HomeMy WebLinkAbout03.c. Review Draft Position Paper to adopt proposed revisions to Board Policy BP 044 - Board Leadership and Community RepresentativesPage 1 of 5
Item 3.c.
CD BOARD OF •'
CENTRAL CONTRA COSTA SANITARY DISTRICT POSITION PAPER
DRAFT i
MEETING DATE: DECEMBER 3, 2024
SUBJECT: REVIEW DRAFT POSITION PAPER TO ADOPT PROPOSED REVISIONS
TO BOARD POLICY BP 044 - BOARD LEADERSHIPAND COMMUNITY
REPRESENTATIVES
SUBMITTED BY: INITIATING DEPARTMENT:
KATIE YOUNG, SECRETARY OF THE SECRETARYOF THE DISTRICT
DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
ISSUE
Revisions to Board policies require the review and approval of the Board of Directors (Board).
BACKGROUND
With the complete transition of by -division elections, Board Policy BP 044 -Board Leadership and
Community Representation are being brought back for further revision and discussion.
Staff has minor recommended changes to these existing policies. If the Committee agrees with these
proposed changes and has more recommendations, the policy will be brought to the full Board for
consideration of any proposed revisions.
ALTERNATIVES/CONSIDERATIONS
None.
FINANCIAL IMPACTS
None.
COMMITTEE RECOMMENDATION
The Administration Committee reviewed this matter at its December 3, 2024 meeting and recommended
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RECOMMENDED BOARD ACTION
Approve the proposed changes to the following Board Policy BP 044 - Board Leadership and Community
Representatives.
Strategic Plan Tie -In
GOAL ONE: Customer and Community
Strategy 1— Deliver high -quality customer service
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 2 - Encourage and facilitate
public participation, Strategy 3 - Maintain financial stability and sustainability
GOAL SEVEN: Innovation and Agility
Strategy 2 - Implement organization -wide optimization, Strategy 3 - Be adaptable, resilient and responsive
ATTACHMENTS:
1. BP 044 - Board Leadership and Community Representation
December 3, 2024 Regular ADM IN Committee Meeting Agenda Packet - Page 16 of 102
Page 3 of 5
Number: BP 044
Related Admin. Procedure: None
Authority: Board of Directors
Adopted: October 21, 2021
Revised: February , 2024 December 19, 2024
Reviewed: February 22, 20-4December 3, 2024
Initiating Dept./Div.: SOD
BOARD POLICY
BOARD LEADERSHIP AND COMMUNITY REPRESENTATION
PI 1RPC).qF
The Board of Directors has deemed it necessary for the efficient operation of the District
to establish a process for annual selection of Board Members to serve as:
• Board President and President Pro Tem;
• Board Liaisons to Contra Costa County and the cities and towns within its
service area; and
• Board Representatives to various governmental bodies and joint powers
authorities.
POLICY
1. Rotation of Board President and President Pro Tem
a. The Board has established the following rotation schedule for the positions
of Board President and President Pro Tem:
Year
President
Pro Tem
202-4
MembeF I abtrifz-on
nnomhor M-er
2025
Member, Division 2
Member, Division 3
2026
Member, Division 3
Member, Division 4
2027
Member, Division 4
Member, Division 5
2028
Member, Division 5
Member, Division 1
2029
Member, Division 1
Member, Division 2
2030
and
beyond
Rotation by division
continuing the above
sequence
Rotation by division continuing the
above sequence
b. Annual Elections. Effective January 1 each calendar year, the Board shall
take action at a meeting to elect the designated President or President Pro
Tem in accordance with the above rotation schedule.
December 3, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 17 of 102
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Number: BP 044
BOARD LEADERSHIP AND COMMUNITY REPRESENTATION
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C. Exceptions to Rotation Schedule. The Board may, by majority vote,
deviate from the above rotation schedule in any given year.
2. Appointment of Board Liaisons
respectivea. Board Members will serve as a liaison to the cities or towns in their
division.
Member,
diViSiGR based President and approved by the Board annually. Unto' the full transition to
GaleRdar year • .
Contra Costa County*
Alamo*
Clayton**
Concord**
Danville*
Lafayette (DiStriGt 2)
Martinez**
Moraga (DiStriGt 2)
Orinda (Di6tFiGt 2)
Pacheco**
Pleasant Hill**
San Ramon**
Walnut Creek (DiG+�3
Rossmore)
11 M.- W W. M. = N.
Um-
3. Appointment of Board Representatives
a. The Board has determined that Board Members should be appointed to
serve as Board Representatives to various organizations. The Board
President shall nominate, and the Board shall approve annually,
appointments of Board Representatives to the following organizations:
1) California Special Districts Association — Contra Costa Chapter
(CCSDA)
2) Contra Costa Local Agency Formation Commission (LAFCO)
3) Contra Costa Water District (CCWD)*
4) Dublin San Ramon Services District (DSRSD)
5) East Bay Municipal Utility District (EBMUD)
6) East Bay Regional Parks District (EBRPD)
7) Mt. View Sanitary District (MVSD)
8) Pleasant Hill Recreation and Park District (PHR&PD)**
9) Valley Water (formerly Santa Clara Valley Water District)
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Number: BP 044
BOARD LEADERSHIP AND COMMUNITY REPRESENTATION
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10) State Water Resources Control Board
11) Bay Area Air Quality Management District
**Same as Board Liaison to City of Pleasant Hill
b. List of Organizations. In any given year, the above list of organizations
may be expanded or contracted by the Board President in accordance
with Central San's needs.
C. Voting Delegates. Both the representative and any alternate Board
Representative to CCSDA shall serve as voting delegate or alternate
voting delegate, respectively.
d. Exceptions. In any given year, the Board may, by a simple majority vote,
deviate from the above list of representative designations in special
circumstances.
3. Alternates
Where desired, the Board President may recommend alternate Board Liaisons or
Board Representatives, and the Board shall approve annually such alternates to
serve as backup to the appointed Board Liaison or Representative.
4. Meeting Stipend/Expense Reimbursement
Board Members serving as Board Liaisons to or Board Representatives of the
above entities (including appointed alternates, if any) shall be eligible to receive
the meeting stipend or expense reimbursement for participating in events and
activities associated with these entities in accordance with District Code Section
2.04.030 and Board Policy No. BP 045 — Board Compensation, Benefits, and
Expense Reimbursement.
[Original retained by the Secretary of the District]
December 3, 2024 Regular ADM IN Committee Meeting Agenda Packet - Page 19 of 102