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HomeMy WebLinkAbout04.a. Conduct Biennial review of the following Board Policies: BP 003, BP 004, BP 012, BP 021, BP 023, BP 025, BP 026, BP 027, PB 038Page 1 of 22 Item 4.a. F__1_448�411C_S0 August 6, 2024 TO: ADMINISTRATION COMMITTEE FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: CONDUCT BIENNIAL REVIEW OF THE FOLLOWING BOARD POLICIES: • BP 003 - HIRING OF DISTRICT RETIREES • BP 004 - INTEGRATED PEST MANAGEMENT • BP 012 - PARLIAMENTARY PROCEDURES • BP 021 -SOCIAL MEDIA COMMUNICATION • BP 023 - BOARD ETHICS AND CONDUCT • BP 025 - NAMING OF DISTRICT FACILITIES • BP 026 - LEGISLATIVE ADVOCACY • BP 027 - ENERGY • BP 038 - CLIMATE CHANGE Attached are copies of the above referenced Board Policies, which are being presented to the Committee for biennial review. Staff has no recommended changes to these existing policies. If the Committee concurs, the policies will remain as is and will be reviewed again in two years. However, if the Committee recommends changes, the policy will be brought to the full Board for consideration of any proposed revisions. Strategic Plan re -In GOAL ONE: Customer and Community Strategy 1— Deliver high -quality customer service GOAL TWO: Environmental Stewardship Strategy 2 - Educate on pollution prevention and environmental protection, Strategy 4 - Identify and advance sustainability initiatives, including reducing energy usage and emissions GOAL THREE: Workforce Diversity and Development Strategy 1 - Recruit from a diverse pool of qualified applicants, Strategy 3 - Retain skilled workers by investing in resources and opportunities for all employees to grow and thrive August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 17 of 40 Page 2 of 22 ATTACHMENTS: 1. BP 003 - Hiring of District Retirees 2. BP 004 - Integrated Pest Management 3. BP 012 - Parliamentary Procedures 4. BP 021 - Social Media Communication 5. BP 023 - Board Ethics and Conduct 6. BP 025 - Naming of District Facilities 7. BP 026 - Legislative Advocacy 8. BP 027 - Energy 9. BP 038 - Climate Change August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 18 of 40 Page 3 of 22 Number: BP 003 Authority: Board of Directors, CCCERA Effective: May 18, 2006 Revised: November 7, 2019 Reviewed: November 2, 20 -4 ust 6, 2024 Initiating Dept./Div.: Human Resources BOARD POLICY HIRING OF DISTRICT RETIREES PURPOSE To establish a policy for the hiring of District retirees. POLICY The District occasionally may have the need to hire a retired employee for business reasons. The District may hire, without reinstatement to the retirement system, a former District employee if the retiree is needed due to an emergency situation that has the potential to halt critical public services or if they possess a skill set needed to perform specialized work of a limited duration. The intent of the District in hiring any District retiree is to address a short-term need. The Contra Costa County Employees' Retirement Association (CCCERA) and Section 7522.56 of the California Government Code dictate many of the rules governing the hiring of District retirees. The District may hire District retirees subject to the following conditions: The retiree cannot work more than 960 hours per fiscal year. The 960-hour limit is inclusive for any service(s) performed by the retiree for any employer that is governed by the County Employees' Retirement Law (CERL). The retiree's hourly rate of pay cannot be less than the minimum or exceed the maximum of the published salary range for the job classification for which they are hired. The retiree will receive no service credit or retirement rights for the temporary assignment. If the retiree received any unemployment insurance compensation in the 12 months preceding the appointment, he or she is ineligible to be reemployed by the District. August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 19 of 40 Page 4 of 22 Number: BP 003 HIRING OF DISTRICT RETIREES Page 2 of 2 The retiree must wait 180 days following the effective date of retirement in order to be reemployed at the District UNLESS the District certifies that the appointment is necessary prior to conclusion of the 180-day waiting period and the action is approved in a public meeting by the Board of Directors. If the retiree received any retirement incentive from the District, he or she is ineligible to be hired prior to the 180 days. [Original Retained by the Secretary of the District] August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 20 of 40 Page 5 of 22 ATTACHMENT 2 Number: BP 004 Related Administrative Procedure: AP 004 Authority: Board of Directors Effective: September 15, 2011 Revised: July 21, 2022 Reviewed: '1AIy F, 2022August 6, 2024 Initiating Dept./Div.: Engineering/Resource Recovery BOARD POLICY INTEGRATED PEST MANAGEMENT DEFINITION Integrated Pest Management (IPM) is a science -based strategy and decision -making process that provides effective, long-term pest control while emphasizing pest prevention and the use of non -chemical pest management practices through physical, cultural, biological and, when appropriate, chemical control methods to effectively