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Home My WebLink About08-02-73 AGENDA BACKUPVI. OLD BUS 7 Meeting of 8/2/73 July 31, 1973 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. HORSTKOTTE, JR., GENERAL MANAGER -CHIEF ENGINEER SUBJECT: HOLDING BASIN CONTRACT - PROTECTION OF STANDARD OIL PIPELINES PROBLEM: The spur railway track fill which is part of the Holding Basin levee contract crosses Standard Oil transmission pipelines near the A. T. & S. F. R. R. and these pipelines must be protected by encasement. BACKGROUND: We have discussed this problem with Standard Oil as the attached letter indicates. They will do the work in three weeks after a four -week notice for approximately $5,000.00. We believe this is the best approach providing it is started before the Holding Basin contractor needs the area for his fill operation. RECOMMENDATION: Authorize notice to start encasement work to Standard Oil and issuance of a purchase order for $5,000.00 to cover cost of said work. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:ms Attach. Recommendation approved: .(' . A Horstkotte, Jr. en al Manager -Chief gineer VI. OLD BUS. 10. Meeting of 8/2/73 July 31, 1973 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. HORSTKOTTE, JR., GENERAL MANAGER -CHIEF ENGINEER SUBJECT: ORINDA TUNNEL ACCESS ROAD - D.S.P. 1372 STATE UT. 485.41 PROBLEM: We do not have all weather access to the west portal of the Orinda Tunnel. Access is from Bates Boulevard along the free- way right of way fence to the west portal. BACKGROUND: The trunk line was relocated for the freeway. The State has amended utilities agreement 485.41 to include payment for a rock base road. RECOMMENDATION: Approval of plans and specifications to construct a gravel road from Bates Boulevard to the west tunnel portal. Respectfully submitted, Jack L. Best Manager Engineering Department JLB:ms JM Recommendation approved: L I . lie d. h'A W"\ G. A Horstkotte, r., Gen al Manager-Ch Engineer VI. OLD BUS 1 July 30, 1973 Meeting of 8/2/73 MEMORANDUM FOR: HONORABLE MEMBERS OF THE CONCORD NEGOTIATING COMMITTEE OF THE BOARD OF DIRECTORS VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: Proposed District -Concord Contract Cost Sharing Tabulation PROBLEM: The City of Concord requested terms and an economic comparison of a contract based on a cost sharing formula for treatment and disposal of city sewage by this District. BACKGROUND_: The costs shown on the attached contract tabulation are based on those used in the District financial plan and the annexation offer made to Concord. The preliminary contract calls for a buy -in by Concord and sharing of future costs on an assessed valuation ratio. The total cost to Concord over the comparison period is about $3,000,000.00 more than annexation but they would retain political and financial control of their collection system. RECOMMENDATION: Review the contract tabulation for discussion and policy direction. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer Recommendation Approved: G, A Horstkotte, r. Gene al Manager -Chi Engineer VI. OLD BUS 9 Meeting of 8/2/73 July 30, 1973 MEMORANDUM TO: Honorable Board of Directors FROM: D. G. Niles, Project Manager, Water Reclamation Project VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: Lime Recycle Study On October 5, 1972, under Item 5 of the Minutes of the Regular Meeting, Mr. Dalton reported the $220,000 cost of the Lime Sludge Recycling Project had been accepted as an eligible engineering design cost for the Water Reclamation Project and the Board authorized Mr. Dalton to execute a contract with the City of Concord. Under Item 5. a., the Board authorized the Lime Sludge Recycling Study, but did not include the $220,000 cost in the authorization. In order to facilitate accounting procedures, it is requested that Minute Record of a specific $220,000 authorization be made for the Lime Re- cycling Project. D. G. Niles Project Manager Water Reclamation Project DGN:kr 6R�ecoom*mended b : W� W. C. Dalton, Deputy General Manager�Chief Engineer Approved by: Gf A Hors tkotte, Jr. Gen al Manager-Chie gineer VII. NEW BUSINESS 9. 8/2/73 Meeting July 27, 1973 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. HORSTKOTTE, JR., GENERAL MANAGER -CHIEF ENGINEER SUBJECT: ACCEPT EASEMENT SUBJECT TO SPECIFIED CONDITIONS AND AUTHORIZE PAYMENT OF $2,000 TO DR. AND MRS. NORMAN A. BALLANTINE - LOCAL IMPROVEMENT DISTRICT 54-3 PARCEL 1R-1 1. PROBLEM: In order to provide sewer service to the Rich Acres Road area, we must cross the Ballantine property, which already has sewer sewer service. They want payment of $2,000.00 and the District to repave the driveway and be responsible for any slide which may be the result of construction or maintenance of the sewer. 2. BACKGROUND: Alternate routes have been explored and they both appear to be more expensive to the District. 