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HomeMy WebLinkAbout00. BOARD AGENDA 10-17-24110ENTRAL SAN REGULAR BOARD MEETING AGENDA Thursday, October 17, 2024 Board Room 2:30 PM BOARD OF DIRECTORS M4RIAH N LAURI7ZEN - President MCHAEL R. IVCGILL - President Pro Tem BARBARA D. HOCKETT TAD J. PILECKI FLORENCE T. MDINGTON PHONE: (925) 228-9500 FAX (925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed, video recorded and provided at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference ID 514 851 100# 3. Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org for the meeting invite that includes a Microsoft Teams link. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303 or SOD(a)centralsan.org. October 17, 2024 Regular Board Meeting Agenda Packet - Page 1 of 209 Open Session - Board Room (Video recorded) 2:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR Approve the following: a. October 3, 2024 Board meeting minutes 2. Approve (1) updated Board Policy (BP) 005 - Statement of Investment Policy; and (2) Investment Guideline Documents (IGD) related to the Other Post -Employment Benefits (OPEB) trust and the Pension Pre -funding trust 3. Approve updated Board Policy (BP) 046 — Regulatory Accounting 4. Award a construction contract in the amount of $2,342,000 to C. Overaa & Co., the lowest responsive and responsible bidder for the Steam Renovations, Phase 1 A, District Project 100032; authorize the General Manager to amend a professional engineering services (PES) agreement with HDR Engineering, I nc. in an amount of $200,000 for engineering services during construction; amend a PES agreement with MWH Constructors, Inc. in an amount of $300,000 for construction management services; and consider the project exempt from the California Environmental Quality Act (CEQA) 5. Award a construction contract in the amount of $1,056,565 to Telstar Instruments, the lowest responsive and responsible bidder, for the Plant Control System Input and Output (1/0) Replacement, Phase 3 - Pump and Blower Building, District Project 100057; and consider the project exempt from the California Environmental Quality Act (CEQA) 6. Authorize the General Manager to execute a construction contract change order in the amount not to exceed $800,000 with C. Overaa & Co. for additional work on the sludge blending tank under the Solids Handling Facility Improvements, Phase 1A, District Project 7348 7. Authorize the General Manager to approve a one year extension to the Emtec Consulting Services LLC ("Emtec") agreement, and approve an amendment to the contract with Emtec not to exceed $700,000 to enhance functionality supporting the Enterprise Resource Planning (ERP) system Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. LEGISLATIVE MATTERS 8. Receive update on pending legislative matters (15 -minute staff presentation) October 17, 2024 Regular Board Meeting Agenda Packet - Page 2 of 209 Staff Recommendation (Motion May Be Required): Receive the update. Provide direction to staff as appropriate. REPORTS AND ANNOUNCEMENTS 9. General Manager - Reports a. Receive recap of 2024 Externship Program (10 -minute staff presentation) Staff Recommendation: Receive the presentation. b. Receive recap of the 2024 citizens' academy, Central San Academy (10 -minute staff presentation) Staff Recommendation: Receive the presentation. C. Receive Administrative Procedure (AP) 112 - Onboarding New Board Members (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive procedure and provide input to staff. d. Receive updated Board Handbook (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Review handbook and provide input to staff. e. Receive quarterly informational list of pending Board and Standing Committee parking lot items (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the information. 10. General Manager -Announcements a. Announcements - October 17, 2024 Staff Recommendation: Receive the announcements. 11. Counsel for the District 12. Secretary of the District 13. Board Members - Committee Minutes a. October 1, 2024 -Administration Committee - Chair McGill and Member Hockett b. October 2, 2024 - Engineering & Operations Committee - Chair McGill and Member Wedington Staff Recommendation: Receive the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • October 10, 2024 - Central San Service Awards Luncheon, Heather Farms Community Center, 301 N. San Carlos Dr., Walnut Creek, CA October 17, 2024 Regular Board Meeting Agenda Packet - Page 3 of 209 Member Pilecki • October 10, 2024 - Central San Service Awards Luncheon, Heather Farms Community Center, 301 N. San Carlos Dr., Walnut Creek, CA Member Wedington • October 10, 2024 - Ward 3 Briefing, San Pablo Reservoir, 7301 San Pablo Dam Rd., EI Sobrante, CA • October 10, 2024 - Central San Service Awards Luncheon, Heather Farms Community Center, 301 N. San Carlos Dr., Walnut Creek, CA President Lauritzen • October 3, 2024 - Contra Costa Mayors Conference, Hosted by City of Richmond, BiancoVerde at Hotel Mac, 50 Washington Ave., Richmond, CA Staff Recommendation: Receive the reports and announcements. 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT October 17, 2024 Regular Board Meeting Agenda Packet - Page 4 of 209