manage pests with minimal risk to public health and the environment. POLICY It will be Central San's policy to humanely manage pests using IPM principles and techniques in all pest control activities conducted by Central San staff, vendors, and contractors in Central San's properties, facilities, and collection system. [Original Retained by the Secretary of the District] August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 21 of 40 Page 6 of 22 ATTACHMENT 3 Number: BP 012 Authority: Board of Directors Effective: January 9, 2014 (Resolution 2014-005) Revised: Reviewed: 03/1411 04/16/190608i2�Auqust 6, 2024 Initiating Dept./Div.: Administration BOARD POLICY :7_1 zip I_1JiI=1ki1111 r_1Wd:J:Z9Za=1Bill 0*+ To adopt a set of parliamentary procedures to assist in conducting meetings of the Board of Directors in an orderly fashion with rules that establish order, are easy to understand, and preserve the will of the majority while protecting the rights of the minority. Pnl Ir.Y The proceedings of the Board shall be governed by the provisions of law applicable thereto and by Rosenberg's Rules of Order, as modified and incorporated herein by reference. August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 22 of 40 Page 7 of 22 Number: BP 021 Related Admin. Procedure AP 021 Authority: Board of Directors Effective: October 1, 2015 Revised: None Reviewed: Nevernber2, 20 -4August 6, 2024 Initiating Dept./Div.: Administration/Communications BOARD POLICY SOCIAL MEDIA COMMUNICATION PURPOSE To establish a policy on the use of social media as a District communication tool. POLICY The Board of Directors supports the use of social media as one of many tools to further enhance communication between the District and its customers. [Original Retained by the Secretary of the District] August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 23 of 40 Page 8 of 22 ATTACHMENT 5 Number: BP 023 Authority: Board of Directors Effective: July 7, 2016 Revised: July 21, 2022 Reviewed: July 5, 2022August 6, 2024 Initiating Dept./Div.: Board of Directors/ Secretary of the District BOARD POLICY BOARD ETHICS AND CONDUCT PURPOSE To promote and maintain high standards of personal and professional conduct of Central San Board Members that reflect the mission, vision, values and goals of the District and the communities it serves. RESPONSIBILITIES OF PUBLIC OFFICE Board Members are dedicated to the concepts of effective and democratic government by responsible elected officials, including: • Upholding the Constitution of the United States and the Constitution of the State of California and carry out the laws of the nation, the state and local governmental agencies; • Complying with applicable laws and policies regulating their conduct, including open government, conflict of interest, and financial disclosure laws; • Being accountable to the constituents as a top priority through impartial and independent decision making in light of the needs of the people they serve; • Creating policies and provide fiscal oversight; and • Appointing and evaluating the General Manager, Secretary of the District, and District Counsel. POLICY A. Board Ethics The Members of the Board of Directors shall conduct themselves in accordance with the following ethical standards: August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 24 of 40 Page 9 of 22 Number: BP 023 BOARD ETHICS AND CONDUCT Page 2 of 7 1. Act in the Public Interest: Recognizing that stewardship of the public interest must be their primary concern, Board Members will work for the common good of the people and not for any private or personal interest. They will assure fair and equal treatment of all persons, claims and transactions coming before the Board of Directors. 2. Decisions Based on Merit: Board Members shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations or personal interests. Board Members shall listen to and consider all evidence and information presented on a matter and refrain from reaching any final conclusion until the completion of the hearing or the discussion of the matter. 3. Conflict of Interest: Board Members shall avoid conflicts of interest. Board Members shall comply with the District's Conflict of Interest Code, the provisions of the Fair Political Practices Commission Regulations and other applicable laws. 4. Gifts and Favors: Board Members shall not take any special advantage of opportunities for personal gain by virtue of their Board membership. They shall refrain from accepting gifts or benefits which are inconsistent with Fair Political Practices Commission Regulations. 