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Home My WebLink About00. BOARD AGENDA 11-21-2024110ENTRAL SAN REGULAR BOARD MEETING AGENDA Thursday, November 21, 2024 Board Room 2:30 PM BOARD OF DIRECTORS M4RIAH N LAURI7ZEN - President MCHAEL R. IVCGILL - President Pro Tem BARBARA D. HOCKETT TAD J. PILECKI FLORENCE T. MDINGTON PHONE: (925) 228-9500 FAX (925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed, video recorded and provided at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference ID 514 851 100# 3. Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org for the meeting invite that includes a Microsoft Teams link. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303 or SOD(a)centralsan.org. November 21, 2024 Regular Board Meeting Agenda Packet - Page 1 of 164 Open Session - Board Room (Video recorded) 2:30 PM ROLL CALL PLEDGE OF ALLEGIANCE REPORT OUT OF CLOSED SESSION FROM 11/07/24 PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS Receive the 2024 Excellence in Information Technology (IT) Practices Award from Municipal Information Systems Association of California (MI SAC) (5 -minute presentation) Staff Recommendation: Receive award presented by Gaurav Garg, Chief Information Officer of the City of Santa Clara and MISAC state board officer. CONSENT CALENDAR 2. Approve the following: a. November 7, 2024 Board meeting minutes 3. Approve updated Board Policy No. BP 017 - Fiscal Reserves 4. Approve proposed revisions to Board Policy No. BP 037 — Delegation of Authority to General Manager 5. Authorize the General Manager to execute an agreement in an amount not to exceed $330,000 with the Orinda Country Club to relocate a private sewer under Lake Cascade Sewer Relocation, District Project 100072 6. Authorize the General Manager to execute two professional engineering services agreements with 1) Mark Thomas and Company, Inc. (Mark Thomas) in an amount of $650,000; and 2) LCC Engineering and Surveying, I nc. (LCC, I nc.) in an amount of $350,000 to provide as -needed land surveying services for District projects 7. Adopt attached side letter with Public Employees Union, Local # 1/AFSCME (Local 1) establishing Union Leave for elected and appointed union members in accordance with Senate Bill 1085 8. Approve proposed salary increases of five percent for the classifications of Instrument Technician and Electrical Technician; and two and one-half percent for the classification of Electrical/Instrumentation Supervisor 9. Authorize the General Manager to make an annual contribution to the Employee Activities Organization (EAO) 10. Adopt Resolution No. 2024-040 approving biennial updates to the District's Conflict of Interest Code and directing the Secretary of the District to submit the updated 2024 November 21, 2024 Regular Board Meeting Agenda Packet - Page 2 of 164 Conflict of Interest Code to the Contra Costa County Board of Supervisors for approval Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 11. Receive Fiscal Year (FY) 2023-24 Pre -Audit Year -End Financial Statement Summary Report and consider alternatives for handling various pre -audit budget variances (20 -minute staff presentation) Staff Recommendation (Motion Required): 1. Receive the Pre -Audit Year -End Financial Statement Summary Report and direct staff on the following FY 2023-24 net budgetary variances totaling $16.7 million: • O&M Fund favorable budgetary variance of $5.8 million designated for the following purposes, ■ $3.3 million - Retain in O&M working capital reserves consistent with adopted FY 2024-25 budget; ■ $1.5 million - Contribute to O&M rate stabilization reserve account; ■ $1.0 million - Transfer to Pension Prefunding trust. • Sewer Construction Fund favorable budgetary variance of $10.7 million to be retained in working capital reserves; • Self -Insurance Fund favorable budgetary variance of $0.2 million to be retained in working capital reserves consistent with the adopted FY 2024-25 budget. 2. Amend the FY 2024-25 O&M Fund budget to increase appropriations by $1.0 million to facilitate an unbudgeted contribution to the Pension Prefunding trust ($1.0 million). REPORTS AND ANNOUNCEMENTS 12. General Manager - Reports a. Review new Administrative Policy No. AP 113— Employee Participation on Specified Internal Committees (No presentation planned. Staff available to answer questions). Staff Recommendation: Review and provide feedback. b. Receive Fiscal Year (FY) 2023-24 Risk Management Annual Report (10 -minute staff presentation) Staff Recommendation: Receive report. C. Receive update of the Enterprise Risk Management (ERM) Program (15 -minute staff presentation) Staff Recommendation: Receive update. 13. General Manager -Announcements a. Announcements - November 21, 2024 Staff Recommendation: Receive the announcements. November 21, 2024 Regular Board Meeting Agenda Packet - Page 3 of 164 14. Counsel for the District 15. Secretary of the District 16. Board Members - Committee Minutes a. November 5, 2024 - Administration Committee - Chair McGill and Member Hockett b. November 6, 2024 - Engineering & Operations Committee - Chair McGill and Member Wedington Staff Recommendation: Receive the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett Member McGill • November 14, 2024 - Mayors Conference, Centre Concord, 5928 Clayton Road, Concord, CA Member Pilecki • November 14, 2024 - Mayors Conference, Centre Concord, 5928 Clayton Road, Concord, CA Member Wedington • November 14, 2024 - Mayors Conference, Centre Concord, 5928 Clayton Road, Concord, CA President Lauritzen • November 13, 2024 - Contra Costa Local Agency Formation Commission (LAFCO), 1025 Escobar St., Martinez, CA • November 14, 2024 - Mayors Conference, Centre Concord, 5928 Clayton Road, Concord, CA Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT November 21, 2024 Regular Board Meeting Agenda Packet - Page 4 of 164