HomeMy WebLinkAbout04.c. Receive quarterly update on the Fiscal Year 2024-25 Capital Improvement ProgramPage 1 of 33 Item 4.c. F__1_448�411C_S0 November 6, 2024 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER REVIEWED BY: GREG NORBY, DEPUTY GM - ENGINEERING & OPERATIONS ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE QUARTERLY UPDATE ON THE FISCAL YEAR 2024-25 CAPITAL IMPROVEMENT PROGRAM Attached is the new Capital Improvement Program quarterly report for Fiscal Year 2024-25. Staff will present and discuss the report. Strategic Plan re -In GOAL ONE: Customer and Community Strategy 1— Deliver high -quality customer service GOAL FOUR: Governance and Fiscal Responsibility Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 3 - Maintain financial stability and sustainability GOAL SIX: Infrastructure Reliability Strategy 2 - Execute long-term capital renewal and replacement program ATTACHMENTS: 1. Quarterly Report, July to September 2024 November 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 30 of 64 Page of 33 MML --,m ( momm-mo GS D CENTRAL S A N CENTRAL CONTRA COSTA SANITARY DISTRICT �s r T.. _ �_ _ L l -'-� _ _ - Pis; •�+~ �1 _' 4� -�J3 / irml � r ` - - W Now t Aw 81 i e� CAPITAL IMPROVEMENT PROGRAM - CIP Capital Projects Quarterly Status Report — Q1 JULY - SEPTEMBER 2024 - 1 Since 1946, Central Contra Costa Sanitary District (Central San) has provided safe and reliable wastewater collection and treatment for residents in central Contra Costa County. Today we serve over 481,600 residents and 3,000 businesses in 147 square miles. Our services include supplying recycled water for parks and golf courses, providing both commercial and residential recycled water pickup programs, operating a household hazardous waste collection facility and running a sophisticated water quality laboratory. Our core mission is to protect public health and the environment, and our customers can count on us for vital services 24 hours a day, every day. Central San's infrastructure includes a 1,540-mile collection system (including 18 pumping stations) and a wastewater treatment plant that have been well maintained, but due to their advanced ages, now require renovation and upgrades. Already, the equipment at the plant and in the system have been extended well beyond their typical useful life due to responsible and robust maintenance practices. Some of the collection system facilities are over 100 years old, and many are over 50 years. The treatment plant facilities were primarily constructed in the 1970s and some are now at the point where maintenance alone cannot maintain reliable performance. These recommended extensive renovation and improvement projects will provide for continued reliable operation. Central San funds an extensive Capital Improvement Program (CIP) designed to prepare, maintain, optimize, and enhance Central San's assets; meet regulatory requirements, accommodate the community needs; and protect public health and the environment. Capital improvements are construction or renovation activities that add value to Central San's fixed assets (pipelines, budlings, facilities, and equipment) or significantly extend their useful life. This report summarizes the CIP's progress and major highlights or accomplishments in Fiscal Year (FY) 2024-25, Quarter 1 (July to September 2024). Edgar J. Lopez, P.E Capital Proje� Page 4 of 33 pit 4 . d t 4L 49 e ti ti Q 1� �` Page 3 of 32 CENTRAL CO mber 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 33 of 64 SANITARY IS R i Time Elansed fil 25i4 A PROJECT B C A-B D [R/Aj E F G F/E H F E J pH JPROGRAM TOTAL TOTAL TOTAL % APPROVED TOTAL TOTAL % KPI 0 ESTIMATED SPENT REMAINING TOTALSPENT I EXPENDITURES SPENT IN REMAINING SPENT IN 12024-25 PROJECT BUDGETS TO DATE TO DATE TO DATE FY 2024-25 FY 2024-25 FY 2024-25 FY 2024-25 Collection System $ 184,601,256 5 60,565,017 $ 124,036,239 33% $ 55,371,314 $ 5,110,074 $ 50,261,248 9%q 15% Treatment Plant $ 516,754,332 $ 119,243,394 $ 397,510,938 23% $ 59,891,113 $ 12,074,175 $ 47,816,M6 20%* 5% General Improvements $ 37,159,000 $ 14,347,218 $ 22,811,782 39% $ 9,128,624 $ 1,091,842. $ 8,036,781 12%* 13% Recycled Water $ 58,059,000 $ 41,287,759 $ 16,770,241 71% $ 2,841,177 $ 191,936 $ 2,649,241 7%* 18% TOTAL $ 796,572,598 $ 235,443,388 $ 561,129,200 30% $ 127,232,228 $ 18,468,027 $ 108,764,216 1S% * 14% CIB Contingency $ 3,SW,000 $ 3,800,000 $ 3,SW,000 $ - $ 3,800,000 TOTAL with Contingency $ 800,372,588 $ 235,443,388 $ 5CA,929,200 $ 131,032,228 $ 19,469,027 $ 112,SCA,216 Budget to Actual Spending Trend FY 24-25 Sewer Construction Fund (in millions) $140 $127.2 $120 �.$i 14.5 $100 $80 $21.4 $20 --- $19.3 $18.5 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN —Budget Target (90% of Budget] +Actuals Page 4 of 32 CENTRAL CO mber 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 34 of 64 SANITARY IS R i Executive Summary (Continued) Collection System Sewer Renovation Status This program conducts in-house design and construction management for projects for public sewer mains (6-12" diameter pipelines) that are near the end of their useful life and in poor condition. The program budgets for and has a goal to replace or renovate approximately 6-miles per year. Given that projects can range in scope, complexity, and timeline, this goal is a total per year running average. This quarter, the program has completed approximately 0.3 miles as shown below: Sewer Replacement Metric (Goal of 6.0 miles) Fiscal Year Miles (3-year avg) 2020-21 7.1 2021-22 6.5 2022-23 5.9 2023-24 I 4.5 2024-25 I TBD Sewer replacement work is conducted in public or private streets and routinely in backyard sewer easements as shown in the following pictures. Program Highlights Solids Handling Facility Improvements - Phase 1A Protect Description Major renovation of the furnace wet scrubber system, dewatering equipment, cake pumps, seismic retrofitting, furnace burner replacement, and electrical systems within the Solids Conditioning Building at the treatment plant. Benefit Safety of employees, meeting regulatory air standards, energy efficiency, and reliability of critical infrastructure. Project Milestones • Notice to Proceed with Construction was issued in October of 2023 with an anticipated completion date of October of 2027. • Construction on each of the two furnaces are limited to a 18-months duration. Progress and other key achievements • Mobilized and completed exterior utility relocation, structural and electrical investigations. • Completed the foundation for the two air pollution control equipment (wet scrubbers). • Installed piers for the exterior seismic buttresses. Currently working on reinforcement steel. • Building and erecting structural steel and scrubbers. • Demolished the Sludge Blending tank cover and building the replacement cover. • Complete the structural steel for the infill slab and working of the concrete decking. T' Figure 1 - New stainless steel air pollution control equipment (Wet Scrubbers) mobilized into building Program Highlights Aeration Basins Diffuser Replacement - Phase 1 Project Description Major renovation and upgrades to the aeration basins structures and aeration mechanical systems. Work includes seismic retrofitting, concrete repairs, improvements to the process equipment, upgraded diffusers, piping, and electrical controls. Benefit Improve aeration system performance and optimize the activated sludge process, which will improve nutrient removal within the existing facilities. Project Milestones • Notice to proceed was issued in August 2023 and the completion date is scheduled for December of 2025. • Basin 1 renovation to be completed by November of 2024. • Basin 2 by November of 2025. Proaress and other kev achievements ii W S�q' i- W F MINN =11Z.si1'.,iiryliii is '. ��'1i�iaG � �i �11�7V,tlll. t5N1lyf1U11 c�I�rl�siu1 �r�y�il �I�i � �{rl ill•il'nSNl`iu�e:'= • Mobilized and demolished the existing concrete Figure 2 Aeration Basin new concrete floor under construction plenums in Basin 1 including diffusers and piping. • Received the new District furnished diffuser systems on time. • Completed the concrete pour for the new floors, including the south selector. • Installed new pressure relief valves, stainless steel piping headers and risers, gates, and controls/electrical . • Completed seismic reinforcement in Basin 1 and south selector