5. Use of Public Resources: Board Members shall not use public resources for private gain or for personal purposes not authorized by law. 6. Advocacy: Board Members shall represent the official policies or positions of the Board of Directors to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Board Members shall explicitly state they do not represent the Board of Directors or the District, nor will they allow the inference that they do. 7. Open and Public Meetings: Board Members shall adhere to the rules restricting Board decision making to properly noticed public meetings consistent with the provisions of the Ralph M. Brown Act found at section 54950 and following of the California Government Code. 8. Confidentiality: Board Members shall not disclose to unauthorized persons any information that legally qualifies as confidential without approval of the entire Board. This includes information that (1) has been received for, or during, a closed session of the Board; (2) is protected from disclosure under the attorney -client or other evidentiary privilege; or (3) is not disclosable under the Public Records Act. Prior to disclosing confidential information, a Board Member must first bring the matter to the attention of the full Board, in a lawful and August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 25 of 40 Page 10 of 22 Number: BP 023 BOARD ETHICS AND CONDUCT Page 3 of 7 appropriate manner. This provides an opportunity for the Board to address the alleged violation of the law. 9. Addressing Violations or Improprieties: In the event of a concern of serious impropriety or violation of the law by the Board or a Board Member, a Board Member should make a confidential inquiry or complaint first to the District Counsel. Should the Board Member be unable to resolve the issue at this level, he or she may contact the Contra Costa County District Attorney or grand jury concerning a perceived violation of the law. Such inquiries or complaints may include disclosing facts to the District Counsel, District Attorney or grand jury necessary to establish the alleged illegality of a District action and such a disclosure of confidential information shall not be viewed as an improper breach of the confidentiality obligation. B. Board Conduct Guidelines The Board Conduct Guidelines are designed to describe the manner in which Board Members should treat one another, District staff, constituents, and others they come into contact with while representing the District. 1. Board Members' Conduct with Each Other in Public Meetings. Board Members are often individuals with a wide variety of backgrounds, personalities, values, opinions and goals. Despite this diversity, all have chosen to serve the public in order to preserve and protect public health and the environment. In all cases, this common goal should be professionally acknowledged and respected even though individuals may not agree on every issue. a. Respect the Role of the Board President in Maintaining Order It is the responsibility of the Board President to keep the comments of Board Members on track during public meetings. Board Members should respect efforts by the President to focus discussion on current agenda items and reasonably manage the discussion process. If there is disagreement about the agenda or the President's actions, those objections should be voiced politely and with reason, following procedures outlined in the adopted Rosenberg's Rules of Order parliamentary procedure. b. Practice Civility and Decorum in Discussions and Debate Difficult questions, tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements of debate by a free democracy in action. Free debate does not require, nor justify, public officials making belligerent, personal, impertinent, abusive, or disparaging August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 26 of 40 Page 11 of 22 Number: BP 023 BOARD ETHICS AND CONDUCT Page 4 of 7 comments, whether verbal or non-verbal. Board Members should be respectful of other Board Members' right to promote differing positions. C. Demonstrate Effective Problem -Solving Approaches Board Members have a public stage and have the responsibility to show how individuals with disparate points of view can find common ground and seek a compromise that benefits the community as a whole. Board Members shall prepare themselves for meetings, listen attentively to all public discussions, and focus on the business at hand. Board Members should be mindful of the time taken in making their comments and accept that each Board Member should be afforded adequate time for comments. d. Ex Parte Communications Board Members shall publicly announce to the Board any ex parte communications which may have occurred that relate to matters under consideration at that Board meeting or at any future meetings. Ex parte communications are communications made outside the Board Room setting where not all the Board Members are present. For purposes of this policy, simple social conversations, or conversations unrelated to the matters to be brought before the Board, do not need to be publically announced. Similarly, Board Members should also disclose receipt of significant information obtained at a seminar, forum, or other public meeting which is directly related to an agendized item and could reasonably impact a Board Member's consideration of that matter. Board Members shall announce to the full Board when they have made public statements or presentations outside of a Board meeting concerning matters of District business. Also, when presenting their individual opinions and positions publicly, Board Members shall explicitly state they do not represent the Board of Directors or the District, nor should any such inference be allowed to be drawn. 