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Home My WebLink About00. BOARD AGENDA 08-15-2024110ENTRAL SAN REGULAR BOARD MEETING AGENDA Thursday, August 15, 2024 Board Room 2:30 PM BOARD OF DIRECTORS M4RIAH N LAURI7ZEN - President MCHAEL R. IVCGILL - President Pro Tem BARBARA D. HOCKETT TAD J. PILECKI FLORENCE T. MDINGTON PHONE: (925) 228-9500 FAX (925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed, video recorded and provided at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference ID 514 851 100# 3. Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org for the meeting invite that includes a Microsoft Teams link. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303 or SOD(a)centralsan.org. August 15, 2024 Regular Board Meeting Agenda Packet - Page 1 of 189 Open Session - Board Room (Video recorded) 2:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER INTRODUCTIONS 1. New employees: • Michelle Peon Del Valle, Engineering Assistant I11, Planning and Development Services Division, effective June 17, 2024 • Jimmie Smith, Associate Engineer, Environmental and Regulatory Compliance Division, effective July 1, 2024 • Diego Soto Lopez, Staff Engineer, Capital Projects Division, effective July 1, 2024 • Michelle Gonsalves, Accounting Supervisor, Finance Division, effective July 15, 2024 • Brennan Rogers, Accounting Supervisor, Finance Division, effective July 15, 2024 • Cole Woods, Pumping Stations Operator 11, Collection System Operations Division, effective July 15, 2024 • Jacquie Zwinge, Administrative Services Supervisor, Engineering and Technical Services Department, effective August 5, 2024 Staff Recommendation: Welcome new staff members. President Pro Tem McGill will present the District pins. AWARDS AND PRESENTATIONS 2. Present the 2024 Excellence in Public Information & Communications Awards from the California Association of Public Information Officials (CAPI O) (5 -minute staff presentation) Staff Recommendation: Receive the awards. CONSENT CALENDAR 3. Approve the following: a. July 25, 2024 Board meeting minutes 4. Approve expenditures incurred June 14, 2024 through July 11, 2024 5. Adopt the salary schedule for all District job classifications effective August 15, 2024 6. Approve updated Board Policy (BP) No. 024 - Occupational Health and Safety 7. Approve updated Board Policy (BP) No. 031 - Use of Temporary Employees 8. Approve proposed Resolution No. 2024-022 authorizing investment of monies in the Local Agency Investment Fund ("LAI F"), and removing the delegation of authority with the August 15, 2024 Regular Board Meeting Agenda Packet - Page 2 of 189 Contra Costa County Treasurer's Office and establishing specified Central San staff as authorized signers 9. Set public notice for September 5, 2024 at 2:30 p.m. to consider establishing the Fiscal Year 2024-25 Appropriations Limit 10. Approve transition of one Senior Engineer— Limited Duration Position (S83 $6,432.62 - $7,778.00 biweekly) to Senior Engineer (regular, permanent position) (S83 $6,432.62 - $7,778.00 biweekly) 11. Award a construction contract in the amount of $665,676 to Mesa Energy Systems, Inc., the lowest responsive and responsible bidder for the Headworks Chiller Replacement, District Project 100010; authorize the General Manager to execute the Contract Documents subject to submittal requirements; and consider project exempt from the California Environmental Quality Act (CEQA) 12. Consider the Buchanan Lift Stations Abandonment and Sewer, District Project 100041, exempt from the California Environmental Quality Act (CEQA) 13. Authorize the General Manager to execute a new professional services agreement for up to five years with Sustainable Contra Costa in an amount up to $464,000 (broken out to approximately Year 1- $84,000, Year 2 - $88,000, Year 3 - $92,500, Year 4 - $102,000 to allow for a CPI or 5% increase per year, whichever is lower) over the potential five-year term, to continue providing comprehensive student educational programming within Central San's service area Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 14. Continue a public hearing to receive any comments and protests for the Charles Hill Road Contractual Assessment District (CAD) No. 2023-1 in Orinda, District Project 6747; and • Adopt proposed