channel. • Preparing to perform the concrete work for the new baffle walls. Active Major Projects by Phase The CIP traditionally uses a Design -Bid -Build project delivery method in which an owner, Central San, first develops a high-level scope for the needed improvements and then either plans and designs the project in-house or procures a professional engineering firm to perform the services. For major infrastructure projects, engineering firms with specialty or multi -discipline professionals including sub -consultants are commonly hired. Central San then solicits public bids for the project and procures a general contractor to construct the project based on the contract documents. Alternatively, Central San is working on a second method for project delivery that consists of a Design -Build approach. This delivery method contracted with a single design -build firm in which the design, cost estimating, construction is package under a final guaranteed maximum price (GMP) contract. This approach has two phases (final design and construction) for consideration and approval. Regardless of project delivery method, every project follows a consistent process of consecutive delivery stages as presented in the model below: Page 10 of 33 Page 9 of 32 CENTRAL CO mber 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 39 of 64 SANITARY IS R T Program Budget Performance As of July 1, 2024, the total construction commitments authorized by the Board for FY 2024-25 or prior is $105.2 million, of which approximately $37 million is from previous years as carry forward and $68.2 million is for FY 2024-25. This includes all construction contracts, purchase orders, construction management, and supporting services required to complete the construction related projects within the CIB. For FY 2025-26 and FY 2026-27, the total commitments are $131.8 million. Sewer Construction Budget, Commitment and Capacity A B ChB D B/ E F G F/E H FE 1 I-H TOTAL TOTAL TOTAL % APPROVED TOTAL TOTAL % RPi PRO1 ESTIMATED SPENT REMAINING TOTALSPENT EXPENDITURES SPENTIN REMAINING SPENTIN FY 2024-25 NO PROJECT TITLE PROJECT BUDGETS TO DATE TO DATE TO DATE FY 2024-25 FY 202425 FY 2024-25 FY 2024-25 TYPE CS Collection System 5991 PH Sewer Renovation Phase 2 $ 8,252,000 $ 9,153,737 $ 98,263 99% 2913,469 201,206 98,253 67%* -42% 8443 LG Diameter Pipe line Inspection $ 7,41 $ 746,806 $ 6,745,194 10% 2,754,531 19,337 2,745,194 1% 24% 8444 Force Main Inspection Program $ 1,278,000 $ 29,735 $ 1,249,2455 2% 254 539 (735) 379%* -354% 6447 PumpStation Security improvement $ 621,000 $ 1,472 $ 619,528 0% 61$528 - 519,528 0%L 25% 8450 Development Sewerage Suppart $ 9,667,316 $ 5,939,926 $ 2,728,390 69% 1,097,750 213,350 874, 390 20%9 5% 8457 Pu m p Station Upg rades-Ph. 2 $ 38,000,000 $ 21,107,330 $ 16,892,670 55% 10,212,799 2,170,128 B4O42,670 21%* 4% 100006 Contractual Assessment District Proj Financing $ 1,232,940 $ - $ 1,232,940 0% 532,940 - 632,940 11 25% 100007 39-Inch Main Trunk No. 1 Renovation $ 4,SOQ000 $ 295,074 $ 4,204,926 7% 2,241,591 36,655 2,204,926 2% 7� 23% 100017 SR PumpStation Electrical Upgrades $ 1,913,000 $ 1,916,826 $ (3,826) 100% 328 4,155 [3,826) 1266% -1241% 100023 Walnut Creek Sewer Renovation Ph. 15 $ 6,379,000 $ 6,300,989 $ 78,111 99% [105,383)� (183,494) 79,111 1711 -149% 100024 South Orinda Sewer Renovation Ph. 9 $ 750,000 $ 757,909 $ (7,9091 101% (3,989)� 3,920 (7,999) -9m 123% 100025 Lafayette Sewer Renov. Ph. 15 $ 750,000 $ 725,032 $ 24,969 97% 110,120 85, 152 24,959 T1% -52% 100029 Sewer System Infrastructure Plan $ 1,600,000 $ 685,056 $ 914,934 43% 1,054,949 140,015 914,934 13%* 12% 100037 Orinda Moraga PSArchitectural Improvements $ 1,550,000 $ 53,320 $ 1,496,680 3% 3,31 - 396,680 11 25% 100039 Collection System Sewer R enovatian Ph. 2 $ 60,003,000 $ 220,988 $ 59,792,012 0% 19,9113,1337 37,925 19,792,012 0%Q 25% 100041 Buchanan Lift Station Abandonment & Sewer $ 6,400,000 $ 599,300 $ 5,800,700 9% 2,586,049 135,3413 2,450,700 5%0 20% 100042 PumpStaton Upgrades, Phase 2B $ 10,S31,000 $ 2,146,400 $ 8,384,600 20% 1 184,374 5,053,600 3%❑ 22% 100044 Collection System Modeling Support FY 22+ $ 1,385,000 $ 60,430 $ 1,324,570 4% 225,756 41,186 184,570 18%0 7% 100649 Downtown Walnut Creek Sewer Renovation -Locus[ $ 6,335,000 $ 5,356,493 $ 978,507 1 782,918 (195,589) 978,507 -25%* 50% 100050 CCTA A -Li ne Re location $ 1, 1-,- $ 695,599 $ 404,401 63% 596,497 182,096 404,401 31%* -61A 100052 No. Orin d a Sewer R e novations, Ph. 9 $ 650,000 $ 699,332 $ [48,332) 107% 11,808 59, 940 (48,332) 516%9 -491% 100059 Collection System Planning 2023+ $ 2,000,000 $ 136,171 $ 1,963,829 7% 99,559 25,728 63,929 29M 9 -4% 100060 Pumping Station Equipment & Piping Replacement 2023+ $ 2,000,000 $ 19,563 $ 1,981,437 1% 181,437 - 181,437 01 25% 100061 Maintenance Access Cover Modifications 2023+ $ 3,-,- $ 286,420 $ 3,113, S80 8% 429,700 15,120 413,580 4%❑ 21% 100065 To ppa n Terrace Sewer R enovati on $ 650,000 $ 491,193 $ 158,807 76% 320,360 161,552 158,807 W%0 -25% 100066 Martinez Urgent Force Main Replacement $ 3,952,000 $ 2,196,802 $ 1,765,198 55% 3,195,267 1,430,070 1,7G5,198 45%* -20% 100068 Pleasant Hill Sewer Renovation Ph. 3 $ 650,000 $ 475,961 $ 174,039 73% 394,247 220,208 174,039 56%0 -31% 100070 Cedar Lane Sewer Modifications $ 1,200,000 $ 56,617 $ 1,143,383 5% 1,181,520 39,137 1,143,393 3%Q 22% 100072 Lake Cascad a Sewer Relocation $ 500,000 $ 337,550 $ 262,450 56% 267,90E 5,457 262,450 2%Q 23% 100075 Pleasant Hill Sewer Renovations, Ph. 4 $ 250,000 $ 61,580 $ 1.M.420 25% 250,000 61,580 188,420 25%0 0% 100076 Walnut Creek Sewer Renovations, Ph. 17 $ 250,000 $ 8,- $ 241,504 3% 250,000 9,496 241,504 3%a 22% 10D077 Lafayette Sewer Renovations, Ph. 16 $ 250,000 $ 6,998 $ 243,002 3% 250,000 6,998 243,002 3%❑ 22% Rounding - 9 Total FY 2024-25 CS Anwunt $ 184,601,256 $ 60,56S,017 $ 124,035,239 33% $ 55,371,314 $ 5,11Q074 $ 50,261,748 " New project -Nat in 24-25 adopted budget -Transfer from Contingenry or other projects Page 11 of 32 rNaAr�p mber 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 41 of 64 SANITAPY IS TOTAL TOTAL TOTAL S VED TOTAL TOTAL 'M PI PRG I IMATED SPENT ITOTAL RTO SPE EXPENDITUR I SPENT I EMAINING R12024-25 I SPENTIN I 202425 NO PROJECT TITLE PROJECT BUDGETSI TO DATE DATEG T DATE FY 2002425E5 FY 2024-125 FY224-25 TYPE TP Treatment Plant 7315 Applied Research and Innovations $ 1,4579,191 $ 1,679,191 $ [0} 100% 5,561 5,561 (0) 100%a -75% 7341 WC/Grayson Creek Levee Rehab $ 6,850,000 $ 1,336,455 $ 5,513,545 20% 1,063,467� 49,922 1,013,545 5% 20% 7349 Solids Handling Facility Improvements $ 199,963,697 $ 59,733,988 $ 140,229,699 30% 213,731,449� 8,945,750 20,784,599 30%0 -5% 7349 Steam Aeration& Blower Systems Renovations $ 4,850,000 $ 4,592,492 $ 257,508 95% 258,668� 1,160 257,508 0% 25% 7357 Plant Wide Instrumentation Upgrade $ 521,000 $ 431,703 $ 89,297 83% 89,297 - 89,297 09fi 25% 7369 Piping Renovation - Phase 10 $ 5,645,000 $ 5,991,409 $ (235,409) 104% (357,469)' (121,060) (235,409) 34% -9% 7370 Annual Infrastructure Replacement $ 4,305,000 $ 4,499,657 $ 1194,657) SOS% (62,3315)' 132,321 (194,557) -212%+ 237% `7373 Fire Protection System Ph. 3 $ 1,100,000 $ 1,104,811 $ (4,8111 100% (3,401 1,404 (4,811) -419fi+ 55% 100001 UPCAA Urgent Projects FY 2020-25 $ 1,400,ODo $ 858371 $ 541,4529 61% 582,611 40,982 541,629 7%10 18% 1OW10 Air Conditioning &EigMing Renovation $ 450,W0 $ 570:504 $ 1120,5041 127% 171,878)� 48,626 (120,504) -68%+ 93% 100011 Plant Electrical Replacement & Rehabilitation $ 1,558,371 $ 541,312 $ 1,017,059 35% 574,547� 7,488 517,059 1%, 24% 1W012 UV Disinfection Replacement $ 70,OW,WO $ 2,768,401 $ 1 4% 3,277,056 45,467 3,231,5% 19fi 24% 1OW14 I Bu I di ng Modifications& Ma inten an ce Shops l mprov. $ 3,700,000 $ 440,121 $ 3,259,879 12% 1,801,5&0� 41,701 1,759,879 2%Q 23% 10DO15 Electric Blower Improvements $ 14,095,000 $ 13,710,161 $ 384, B39 97% (207,177)� 1592,016) 384,839 286%0 -261% 1O0019 Aeration Basins Diffuser Replacement Ph.1 $ 20,879,OW $ 30,376,481 $ 10,502,514 50% 6,687,998� 2,094,490 4,603,519 31%0 -5% 100022 Wet Weather Basin Improvements $ 10,90 ,000 $ 8W,721 $ 10,091,279 7% 1,339,075 47,796 1,291,279 49fia 21% 1ON30 Solids Handling Facility Improvements Ph.2 $ 2,800,000 $ 2,030,066 $ 769,934 73% 8W,391 � W,457 769,1334 11%10 14% 100032 Steam Renovations, Ph. 1 $ 12,5W,O00 $ 2,256,068 $ 10,243,932 18% 5,043,67d 299,740 4,743,932 