HomeMy WebLinkAboutBOARD MINUTES 07-25-24 (Special)LCENTRALSAN
MINUTES*
SPECIAL BOARD MEETING
Board Room
Thursday, July 25, 2024
2:30 p.m.
Open Session — Board Room
(Video recorded)
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BOARD OF DIRECTORS:
MARIAHN. LAURITZEN
President
MICHAEL R. MCGILL
President Pro Tem
BARBARA D. HOCKETT
TAD J. PILECKI
FLORENCE T. WEDINGTON
A special meeting of the Board of Directors was called to order by President Lauritzen at
2:30 p.m. Secretary of the District Katie Young called roll.
PRESENT.- Members: Hockett, Pilecki, Wedington, Lauritzen
ABSENT.• Members: McGill
PLEDGE OF ALLEGIANCE
The Board, staff and audience joined in the Pledge of Allegiance.
PUBLIC COMMENT PERIOD
No comments.
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
General Manager Roger S. Bailey announced that Item 14 would be heard immediately
following Item 12.
INTRODUCTIONS
1. Introduce Fall 2024 Intern Students
BOARD ACTION: Welcomed Fall 2024 Intern Students.
These summary minutes are supplemented by a corresponding video recording available on the District's
website at centralsan.org.
Book 72 — Page 96
CENTRAL CONTRA COSTA SANITARY DISTRICT
July 25, 2024 Special Board Meeting Minutes - Book 72-Page 97
AWARDS AND PRESENTATIONS
2. Receive certificate for the Green Business Recertification of Central San's Vehicle
Maintenance Facility from the Contra Costa Green Business Program
Environmental Compliance Program Administrator Colleen Henry gave a brief
history of the certification program and introduced Susan Psara of the Contra Costa
Green Business Program, who reviewed the presentation included in the agenda
materials.
Resource Recovery Manager Melody LaBella acknowledged all staff who participate
as part of Central San's "Green Team'; Collection System Operations (CSO) staff,
other Central San staff, and the Contra Costa Green Business Program.
President Lauritzen thanked all Central San staff members who participate in the
Green Program.
BOARD ACTION: Received the certificate.
CONSENT CALENDAR
3. Approve the following:
a. July 11, 2024 Special Board meeting minutes
4. Set a Public Hearing for September 5, 2024 at 2:30 p.m. to consider adopting a
resolution, making findings required by Government Code Section 4217.12, and
authorize the General Manager to enter into an energy services contract with
EcoGreen Solutions, Inc. (EcoGreen) using Pacific Gas & Electric (PG&E) On -bill
Financing (OBF) in an amount not to exceed $984,000 for light emitting diode (LED)
lighting upgrades at the Martinez campus; and find that the project is exempt from the
California Environmental Quality Act (CEQA)
5. Adopt Resolution No. 2024-016 authorizing (1) execution of a Real Property Agreement
for Property located at 1801 Del Rey, Lafayette, and (2) staff to record documents with
the Contra Costa County Clerk -Recorder's Office
6. Authorize the General Manager to enter into a Sole -Source Contract with Hadronex, Inc.
dba SmartCover Systems (SmartCover) to purchase 35 SmartCover Units in the amount
of $365,000 with the option to purchase an additional 50 SmartCover Units in the amount
of $475,000 for a total amount of $840,000; authorize a budget transfer in the amount of
$250,000 from District Project 7315 to the Long Term Wet Weather Resiliency Project,
District Project 100071; and find the project exempt from the California Environmental
Quality Act (CEQA)
7. Authorize the General Manager to execute an amendment to the professional
engineering agreement with Carollo Engineers, Inc. in the amount of $780,000 for an
CENTRAL CONTRA COSTA SANITARY DISTRICT
July 25, 2024 Special Board Meeting Minutes - Book 72-Page 98
amended amount not to exceed $1,880,000 for design of the A -Line Sewer Relocation
for Contra Costa Transportation Authority (CCTA), District Project 100050
8. Authorize the General Manager to execute a construction contract change order in the
amount not to exceed $380,000 with C. Overaa & Co. to expand the treatment plant
contractor staging yard under the Solids Handling Facility Improvements, Phase 1A,
District Project 7348
9. Authorize the General Manager to execute a professional engineering services
agreement with Stantec in an amount not to exceed $1,040,000 for final design services
under the Wet Weather Basin Improvements, District Project 100022
10. Award a construction contract in the amount of $854,200 to Cato's General Engineering,
Inc., the lowest responsive and responsible bidder for the Plant Operations Building
(POB) Parking Lot Improvements, District Project 100067; authorize the General
Manager to execute the project contract documents subject to submittal requirements;
and find the Project exempt from the California Environmental Quality Act (CEQA)
11. Authorize the General Manager to amend an existing professional engineering services
agreement in an amount not to exceed $300,000 with MWH Constructors, Inc. (MWH),
increasing the agreement from $3,200,000 to $3,500,000 for construction management
services; amend an existing professional engineering services agreement in an amount
not to exceed $580,000 with Stantec, increasing the agreement from $5,852,000 to
$6,432,000; and authorize a budget transfer in the amount of $2,320,000 from the
Capital Improvement Budget Contingency for the Filter Plant and Clearwell
Improvements, Phase 1A, District Project 7361
BOARD ACTION: Motion was made by Member Wedington and seconded by
Member Hockett to adopt the Consent Calendar as recommended. Motion
passed by unanimous roll call vote of the Board Members present. [4-0-1;
McGill absent.]
PUBLIC HEARINGS
12. Continue the public hearing to receive any comments and protests for the Charles
Hill Road Contractual Assessment District (CAD) no. 2023-1 in Orinda, District
Project 6747; and
• Adopt proposed Resolution 2024-017 confirming compliance with California
Constitution, Article XIII D, Section 4 (Proposition 218);
• Adopt proposed Resolution 2024-018 approving the engineer's report,
assessments, financing period, and interest rate to be charged on financed
assessments and ordering the improvements;
• Authorize the General Manager to execute an agreement with Charles Hill
Road CAD No. 2023-1 participants
President Lauritzen continued the public hearing. Senior Engineer Thomas Brightbill
provided background information on the Contractual Assessment District (CAD)
formation and the reason for the continuation from the June 20, 2024 Board
CENTRAL CONTRA COSTA SANITARY DISTRICT
July 25, 2024 Special Board Meeting Minutes - Book 72-Page 99
meeting. Based on a request from the property owner CAD participants, Mr.
Brightbill asked that the public hearing on this item be continued again, until the next
scheduled meeting on August 15, 2024. No public comments were received.
BOARD ACTION: Motion was made by Member Pilecki and seconded by
Member Wedington to continue the public hearing to August 15, 2024. Motion
passed by unanimous roll call vote of the Board Members present. [4-0-1;
McGill absent.]
Immediately following this item, Item 14 was heard as the next order of business.
13. Hold a public hearing to consider placing the following charges for Fiscal Year (FY)
2024-25 on the Contra Costa County tax roll for collection: 1) Sewer Service Charge;
2) Assessments for Contractual Assessment Districts and Alhambra Valley
Assessment Districts; and 3) Charges for other fee installment payment and
financing programs; and consider adopting Resolution No. 2024-019
This item was heard immediately following Item 14.
President Lauritzen opened the public hearing, receiving no public comments, the
hearing was immediately closed.
BOARD ACTION: Motion was made by Member Pilecki and seconded by
Member Hockett to adopt Resolution No. 2024-019, as presented. Motion
passed by unanimous roll call vote of the Board Members present. [4-0-1;
McGill absent.]
Immediately following this item, Item 15 was heard as the next order of business.
14. Hold a public hearing to receive public comment on the Willow Drive Contractual
Assessment District (CAD) 2022-2 in Danville, District Project 6747
If a majority of returned ballots do not oppose the assessment, consider the
following:
• Adopt proposed Resolution 2024-020 confirming compliance with California
Constitution, Article XIII D, Section 4 (Proposition 218);
• Adopt proposed Resolution 2024-021_ approving the engineer's report,
assessments, financing period, and interest rate to be charged on financed
assessments and ordering the improvements; and
• Authorize the General Manager to execute an agreement with Willow Drive
CAD 2022-2 participants
This item was heard immediately following item 12.
President Lauritzen opened the public hearing. Mr. Brightbill stated that the
organizing property owner has requested a continuance of the public hearing to
August 15, 2024. No public comments were received.
CENTRAL CONTRA COSTA SANITARY DISTRICT
July 25, 2024 Special Board Meeting Minutes - Book 72-Page 100
BOARD ACTION: Motion was made by Member Pilecki and seconded by
Member Hockett to continue the public hearing to the August 15, 2024, Board
meeting. Motion passed by unanimous roll call vote of the Board Members
present. [4-0-1; McGill absent.]
Immediately following this item, Item 13 was heard as the next order of business.
OTHER BOARD ACTION ITEMS
15. Approve proposed salary increase of three and three quarters percent (3.75%) for
the Secretary of the District Katherine Young, as set forth in the Eighth Amendment
to her February 11, 2018 Employment Agreement, effective July 26, 2024
Member Pilecki stated that to ensure full transparency, at the direction of the Board
and the General Manager, staff will be conducting a full compensation study
regarding Ms. Young's position.
BOARD ACTION: Motion was made by Member Wedington and seconded by
Member Hockett to approve proposed salary increase of three and three
quarters percent (3.75%) for Secretary of the District Katherine Young, as set
forth in the Eighth Amendment to her February 11, 2018 Employment
Agreement, effective July 26, 2024. Motion passed by unanimous roll call vote
of the Board Members present. [4-0-1; McGill absent.]
16. Approve proposed salary increase for General Manager, Roger S. Bailey, of three
and three quarters percent (3.75%); extend the term of his current contract by five
additional years ending on November 22, 2033; and allow for a mandatory
contribution of twelve and one-half percent (12.5%) of his salary into the District's
401(a) Plan, effective July 26, 2024
District Counsel Leah Castella advised that the dollar amounts of current and
proposed salary should be read into the record to disclose the full financial
implication of the item being moved, and Mr. Bailey's annual salary will increase
from $387, 879 to $402, 424.
BOARD ACTION: Motion was made by Member Pilecki and seconded by
Member Hockett to approve proposed salary increase for General Manager,
Roger S. Bailey, of three and three quarters percent (3.75%) from $387,879 to
$402,424 per year; extend the term of his current contract by five additional
years ending on November 22, 2030; and allow for a mandatory contribution of
twelve and one-half percent (12.5%) of his salary into the District's 401(a) Plan,
effective July 26, 2024. Motion passed by unanimous roll call vote of the Board
Members present. [4-0-1; McGill absent.]
CENTRAL CONTRA COSTA SANITARY DISTRICT
July 25, 2024 Special Board Meeting Minutes - Book 72-Page 101
REPORTS AND ANNOUNCEMENTS
17. General Manager — Reports
a. Receive quarterly informational list of pending Board and Standing Committee
parking lot items
BOARD ACTION: Received the information.
18. General Mana-ger — Announcements
a. Announcements - July 25, 2024
No further announcements were made during the meeting.
BOARD ACTION: Received the announcements.
19. Counsel for the District
No report.
20. Secretary of the District
Ms. Young announced the following meetings:
Administration Committee — Tuesday, August 6 at 8:30 a.m.
E&O Committee (Special) — Wednesday, August 7 at 8:30 a.m.
Employee Appreciation Event — Thursday, August 8 at 11:00 a.m.
Northern California Sanitation Agencies (NCSA) Financing Authority Meeting —
Wednesday, August 14 at 9:30 a.m.
Regular Board Meeting — Thursday, August 15 at 2:30 p.m.
21. Board Members - Committee Minutes
a. July 15, 2024 - Engineering & Operations Committee - Chair McGill and
Member Wedington
b. July 16, 2024 - Real Estate, Environmental & Planning Committee - Chair
Wedington and Member Hockett
BOARD ACTION: Received the Committee minutes.
22. Board Members - Reports and Announcements
a. Member Hockett
• July 16, 2024 - Central San Academy, Roundhouse Market and
Conference Center, 2600 Camino Ramon, San Ramon, CA 94583
CENTRAL CONTRA COSTA SANITARY DISTRICT
July 25, 2024 Special Board Meeting Minutes - Book 72-Page 102
• July 18, 2024 - Annual State of the County Address by District 2
Supervisor Candace Andersen, San Ramon Marriott, 2600 Bishop
Drive, San Ramon, CA 94583
Member Pilecki
Member Pilecki stated that, due to illness, he was unable to participate
in the Mayor's Conference on July 11 and his scheduled presentation
at the City of Pleasant Hill on July 15. He thanked Resource Recovery
Manager Melody LaBelle for making the presentation in his absence.
Member Wedington
• July 11, 2024 -Mayors Conference, City of Orinda, Orinda Country
Club, 315 Camino Sobrante, Orinda, CA 94563
• July 23-26, 2024 — National Association of Clean Water Agencies
(NACWA) Utility Leadership Conference, Buffalo, NY
President Lauritzen
• July 11, 2024 -Mayors Conference, City of Orinda, Orinda Country
Club, 315 Camino Sobrante, Orinda, CA 94563
BOARD ACTION: Receive the reports and announcements.
23. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
No requests.
EMERGENCY SITUATIONS
None.
REQUESTS FOR FUTURE AGENDA ITEMS
None.
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7}
District Counsel Leah Castella announced that a closed session would be held for Item 24.
RECESS TO CLOSED SESSION
The Board recessed at 2:56 p.m. to reconvene in closed session in the Caucus Room.
Closed Session
(Not video recorded)
CLOSED SESSION
CENTRAL CONTRA COSTA SANITARY DISTRICT
July 25, 2024 Special Board Meeting Minutes - Book 72-Page 103
24. Conference with Legal Counsel — Initiation of Litigation — pursuant to Government
Code Section 54956.9(c)
RECESS TO OPEN SESSION
The Board recessed at 4:57 p.m. to reconvene in open session in the Board Room.
REPORT OUT OF CLOSED SESSION
No report.
ADJOURNMENT
The meeting was adjourned at 4:58 p.m.
Mariah N. Lauritzen
President of the Board of ectors
Central Contra Costa Sa (ary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie You PM MC
Secretary th)D Dist ' t
Central Contra Costa Sanitary District
County of Contra Costa, State of California