2. Board Members' Conduct with the Public in Meetings a. Public Attendance at Meetings Making the public feel welcome is an important part of the democratic process. The Board President has the responsibility to ensure that the public is treated appropriately and consistently in meetings. No signs of partiality, prejudice or disrespect should be evident on the part of individual Board Members toward an individual participating in a public forum. Every effort should be made to be fair and impartial in listening to public testimony. Asking for clarification is appropriate, but Board Members should avoid debate and argument with the public. August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 27 of 40 Page 12 of 22 Number: BP 023 BOARD ETHICS AND CONDUCT Page 5 of 7 b. Avoidance of Discriminatory Speech or Actions Board Members shall avoid statements or comments that suggest any intent to differentiate or discriminate in District actions or policy between persons or classes of the public on the basis of on race, religion, color, creed, age, marital status, national origin, ancestry, gender, sexual orientation, medical condition or disability, or other protected classes. 3. Board Members' Conduct with Staff: The District's success in accomplishing its mission can best be accomplished as a result of the Board regularly providing direction and management staff carrying out that direction. a. Board/General Manager Relationship The Board sets policy and the General Manager is responsible for execution of that policy. The Board, as a whole, provides policy direction and instructions to the General Manager on matters within the authority of the Board and only by a majority vote during duly convened Board meetings. These instructions and direction include the goals and objectives outlined in the Strategic Plan as well as the General Manager's annual performance goals. b. Requests for Information from Staff Most requests for information from or direction to staff should come from the Board or a Board Committee. There are times when individual Board Members seek additional information from staff. Good management requires that the General Manager monitors and directs the work of staff rather than individual Board Members. If a request comes from an individual Board Member, the request should generally be made to the General Manager. The General Manager should be able to obtain the answers or involve the right person in the discussion as needed. Requests from individual Board Members for information, such as studies or assessments that require more than a minimal amount of staff time, shall be placed on a Board agenda for approval by a majority of the Board. If the request is made during a Board meeting, the Board President shall ask the General Manager for an assessment of the staff time necessary to support the request and the full Board shall indicate by majority vote if it wishes to proceed with obtaining the requested information. The Secretary of the District is often able to assist Board Members with obtaining District records and other scheduling or administrative type matters. August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 28 of 40 Page 13 of 22 Number: BP 023 BOARD ETHICS AND CONDUCT Page 6 of 7 C. No Solicitation of Political Support from Staff Elected officials should not solicit any type of political support from staff. As private citizens, staff may support political candidates of their choice, but all such activities should be done away from the District workplace during non -work hours. d. Positive Work Environment Board Members shall support the maintenance of a positive and constructive work place environment for District employees and shall recognize their special role in dealings with employees to avoid the perception of inappropriate direction to or treatment of staff. 4. Board Members Serving as Committee Members: Board Members serving as Committee Members shall follow the conduct guidelines set forth above, and shall adhere to Board Policy No. BP 013 — Board Committees. 5. Board Self -Evaluation: The Board shall conduct a public self -evaluation workshop annually, with even years being full evaluations focusing on broad topical performance questions and odd years focusing on specific topics identified in even -year evaluations. 6. Violation of Policy: A perceived violation of this policy by a Board Member should be referred to the Board President for evaluation and consideration of any appropriate action warranted. In the case of a perceived violation by the Board President, the matter should be referred to the President Pro Tem. Typically, reports, complaints or concerns of perceived violations should be shared by the Board President or President Pro Tem with the entire Board. The Board President or President Pro Tem shall seek the assistance of the General Manager and District Counsel with regard to the process for addressing a report or complaint of a perceived violation. A violation of this policy may be addressed by remedies available in law, including but not limited to: a. Informal discussion with the Board President or President Pro Tem; b. Professional