6%0 19% 1OW34 TP Safety Enhancement Program $ 2,050,000 $ 161,047 $ 1,888,953 8% (l - (61,047) 0%d 25% 1W040 Electrical Infrastructure Sub 55 $ 31,SW,WO $ 189,W7 $ 31,310,111 1% 1,355,665 45,552 1,310,113 3% 22% 100045 Fire Protection System Ph.4 $ 860,000 $ 73,778 $ 786,222 91% 859,273 73,051 756,222 9% 16% 1OW46 Control5ystem Upgrades $ 1,100,000 $ 70,118 $ 1,029,882 6% 433,063 3,180 429,992 1%, 24% 100047 Secondary Clarifier and Channel Improvements Improv. $ 17,SW,OW $ 562,754 $ 16,937,246 3% 1,750,936 313,591 1,437,245 18% 7% 100049 Warehouse Seismic Upgrades $ 2,500,000 $ 2,717 $ 2,497,283 0% 997,283 - 367,293 09fi; 25% 10DO51 RAS Piping Renovations $ 2,020,00) $ 2,118,037 $ [99,0371 SOS% 43,560� 141,597 (98,037) 325%0 -300% •100054 Aeration Unit I Steam Turbine Overhaul $ 700,000 $ 1,079,008 $ (379-0091 154% (379,008) ' - (379,008) 0% L 25% 10D055 Process Optim1 z ation an d i cien cy $ 3,200,000 $ 457,074 $ 2,742,926 14% 616,7131 73,785 542,925 12%0 13% 10W57 Plant Control Syst em 1/0 Repla cement-Pha se $ 2,8(lil $ 394,117 $ 2,405,893 14% 685,633 89,750 605,883 13%0 12% 1OW58 Treatment Plant Planning 2023+ $ 2,729,083 $ 320,014 $ 2,409,059 12% 219,409� 50,340 15%069 28%0 -3% 1W069 Odor Control Facilities Improvements $ 17,450,000 $ 103,603 $ 17,346,397 1% 1,405,266 62,999 1,346,397 4%, 21% 1OW73 Piping R enovations - Ph ase 11 $ 8,550,W0 $ 85,501 $ 8,464,499 1% 499,5713 75,080 414,499 1S% 10% 1OW74 Central Chilled Water Plant $ fill $ 2,478 $ 597,522 0% 597,755 � 232 597,522 09fi 25% 10DO78 Nutrient Management $ 60,000,OD0 $ 4,347 $ 59,995,653 0% 300,O00 4,347 295,653 1%Q 24% Rounding 8 Total FY 2024-25 TPAmount $ 516,754,332 $119,243,394 $ 397,510,938 23% $ 59,891, 113 $ 12,074,175 $ 47,816,946 20960 5% "italic Frojects oxen ho it not Fin Cl&for 24125 A B C A-B D IB/ E F G[FIE) H F-E !-F{ TOTAL TOTAL % APPROVED TOTAL TOTAL % KPI TOTAL PRO1 ESTIMATED SPENT REMAINING TOTALSPENT EXPENDITURES SPENTIN REMAINING SPE HT IN FY22425 NO PROJECTTITLE PROJECT BUDGETS TO DATE TO DATE TO DATE IFY 2024-25 FY 2024-25 FY 2024-25 FY 2024-25 TYPE GI Gen era] I mprovements 5251 Capisal improvement program & Budget Improvement $ fiW,000 $ 662,613 $ 27,397 911 41,101 1 13,714 27,387 33%0 -8% B252 POB F.V. Charging Station $ 5,290,OW $ 752,245 $ 4,537,7SS 14% 1,507,798 70,043 1,537,755 4%[y 21% *85I6 District Equipment A cquivitron $ 2,076,0W $ 2,037,776 $ 39,224 98% 101 59,124 29,224 64%! -39% 0517 Vehicle Replacement Program $ 9,518,OW $ 5,495,272 $ 4,022,728 58% 2,961,448 238,720 2,722,728 8%0 17% lUO003 Property Repairs&Improvements $ 1,300,000 $ 1,713,154 $ (413,154} 132% (125,561 287,588 (413,154) -229%+ 254% 100004 HOB Exterior Repairs $ 411 $ 291,102 $ 108,898 73% 108,8961 - 108,898 0% 25% 100027 Furnishings Replacement $ 100,000 $ 145,5W $ f45,560} 146% I3,5l 41,879 145,550) -1138%+ 1153% 100029 Solar Proj ect on Lagiss $ 60o,OW $ 528,083 $ 71,917 88% 75,498 � 3,581 71,917 1 20% 100031 Community Dev. System Replacement $ 1,160.0w $ 1 $ 529,103 54% 41 (59,262) 529,103 -13%+ 38% 1OW33 Security Improvements FY 2021-25 $ 1,8W,OW $ 229,W9 $ 1,5'Fil 13% 771 5,924 770,091 1%,y 24% 1OW35 Technology Strategic Plan $ S ooW $ 504,493 $ 295,507 63% 333,763 38,255 295,507 11%0 14% 100056 Net2ero Study $ 450,OW $ 145,435 $ 304,565 32% 304,565 - 304,565 0%2L 25% 1O0063 IT Development 2023+ $ 6,400,0W $ 8W,724 $ 5,531,276 14% 795,700 214,424 581,275 27%0 -2% 100064 Capital Legal Services 2023+ $ T75,000 $ 78,065 $ 6%,935 10% 57,569� 35,635 21,935 62%ID -37% 100067 PDD Parking Lot Improvements $ 350,000 $ 217,245 $ 132,755 li 235,525 102,770 132,755 44%0 -19% 100071 Long Term Wet Weather Resiliency $ 1,700,W0 $ 43,065 $ 1,656,935 3% 683,841� 25,856 556,935 4%L 21% 1OW79 Mt. View Sanitary District Feasibility study $ 750,OW $ 3,580 $ 746,420 0% 400,OW 3,590 395,420 1%L 24% 100MO Equipment Acquisition FY 2024+ $ 3,000,e00 $ - $ 3,000,000 0% 300,OW� - 300,O0() 0%,•,, 25% Rounding �1) Total 12024-25 GI Amount $ 37,159,000 $ 14,347,218 $ 22,811,782 39% $ 9,128,624 $ 1,091,842 $ 8,036,781 12% 13% Page 12 of 32 erNaAr�o mber 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 42 of 64 SANITAPY IS Tme Ela -cl I 2SE A PROJECT B C A-B ❑ B/A E F G (F/El H F-E 11-H TOTAL TOTAL TOTAL % APPROVED TOTAL TOTAL % KPI PROJ ESTIMATED SPENT REMAINING TOTALSPENT EXPENDITURES SPENTIN REMAINING 5PENTIN FY 2024-25 NO PROJECT TITLE PROJECT BUDGETS TO DATE TO DATE TO DATE FY 2024-25 FY 2024-25 FY 2024-25 FY 2024-25 TYPE RW Recycled Water 7361 Filter Plant& Clearwell Improvements Ph. 1A $ 40,394,000 $ 40,491,132 $ [102,132) 100% 42,818 144,950 (102,132) 339%* -314% 7366 RLW Distribution System Renov. Program $ 1,175,000 $ 304,349 $ 870,651 26% 459,092 18,441 440,551 4% 21% 7368 Water Exchange Project $ 400,OW $ 142,131 $ 257,863 36% 257,863 r - 257,863 0% 25% 10Do02 Filter Plant& Clearwell Improvements Ph. 1B $ 14,950,000 $ 191,162 $ 14,758,838 1% 2,015,490 r 6,652 2,009,939 0%L, 25% 1ON36 Zone 1 Recycled Water 2021 $ 1,144,000 $ 159,979 $ 985,021 14% 65,913 21,892 44,021 33%* -8% Rounding Total FY 2024-75 RW An unt $ 58,058,000 $ 41,287,759 $ 16,770,241 71% $ 2,841,177 $ 191,— $ 2,649,241 Page 13 of 32 rNaAr�o mber 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 43 of 64 SANITAPY IS Page 15 of 33 ENTRA«o mber 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 44 of 64 Page 14 of 32 SANITARY IS R i List of Active Major Projects Collection System Program • Planning o Force Main Inspection Program - Phase 1 o Large Diameter Pipeline Inspection Program - Phase 1 • Design 0 39-Inch Main Trunk No. 1 Renovation 0 CCTA A -Line Relocation • Bid/Award 0 Buchanan Lift Stations Abandonment & Sewer • Construction o Pumping Station Upgrades - Phase 2A & 2B o Martinez Urgent Force Main Replacement Treatment Plant Program • Planning 0 Treatment Plant Odor Control Facilities Improvements • Design o Secondary Clarifier and Channel Improvements o UV Disinfection Replacement o Wet Weather Basin Improvements • Bid/Award 0 Steam Renovations - Phase 1 • Construction o Solids Handling Facility Improvements - Phase 1A o Aeration Basins Diffuser Replacement - Phase 1 General Improvement Program • Design 0 Electric Vehicles (EV) Charging Infrastructure - Phase 1 Recvcled Water Proaram • Design 0 Filter Plant & Clearwell Improvements - Phase 1 B • Construction 0 Filter Plant & Clearwell Improvements - Phase 1A Page 17 of 33 Collection System Program Status as of Sep-24 Large Diameter Pipeline Inspection Program — Phase 1 Scope Project Information A phased large -diameter pipeline inspection program was developed, prioritizing Program Mgr. Sasha M Project number 8443 inspections based on pipe age and potential consequences of failure. The five-year District Project Mgr. Dana L Priority Rank 54 program will CCTV & multi -sensor inspection of 88 miles of large -diameter pipes Construction Mgr. Phase Planning (>18 inches), which includes approximately 3800 LF with a siphon configuration n/a and 1200 maintenance access holes. Contractor n/a Concord Billing? No Designer n/a % Cost Completion 7.2% Progress Summary Lookahead • Request for Proposals resulted in the Board authorizing in a contact to be • Notice to Proceed executed in June 2024. • Kick-off Workshop • Contract executed October 2024. • Work Plan for Year 1 Inception to Date Cost Details Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Time Elapsed KPI Planning $ 3,342,675 $ 3,000,000 $ 6,342,675 $ 457,939 $ 5,884,736 7.2% 5% -2.7% Design $ 8,260 $ 8,260 $ 10,021 $ (1,761) 121.3% Construction $ 141,065 $ 141,065 $ 278,846 $ (137,781) 197.7% Total $ 3,492,000 $ 3,000,000 $ 6,492,000 $ 746,806 $ 5,745,194 Contract Financials Major Original Contract Change Order Current Contract Total Invoiced Contracts Amount Amount Amount TO DATE Remaining Consultant $ 865,000 $ - $ 865,000 $ 131,169 $ 733,831 Equipment $ - $ - General Contractor $ 425,523 $ 3,709 $ 429,232 $ 237,994 $ 191,237 CM $ - $ - Other $ Total $ 1,290,523 $ 3,709 $ 1,294,232 $ 369,163 $ 925,068 Major Change Orders (over $200k) approved this period: none Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 80% 30% ........... 20%. Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan %Cum Spent %Cum Project Schedule Status Milestones Plan Planning Start 9/1/2017 Planning End Design NTP 6/20/2024 Design Completion 12/31/2029 Construction NTP n/a Construction End n/a Current Appro Actual Date Forecast Date 9/1/2017 9/1/2017 9/1/2017 Areas of Concern/Risks • None 11.5% Spent Total# of Change (Total Contract) Orders TBD 15% - $ - 55% 28.5% Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 Site/Progress Photo 6/20/2024 11/1/2024 12/31/2029 12/31/2029 n/a n/a n/a n/a n/a n/a vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 46 of 64 page 16 of 32 Page 18 of 33 Collection System Program Status as of Sep-24 39-Inch Main Trunk No. 1 Renovation Scope Project Information This project will install approximately 3900 LF of 8-inch main sewers to re-route Program Mgr. Sasha M Project number 100007 flow from 5 points -of -connection on Main Trunk No. 1 to the A -Line Relief District Project Mgr. Dana L Priority Rank 54 Interceptor in Marsh Drive and 3 points -of -connection to the 78-inch portion of the A -Line in Berry Drive and south of Center Avenue to the Construction Mgr. TBD Phase Design Golf Course. After the new sewer mains are in-service and the 84-inch portion of Contractor TBD Concord Billing? No the A -Line has been relocated (as Main Trunk No. 1 is needed for bypassing), Designer Carollo % Cost Completion 16.9% then approximately 6600 LF of the Main Trunk No. 1 can be abandoned/removed. Progress Summary Lookahead • 50%design submitted October 2024 100% Final Plans expected by end of February 2025 • Staff review [-�Bicl in March/April 2025 • Construction spring/summer 2025 Inception to Date Cost Details Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Planning $200,000 $ 200,000 $4,675 $ 195,325 2.3% Design $1,000,000 $ 1,000,000 $168,940 $ 831,060 16.9% Construction $1,300,000 $2,000,000 $ 3,300,000 $121,460 $ 3,178,540 3.7% Total $ 2,500,000 $ 2,000,000 $ 4,500,000 $ 295,075 $ 4,204,925 Contract Financials Major Original Contract Change Order Current Contract Total Invoiced Contracts Amount Amount Amount TO DATE Remaining Designer(s) $ 305,000 $ $ 305,000 $ 70,890 $ 234,110 Equipment $ - $ - Pre Construction $ 74,100 $ (25) $ 74,075 $ 54,787 $ 19,288 CM $ - $ - Other $ Total $ 379,100 $ (25) $ 379,075 $ 125,677 $ 253,398 Major Change Orders (over $200k) approved this period: none Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100% 80% 60% 40% 20% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan % Cum Spent % Cum Project Schedule Status Current Approved Milestones+ Date Forecast Da Planning Start 7/1/2023 7/1/2023 7/1/2023 7/1/2023 Planning End Design NTP 4/1/2024 4/1/2024 4/1/2024 4/1/2024 Design Completion 2/28/2025 2/28/2025 2/28/2025 Construction NTP 5/1/2025 5/1/2025 5/1/2025 Construction End 12/31/2025 12/31/2025 12/31/2025 Time Elapsed KPI 50.0% 33.1% 6.6% 48.3% # 41.7% Spent Total q of Change (Total Contract) Orders TBD 23 74 33 Safety Record This Period Totalto Date Near Miss First Aid Property Damage Tota I 0 0 Site/Progress Photo Areas of Concern/Risks • Easement Exchanges & Acquisition • Abandonment of the 39" will be completed under the A -Line Sewer Relocation for CCTA, DP 100050, as this pipe is needed for bypassing during that relocation. vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 47 of 64 Page 17 of 32 Page 19 of 33 Collection System Program Status as of Sep-24 CCTA A -Line Relocation Scope Project Information To prepare engineering plans and relocate sections of its 84-inch A -Line pipe Program Mgr. Sasha M Project number 100050 along the east side of Interstate 680, as well as a portion of an 8-inch main on District Project Mgr. Dana L Priority Rank 62 the west side, which flows into a 12-inch main across the freeway. Approximately 4,000 linear feet of the A -Line will be relocated along Berry Construction Mgr. TBD Phase Design Drive to the Treatment Plant, with existing facilities being abandoned in place. Contractor TBD Concord Billing? No On June 15, 2023, the Board approved a Utility Relocation Agreement with Designer Carollo % Cost Completion 62.2% CCTA to reimburse design phase costs, with a separate agreement for construction costs to follow. Progress Summary Lookahead • 50% design submittal received. Inception to Date Cost Details Budget to Date Phase (Thru Current FY) Future FY Planning $ 6,560 $ Design $ 1,093,440 $ Construction $ Total $ 1,100,000 $ Contract Financials Major Contracts Designer(s) Equipment General Contractor CM Other • 100% Final Plans will be ready by 12/31/24. • Construction schedule pending funding and authorization by CCTA. Total Expenditure Total Budget TO DATE Total Remaining $ 6,560 $15,804 $ (9,244) $ 1,093,440 $679,794 $ 413,646 $0 $ - $ 1,100,000 $ 695,598 $ 404,402 Original Contract Change Order Current Contract Total Invoiced Amount Amount Amount TO DATE Remaining $ 1,125,690 $ $ 1,125,690 $ 604,158 $ 521,532 % Spent (Total Budget) Time Elapsed KPI 240.9 % 62.2% 73.7% 11.5% 63.2% 78.3% 15.0% % Spent Total q of Change (Total Contract) Orders TBD 54% 1 Total $ 1,125,690 $ - $ 1,125,690 $ 604,158 $ 521,532 54% Major Change Orders (over $200k) approved this period: C01 - additional design services Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100% 80 60 40 20% 0% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan % Cum Spent % Cum J Project Schedule Status Current Approved Milestones Date F Planning Start 3/1/2023 3/1/2023 3/1/2023 3/1/2023 Planning End Design NTP 7/1/2023 7/1/2023 7/1/2023 7/1/2023 Design Completion 2/28/2025 2/28/2025 2/28/2025 Construction NTP 3/1/2026 3/1/2026 Construction End 6/30/2030 6/30/2030 Safety Record Near Miss First Aid Property Damage Total Site/Progress Photo 1 This Period Total to Date 0 0 Areas of Concern/Risks • Subject to CCTA funding for construction vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 48 of 64 Page 18 of 32 Page 20 of 33 Collection System Program Status as of Sep-24 Buchanan Lift Stations Abandonment & Sewer Scope Project Information This project will replace and remove aging equipment in poor condition at Program Mgr. Sasha M Project number 100041 the South & North Buchanan Lift Stations. Major elements are: District Project Mgr. Kevin R Priority Rank 36 - Abandon the South Buchanan and North Buchanan air ejector lift stations Construction Mgr. TBD Phase Bid/Award and the sewer main under the runway of Buchanan Field Airport. - Reroute approximately 4,800 feet of sewer mains near the Buchanan Field Contractor TBD Concord Billing? No Airport. Designer CCCSD % Cost Completion 9.4% Progress Summary • Completed 100% Design • Ongoing coordination with Contra Costa County for airport requirements and property rights • Public outreach in progress Inception to Date Cost Details Lookahead • Obtain easement exchange and encroachmen permit conditions from County • Continue outreach to impacted businesses • Bid project Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Time Elapsed KPI Planning $ - $ - $ Design $ 400,000 $ 400,000 $ 557,298 $ (157,298) 139.3% 114.3% -25.0% Construction $ 2,650,000 $ 3,350,000 $ 6,000,000 $ 42,003 $ 5,957,997 0.7% Total $ 3,050,000 $ 3,350,000 $ 6,400,000 $ 599,301 $ 5,800,699 9.4% 61.5% n 52.2% Contract Financials Major Original Contract Change Order Current Contract Total Invoiced % Spent Total# of Change Contracts Amount Amount Amount TO DATE Remaining (Total Contract) Orders TBD Designer(s) $ $ Equipment $ - $ - General Contractor $ 40,000 $ 40,000 $ 39,920 $ 80 99.8% Pre -Construction $ 118,140 $ (1,950) $ 116,190 $ 98,123 $ 18,067 84.5% Other $ - Total $ 158,140 $ (1,950) $ 156,190 $ 138,043 $ 18,147 88.4% Major Change Orders (over $200k) approved this period: Safety Record This Period Total to Date COxx - None Near Miss First Aid Project Budget FY 2024-25 Performance Property Damage Project Budget -Planned vs Actual 100% 80% 60% 40% 20% 0% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan % Cum Spent % Cum Project Schedule Status Current Approved Man<� al Date Forecast Date Planning Start 9/6/2022 9/6/2022 9/6/2022 9/6/2022 Planning End Design NTP 7/1/2023 Design Completion 7/1/2024 Construction NTP 11/1/2024 11/1/2024 11/1/2024 Construction End 12/31/2025 12/31/2025 12/31/2025 Total 0 0 Site/Progress Photo Areas of Concern/Risks • Buchanan airport coordination • nearby commercial customers and golf course easement acquisition with county vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 49 of 64 g g g g Page 19 of 32 Page 21 of 33 Collection System Program Status as of Sep-24 Martinez Urgent Force Main Replacement Scope Project Information This critical and urgent project will replace 650 LF of twin 20" corroded force Program Mgr Sasha M Project number 100066 mains from the Martinez Pumping Station, including the aerial crossings at District Project Mgr Mark W Priority Rank 5 the Martinez Refinery adjacent to the railroad. Existing structures will have to Construction Mgr Mark W Phase Construction be modified and the specialty work will need to be closely coordinated with the railroad, utility agencies, and the Refinery. Contractor JMB Construction Concord Billing? No Designer Carollo % Cost Completion 60.3% Progress Summary • Installed temporary bypass pipeline. Installed approximately 95% of the replacement force mains alignment including the twin aerial casings. • Tie ins and rebuilding Junction Structure 11 remains. Inception to Date Cost Details Lookahead • Anticipated that the force mains will be online by the end of October with punchlist and other small work to be completed in November. Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Time Elapsed KPI Planning $ - $ $ - $ - $ - Design $ 445,000 $ $ 445,000 $ 77,216 $ 367,784 17.4% Construction $ 3,517,000 $ $ 3,517,000 $ 2,119,586 $ 1,397,414 60.3% 92.1% 31.8% Total $ 3,962,000 $ $ 3,962,000 $ 2,196,802 $ 1,765,198 55.4% 92.1% 36.7% Contract Financials Major Original Contract Change Order Current Contract Total Invoiced Contracts Amount Amount Amount TO DATE Designer(s) $ Equipment $ - General Contractor $ 2,522,000 $ $ 2,522,000 $ 1,548,291 CM $ 490,260 $ 490,260 $ 301,983 Other Total $ 3,012,260 $ $ 3,012,260 $ 1,850,274 Major Change Orders (over $200k) approved this period: COxx- none Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual % Spent Total k of Change Remaining (Total Contract) Orders TBD $ 973,709 61.4% 1 $ 188,277 61.6% $ 1,161,986 61.4% 1 Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 100% ... ... .. ..... 80% 60% 40% 20% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Project Schedule Status Mnw<� Planning Start Planning End Design NTP Design Completion Construction NTP Construction End • • • • • Plan % Cum Spent % Cum Current Approved SAW Actual Date Forecast Date 10/4/2023 10/4/2023 9/30/2024 9/30/2024 10/31/2024 Site/Progress Photo Areas of Concern/Risks • Currently operating on a single temporary bypass. • Need to complete installation prior to wet weather flows. • Permit/Coordination with UPRR incurring approximately $40k/month. vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 50 of 64 g g g g Page 20 of 32 Page 22 of 33 Collection System Program Status as of Sep-24 Pump Station Upgrade - Phase 2A Scope Project Information The project involves replacing corroded steel dry pits with new wet wells at Program Mgr. Sasha M Project number 8457 Fairview and Maltby Pumping Stations, backup generators, instrumentation, District Project Mgr. Mark W Priority Rank 3 pumps, valves, gates, all piping, and concrete. It also includes rehabilitating or Construction Mgr. Mark W Phase Construction replacing flow meters, updating major electrical controls per Arc Flash Study recommendations, replacing and seismically bracing worn control panels and Contractor C. Overaa & Cc Concord Billing? No electrical cabinets, and improving safety devices such as gas detection Designer HDR % Cost Completion 51.7% systems and eye wash stations. )rogress Summary Lookahead • Installed wet/dry well in -ground concrete vault structures. • Continue site improvements including electrical duct banks, electrical • Installed new gravity sewer and force main piping (tie-ins not yet completed). buildings, new PG&E service entrances. • Installed interior piping and new pumps at Fairview and work underway at • Install new generators. Anticipated completion by Fall 2025. Maltby. Inception to Date Cost Details Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Time Elapsed KPI Planning $ 150,000 $ 150,000 $ 38,826 $ 111,174 25.9% Design $ 3,900,000 $ 3,900,000 $ 3,517,041 $ 382,959 90.2% Construction $ 25,100,000 $ 8,850,000 $ 33,950,000 $ 17,551,463 $ 16,398,537 51.7% 62.9% 0 11.2% Total $ 29,150,000 $ 8,850,000 $ 38,000,000 $ 21,107,330 $ 16,892,670 55.5% 62.9% 0 7.3% Contract Financials Major Original Contract Change Order Current Contract Total Invoiced Contracts Amount Amount Amount TO DATE Designer(s) $ 3,154,561 $ 160,000 $ 3,314,561 $ 2,746,265 Equipment $ 207,718 $ - $ 207,718 $ 207,718 General Contractor $ 27,608,204 $ - $ 27,608,204 $ 15,294,628 CM $ 1,595,702 $ (10,072) $ 1,585,630 $ 1,183,933 Other Total $ 32,566,184 $ 149,928 $ 32,716,112 $ 19,432,543 Major CO (over $200k) approved this period: COxx- none Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual % Spent Total a of Change Remaining (Total Contract) Orders TBD $ 568,296 82.9% 6 $ - 100.0% $ 12,313,576 55.4% $ 401,697 74.7% 2 $ 13,283,568 59.4% 8 Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 100% 80% 60% 40% 20% 0% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan % Cum Spent % Cum Project Schedule Status Current Approved Miles< Date Forecast Date Planning Start 11/1/2019 11/1/2019 Planning End Design NTP Design Completion Construction NTP 11/29/2022 11/29/2022 11/29/2022 Construction End 10/31/2025 10/31/2025 10/31/2025 Site/Progress Photo Areas of Concern/Risks • Electrical supply chain • Tier 4 generator requirements by local airboard vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 51 of 64 g g g g Page 21 of 32 Page 23 of 33 Collection System Program Status as of Sep-24 Pump Station Upgrade - Phase 2B Scope Project Information To address aging infrastructure and enhance reliability at the Martinez Pumping Program Mgr. Sasha M Project number 100042 Station. The key elements include replacing critical instrumentation and District Project Mgr. Mark W Priority Rank 3 rehabilitating/replacing flow meters. Pumps, valves, and gates will either be reconditioned or replaced, and both piping and concrete will be repaired or Construction Mgr. Mark W Phase Construction recoated. The project also entails replacing major electrical components and Contractor C. Overaa & Co Concord Billing? No controls in accordance with Arc Flash Study recommendations, as well as replacing Designer HDR % Cost Completion 20.4% worn control panels and seismically bracing control panels and electrical cabinets. Safety devices will be improved through the replacement of gas detection systems and eye wash stations. Progress Summary Lookahead • Installed piles for new PG&E service entrance building. • Completed painting of exterior areas. • Equipment procurement and installation. • Construct new service entrance. Inception to Date Cost Details Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Time Elapsed KPI Planning $ $ $ $ Design $ $ - $ - $ - Construction $ 5,700,000 $ 4,831,000 $ 10,531,000 $ 2,146,400 $ 8,384,600 20.4% 52.5% 32.1% Total $ 5,700,000 $ 4,831,000 $ 10,531,000 $ 2,146,400 $ 8,384,600 20.4% 52.5% 32.1% Contract Financials Major Original Contract Change Order Current Contract Total Invoiced % Spent Total q of Change Contracts Amount Amount Amount TO DATE Remaining (Total Contract) Orders TBD Designer(s) $ 326,000 $ 326,000 $ 151,794 $ 174,206 46.6% Equipment $ - $ - $ - General Contractor $ 7,912,000 $ $ 7,912,000 $ 1,715,000 $ 6,197,000 21.7% CM $ 500,000 $ 500,000 $ 88,391 $ 411,609 17.7% Other $ - $ - $ - Total $ 8,738,000 $ $ 8,738,000 $ 1,955,185 $ 6,782,815 22.4% Major CO (over $200k) approved this period: Com - none Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100% 80% 60% 40% 20% ........................... 0% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan %Cum Spent %Cum Project Schedule Status Current Approved Plan Actual Date Forecast Dat Planning Start 11/1/2019 11/1/2019 Planning End Design NTP Design Completion Construction NTP 5/16/2023 Construction End 12/30/2025 12/30/2025 Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 Site/Progress Photo Areas of Concern/Risks • Electrical supply chain • PG&E coordination vember 6, 2024 ECIPS Regular Committee Meeting Agenda Packet - Page 52 of 64 Page 22 of 32 Page 24 of 33 Treatment Plant Program Status as of Sep-24 Treatment Plant Odor Control Facilities Improvements Scope Project Information This project will conduct condition assessments, field sampling, and Program Mgr. Nancy M Project number 100069 comprehensive asset evaluations based on aging infrastructure, capacity, District Project Mgr. Michael C Priority Rank 52 regulatory, and sustainability/optimization drivers. The project will evaluate the Construction Mgr. N/A Phase Planning performance of odor control facilities and modify design criteria for new equipment based on future conditions or other projects. Contractor N/A Concord Billing? Yes Designer Jacobs % Cost Completion 0.0% Progress Summary • Completed existing equipment condition assessment and field sampling to characterize odor load and existing equipment performance. • Calibrated site specific odor dispersion model. Inception to Date Cost Details Lookahead • Starting alternatives analysis to determine if equipment should be rehabilitated or replaced based on a comprehensive asset evaluation. • Key considerations include capacity, regulatory, optimization/sustainability, safety, and aging infrastructure. Total Budget to Date Expenditure Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining Planning $ 450,000 $ 450,000 $ 63,482 $ 386,518 Design $ 500,000 $2,000,000 $ 2,500,000 $ 1,037 $ 2,498,963 Construction $ 500,000 $14,000,000 $ 14,500,000 $ 7,012 $ 14,492,988 Total $ 1,450,000 $ 16,000,000 $ 17,450,000 $ 71,531 $ 17,378,469 Contract Financials Total Major Original Contract Change Order Current Contract Expenditure Contracts Amount Amount Amount TO DATE Remaining Designer(s) $ 350,000 $ 350,000 $ 61,310 $ 288,690 Equipment $ - $ - General Contractor $ $ CM $ $ Others $ $ Total $ 350,000 $ - $ 350,000 $ 61,310 $ 288,690 Major Change Orders (over $200k) approved this period: COxx- None Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100 % 50% 0% — Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan % Cum Spent % Cum Project Schedule Status Actual Planning Start 3/27/2024 3/27/2024 Planning Completion Design NTP Design Completion Construction NTP Construction End Current Approved Forecast Date Date 3/27/2024 3/27/2024 6/1/2031 6/1/2031 Variance % Spent (Total Budget) 14.1% 0.0 % 0.0 % 0.4 % Time Elapsed KPI 7.0% -7.1% 7.0% 6.6% % Spent Total # of Change (Total Contract) Orders TBD 17.5 % 17.5 % Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 Site/Progress Photo Areas of Concern/Risks • Odor complaints by nearby communities. • Expansion of highway 680/4 • Regulatory vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 53 of 64 g g g g Page 23 of 32 Page 25 of 33 Treatment Plant Program Status as of Sep-24 Secondary Clarifier and Channel Improvements Scope Project Information To replace/rebuild aging equipment while rehabilitating secondary clarifier tanks Program Mgr. Nancy M Project number 100047 and associated feed and effluent channels and identify opportunities for District Project Mgr. Michael C Priority Rank 30 improvements and optimizations that would also avoid stranded assets if Central Construction Mgr. N/A Phase Design San were required to remove nutrients. Contractor N/A Concord Billing? Yes Designer Hazen Sawyer % Cost Completion 34.9% Progress Summary Lookahead • Completed clarifier performance testing and computational fluid dynamics to • Completing condition assessment of influent and effluent piping. evaluate hydraulic capacity and process performance improvement options. • Considering the impact of new nitrogen reduction regulations on • Began condition assessment and evaluating safety improvements. future clarifier performance. • Anticipate beginning final design in early 2025. Inception to Date Cost Details Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Time Elapsed KPI Planning $ 200,000 $ 200,000 $ 91,826 $ 108,174 45.9% 40.0% Q -5.9% Design $ 1,300,000 $ 1,300,000 $ 453,432 $ 846,568 34.9% 5.2% 0 -29.7% Construction $ 500,000 $ 15,500,000 $ 16,000,000 $ 17,496 $ 15,982,504 0.1% Total $ 2,000,000 $ 15,500,000 $ 17,500,000 $ 562,754 $ 16,937,246 3.2% 5.2% 0 2.0% Contract Financials Total Major Original Contract Change Order Current Contract Expenditure % Spent Total # of Change Contracts Amount Amount Amount TO DATE Remaining (Total Contract) Orders TBD Designer(s) $ 2,164,700 $ - $ 2,164,700 $ 422,488 $ 1,742,212 19.5% Equipment $ 10,000 $ 120 $ 10,120 $ 10,120 $ - 100.0% General Contractor $ - $ CM $ $ Others $ - $ - Total $ 2,174,700 $ 120 $ 2,174,820 $ 432,608 $ 1,742,212 19.9% Major Change Orders (over $200k) approved this period: None Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100 % 50% 0% �� T Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan % Cum Spent % Cum Project Schedule Status nnue••... Actual Current Approved Forecast Date Variance Date Planning Start 5/6/2024 5/6/2024 5/6/2024 5/6/2024 Planning Completion 3/31/2025 Design NTP Design Completion Construction NTP Construction End 11/1/2030 11/1/2030 Safety Record Near Miss First Aid Property Damage This Period Total to Date Tota 1 0 Site/Progress Photo T Areas of Concern/Risks • Project being expedited due to nutrients. • Unknown condition of assets (channels) 0 vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 54 of 64 page 24 of 32 E •Da� T Page 26 of 33 Treatment Plant Program Status as of Sep-24 UV Disinfection Replacement Scope Project Information To replace the existing ultraviolet (UV) disinfection system and increase hydraulic Program Mgr. Nancy M Project number 100012 capacity of the UV disinfection system. The major elements are: District Project Mgr. Nancy M Priority Rank 29 1) Replacing the existing UV disinfection system, including assessing the current Construction Mgr. N/A Phase Design system and support facilities. 2)Powering the new UV facility from a safe, reliable location. 3)Conducting a hydraulic evaluation to confirm UV and final effluent Contractor N/A Concord Billing? Yes hydraulics, with potential hydraulic improvements. 4)Performing dose validation Designer Carollo % Cost Completion 43.1% testing to confirm the UV system's disinfection capacity using updated criteria. Procuring new Trojan UV equipment, VFDs, and a controls package. Progress Summary Lookahead • The project is in 60% design review. • A workshop will be held to discuss the updated 3D model and the status of the design. Inception to Date Cost Details Budget to Date Phase (Thru Current FY) Future FY Total Budget Planning $700,000 $ 700,000 Design $4,800,000 $ 4,800,000 Construction $500,000 $64,000,000 $ 64,500,000 • 90% design is anticipated to be in review early 2025 and a 100% set of biddable plans by June 2025. Total Expenditure % Spent TO DATE Total Remaining (Total Budget) $651,240 $48,760 93.0% $2,068,367 $2,740,271 43.1% $48,794 $64,452,281 0.1% Time Elapsed KPI 60.9% 0 17.8% Total $ 6,000,000 $ 64,000,000 $ 70,000,000 $ 2,768,401 $67,241,312 4.0% 16.5% 0 12.5% Contract Financials Total Major Original Contract Change Order Current Contract Expenditure % Spent Total# of Change Contracts Amount Amount Amount TO DATE Remaining (Total Contract) Orders TBD Designer(s) $ 900,000 $ 4,400,000 $ 5,300,000 $ 1,889,272 $ 3,410,728 35.6% 2 Equipment $ - $ - General Contractor $ $ CM $ $ Others $ - $ - Total $ 900,000 $ 4,400,000 $ 5,300,000 $ 1,889,272 $ 3,410,728 35.6% 2 Major Change Orders (over $200k) approved this period: COxx - N/A Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100% 50% 0% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan %Cum Spent %Cum Project Schedule Status Milestones dual Current Approved Date Planning Start Planning Completion Design NTP 7/29/2023 Design Completion 6/30/2025 Construction NTP 9/1/2027 Construction End 9/1/2030 Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 Site/Progress Photo Areas of Concern/Risks • Construction bidding and phasing due to location currently occupied by another project. • Nutrient regulation may require a schedule modification for earlier construction years. vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 55 of 64 Page 25 of 32 ^ Page 27 of 33 Treatment Plant Program Status as of Sep-24 Wet Weather Basin Improvements Scope Project Information Raising the levees on the north side of Basin B and the west side of Basin D. Program Mgr Nancy M Project number 100022 New levee in Basin A North and infilling to protect the Lift Station. Improving District Project Mgr Mike Z Priority Rank 17 basin operations and safety by installing a new gate structure between Basins B and C, a low -spot between Basins C and D, new sump pumps in Basins B and C, Construction Mgr N/A