HomeMy WebLinkAbout00. BOARD AGENDA 10-17-24110ENTRAL SAN
REGULAR BOARD MEETING
AGENDA
Thursday, October 17, 2024
Board Room
2:30 PM
BOARD OF DIRECTORS
M4RIAH N LAURI7ZEN - President
MCHAEL R. IVCGILL - President Pro Tem
BARBARA D. HOCKETT
TAD J. PILECKI
FLORENCE T. MDINGTON
PHONE: (925) 228-9500
FAX (925) 372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed,
video recorded and provided at centralsan.org.
Members of the public interested in participating in the meeting or providing public comment may opt to:
1. Attend in-person.
2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference ID 514 851 100#
3. Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda
topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online.
4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org
for the meeting invite that includes a Microsoft Teams link.
CONSENT CALENDAR
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time
the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment. The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available. After the public has commented, the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. During the meeting, information and supporting materials are
available in the Board Room.
AMERICANS WITH DISABILITIES ACT
It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require
special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at
(925) 229-7303 or SOD(a)centralsan.org.
October 17, 2024 Regular Board Meeting Agenda Packet - Page 1 of 209
Open Session - Board Room
(Video recorded)
2:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
Approve the following:
a. October 3, 2024 Board meeting minutes
2. Approve (1) updated Board Policy (BP) 005 - Statement of Investment Policy; and
(2) Investment Guideline Documents (IGD) related to the Other Post -Employment Benefits
(OPEB) trust and the Pension Pre -funding trust
3. Approve updated Board Policy (BP) 046 — Regulatory Accounting
4. Award a construction contract in the amount of $2,342,000 to C. Overaa & Co., the lowest
responsive and responsible bidder for the Steam Renovations, Phase 1 A, District Project
100032; authorize the General Manager to amend a professional engineering services
(PES) agreement with HDR Engineering, I nc. in an amount of $200,000 for engineering
services during construction; amend a PES agreement with MWH Constructors, Inc. in an
amount of $300,000 for construction management services; and consider the project
exempt from the California Environmental Quality Act (CEQA)
5. Award a construction contract in the amount of $1,056,565 to Telstar Instruments, the
lowest responsive and responsible bidder, for the Plant Control System Input and Output
(1/0) Replacement, Phase 3 - Pump and Blower Building, District Project 100057; and
consider the project exempt from the California Environmental Quality Act (CEQA)
6. Authorize the General Manager to execute a construction contract change order in the
amount not to exceed $800,000 with C. Overaa & Co. for additional work on the sludge
blending tank under the Solids Handling Facility Improvements, Phase 1A, District Project
7348
7. Authorize the General Manager to approve a one year extension to the Emtec Consulting
Services LLC ("Emtec") agreement, and approve an amendment to the contract with Emtec not
to exceed $700,000 to enhance functionality supporting the Enterprise Resource Planning
(ERP) system
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
LEGISLATIVE MATTERS
8. Receive update on pending legislative matters
(15 -minute staff presentation)
October 17, 2024 Regular Board Meeting Agenda Packet - Page 2 of 209
Staff Recommendation (Motion May Be Required): Receive the update. Provide
direction to staff as appropriate.
REPORTS AND ANNOUNCEMENTS
9. General Manager - Reports
a. Receive recap of 2024 Externship Program
(10 -minute staff presentation)
Staff Recommendation: Receive the presentation.
b. Receive recap of the 2024 citizens' academy, Central San Academy
(10 -minute staff presentation)
Staff Recommendation: Receive the presentation.
C. Receive Administrative Procedure (AP) 112 - Onboarding New Board Members
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation: Receive procedure and provide input to staff.
d. Receive updated Board Handbook
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation: Review handbook and provide input to staff.
e. Receive quarterly informational list of pending Board and Standing Committee
parking lot items
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation: Receive the information.
10. General Manager -Announcements
a. Announcements - October 17, 2024
Staff Recommendation: Receive the announcements.
11. Counsel for the District
12. Secretary of the District
13. Board Members - Committee Minutes
a. October 1, 2024 -Administration Committee - Chair McGill and Member Hockett
b. October 2, 2024 - Engineering & Operations Committee - Chair McGill and Member
Wedington
Staff Recommendation: Receive the Committee minutes.
14. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Hockett
• October 10, 2024 - Central San Service Awards Luncheon, Heather Farms
Community Center, 301 N. San Carlos Dr., Walnut Creek, CA
October 17, 2024 Regular Board Meeting Agenda Packet - Page 3 of 209
Member Pilecki
• October 10, 2024 - Central San Service Awards Luncheon, Heather Farms
Community Center, 301 N. San Carlos Dr., Walnut Creek, CA
Member Wedington
• October 10, 2024 - Ward 3 Briefing, San Pablo Reservoir, 7301 San Pablo
Dam Rd., EI Sobrante, CA
• October 10, 2024 - Central San Service Awards Luncheon, Heather Farms
Community Center, 301 N. San Carlos Dr., Walnut Creek, CA
President Lauritzen
• October 3, 2024 - Contra Costa Mayors Conference, Hosted by City of Richmond,
BiancoVerde at Hotel Mac, 50 Washington Ave., Richmond, CA
Staff Recommendation: Receive the reports and announcements.
15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT
October 17, 2024 Regular Board Meeting Agenda Packet - Page 4 of 209