommendations, the policy will be brought to the full Board for
consideration of any proposed revisions.
ALTERNATIVES/CONSIDERATIONS
None.
FINANCIAL IMPACTS
None.
COMMITTEE RECOMMENDATION
The Administration Committee reviewed this matter at its December 3, 2024 meeting and recommended
Board approval.
December 19, 2024 Regular Board Meeting Agenda Packet - Page 15 of 97
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RECOMMENDED BOARD ACTION
Approve updated Board Policy BP 044 - Board Leadership and Community Representatives.
Strategic Plan Tie -In
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility
ATTACHMENTS:
1. Board Policy BP 044 - Board Leadership and Community Representation
December 19, 2024 Regular Board Meeting Agenda Packet - Page 16 of 97
Number: BP 044
Related Admin. Procedure: None
Authority: Board of Directors
Adopted: October 21, 2021
Revised: February 6,2024 December 19, 2024
Reviewed: February 22, 2024December 3, 2024
Initiating Dept./Div.: SOD
BOARD POLICY
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BOARD LEADERSHIP AND COMMUNITY REPRESENTATION
PI IRPn.F
The Board of Directors has deemed it necessary for the efficient operation of the District
to establish a process for annual selection of Board Members to serve as:
• Board President and President Pro Tem;
• Board Liaisons to Contra Costa County and the cities and towns within its
service area; and
• Board Representatives to various governmental bodies and joint powers
authorities.
POLICY
1. Rotation of Board President and President Pro Tem
a. The Board has established the following rotation schedule for the positions
of Board President and President Pro Tem:
Year
President
Pro Tem
2D24
h4embeF I oul#zen
nnomhor GGill
2025
Member, Division 2
Member, Division 3
2026
Member, Division 3
Member, Division 4
2027
Member, Division 4
Member, Division 5
2028
Member, Division 5
Member, Division 1
2029
Member, Division 1
Member, Division 2
2030
and
beyond
Rotation by division
continuing the above
sequence
Rotation by division continuing the
above sequence
b. Annual Elections. Effective January 1 each calendar year, the Board shall
take action at a meeting to elect the designated President or President Pro
Tem in accordance with the above rotation schedule.
December 19, 2024 Regular Board Meeting Agenda Packet - Page 17 of 97
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Number: BP 044
BOARD LEADERSHIP AND COMMUNITY REPRESENTATION
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C. Exceptions to Rotation Schedule. The Board may, by majority vote,
deviate from the above rotation schedule in any given year.
2. Appointment of Board Liaisons
Member,a. Board Members will serve as a liaison to the cities or towns in their
respective division, including unincorporated areas. Te the extent there
a split, or have meFe than ORe
Beard- . - ted by the Beard President and approved by the
URtil the full tranSitiOR to diViSiOR based ■
appointments would apply URtil Galendar year 2024:
Alamo*
Clayton**
Concord**
Danville*
Lafayette (DiStFiGt 2)
Martinez**
Moraga (DiStFiGt 2)
Orinda (DiGtFiGt 2)
Pacheco**
Pleasant Hill**
San Ramon**
Walnut Creek (Dis+�3
Rossmore)
.-
aFd may, by a simple majoFity vote-,
-'-
Appointment Representatives
a. The Board has determined that Board Members should be appointed to
serve as Board Representatives to various organizations. The Board
President shall nominate, and the Board shall approve annually,
appointments of Board Representatives to the following organizations:
1) California Special Districts Association — Contra Costa Chapter
(CCSDA)
2) Contra Costa Local Agency Formation Commission (LAFCO)
3) Contra Costa Water District (CCWD)*
4) Dublin San Ramon Services District (DSRSD)
5) East Bay Municipal Utility District (EBMUD)
6) East Bay Regional Parks District (EBRPD)
7) Mt. View Sanitary District (MVSD)
8) Pleasant Hill Recreation and Park District (PHR&PD)**
9) Valley Water (formerly Santa Clara Valley Water District)
December 19, 2024 Regular Board Meeting Agenda Packet - Page 18 of 97
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Number: BP 044
BOARD LEADERSHIP AND COMMUNITY REPRESENTATION
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10) State Water Resources Control Board
11) Bay Area Air Quality Management District
**Same as Board Liaison to City of Pleasant Hill
b. List of Organizations. In any given year, the Board may, by simple
majority vote, may expand or contract the above lost of organizations may
be expanded or nontronted by the Board President in accordance with
Central San's needs.
C. Voting Delegates. Both the representative and any alternate Board
Representative to CCSDA shall serve as voting delegate or alternate
voting delegate, respectively.
d. Exceptions. In any given year, the Board may, by a simple majority vote,
deviate from the above list of representative designations in special
circumstances.
3. Alternates
Where desired, the Board President may recommend alternate Board Liaisons or
Board Representatives, and the Board shall approve annually such alternates to
serve as backup to the appointed Board Liaison or Representative.
4. Meeting Stipend/Expense Reimbursement
Board Members serving as Board Liaisons to or Board Representatives of the
above entities (including appointed alternates, if any) shall be eligible to receive
the meeting stipend or expense reimbursement for participating in events and
activities associated with these entities in accordance with District Code Section
2.04.030 and Board Policy No. BP 045 — Board Compensation, Benefits, and
Expense Reimbursement.
[Original retained by the Secretary of the District]
December 19, 2024 Regular Board Meeting Agenda Packet - Page 19 of 97