Phase Design retrofitting the gunite channel bar screen and control structures, and lining the Contractor N/A Concord Billing? Yes earthen channel with gunite. Other improvements include the demolition of Designer Stantec % Cost Completion 8.8% the dechlorination building and the installation of monitoring cameras, level instrumentation, and lighting. Lookahead • Stantec design services contract Board approved on 7-25-24. In contract • Negotiate and execute PES agreement with Stantec signed and negotiations with Stantec to utilize new PES agreement for design efforts. proceed with design phase. Inception to Date Cost Details Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Planning $ 700,000 $ 700,000 $ 682,545 $ 17,455 97.5% Design $ 1,300,000 $ 1,300,000 $ 114,574 $ 1,185,426 8.8% Construction $ 100,000 $ 8,800,000 $ 8,900,000 $ 11,602 $ 8,888,398 0.1% Total $ 2,100,000 $ 8,800,000 $ 10,900,000 $ 808,721 $ 10,091,279 7.4% Contract Financials Total Major Original Contract Change Order Current Contract Expenditure %Spent Contracts Amount Amount Amount TO DATE Remaining (Total Contract) Designer(s) $ 1,038,000 $ - $ 1,038,000 0 $ 1,038,000 0.0% Equipment $ - $ - General Contractor $ $ CM $ $ Others $ $ Total $ 1,038,000 $ - $ 1,038,000 $ - $ 1,038,000 Major Change Orders (aver $200k) approved this period: COxx - N/A Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100% 50% 0% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan %Cum Spent %Cum Project Schedule Status Current Approved Forecast Date Date Planning Start 6/1/2023 6/1/2023 10/31/2024 Planning Completion 6/1/2024 Design NTP 7/1/2024 Design Completion 7/1/2025 Construction NTP 11/1/2025 Construction End 5/1/2027 0.0 Time Elapsed KPI 100.0% 40 2.5% 16.7% 0 7.9% 31.9% A 24.5% Total p of Change Orders TBD Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 Site/Progress Photo 518 Areas of Concern/Risks • Design start delayed due to negotiating new template for PES agreement. • Construction during dry weather season(s) only. • Equipment lead times. • CCCFCD levee tie in coordination and approval. vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 56 of 64 Page 26 of 32 ^ Page 28 of 33 Treatment Plant Program Status as of Sep-24 Steam Renovations — Phase 1 Scope Project Information Steam 1A in the Pump & Blower Building: replacement of two waste steam Program Mgr. Nancy M Project number 100032 heat exchangers, and the replacement of 2,300 copper cooling tubes in the District Project Mgr. Mike Z Priority Rank 19 two aeration turbine exhaust condensers. Construction Mgr. MWH Phase Bid/Award Steam 1B in the Solids Conditioning Building: boiler feedwater system replacements: three boiler feedwater electric pumps, system piping, level Contractor Overaa Concord Billing? Yes controls, replacement of the deaerator supply pumps, and new electrical, Designer HDR % Cost Completion instrumentation, and controls. • 1A - has been bid, award will be at October 17, 2024 board meeting to Overaa • 1B - 90% design anticipated on October 18. Hazardous materials sampling has been completed with favorable results. Inception to Date Cost Details Lookahead • lA - Award the contract to Overaa; issue NTP and begin construction phase of project. • 16 - Review 90% design and proceed with completing the 100% design ready late December 2024. Determine project delivery approach and coordination with Solids schedule and sequencing. Total Budget to Date Expenditure Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining Planning $ - $0 $ - Design $3,220,000 $ 3,220,000 $2,072,875 $ 1,147,125 Construction $3,780,000 $5,500,000 $ 9,280,000 $183,192 $ 9,096,808 Total $ 7,000,000 $ 5,500,000 $ 12,500,000 $ 2,256,067 $ 10,243,933 Spent (Total Budget) Time Elapsed KPI 64.4% 90.0% 25.6% 2.0% 18.0% 40.9% 22.9% Contract Financials Total Major Original Contract Change Order Current Contract Expenditure % Spent Total # of Change Contracts Amount Amount Amount TO DATE Remaining (Total Contract) Orders Designer(s) $ 1,413,000 $ 450,000 $ 1,863,000 $ 1,442,693 $ 420,307 77.4% 2 Equipment $ - $ - $ - N/A General Contractor $ 2,342,000 $ $ 2,342,000 $ 2,342,000 N/A CM $ 520,000 $ $ 520,000 $ 520,000 N/A Others $ - $ $ - $ - N/A Total $ 4,275,000 $ 450,000 $ 4,725,000 $ 1,442,693 $ 3,282,307 Major Change Orders (over $200k) approved this period: COxx - N/A Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100% 50% 0% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan % Cum Spent % Cum Project Schedule Status Current Approved Forecast Date Date Planning Start 6/12/2022 6/12/2022 6/12/2022 Planning Completion Design NTP 6/12/2022 6/12/2022 Design Completion 12/31/2024 Construction NTP 11/1/2024 Construction End 12/31/2027 12/31/2027 30.5% 2 TBD Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 Site/Progress Photo Areas of Concern/Risks • 1A - Unknown internal condition of turbine condenser shells. • 1B - Complex coordination of work with Solids project construction schedule and sequencing while keeping existing steam system in operation and constructing new system. vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 57 of 64 g g g g Page 27 of 32 Page 29 of 33 Treatment Plant Program Status as of Sep-24 Aeration Basins Diffuser Replacement- Phase 1 Scope Project Information This project includes mechanical rehab, concrete repairs, and seismic upgrades to Program Mgr. Will G Project number 100019 extend the life of aeration basins and diffuser systems. It involves replacing diffusers, District Project Mgr. Will G Priority Rank 8 some air piping, and large underground valves, optimizing sludge processing by reconfiguring unused channels, and upgrading controls for better air flow. Phase 1 Construction Mgr. Will G Phase Construction covers two aeration basins, with the remaining two in Phase 2. Seismic upgrades Contractor Overaa Concord Billing? Yes were added in Phase 1. Designer HDR % Cost Completion 44.9% Progress Summary • The team successfully mobilized and demolished the existing concrete plenums in Basin 1, including diffusers and piping. The new District -furnished diffuser systems were received on time, and the concrete pour for the new floors, including the south selector, was completed. • Installation of new pressure relief valves, stainless steel piping headers and risers, gates, and controls/electrical was also completed. Seismic reinforcement in Basin 1 and the south selector channel is finished, and preparations are underway for the concrete work on the new baffle walls Inception to Date Cost Details Lookahead • Complete 1st basin retrofit and commission by October 31st. • Continue monitoring new controls and instruments thru wet weather. • Prepare for the next basin to start in April 2025. • Continue making progress on electrical Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Time Elapsed KPI Planning $200,000 $ 200,000 $159,981 $ 40,019 80.0% Design $3,300,000 $ 3,300,000 $2,413,694 $ 886,306 73.1% Construction $11,480,000 $5,899,000 $ 17,379,000 $7,802,807 $ 9,576,193 44.9% 48.1% 0 3.3% Total $ 14,980,000 $ 5,899,000 $ 20,879,000 $ 10,376,482 $ 10,502,518 49.7% 63.4% 0 13.7% Contract Financials Total Major Original Contract Change Order Current Contract Expenditure % Spent Total a of Change Contracts Amount Amount Amount TO DATE Remaining (Total Contract) Orders TBD Designer(s) $ 1,111,000 $ 1,787,153 $ 2,898,153 $ 2,094,018 $ 804,135 72.3% Equipment $ 1,537,853 $ 1,537,853 $ 75,000 $ 1,462,853 4.9% General Contractor $ 12,723,245 $ 492,900 $ 13,216,145 $ 6,716,704 $ 6,499,441 50.8% CM $ 594,857 $ (2,547) $ 592,310 $ 309,170 $ 283,139 52.2% Others $ - $ - Total $ 15,966,955 $ 2,277,505 $ 18,244,460 $ 9,194,892 $ 9,049,568 50.4% Major Change Orders (over $200k) approved this period: COxx - Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100% 80% 60% 40% 20% �......... ... 