counseling/coaching for the individual Board Member, upon recommendation of a majority of the Board; C. An expression of admonition or disapproval of the conduct and/or censure of the Board Member. This could take place in accordance with the following path: August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 29 of 40 Page 14 of 22 Number: BP 023 BOARD ETHICS AND CONDUCT Page 7 of 7 (1) A verbal admonition (not a written action) carried out by the Board President or President Pro Tern in a public meeting with approval of a majority of the Board Members; and (2) A formal censure in the form of a resolution, which may include actions up to and including removal from all committee assignments and any outside form of representation of the District; d. Injunctive relief; or e. Referral of the violation to the Contra Costa County District Attorney and/or grand jury for investigation. Nothing herein, however, shall be construed to prohibit a Board Member of his or her First Amendment right to free speech, nor the Board's right to express their collective disapproval. Formal Board actions to address violations shall be taken in the public portion of a properly noticed Board meeting. [Original retained by the Secretary of the District] August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 30 of 40 Page 15 of 22 ATTACHMENT 6 Number: BP 025 Authority: Board of Directors Effective: July 21, 2016 Revised: July 19, 2018 Reviewed: duly F�=August 6, 2024 Initiating Dept./Div.: Administration BOARD POLICY NAMING OF DISTRICT FACILITIES PURPOSE To set forth policy and criteria for the naming or dedication of District facilities. POLICY Periodically the Board of Directors may wish to consider naming one of the District facilities in honor of exemplary public service rendered by an individual or community organization. Criteria and Eligibility District facilities may be named in honor of individuals or community organizations that have made exceptional contributions to the District or demonstrated commitment to the industry, including one or more of the following: o Extraordinary public service as an elected official; o Extraordinary public service as a District employee; o Extraordinary public service as a community volunteer; o Extraordinary contribution to foundations/organizations which directly support the District's mission. 2. Particular consideration should be given to the following: o The period of time during which the individual served; o The number of people that directly or indirectly benefitted from the individual's service; o The extent to which the actions of the individual improved: the lives of those affected by the service, and/or the environment. August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 31 of 40 Page 16 of 22 Number: BP 025 NAMING OF DISTRICT FACILITIES Page 2 of 2 3. No person who is currently running for elected office or who is serving as an elected official of the District will be eligible for nomination during such service. 4. A nomination of a deceased individual may be considered no sooner than one year after the individual's death. 5. Recognition by naming may be bestowed upon an individual/organization for one District facility only. 6. No facility shall be named after an individual who has been convicted of a felony. If a person for whom a facility has been named is, in the future, convicted of a felony, their name will be removed from that facility. 7. Naming requests may be originated by a Board Member or submitted through the General Manager for consideration by the Board. 8. Any requests to name a District facility after an individual will be presented to the Administration Committee for review and recommendation prior to scheduling for Board action. 9. Any and all recommendations for naming a District facility must be decided by the full Board. Final action on any recommendation requires a four -fifths vote of the Board. 10. The Board of Directors shall have the authority to rename buildings or facilities that have already been officially named. [Original Retained by the Secretary of the District] August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 32 of 40 Page 17 of 22 ATTACHMENT 7 Number: BP 026 Authority: Board of Directors Effective: July 21, 2016 Revised: August 18, 2022 Reviewed: August 2, 2 August 6, 2024 Initiating Dept./Div.: Administration/Communications BOARD POLICY LEGISLATIVE ADVOCACY PURPOSE To establish a process for the District to take a position on legislation when appropriate. a*]IIfVA It is the policy of the District to take positions on proposed legislation when appropriate, and that the District's position on legislation shall be developed in accordance with the process set forth below. PROCESS In furtherance of the above policy, the following process shall be followed in determining when and how the District will take a position on legislation: The General Manager has designated the Communications and Government Relations Manager to lead the District's legislative advocacy efforts. In conjunction with District Counsel and support from employee subject matter experts, pending legislation shall be reviewed and