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Home My WebLink About04.a. Approve minutes of meeting held 09-19-2024Page 1 of 7 Item 4.a. 110ENTRAL SAN October 3, 2024 FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: SEPTEMBER 19, 2024 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Board minutes 09-19-24 October 3, 2024 Regular Board Meeting Agenda Packet - Page 24 of 108 I�CENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, September 19, 2024 2:30 p.m. DRAFT Open Session — Board Room (Video recorded) Rnl I ('Al I Page 2 of 7 BOARD OF DIRECTORS: MARIAHN LAURITZEN President MICHAEL R. MCGILL President Pro Tent BARBARA D.HOCKETT TAD J PILECKI FLORENCE T. WEDINGTON A regular meeting of the Board of Directors was called to order by President Lauritzen at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT.- Members: Hockett, McGill, Pilecki, Wedington, Lauritzen ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. REPORT OUT OF CLOSED SESSION FROM 09/05/24 District Counsel Leah Castella stated that there were no reportable actions from the Closed Session at the September 5, 2024 meeting. PUBLIC COMMENT PERIOD None. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 72 — Page 118 October 3, 2024 Regular Board Meeting Agenda Packet - Page 25 of 108 Page 3 of 7 CENTRAL CONTRA COSTA SANITARYDISTRICT September 19, 2024 Board Meeting Minutes - Page 119 CONSENT CALENDAR Approve the following: a. September 5, 2024 Board meeting minutes 2. Adopt Resolution Nos. 2024-030-037 recognizing 2024 employee service award recipients 3. Approve updated Board Policy No. BP 029 — Debt Management and Continuing Disclosure 4. Approve updated Board Policy No. BP 041 — Pension Funding 5. Approve updated Board Policy No. BP 042 — Other Post Employment Benefits (OPEB) Funding BOARD ACTION: After receiving no public comments, a motion was made by Member Hockett and seconded by Member Wedington to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. LEGISLATIVE MATTERS 6. Receive update on pending legislative matters Communications and Governmental Relations Manager Emily Barnett reviewed two legislative items in detail, as listed on the 2024 Legislative Priority Tracking sheet provided in advance of the meeting and responded to questions from the Board. Ms. Barnett noted that State Bill (SB) 1143 had passed in both the State Senate and Assembly and has been sent to the Governor for signature. SB 1143 creates a producer responsibility program for products containing household hazardous waste that requires a producer responsibility organization (PRO) to provide a free and convenient collection and management system for covered products. A component of the bill also requires a PRO to reimburse local jurisdictions that already collect household hazardous waste, like Central San's Household Hazardous Waste facility. Also passed in both the Senate and Assembly and awaiting the Governor's signature is SB 937, which relates to when an organization can collect capacity fees for a service address. Central San currently collects these fees at the time of application/issuance of a sewer permit, but this bill may impact that current practice and require Central San to wait until a certificate of occupancy is issued by the City. This change can greatly impact when Central San would receive these fees and may require the District to have to assume the role of collection agent long after the issuance of the sewer permit. October 3, 2024 Regular Board Meeting Agenda Packet - Page 26 of 108 Page 4 of 7 CENTRAL CONTRA COSTA SANITARYDISTRICT September 19, 2024 Board Meeting Minutes - Page 120 Planning and Development Services Division Manager Danea Gemmell noted that this change in procedure will create an undue burden on Central San staff and may negatively impact the collection of approximately $8-$10 million dollars annually. Further discussion ensued about possible problems and potential solutions but Ms. Barnett, Ms. Gemmell, and Deputy GM — Administration Phil Leiber suggested that it was necessary to wait for further clarification on the actual requirements of the bill before Central San would need to amend current procedure. BOARD ACTION: After receiving no public comments, the Board received the update. REPORTS AND ANNOUNCEMENTS 7. General Manager — Reports a. Receive 2024 Permitting Resource Management Review and Biannual Findings Internal Auditor/Diversity, Equity and Inclusion (DEI) Officer Benjamin Johnson reviewed the presentation included in the agenda materials. Member Hockett commented that she was impressed with the depth and breadth of the report presented but is concerned about the expectations placed on the permitting team staff members who are working in challenging circumstances. She opined that an outcome of this audit will hopefully be to provide solutions to help alleviate the stress being experienced by that staff. President Lauritzen commended staff on their performance and productivity. BOARD ACTION: After receiving no public comments, the Board received the report. b. Receive AgLantis / CoCo San Sustainable Farm 2023 Annual Report BOARD ACTION: After receiving no public comments, the Board received the report. C. Receive annual Right -of -Way report BOARD ACTION: After receiving no public comments, the Board received the report. 8. General Manaaer —Announcements a. At the time of publication, there were no General Manager announcements. General Manager Roger S. Bailey announced that as of Tuesday, September 17, 2024 he has assumed the Presidency of California WateReuse. Mr. Bailey October 3, 2024 Regular Board Meeting Agenda Packet - Page 27 of 108 Page 5 of 7 CENTRAL CONTRA COSTA SANITARYDISTRICT September 19, 2024 Board Meeting Minutes - Page 121 opined that this appointment represents an opportunity to influence and set priorities for WateReuse California, which is complementary to National WateReuse goals. He also stated that it provides an opportunity to extend the dialog around the Board's priorities related to water reuse and the larger priorities of the population of Central San's service area, including sister agencies that provide other water service. BOARD ACTION: After receiving no public comments, the Board received the announcements. 9. Counsel for the District Ms. Castella announced an update on Kraber vs. Peyvan et al., C17-06145, where Central San was cross -claimed in the suit by East Bay Municipal Utility District (EBMUD). It was a global settlement, and Central San's portion is $50,000, $20, 000 paid to the plaintiffs and $30, 000 paid to EBMUD. The agreement has not yet been signed but has been otherwise finalized. 10. Secretary of the District Ms. Young announced the following upcoming Committee meetings: • Administration — Tuesday, October 1 at 8:30 a.m. • Engineering & Operations - Wednesday, October 2 at 8:30 a.m. 11. Board Members — Committee Minutes a. September 3, 2024 — Administration Committee — Chair McGill and Member Hockett BOARD ACTION: Received the Committee minutes. 12. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett Member McGill • September 5, 2024 — Contra Costa Mayors' Conference, Boundary Oak Golf Course Club House, 300 Valley Vista Rd., Walnut Creek, CA • September 15-17, 2024 — WateReuse California Conference, Garden Grove, CA Member McGill also provided a written report covering his announcements and other meetings. October 3, 2024 Regular Board Meeting Agenda Packet - Page 28 of 108 Page 6 of 7 CENTRAL CONTRA COSTA SANITARYDISTRICT September 19, 2024 Board Meeting Minutes - Page 122 Member Pilecki Member Wedington • September 5, 2024 — Contra Costa Mayors' Conference, Boundary Oak Golf Course Club House, 300 Valley Vista Rd., Walnut Creek, CA • September 9-12, 2024 — California Special Districts Association (CSDA) Annual Conference and Showcase, Renaissance Esmeralda Resort & Spa, Indian Wells, CA President Lauritzen • September 5, 2024 — Contra Costa Mayors' Conference, Boundary Oak Golf Course Club House, 300 Valley Vista Rd., Walnut Creek, CA • September 11, 2024 —Contra Costa Local Agency Formation Commission (CC LAFCO), 1025 Escobar St., Martinez, CA BOARD ACTION: Received the reports and announcements. 13. Board Members - Reauests for Stioend/Reimbursement or Conference Attendance No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.6 District Counsel Leah Castella announced that a closed session would be held for Item 14. RECESS TO CLOSED SESSION The Board recessed at 3:16 p.m.to reconvene in a closed session in the Caucus Room. CLOSED SESSION 14. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: • Roger S. Bailey, General Manager • Phil Leiber, Deputy General Manager —Administration • Greg Norby, Deputy General Manager — Engineering & Operations • Teji O'Malley, Human Resources and Organizational Development Manager October 3, 2024 Regular Board Meeting Agenda Packet - Page 29 of 108 Page 7 of 7 CENTRAL CONTRA COSTA SANITARYDISTRICT September 19, 2024 Board Meeting Minutes - Page 123 Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group ADJOURNMENT TO OCTOBER 3, 2024 MEETING The meeting was adjourned at 3:53 p.m. to the October 3, 2024 meeting. Mariah N. Lauritzen President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young, CPMC, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California October 3, 2024 Regular Board Meeting Agenda Packet - Page 30 of 108