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Home My WebLink AboutBUDGET & FINANCE AGENDA 01-14-08 Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553-4392 (925) 228-9500 . www.centlalsan.org BUDGET AND FINANCE COMMITTEE Chair McGill Member Nejedly Monday, January 14, 2008 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California 1. CALL MEETING TO ORDER 2. PUBLIC COMMENTS 3. OLD BUSINESS 4. CLAIMS MANAGEMENT *a) Reimbursement for damage to survey equipment from Farmers Insurance *b) Two new overflows: 1) 1150 Upper Valley Road, Lafayette 2) 1985 La Salle Street, Martinez 5. REPORTS/ANNOUNCEMENTS a) Announcement - Board will receive the Financial Planning and Policy Workshop binder at the January 17, 2008, meeting *b) Review agenda for annual meeting of the CCCSD Facilities Financing Authority c) Status report regarding requested discount for AON 6. REVIEW EXPENDITURES 7. ADJOURNMENT * Attachment A- t. 4>> Recycled Paper CLAIM OFFICE ADDRESS: PO BOX 138003 SACRAMENTO, CA 95813 ....libertY. ~ Mutual. ~ illLJ CttICll _~ I QIICll DATIl 20606532 12/27/07 ClCCIl MDIIlT lLOCa .... "$13343.47 003523 LCa... COOACT: JARAMILLO,ROBERTA PHONE: 800-565-5505 INSURED NAME: TURRINI, KAREN ACCIDENT DATE: 09/14/07 PAGE 1 OF CI1IERAGE LIABILITY - PROPERTY ~GE OSN: VY0101122701-003523 CLAIM IlIMBER: 008872298-0002 POlICY NUMBER: AQ2-261-387681-016 INSURED OPERATM: TURRINI,KAREN INVOICE NO DATES OF SERVICE CHARGES PAID ANT ADJUSTMENTS CLAIMANT NAME: CENTRAL COORA COSTA SANITARY 09/14/07-09/14/07 13343.47 13343.47 TOTAL CHARGE: PAY tENT TO: CENTRAL COORA COSTA SANITARY DISTRICT TOTAL PAID: TOTAL DEDUCTIBLE: TOTAL WITItIOlDIN6: CHECK AMOONT: 13343.47 13343.47 0.00 0.00 13343.47 NOTES ENCLOSED IS OOR PAYMENT FM YOOR PROPERTY IWMGE. THIS PAYMENT IS ISSUED AGAINST A POlICY OF LIBERTY MOO FIRE INSURANCE CO. ~t; Mb",f'~&-\, [:0 r ~Je y e- g v.yiJ j/YI;t~ . D('; to &.tv ~-::] ~ S~ l ~) D ') PLEASE REFERENCE CLAIM NO AND SEfI> THIS EOP WITH ALL CMRESPOOENCE CAREFULLY DETACH CHECK BEFORE DEPOSITING . RETAIN STATEMENT FOR YOUR RECOflO8 003523 . SACRAMENTO, CA PO BlJ( 138003 SACRAMENTO, CA 9580 ....liber1J. ~ Mutual. .6l.. 311: "~~.~i..::;~.....:; CITIBAJI( Of, (ltE PENNs WAY NEW CASTLE, DE 19720 ~~ -PAY-THIRTEEN.THOUSAND.THREE.HUNORED.FMTY.THREE.DOlLARS-FMTY.SEVEN.CENTS. PATW!!NT IOENTlPICATION CHECK NUMSEIt CHECK OAT! CLAIM 008872298-0002 20606532 12127/07 PAY $ 13343.47 PAY TO THE ORDER OF CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE MARTINEZ CA 94553 u- 201;01; 5 3 211- ~:I. .00 20q.: 38 'i'0 'i' 3 5."- TU~ nDI~''''., n^r-....P-~...ll.... . ___. ___0._ ....___._ _ _.. __. __ __ _ . q,'o. From: To: Date: Subject: Shari Deutsch Randy Musgraves 1/7/200812:13:26 PM 2 New Overflows from Friday Randy, On Friday 1/4/08 we had two overflows as summarized below. 1) Jeff & Jennifer Lancaster - 1150 Upper Valley Road, Lafayette The house has a backflow prevention device but the volume and duration of the overflow was sufficient to allow wastewater to seep into the crawlspace under the house. I called Restoration Management to clean and disinfect the crawlspace. Although Mr. Lancaster was satisfied by this response, Mrs. Lancaster was concerned about the affected soil surrounding the home. I offered to have RMC return once the rains subsided (ie next week or so) to remove a few inches of dirt if she was still uncomfortable. At this time, I am unaware of any personal property damage that would generate an administrative claim. Reserved at $~OO.OO 2) Angela Atencio -1985 La Salle St., Martinez Significant blockage caused backup in both the downstairs toilet and bathtub. Wastewater spilled out on to bathroom floor and carpet in the bedroom area. RMC was called to clean and disinfect. I gave the homeowner a claim form and advised we would discuss next steps this week. Property Damage includes new carpet and linoleum, minimal personal property loss. Reserved at $7500.00 , Let me know if you have any questions. Shari Shari Deutsch Safety & Risk Management Administrator Central Contra Costa Sanitary District 925-229-7320 CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY ANNUAL MEETING JANUARY 17, 2008 5. '0. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS 4. APPOINTMENT OF OFFICERS a. Appointment of Officers pursuant to Article III, Section 2 of the Bylaws as follows: 1) Appoint Chair of the Authority (Chair of the Budget and Finance Committee of the District Board of Directors - Michael McGill); 2) Appoint Vice Chair of the Authority (remaining Member of the Budget and Finance Committee of the District Board of Directors - James Nejedly); 3) Appoint Executive Director of the Authority (General Manager of the District); 4) Appoint Treasurer of the Authority (Controller of the District); and 5) Appoint Secretary of the Authority (Secretary of the District). STAFF RECOMMENDATION (Motion Required): Appoint the Officers as recommended for a one-year term. 5. APPROVAL OF MINUTES a. Approve Minutes of January 11, 2007. STAFF RECOMMENDATION (Motion Required): Approve the minutes. 6. BUDGET AND FINANCE a. The Treasurer of the Authority will present Financial Status Report for 2007. 7. OTHER BUSINESS RELATING TO MATTERS ABOVE 8. ADJOURNMENT a. Adjourn annual meeting of the Authority and reconvene as the Board of Directors of the Central Contra Costa Sanitary District. MINUTES OF THE ANNUAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY HELD ON JANUARY 11, 2007 At 3:32 p.m., President Nejedly adjourned the Special Board Meeting and Member Lucey, Chair of the Central Contra Costa Sanitary District (CCCSD) Facilities Financing Authority, convened the annual meeting of the CCCSD Facilities Financing Authority. Chair Lucey requested that the Secretary call roll. PRESENT: Members: Hockett, McGill, Menesini, Nejedly, Lucey ABSENT: Membern: None Chair Lucey requested public comments, and noted that there were none. Chair Lucey stated that in accordance with the Bylaws of the Authority, it would be appropriate to elect officers at this time. It was moved by Chair Lucey and seconded by Member Menesini to approve the following slate of officers for 2007, in accordance with Article III, Section 2 of the Bylaws: 1) Chair of the Authority shall be Board Member Michael R. McGill, Chair of the Budget and Finance Committee of the District Board of Directors; 2) Vice Chair of the Authority shall be President James A. Nejedly, the remaining member of the Budget and Finance Committee of the District Board of Directors; 3) Executive Director of the Authority shall be Mr. James M. Kelly, General Manager of the District; 4) Treasurer of the Authority shall be Ms. Deborah Ratcliff, Controller of the District; and 5) Secretary of the Authority shall be Ms. Elaine R. Boehme, Secretary of the District. Motion passed by unanimous vote of the Authority. It was moved by Member Menesini and seconded by Member Hockett that the minutes of the CCCSD Facilities Financing Authority annual meeting of January 12, 2006, be approved as presented. Motion passed by unanimous vote of the Authority. Ms. Deborah Ratcliff, Treasurer of the Authority, reported that in December 1994 Certificates of Participation were issued in the amount of $25 million for a 20-year period. In October 1998 revenue bonds were issued to refund all outstanding debt at 3.5 percent to 4.7 percent interest. There are nine remaining years of debt service on the 1998 Revenue Bonds. The outstanding balance as of June 30,2006 is $16,460,000 and the debt service paid in 2006 was $2,220,673. She stated that, in May 2002, Revenue Installment Certificates in the amount of $16,565,000 were issued with a 20-year term and interest rates ranging from 4 percent to 5 percent. Debt service in 2006 was $1,283,461. The outstanding balance as of June 30,2006 is $15,425,000. Chair Lucey thanked Ms. Ratcliff for her report. There being no further business to come before the Board, Chair Lucey adjourned the annual meeting of the CCCSD Facilities Financing Authority at the hour of 3:35 p.m. and turned the meeting back to President Nejedly.