HomeMy WebLinkAbout03.b. Review Draft Position Paper to updatae Board Policy No. 031 - use of Temporary EmployeesPage 1 of 3
Item 3.b.
DCENTRALSAN
MEETING DATE: AUGUST6, 2024
BOARD OF DIRECTORS
POSITION PAPER
DRAFT
SUBJECT: REVIEW DRAFT POSITION PAPER TO UPDATE BOARD POLICY (BP) NO.
031 - USE OF TEMPORARY EMPLOYEES
SUBMITTED BY:
INITIATING DEPARTMENT:
TEJI O'MALLEY, HUMAN RESOURCES SECRETARYOF THE DISTRICT
MANAGER
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
ISSUE
Revisions to Board of Directors (Board) policies must be approved by Central San's Board.
BACKGROUND
The policy is up for its biennial review and staff would like to propose revisions to update the language in
the policy. No substantive changes were made.
ALTERNATIVES/CONSIDERATIONS
The Board may elect not accept the revisions to BP 031 - Use of Temporary Employees.
FINANCIAL IMPACTS
None.
COMMITTEE RECOMMENDATION
The Administration Committee reviewed this matter at its meeting on August 6, 2024 and recommended
RECOMMENDED BOARD ACTION
Approve updated BP 031 - Use of Temporary Employees.
August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 7 of 40
Page 2 of 3
Strategic Plan Tie -In
GOAL THREE: Workforce Diversity and Development
Strategy 1 - Recruit from a diverse pool of qualified applicants, Strategy 3 - Retain skilled workers by investing in
resources and opportunities for all employees to grow and thrive
ATTACHMENTS:
1. BP 031 - Use of Temporary Employees
August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 8 of 40
Page 3 of 3
Number: BP 031
Authority: Board of Directors
Effective: August 3, 2017
Revised: July 21, 2022
Reviewed: duly 5, 2022-August 6, 2024
Initiating Dept./Div.: Operations/Human Resources
BOARD POLICY
USE OF TEMPORARY EMPLOYEES
PURPOSE
To adopt a policy regarding the District's use of temporary employees.
Pnl Vly
The District may use temporary employees for reasons such as those listed below:
• Backfilling for authorized leaves of absence
• Addressing peaks in workload
• Succession planning/retirements
• Backfilling vacant positions while awaiting a recruitment
• Assistance with special projects of a limited duration
• Seasonal work
The Deputy General Manager riopor+meR n;ro,.+& and the Human Resources Division
Manager will evaluate each request to ensure that it meets either one of the following
criteria prior to approval:
• Not filling the position on a temporary basis would result in an adverse impact to
District operations.
• It would not be cost effective to hire a permanent employee to perform the
requested services.
The temporary position cannot would net exceed 2,080 hours or one year as agreed
upon in the applicable bargaining unit's Memorandum of Understanding. in the
JRderstaR ling
After each request is evaluated, final approval must be granted by the General
Manager.
[Original Retained by the Secretary of the District]
August 6, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 9 of 40