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Home My WebLink AboutBOARD MINUTES 10-17-24110ENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, October 17, 2024 2:30 p.m. Open Session — Board Room (Video recorded) Gnl 1 r`A1 I BOARD OF DIRECTORS: MARIAHN. LAURITZEN President MICHAEL R. MCGILL President Pro Tem BARBARA D. HOCKETT TAD J. PILECKI FLORENCE T. WEDINGTON A regular meeting of the Board of Directors was called to order by President Lauritzen at 2:30 p.m. Secretary of the District Katie Young called roll. PRESENT.- Members: Hockett, Pilecki, Wedington, Lauritzen ABSENT. • Members: McGill PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD None. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. October 3, 2024 Board meeting minutes These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 72 — Page 130 CENTRAL CONTRA COSTA SANITARY DISTRICT October 17, 2024 Board Meeting Minutes - Page 131 2. Approve (1) updated Board Policy (BP) 005 — Statement of Investment Policy, and (2) Investment Guideline Documents (IGD) related to Other Post -Employment Benefits (OPEB) trust and the Pension Pre -funding trust 3. Approve updated Board Policy (BP) 046 — Regulatory Accounting 4. Award a construction contract in the amount of $2,342,000 to C. Overaa & Co., the lowest responsive and responsible bidder for the Steam Renovations, Phase 1 A, District Project 100032; authorize the General Manager to amend a professional engineering services (PES) agreement with HDR Engineering, Inc., in an amount of $200,000 for engineering services during construction; amend a PES agreement with MWH Constructors, Inc., in an amount of $300,000 for construction management service; and consider the project exempt from the California Environmental Quality Act (CEQA) 5. Award a construction contract in the amount of $1,056,565 to Telstar Instruments, the lowest responsive and responsible bidder, for the Plan Control System Input and Output (1/0) Replacement, Phase 3 — Pump and Blower Building, District Project 100057; and consider the project exempt from the California Environmental Quality Act (CEQA) 6. Authorize the General Manager to execute a construction contract change order in the amount not to exceed $800,000 with C. Overaa & Co. for additional work for the sludge blending tank under the Solids Handling Facility Improvements, Phase 1A, District Project 7348 7. Authorize the General Manager to approve a one-year extension to the Emtec Consulting Services LLC (Emtec) agreement, and approve an amendment to the contract with Emtec not to exceed $700,000 to enhance functionality supporting the Enterprise Resource Planning (ERP) system BOARD ACTION: After receiving no public comments, a motion was made by Member Pilecki and seconded by Member Wedington to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote of the Board Members present. [4-0-1; McGill absent.] LEGISLATIVE MATTERS 8. Receive update on pending legislative matters Communications and Governmental Relations Manager Emily Barnett reviewed six legislative items in detail, as listed on the 2024 Legislative Priority Tracking sheet provided in advance of the meeting. Ms. Barnett noted that State Bill (SB) 1143 was signed into law by the Governor. SB 1143 creates a producer responsibility program for products containing household hazardous waste that requires a producer responsibility organization (PRO) to provide a free and convenient collection and management system for covered products. A component of the bill also requires a PRO to reimburse local jurisdictions that already collect household hazardous waste, like Central San's CENTRAL CONTRA COSTA SANITARY DISTRICT October 17, 2024 Board Meeting Minutes - Page 132 Household Hazardous Waste facility. Ms. Barnett stated the potential reimbursement will be significant, perhaps as much as $25, 000 per year. Also signed into law by the Governor was SB 937 which relates to collection of capacity fees, Assembly Bill (AB) 2729 which relates to residential development impact fees, AB 1820 which relates to housing development project fees and exactions, and SB 1210 which relates to connection services charges for new housing construction. Ms. Barnett stated that the requirements of implementation and full impact on Central San of these bills is being carefully considered by staff and an update will be provided to the Board once they have completed their study. Ms. Barnett stated the Governor vetoed SB 1066, which would have created a producer responsibility program for marine flares. BOARD ACTION: Received the update. REPORTS AND ANNOUNCEMENTS 9. General