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HomeMy WebLinkAbout03.c. Execute amendment to existing professional consulting services agreement with Bienati Consulting Group, Inc. for $45,000 increasing total to $317,200 and extending three years for performance appraisals for executive management teamPage 1 of 2 Item 3.c. DCENTRALSAN MEETING DATE: AUGUST6, 2024 BOARD OF DIRECTORS POSITION PAPER DRAFT SUBJECT: REVIEW DRAFT POSITION PAPER TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AMENDMENT TO AN EXISTING PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH BIENATI CONSULTING GROUP, INC. IN AN AMOUNT NOT TO EXCEED $45,000, INCREASING THE TOTAL COST CEILING TO $317,200AND EXTENDING THE AGREEMENT BY THREE YEARS, THROUGH SEPTEMBER 30, 2028, TO FACILITATE THE PERFORMANCE APPRAISALS FOR THE EXECUTIVE MANAGEMENT TEAM (GENERAL MANAGER, SECRETARY OF THE DISTRICT, AND DISTRICT COUNSEL) SUBMITTED BY: INITIATING DEPARTMENT: TEJI O'MALLEY, HUMAN RESOURCES AND OFFICE OF THE GENERAL MANAGER - ORGANIZATIONAL DEVELOPMENT HUMAN RESOURCES MANAGER REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER ISSUE Board Policy BP-037, Delegation of Authority to General Manager requires Board approval for the General Manager to sign agreements exceeding $200,000. Additionally, given that this agreement is to assist the Board with performance appraisals for the executive management team, it is being brought to the Board for approval. BACKGROUND Dr. Bienati's current contract with Central San expires September 30, 2025. The contract was originally executed with a cost ceiling of $42,500, and in 2019, $15,000 was added for additional Board support including assisting with the strategic planning process. In 2022, $55,000 was added for facilitating three years of performance appraisals for the General Manager, Secretary of the District, and District Counsel and additional related Board support. In 2022, $89,700 was added to facilitate the 2023 Management Academy and provide additional leadership training and development. In 2023, $70,000 was added to facilitate additional organizational development work - specifically, assisting the Board and staff with the development of the Fiscal Year 2024-26 Strategic Plan and additional leadership development activities. With this proposed revision adding $45,000 and extending the end date by three years, the contract will have a new cost ceiling of $317,200 and a new expiration date of September 30, 2028. August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 10 of 40 Page 2 of 2 Given the relationship that Dr. Bienati has established with the Board, and his understanding of the Central San's Strategic Plan Goals, it is recommended that the Board retain the services of Dr. Bienati to continue to assist with the Executive Management Team performance appraisals. This task benefits from the continuity of one individual versus several consultants. For other organizational development activities that require external assistance, staff routinely and regularly engage other consultants to perform those functions. ALTERNATIVES/CONSIDERATIONS The Board could elect not to amend this contract. This alternative is not recommended as Dr. Bienati has extensive experience and knowledge working with Central San. FINANCIAL IMPACTS The work completed under this revision is not to exceed $45,000 over the remaining duration of the amended contract (completion date of September 30, 2028). COMMITTEE RECOMMENDATION The Administration Committee reviewed this matter at its August 6, 2024 meeting and recommended RECOMMENDED BOARD ACTION Authorize the General Manager to execute an amendment to an existing professional consulting services agreement with Bienati Consulting Group, Inc. in an amount not to exceed $45,000, increasing the total cost ceiling to $317,200 to facilitate the performance appraisals for the executive management team (General Manager, Secretary of the District, and District Counsel), and extending the agreement by three years, through September 30, 2028. Strategic Plan Tie -In GOAL THREE: Workforce Diversity and Development Strategy 3 - Retain skilled workers by investing in resources and opportunities for all employees to grow and thrive August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 11 of 40