HomeMy WebLinkAbout05. Authorize the General Manager to execute an agreement in an amount not to exceed $330,000 with the Orinda Country Club to relocate a private sewer lateral under Lake Cascade Sewer Relocation, District Project 100072O��ENTRAL
MEETING DATE: NOVEMBER 21, 2024
BOARD OF DIRECTORS
POSITION PAPER
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Item 5.
SUBJECT: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT IN
AN AMOUNT NOT TO EXCEED $330,000 WITH THE ORI NDA COUNTRY
CLUB TO RELOCATE A PRIVATE SEWER UNDER LAKE CASCADE
SEWER RELOCATION, DISTRICT PROJECT 100072
SUBMITTED BY:
INITIATING DEPARTMENT:
JASON FITCH, ASSOCIATE ENGINEER ENGINEERING AND TECHNICAL SERVICES -
CAPITAL PROJECTS
REVIEWED BY: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
GREG NORBY, DEPUTY GM - ENGINEERING & OPERATIONS
Roger S. Bailey
General Manager
ISSUE
Authorization from the Board of Directors (Board) is required to execute an agreement for an amount
greater than $200,000.
BACKGROUND
Central San owns and maintains a sewer located in private easements at the Orinda Country Club (Club)
and adjacent to Lake Cascade in Orinda. This sewer, originally installed in the early 1950s, is an 8 -inch
cement -lined steel pipe with mortar coatings, aerial, and built on the side of the lake's dam. The sewer is
routinely inspected since it's an aerial crossing with a high consequence of failure as any leak would
immediately enter the privately -owned lake.
Central San staff reviewed the Club's tennis court renovation project and identified an easement
encroachment, resulting in a Real Property Agreement authorized by the Board on July 7, 2022.
As a part of the Club's project, a grandstand is to be installed over the existing Central San sewer. Capital
Projects has identified the sewer for replacement and determined that the best alternative would be to
November 21, 2024 Regular Board Meeting Agenda Packet - Page 42 of 164
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relocate a portion of the existing sewer that conflicts with the proposed grandstand and install a new sewer
at a different location on the property. The sewer relocation would allow for the abandonment of the aerial
sewer crossing at Lake Cascade.
Overall, the scope of work would consist of installing 560 feet of 8 -inch sewers by open cut and directional
drilling and abandoning approximately 600 feet of existing sewers and related structures. The project to
perform such work was authorized by the Board on February 22, 2024, at which time Lake Cascade
Sewer Relocation, District Project 100072 was created. Since then, the new public sewer has been
installed.
The abandonment of the existing sewer on Lake Cascade will be done separately as the work requires
regulatory permits by the Division of Safety of Dams. Staff is in the process of obtaining the required
permit.
Prior to abandoning the public sewer on Lake Cascade, the privately -owned side sewer for the fitness
facility by the tennis courts needs to be rerouted. This was anticipated as part of the project and the Club,
as owner, has agreed to include the work within their project and hire a licensed contractor to complete the
work. Central San would enter into an agreement with the Club to reimburse the costs of design,
permitting, construction, management, and restoration for the side sewer relocation. At the time the project
was initiated, the reimbursement cost was within the General Manager's delegated authority. Since then,
the length of the relocation has increased from 150 feet to roughly 350 feet. Thus, the cost requires Board
authorization to proceed.
California Environmental Quality Act (CEQA)
The Board declared that the project is exempt from CEQA at its meeting on February 22, 2024. The
scope of work for the project has remained the same.
ALTERNATIVES/CONSIDERATIONS
Time is of the essence as the Club would prefer to enter into an agreement and complete the relocation
work prior to the rainy season. The Board can provide alternative directions to staff, if needed.
FINANCIAL IMPACTS
The total estimated cost for this agreement is $330,000 which includes design, contractor cost, permits,
construction management, and contingency. The agreement will be funded under Lake Cascade Sewer
Relocation, District Project 100072, which has adequate budget available.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this matter at its November 6, 2024 meeting and
recommended approval.
RECOMMENDED BOARD ACTION
Authorize the General Manager to execute an agreement in an amount not to exceed $330,000 with the
Orinda Country Club to relocate a private sewer under Lake Cascade Sewer Relocation, District Project
100072.
November 21, 2024 Regular Board Meeting Agenda Packet - Page 43 of 164
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Strategic Plan Tie -In
GOAL ONE: Customer and Community
Strategy 1— Deliver high-quality customer service, Strategy 3 - Build neighborhood and industry relations
GOAL TWO: Environmental Stewardship
Strategy 1 - Achieve compliance in all regulations
GOAL FIVE: Safety and Security
Strategy 2 - Protect personnel and assets from threats and emergencies
GOAL SIX: Infrastructure Reliability
Strategy 1 - Manage assets optimally
November 21, 2024 Regular Board Meeting Agenda Packet - Page 44 of 164