Manager — Reports a. Receive recap of 2024 Externship Program Management Analyst Christina Gee reviewed the presentation included in the agenda materials. BOARD ACTION: Received the presentation. b. Receive recap of the 2024 citizens' academy, Central San Academy Ms. Gee reviewed the presentation included in the agenda materials. Member Pilecki commended staff on the event and encouraged rotating the location of the citizens' academy to involve as many participants as possible. General Manager Roger S. Bailey thanked Ms. Gee, all staff, and the Board Members for their committed engagement with the program. In response to a question from Member Wedington regarding the location of next year's academy, Ms. Gee stated that decision is yet to be made. BOARD ACTION: Received the presentation. C. Receive Administrative Procedure (AP) 112 - Onboarding New Board Members Ms. Young invited the Board Members to review the procedure and forward any comments or questions to her. BOARD ACTION: Received the procedure. CENTRAL CONTRA COSTA SANITARY DISTRICT October 17, 2024 Board Meeting Minutes - Page 133 d. Receive updated Board Handbook Ms. Young explained that the revised Board Handbook is an informational item and invited the Board Members to forward any corrections or changes to her. BOARD ACTION: Received the handbook. e. Receive quarterly informational list of pending Board and Standing Committee parking lot items BOARD ACTION: Received the information. 10. General Manager —Announcements a. Announcements — October 17, 2024 Mr. Bailey announced that on November 1, he will be hosting a visit to Central San from Mike Thomas, President and CEO of John Muir Health Systems. Mr. Bailey stated he will be the incoming Board Chairperson for John Muir Health Systems effective January 1, 2025, and hopes to emphasize the role Central San plays in public health by providing not only this tour for Mr. Thomas but also additional future tours to John Muir Health physicians and nurses. Mr. Bailey also announced that he will be attending the scheduled Board Meeting on November 7 virtually as he will be attending a WateReuse workshop in Southern California. BOARD ACTION: After receiving no public comments, the Board received the announcements. 11. Counsel for the District No report. 12. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Finance — Tuesday, October 29 at 2:30 p.m. Administration — Tuesday, November 5 at 8:30 a.m. Engineering & Operations — Wednesday, November 6 at 8:30 a.m. Ms. Young also announced that she will be attending the California Special District Association (CSDA) Board Secretary Conference from October 21-23 as well as her absence from the scheduled November 7 Board Meeting. BOARD ACTION: Received the announcements. CENTRAL CONTRA COSTA SANITARYDISTRICT October 17, 2024 Board Meeting Minutes - Page 134 13. Board Members — Committee Minutes a. October 1, 2024 — Administration Committee — Chair McGill and Member Hockett b. October 2, 2024 — Engineering & Operations Committee — Chair McGill and Member Wedington BOARD ACTION: Received the Committee minutes. 14. Board Members-_ Reports and Announcements a. Member Hockett • October 10, 2024 — Central San Service Awards Luncheon, Heather Farms Community Center, 301 N. San Carlos Dr., Walnut Creek, CA Member Pilecki • October 10, 2024 — Central San Service Awards Luncheon, Heather Farms Community Center, 301 N. San Carlos Dr., Walnut Creek, CA _Member Wedington • October 10, 2024 - Ward 3 Briefing, San Pablo, Reservoir, 7301 San Pablo Dam Rd., El Sobrante, CA • October 10, 2024 — Central San Service Awards Luncheon, Heather Farms Community Center, 301 N. San Carlos Dr., Walnut Creek, CA Member Wedington stated that because of the schedule conflict of the two events, she did not attend the Ward 3 briefing. President Lauritzen • October 3, 2024 —Contra Costa Mayors' Conference, Hosted by City of Richmond, BiancoVerde at Hotel Mac, 50 Washington Ave., Richmond, CA President Lauritzen encouraged everyone to vote in the upcoming November election. BOARD ACTION: Received the reports and announcements. 13. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. EMERGENCY SITUATIONS None. CENTRAL CONTRA COSTA SANITARY DISTRICT October 17, 2024 Board Meeting Minutes - Page 135 REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 3:03 p.m. Mariah N. Lauritzen President of the Board Directors Central Contra Costa anitary District County of Contra Costa, State of California COUNTERSIGNED- � (21 (/ Katie YN Tfg, CP Secretary of the bisiricM Central Contra Costa Sanitary District County of Contra Costa, State of California