assessed for its applicability to the District. This review process will rely on District's staff individual and collective expertise as well as engagement and participation with the District's numerous membership organizations including, but not limited to the: California Association of Sanitation Agencies, National Association of Clean Water Agencies, Association of California Water Agencies, WateReuse, California Special Districts Association, American Water Works Association, Water Environment Federation, National Stewardship Action Council, California Product Stewardship Council, East Bay Leadership Council, California Local Agency Formation Commissions, California State Association of Counties, League of California Cities, and State/local chambers ("Member Organizations"). The District may also use other resources, as appropriate, in making the assessment. August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 33 of 40 Page 18 of 22 Number: BP 026 LEGISLATIVE ADVOCACY Page 2 of 3 2. The assessment shall characterize legislation as: • Having direct impact on the District's mission, vision, values, and goals • Being of general interest or indirect impact on the District's mission, vision, values, and goals or • Having no interest or applicability on the District's mission, vision, values, and goals Direct Impact on the District's Mission If legislation is deemed to have a direct impact on the District's mission, vision, values, and goals and is considered policy: A. The Communications and Government Relations Manager shall present the legislation to the Board. The action may include a recommendation from the Communications and Government Relations Manager for the position to be taken by the District. This recommendation may or may not align with the position taken by Member Organization(s). B. The District's Board of Directors, in consideration of the Communications and Government Relations Manager's input, shall determine the position to be taken by the District. General Interest to the District If legislation is deemed to be of general interest and applicability to the District, and/or a position has been taken on the legislation by one of the Member Organizations and that Member Organization requests that the District take action advocating its position, the Communications and Government Relations Manager, with approval from the General Manager, will take a position consistent with the best interest of the District. If the Communications and Government Relations Manager does so, a summary of the actions taken and any correspondence sent in support of positions taken by t he Member Organization, shall be communicated to the Board of Directors as soon as practicable. Having No Interest or Applicability to the District If legislation is deemed to have no interest or applicability to the District, no action will be taken by the Communications and Government Relations Manager. When Time -Sensitive Action is Necessary If the Communications and Government Relations Manager with agreement from the General Manager determines that it is critical for the District to take a position on legislation and there is insufficient time to follow the process outlined above, the Communications and Government Relations Manager, with the General Manager's approval, is authorized to take a position on behalf of the District that is in the best interests of the District, and notify the Board as soon as practicable following the decision. The Communications and August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 34 of 40 Page 19 of 22 Number: BP 026 LEGISLATIVE ADVOCACY Page 3 of 3 Government Relations Manager will keep Board members informed throughout the process. 3. If the District takes a position on legislation, it shall be one of the following positions: A. Support: The legislation, if passed, will have a direct and positive effect on the District. B. Support if Amended: The legislation, if amended to address specific shortcomings identified by the District, will have a direct and positive effect on the District. C. Watch The legislation will be monitored as it progresses through the legislative process, but no action will be taken at this time. Action may be taken at a later date. D. Neutral: The legislation neither has a positive effect nor detrimental effect on the District. The District shall identify its position as neutral, if asked. E. Oppose Unless Amended: The legislation, unless amended to address specific shortcomings identified by the District, will have a direct and detrimental effect on the District. F. Oppose: The legislation, if passed, will have a direct and detrimental effect on the District. 4. The Communications and Government Relations Manager will express a position other than neutral by one or more of the following ways: letter, email, in -person, telephone communications, and/or similar efforts in support of the District's taken position. 