3. RECOMMENDATION: Approval. Resperct�fu�lly'�submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:ms >I P4 w P4 0 Pd go z >4 LJ z z P4 FX4 I loll P4 ;r4 P4 IN E- c 1-4 M 1-4 . ->43 to > 1= 144 CI z z 14 �z F4 1-4 w cn w TA 14 W El P4 WE Fil VI. OLD BUSINESS 8. Meeting of 8/2/73 July 27, 1973 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. HORSTKOTTE, JR., GENERAL MANAGER -CHIEF ENGINEER SUBJECT: GRANT A 20 FOOT EASEMENT TO P.G. & E. - JOB NO. 1546 1. PROBLEM: We have asked P. G. & E. to relocate their existing 20 foot easement 5 feet westerly of its present location, which they have agreed to do. 2. BACKGROUND: This easement is located in the old Sacramento Northern Railroad right of way. By moving this easement it will eliminate an unnecessary 5.0 foot gap which exists between the existing 20 foot P. G. & E. easement and the 20 foot strip of land we intend to grant to East Bay Municipal Utility District. 2. RECOMMENDATION: easement. WCD:ms Approval and authorize recording of the grant of Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer III. NEW BUSINESS 3. For August 2, 1973 Meeting July 27, 1973 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. HORSTKOTTE, JR., GENERAL MANAGER -CHIEF ENGINEER SUBJECT: DISTRICT PARTICIPATION IN SLIDE REPAIR ON MUTH DRIVE - JOB 2338 1. Slide repair work has been completed at 39 Muth Drive, Orinda. The owner, Mr. Ted Yeghoian, has sent the attached letter requesting financial participation in the repair of the slide. If the slide had not been repaired, it was planned to install a residential pumping system or a suspended temporary main to serve Mr. Yeghioan's house and Mr. Saunders house immediately to the east. Since permanent gravity service has been restored to both houses, the installation of the pump, or temporary sewer, will not be required. 2. It is recommended that the District contribute $3,500.00 to the cost of the repair of the slide which amount of money is the amount we estimate a temporary solution would have cost the District over the next year. Payment to be made only after execution of a document relieving the District of all slide respon- sibility. Respectfully submitted, W. C. Dalton, Deputy General Manager -Chief Engineer WCD:ms Attach. JM FILE Co-",V.l "�rnr-..... .�.� July 26, 1972 Filed: STAFF MEMORANDUM FOR: W. C. Dalton, Administrative Engineer SUBJECT: Draft Ordinance on disposal sites 1. PROBLEM: How to establish regulatory control over disposal sites within the Sanitary District in such a manner as to meet requirements of private enterprise and still .protect the.. District's interest. 2. DISCUSSION: a. It is believed, the major concern.-of"private enter-. prise (Acme Fill Corp.)Js that if the District adopts an -ordinance regu- lating disposal sites, incorporated within the language of. that 'ordinance will be District authority to preclude disposal of any "solid waste generated outside District boundaries into disposal sites located within the Sanitary District. This is of primary concern to. the owners of Acme Fill Corp. as three of the shareholders of that corporation (Mt. View Garbage, Concord Disposal and Crockett Garbage) utilize the Acme site even though the areas they service are outside of the District. A fourth shareholder, Pleasant Uill-Bay Shora Disposal services appro wately five hundred residents within the District. The majority of its customers reside outside the District in- cluding the tam of Benicia in Solano County and West Pittsburg. In addition, it is believed, some of the other shareholders of Acme Fill Corp., including District franchisees, service a number of residents outside District boundaries. Related to the existing situation, in the event.a collection agency had the opportunity or wish to expand its area of operation, conceivably this area could be outside District boundaries. As a shareholder of Acme Fill, that agency would normally expect to have access to the Acme Fill site. b. The District objective is to preclude another govern- mental agency from exercising regulatory control over activities within the District which are within its perview and secondly, to protect the interest of the public which it serves. 3. CONCEPT: Adopt anordinance which: a. Requires all existing disposal sites and future disposal sites within the Sanitary District to obtain a permit for such site from the District. This action would establish District regulatory control over Acme Fill and accomplish the District's first objective. Term of permit, fees for permit, rules and regulations for operation of disposal site, re- quirements for submission of operational and financial reports and regula- tory control of dumping fees are all negotiable and,at the moment, of second- ary importance. b. Requires all collection agencies, including shareholders of disposal sites, who desire to utilize disposal sites within the District to obtain a District permit. This action would basically accomplish the District's second objective of preventing disposal of solid waste from com- munities and counties beyond District boundaries. Regulations for control 2 of disposal site operator permits would specify that no collection agency is authorized to utilize its site unless it has a District permit. Fees for permits are negotiable but term of permit should be reviewed periodically to preclude an "outside" collection agency from purchasing