Resolution No. 2024-023 confirming compliance with California Constitution, Article XI I I D, Section 4 (Proposition 218); • Adopt proposed Resolution No. 2024-024 approving the engineer's report, assessments, financing period, and interest rate to be charged on financed assessments and ordering the improvements; • Authorize the General Manager to execute an agreement with Charles Hill Road CAD No. 2023-1 participants (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Hold the public hearing; approve the Charles Hill Road Contractual Assessment District (CAD) No. 2023-1 in Orinda, District Project 6747; and • Adopt proposed Resolution No. 2024-023 confirming compliance with California Constitution, Article XIII D, Section 4 (Proposition 218); • Adopt proposed Resolution No. 2024-024 approving the engineer's report, assessments, financing period, and interest rate to be charged on financed assessments and ordering the improvements; • Authorize the General Manager to execute an agreement with Charles Hill Road CAD No. 2023-1 participants. August 15, 2024 Regular Board Meeting Agenda Packet - Page 3 of 189 15. Continue a public hearing to receive public comment on the Willow Drive Contractual Assessment District (CAD) No. 2022-2 in Danville, District Project 6745 If a majority of returned ballots do not oppose the assessment, consider the following: • Adopt proposed Resolution No. 2024-025 confirming compliance with California Constitution, Article XI I I D, Section 4 (Proposition 218); • Adopt proposed Resolution No. 2024-026 approving the engineer's report, assessments, financing period, and interest rate to be charged on financed assessments and ordering the improvements; and • Authorize the General Manager to execute an agreement with Willow Drive CAD No. 2022-2 participants (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Hold the public hearing. If a majority of the returned ballots do not oppose the assessment, consider the following: • Adopt proposed Resolution No. 2024-025 confirming compliance with the California Constitution, Article XIII D, Section 4; • Adopt proposed Resolution No. 2024-026 approving the engineer's report, assessments, financing period, and interest rate to be charged on financed assessments and ordering improvements; and • Authorize the General Manager to execute an agreement with the Willow Drive CAD No. 2022-2 participants. REPORTS AND ANNOUNCEMENTS 16. General Manager - Reports a. Receive Annual Recycled Water Program Update (5 -minute staff presentation) Staff Recommendation: Receive the update. 17. General Manager -Announcements a. Announcements -August 15, 2024 Staff Recommendation: Receive the announcements. 18. Counsel for the District 19. Secretary of the District 20. Board Members - Committee Minutes a. July 23, 2024 - Finance Committee - President Lauritzen and Member Pilecki b. August 6, 2024 -Administration Committee - Chair McGill and Member Hockett C. August 7, 2024 - Engineering & Operations Committee - Chair McGill and Member Wedington Staff Recommendation: Receive the Committee minutes. 21. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett August 15, 2024 Regular Board Meeting Agenda Packet - Page 4 of 189 Member McGill • August 5, 2024 - Contra Costa Special Districts Association (CCSDA) Executive Committee Meeting Member Pilecki • August 14, 2024 - Northern California Sanitation Agencies (NCSA) Financing Authority Board Meeting, Central San, 5019 Imhoff PI., Martinez CA Member Wedington Staff Recommendation: Receive the reports and announcements. 22. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 23. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: • Roger S. Bailey, General Manager • Philip Leiber, Deputy General Manager -Administration • Greg Norby, Deputy General Manager - Engineering & Operations • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One 24. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1); • Kraber vs. Peyvan et al, C 17-06145 25. Conference with Legal Counsel - Initiation of Litigation - pursuant to Government Code Section 54956.9(c) August 15, 2024 Regular Board Meeting Agenda Packet - Page 5 of 189 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT August 15, 2024 Regular Board Meeting Agenda Packet - Page 6 of 189