5. At the end of each legislative session, the Communications and Government Relations Manager will produce a summary report on key legislation relevant to the District. [Original Retained by the Secretary of the District] August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 35 of 40 Page 20 of 22 ATTACHMENT 8 Number: BP 027 Authority: Board of Directors Effective: August 4, 2016 Revised: May 2, 2019 Reviewed: April 2-04-9August 6, 2024 Initiating Dept./Div.: Engineering & Technical Services Department BOARD POLICY ENERGY It is Central San's policy to implement energy conservation, energy efficiency measures and renewable energy recovery and generation projects that are cost-effective and improve the reliability of Central San's wastewater treatment plant, pumping stations, buildings and facilities, while striving to maintain full regulatory compliance. In applying this Policy, Central San will: a. Identify and implement cost-effective energy conservation, energy efficiency and renewable energy projects that meet one of the following criteria: (1) Capital investments must have a simple payback of not more than 15 years. (2) Power purchase agreements, energy service agreements, and/or energy savings performance contracts must offer a net present value of savings when compared to the cost of using Central San's existing energy sources and provide positive cash flow within 5 years. b. Strive towards Net Zero Energy in Central San's wastewater treatment plant. c. Increase the use of renewable energy, such as solar and/or wind power. d. Consider potential human health, safety and environmental impacts. [Original Retained by the Secretary of the District] August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 36 of 40 Page 21 of 22 ATTACHMENT 9 Number: BP 038 Authority: Board of Directors Effective: December 6, 2018 Revised: N/A Reviewed: Deeernber15, 2 �20August 6, 2024 Initiating Dept./Div.: Engineering & Technical Services Department/Planning Development BOARD POLICY CLIMATE CHANGE PURPOSE Scientific organizations and leading scientists believe that the Earth's climate has been evolving and is changing, as evidenced by increasing concentrations of greenhouse gases, increased air and ocean temperatures, ocean acidification, changing precipitation patterns, sea level rise, and increasing frequency and intensity of extreme droughts and storm events. These climate change indicators not only contribute to adverse health, society, and ecosystem impacts, they also pose the following risks: • Increasing wet weather flows • Increased flood risk • Reduced water supply reliability • Reduced dry weather flows and changing wastewater composition due to additional water conservation Central San's infrastructure and operational resiliency to these climate change risks is critical towards achieving Central San's Mission — to Protect Public Health and the Environment. POLICY It is the policy of Central San to consider climate change impacts in its policies, programs and projects, where applicable, and reduce Central San's contribution and vulnerability to climate change. In considering this policy, Central San will exercise leadership in the following climate adaptation strategies while furthering Central San's Mission: 1. Continue Central San's commitment to implement the goals of the Global Warming Solutions Act (Assembly Bill 32) and other applicable climate change legislation. Continue to report and verify greenhouse gas emissions and strive to manage anthropogenic greenhouse gas emissions to stay below the California Air Resource Board Cap and Trade inclusion threshold of 25,000 metric tons of August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 37 of 40 Page 22 of 22 Number: BP 038 CLIMATE CHANGE Page 2 of 2 carbon dioxide equivalents per year, with due consideration for cost and operational reliability. 2. Implement projects that protect and improve the resiliency of Central San's facilities from flooding and sea level rise. 3. Reduce workplace emissions by encouraging and supporting environmentally friendly workplace practices and commuting habits. 4. Work with local, regional, and state agencies and groups to understand how climate change will affect our communities' critical assets and participate in collaborative efforts to develop robust adaptation strategies. 5. Support sustainable use of water resources and plan for water conservation impacts. 6. Consider climate change in addition to other environmental impacts when completing California Environmental Quality Act (CEQA) assessments and environmental impact reports for Central San's projects. 7. Monitor the state of climate change science and evolving regulations and legislation through industry associations and assign resources as appropriate to comply with future climate change adaptation requirements. 8. Enhance the community's understanding of climate change and how it challenges Central San's Mission. 9. Participate in integrated regional water reliability planning and explore recycled water opportunities consistent with Board Policy No. BP 019 — Recycled Water. 10. Support energy efficiency improvements, renewable energy generation projects, and other strategies to strive towards Net Zero Energy as described in Board Policy No. BP 027 — Energy. [Original Retained by the Secretary of the District] August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 38 of 40