HomeMy WebLinkAbout09. Authorize the General Manager to make an annual contribution to the Employee Activity Organization (EAO)O��ENTRAL S.
MEETING DATE: NOVEMBER 21, 2024
BOARD OF DIRECTORS
POSITION PAPER
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Item 9.
SUBJECT: AUTHORIZE THE GENERAL MANAGER TO MAKE AN ANNUAL
CONTRIBUTION TO THE EMPLOYEE ACTIVITIES ORGANIZATION (EAO)
SUBMITTED BY:
INITIATING DEPARTMENT:
VELISA PARKS, ADMINISTRATIVE SERVICES GENERAL MANAGER
SUPERVISOR -ADMINISTRATION
SUZETTE CRAYTON, EXECUTIVE ASSISTANT
TO THE GENERAL MANAGER
REVIEWED BY: PHILIP LEI BER, DEPUTY GM-ADMINISTRATI ON
Roger S. Bailey
General Manager
ISSUE
Authorize the General Manager to make an annual contribution to the Employee Activities Organization
(EAO) to partially cover the cost of food for the EAO Annual Holiday Luncheon. The amount would be
$8,000 this year.
BACKGROUND
The EAO is a nonprofit organization run by Central San employees who volunteer their time to organize
activities and events for Central San employees. To have free events for employees, the EAO must have
fundraising events. Throughout the year, the EAO holds several fundraising events, including candy and
bake sales, silent auctions, and potlucks. The EAO also raises funds by asking employees to participate in
a payroll deduction program. Funds raised from events and the payroll deduction programs are put
towards the annual holiday event, which is free to all employees, including temporary staff, and the EAO's
largest event of the year.
I n previous years, Central San would contribute to the EAO holiday event by utilizing proceeds collected
from Central San's metal recycling, which were metals from damaged maintenance access covers
(MACs), and other metals that were no longer usable to Central San but had salvage value. I n 2011, legal
counsel advised that the funds from metal recycling should be going directly to Central San instead of the
November 21, 2024 Regular Board Meeting Agenda Packet - Page 55 of 166
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EAO holiday event. Counsel further recommended that if Central San wished to make an annual
contribution to the EAO holiday event, it would be legal and appropriate. Over the next few years, the
Board has approved increases in Central San's contributions to the EAO holiday event from $4,000 in
2011, to the most recent increase in 2024 to $8,000. Team events such as the EAO holiday event allow
employees to interact in an informal setting and can improve cohesiveness. Special events like the EAO holiday
event is a way to recognize staff and let them know that their work is valued by Central San and their
peers, both of which can positively impact workplace morale performance.
ALTERNATIVES/CONSIDERATIONS
An alternative would be for Central San not to contribute to the EAO. This is not recommended. There
would be significant good engendered if Central San were to make a nominal contribution to allow
the holiday party to continue as an annual event that is free to all staff.
FINANCIAL IMPACTS
The amount of $8,000 is currently included in the General Manger's budget, and should not have a material
effect on Central San's overall operations and maintenance budget.
COMMITTEE RECOMMENDATION
The Administration Committee reviewed this item at the November 5, 2024 Committee meeting and
recommended approval.
RECOMMENDED BOARD ACTION
Authorize the General Manager to make an annual contribution of $8,000 to the Employee Activities
Organization.
Strategic Plan Tie -In
GOAL THREE: Workforce Diversity and Development
Strategy 4 - Foster a culture of diversity, equity, and inclusion
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