0% . -20% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan %Cum Spent %Cum Project Schedule Status Milestones dual Planning Start 7/ 1/2022 Planning Completion Design NTP Design Completion Construction NTP 8/28/2023 Construction End 12/24/2025 Current Approved Forecast D Date 12/24/2025 Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 Site/Progress Photo Areas of Concern Risks • Unknown condition of existing concrete and air leaks. • Completing renovation prior to wet weather (Oct 31st). J vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 58 of 64 g g g g Page 28 of 32 Page 30 of 33 Treatment Plant Program Status as of Sep-24 Solids Handling Facility Improvements — Phase 1A Scope Project Information To rehabilitate and replace the sludge dewatering centrifuges, cake pumps, and Program Mgr. Craig M Project number 7348 furnace air pollution control equipment. The project involves replacing the existing District Project Mgr. Will G Priority Rank 1 wet scrubber with a new Venturi scrubber capable of bypassing the waste heat boiler, along with the replacement of centrifuges and cake pumps. It also includes Construction Mgr. MWH Phase Construction upgrading furnace burners and electrical and control systems to accommodate the Contractor Overaa Concord Billing? Yes new equipment. Additionally, seismic upgrades will be implemented as part of Solids Designer CDM Smith % Cost Completion 21.4% Phase 1B. Progress Summary • Notice to Proceed with Construction was issued in October of 2023 with an anticipated completion date of October of 2027. • Construction on each of the two furnaces are limited to a 18-months duration Inception to Date Cost Details Lookahead • Complete sludge blending tank cover including additional work by January 2025. • Continue concrete work for structural buttresses. • Complete concrete for filled slab • Continue structural for interior seismic • Preparing for demolition of furnace #1 train. Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Time Elapsed KPI Planning $1,000,000 $ 1,000,000 $72,296 $927,886 7.2% Design $15,000,000 $ 15,000,000 $20,242,697 ($5,241,917) * 135.0% Construction $64,518,687 $119,445,000 $ 183,963,687 $39,418,995 $153,186,034 21.4% 22.9% 0 1.5% Total $ 80,518,687 $ 119,445,000 $ 199,963,687 $ 59,733,988 $148,872,003 29.9% 22.9% 40 -7.0% *Overrun due to rebidding and redesign/repackaging Phase 1A and other solid related projects Contract Financials Total Major Original Contract Change Order Current Contract Expenditure %Spent Total # of Change Contracts Amount Amount Amount TO DATE Remaining (Total Contract) Orders TBD Designer(s) $ 8,784,320 $ 5,214,162 $ 13,998,482 $ 9,655,348 $ 4,343,134 69.0% Equipment $ 9,130,726 $ 3,223,814 $ 12,354,540 $ 4,384,895 $ 7,969,645 35.5% General Contractor $126,288,000 $ 402,328 $ 126,690,328 $ 22,964,150 $ 103,726,178 18.1% CM $ 457,206 $ 11,355,084 $ 11,812,290 $ 2,362,551 $ 9,449,739 20.0% Others $ 26,435 $ 26,435 $ - $ 26,435 0.0% Total $144,686,687 $ 20,195,389 $ 164,882,076 $ 39,366,944 $ 125,515,132 23.9% Major Change Orders (over $200k) approved this period: None Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100% 50% 0% Jul-24 Aug-24 Sep-24*Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan %Cum Spent %Cum *Sep2024 Spent to Cum % includes an accrual for $2,816,949 which was reversed in October. Project Schedule Status r Current LMilestones Actual Forecast Date Variance Approved Date Planning Start Planning Completion Design NTP Design Completion Construction NTP 7/1/2023 10/1/2023 Construction End 8/1/2025 10/30/2027 10/30/2027 J Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 Site/Progress Photo II Areas of Concern/Risks • None vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 59 of 64 Page 29 of 32 Page 31 of 33 General Improvements Program Status as of Sep-24 Electric Vehicles (EV) Charging Infrastructure - Phase 1 Scope Project Information This project is the first of three phases to construct and/or extend the appropriate Program Mgr. Nancy M Project number 8252 electrical infrastructure at Central San's Collection System Operations (CSO), District Project Mgr. Khang N Priority Rank 49 Martinez campus, and Pumping Stations. The subsequent phases are planned for 2030 and 2035. This phase will install charging stations at the Laboratory, Annex Construction Mgr. N/A Phase Design Building, Warehouse, and the Collection System Operations. Moraga and San Contractor N/A Concord Billing? Yes Ramon Pumping Stations may be included in this phase if funds are available. Designer Optony % Cost Completion 39.6% Progress Summary Lookahead • Working with PG&E for fleet programs. • Approve the Design/Build contract template and issue a RFP. • PG&E EV Fleets Program contracts executed for CSO, Moraga PS, and San Ramon • Complete the preliminary design to continue moving forward with PS. Bays/Annex currently in application with PG&E Rule 29 program. PG&E EV Fleet Programs. • Drafting RFP and Design/Build contract template. Inception to Date Cost Details Total Budget to Date Expenditure % Spent Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining (Total Budget) Time Elapsed KPI Total $ 2,290,000 $ 3,000,000 $ 5,290,000 $ 752,245 $ 4,537,755 14.2% 42.3% 28.1% Contract Financials Total Major Original Contract Change Order Current Contract Expenditure % Spent Total k of Contracts Amount Amount Amount TO DATE Remaining (Total Contract) Change Orders TBD Designer(s) $ 207,038 $ 136,020 $ 343,058 $ 218,653 $ 124,405 63.7% Equipment $ - $ General Contractor $ - $ CM $ 15,000 $ 15,000 $ 8,325 $ 6,675 55.5% Others (PG&E) $ 3,500 $ 3,500 $ 3,500 $ - 100.0% Total $ 225,538 $ 136,020 $ 361,558 $ 230,478 $ 131,080 Major Change Orders (over $200k) approved this period: N/A Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100% 80% 60% 40% 20% 0% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan % Cum Spent % Cum Project Schedule Status Milestones Plan Act ariance Planning Start 1/12/2023 1/12/2023 1/12/2023 1/12/2023 Planning End Design NTP 10/1/2023 Design Completion 12/1/2024 Construction NTP 4/1/2025 Construction End 12/31/2025 63.7% Safety Record This Period Totalto Date Near Miss First Aid Property Damage Total 0 0 Site Photo I I Areas of Concern/Risks Getting chargers installed at CSO by delivery of new fleet vehicles. ,left �vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 60 of 64 C'AW�2o, Page 30 of 32 Page 32 of 33 Recycled Water Program Status as of Sep-24 Filter Plant & Clearwell Improvements — Phase 113 Scope Project Information The Filter Plant & Clearwell Improvements— Phase 1B Project includes the following Program Mgr. Nancy M Project number 100002 major elements: District Project Mgr. Khang N Priority Rank 21 - Rehabilitate and replace various electrical equipment (motor control centers, switchgear, substation) and programmable logic controls at the Filter Plant. This Construction Mgr. N/A Phase Design scope may be split out into a separate project. Contractor N/A Concord Billing? Yes - Evaluate replacement of the remaining three filters (pending result of the tertiary Designer Stantec % Cost Completion 34.7% membrane pilot study). Progress Summary • 60% design should be completed by end of October 2024. Lookahead • Review 60% design and proceed on drafting 90% design. Inception to Date Cost Details Tota I Budget to Date Expenditure Phase (Thru Current FY) Future FY Total Budget TO DATE Total Remaining Planning 0 0 $ - $0 Design $1,950,000 0 $ 1,950,000 $ 677,357 $1,272,643 Construction $250,000 $12,750,000 $ 13,000,000 $ 13,805 $12,986,195 Total $ 2,200,000 $ 12,750,000 $ 14,950,000 $ 691,162 $14,258,838 Contract Financials Total Major Original Contract Change Order Current Contract Expenditure Contracts Amount Amount Amount TO DATE Remaining Designer(s) $ 796,000 $ - $ 796,000 $ 501,080 $ 294,920 Equipment $ - $ - General Contractor $ $ CM $ $ Others $ $ Total $ 796,000 $ - $ 796,000 $ 501,080 $ 294,920 Major Change Orders (over $200k) approved this period: COxx - N/A Project Budget FY 2024-25 Performance Project Budget -Planned vs Actual 100 % 80% 60 40% 20% 0% Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 • • • • • Plan % Cum Spent % Cum Project Schedule Status Milestones Planning Start Planning End Design NTP 7/1/2024 Design Completion 2/28/2025 Construction NTP 6/1/2025 Construction End 7/1/2027 % Spent (Total Budget) Time Elapsed KPI 34.7% 28.6% p -6.2% 0.1% 4.6% 5.6% p 0.9% % Spent Total # of Change (Total Contract) Orders TBD 62.9% 62.9% Safety Record This Period Total to Date Near Miss First Aid Property Damage Total 0 0 Progress Photo Areas of Concern/Risks N{A oaa.. vember 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 61 of 64 page 31 of 32 Page 33 of 33 This page intentionally left blank. ENTRA«o mber 6, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 62 of 64 Page 32 of 32 SANITARY IS R i