a "local" collection agency and benefiting from its disposal site permit. c. To protect the existing interest of private enterprise language could be included in the ordinance that recognizes rights of current shareholders of disposal sites operating within the District to continue to use those sites even though the area in which they operate is outside of District boundaries. However, to preclude the possibility that a "local" collection agency may be purchased by an "outside" agency or it may expand to an area totally outside of its logical disposal site area, language could be included that stipulates amount of solid waste that may be dumped in District disposal sites be based on actual operational reports for the previous three year period (length of period is negotiable). 4. RECOMMENDATIONS: a. Direct Counsel for the District to incorporate the concept described above into District ordinance or formulate a concept that will accomplish the same objectives. b. Action on a District ordinance should be initiated as soon as practical. Other regulatory agencies and organizations have al- ready initiated action in the field of solid waste management and with the passage of Senatory Nejedly's bill on a solid waste management plan for the state by 1974 which requires planning by the County, District action is most important. EKD:ms cc: Counsel for the District Respectfully submitted, E. K. Davis, Secretary VII. NEW BUS. 10. Meeting of 8/2/73 July 24, 1973 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: Claim of $480.00 from Mr. Carlos A. Perez for sewer damage 1. BACKGROUND: On Sunday, June 3, 1973, the District on -call crew received a call to relieve a stoppage at 1401 Estudillo Drive. Upon arrival, the crew found the 8" existing line plugged 150' upstream from MH 81 toward MH 82. The stoppage consisted of rags and grease. The District crew cleaned and disinfected backyard At 1401. There was no damage. In the meantime the people at 1425 Estudillo Street had discovered that their basement had been flooded because of the stoppage. The crew pumped the sewage water out, cleaned and disinfected throughout. 2. RECOMMENDATION: RHH:ms TG Approved: I investigated the damage and I feel that all items were reasonable with the exception of the televisions which seem to be exaggerated. Since our main line was plugged I feel that a payment of $300.00 would be fair for the incon- venience and hardship that it has caused. This was an accident, not an act of negligence on our part. Respectfully submitted, R. H. Hinkson, Manager Maintenance Department G. Horstkotte,., Geryeral Manager -Chief Engineer VII. NEW BUSINESS 2. Meeting of 8/2/73 July 20, 1973 MEMORANDUM TO: Honorable Board of Directors VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: Outfall Study The Regional Water Quality Control Board, under terms of the monitoring requirements, required the performance of a minimum initial dilution study of the Sanitary District Outfall. The Board authorized $2,900 for the performance of this study by E.Q.A. Inc. The initial study of December 6, 1971, indicated the need for an expanded study, using hard hat divers, which was carried out December 22, 1971. The total expenditures for the two studies was $4,941.76. It is requested that $2,041.76 be authorized from Sewer Construction funds to cover the cost of this additional work. D. G. Niles Manager, Plant Operations Approved: G. A. Horstkotte, Jr: General Manager-Chie gineer ' DGN:kr �)Ai&j73 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: Additional information re Carlos A. Perez claim for $480.00 In our original investigation of Mr. Perez' claim, we considered the three (3) television sets to be partially or totally inoperative. This is usually the case where television sets are concerned. We considered Mr. Perez' evaluation to be too high ($330.00). We have since discovered that Mr. Perez and a friend have a television repair service; that the sets were operative with the exception of the Emerson ($40.00), and that his estimate of value is realistic. In light of the new facts, we are recommending a settlement of $440.00. Recommendation Approved: fir, sW4-w-e.,1 — G. A' Horstkotte, Jr. Genex al Manager -Chief En ineer Respectfully submitted, R. Hinkson Manager Maintenance Department e 4 C�: �)Ai&j73 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: Additional information re Carlos A. Perez claim for $480.00 In our original investigation of Mr. Perez' claim, we considered the three (3) television sets to be partially or totally inoperative. This is usually the case where television sets are concerned. We considered Mr. Perez' evaluation to be too high ($330.00). We have since discovered that Mr. Perez and a friend have a television repair service; that the sets were operative with the exception of the Emerson ($40.00), and that his estimate of value is realistic. In light of the new facts, we are recommending a settlement of $440.00. Recommendation Approved: fir, sW4-w-e.,1 — G. A' Horstkotte, Jr. Genex al Manager -Chief En ineer Respectfully submitted, R. Hinkson Manager Maintenance Department e 4 C�: