HomeMy WebLinkAbout03.c. Execute amendment to existing professional consulting services agreement with Bienati Consulting Group, Inc. for $45,000 increasing total to $317,200 and extending three years for performance appraisals for executive management teamPage 1 of 2
Item 3.c.
DCENTRALSAN
MEETING DATE: AUGUST6, 2024
BOARD OF DIRECTORS
POSITION PAPER
DRAFT
SUBJECT: REVIEW DRAFT POSITION PAPER TO AUTHORIZE THE GENERAL
MANAGER TO EXECUTE AN AMENDMENT TO AN EXISTING
PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH BIENATI
CONSULTING GROUP, INC. IN AN AMOUNT NOT TO EXCEED $45,000,
INCREASING THE TOTAL COST CEILING TO $317,200AND EXTENDING
THE AGREEMENT BY THREE YEARS, THROUGH SEPTEMBER 30,
2028, TO FACILITATE THE PERFORMANCE APPRAISALS FOR THE
EXECUTIVE MANAGEMENT TEAM (GENERAL MANAGER, SECRETARY
OF THE DISTRICT, AND DISTRICT COUNSEL)
SUBMITTED BY: INITIATING DEPARTMENT:
TEJI O'MALLEY, HUMAN RESOURCES AND OFFICE OF THE GENERAL MANAGER -
ORGANIZATIONAL DEVELOPMENT HUMAN RESOURCES
MANAGER
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
ISSUE
Board Policy BP-037, Delegation of Authority to General Manager requires Board approval for the
General Manager to sign agreements exceeding $200,000. Additionally, given that this agreement is to
assist the Board with performance appraisals for the executive management team, it is being brought to
the Board for approval.
BACKGROUND
Dr. Bienati's current contract with Central San expires September 30, 2025. The contract was originally
executed with a cost ceiling of $42,500, and in 2019, $15,000 was added for additional Board support
including assisting with the strategic planning process. In 2022, $55,000 was added for facilitating three
years of performance appraisals for the General Manager, Secretary of the District, and District Counsel
and additional related Board support. In 2022, $89,700 was added to facilitate the 2023 Management
Academy and provide additional leadership training and development. In 2023, $70,000 was added to
facilitate additional organizational development work - specifically, assisting the Board and staff with the
development of the Fiscal Year 2024-26 Strategic Plan and additional leadership development activities.
With this proposed revision adding $45,000 and extending the end date by three years, the contract will
have a new cost ceiling of $317,200 and a new expiration date of September 30, 2028.
August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 10 of 40
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Given the relationship that Dr. Bienati has established with the Board, and his understanding of the Central
San's Strategic Plan Goals, it is recommended that the Board retain the services of Dr. Bienati to continue to
assist with the Executive Management Team performance appraisals. This task benefits from the continuity of
one individual versus several consultants. For other organizational development activities that require external
assistance, staff routinely and regularly engage other consultants to perform those functions.
ALTERNATIVES/CONSIDERATIONS
The Board could elect not to amend this contract. This alternative is not recommended as Dr. Bienati has
extensive experience and knowledge working with Central San.
FINANCIAL IMPACTS
The work completed under this revision is not to exceed $45,000 over the remaining duration of the
amended contract (completion date of September 30, 2028).
COMMITTEE RECOMMENDATION
The Administration Committee reviewed this matter at its August 6, 2024 meeting and recommended
RECOMMENDED BOARD ACTION
Authorize the General Manager to execute an amendment to an existing professional consulting services
agreement with Bienati Consulting Group, Inc. in an amount not to exceed $45,000, increasing the total
cost ceiling to $317,200 to facilitate the performance appraisals for the executive management team
(General Manager, Secretary of the District, and District Counsel), and extending the agreement by three
years, through September 30, 2028.
Strategic Plan Tie -In
GOAL THREE: Workforce Diversity and Development
Strategy 3 - Retain skilled workers by investing in resources and opportunities for all employees to grow and thrive
August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 11 of 40