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HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 07-16-24110ENTRAL SAN BOARD OF DIRECTORS: MARIAHN. LAURITZEN President REGULAR MEETING OF THE MICHAEL R. MCGILL CENTRAL CONTRA COSTA President Pro Tem SANITARY DISTRICT BARBARA D. HOCKETT TAD J PILECKI REAL ESTATE, ENVIRONMENTAL ELORENCET WEDINGTON & PLANNING COMMITTEE PHONE: (925)228-9500 FAX.- (925) 372-0192 MINUTES www.central.van.org Tuesday, July 16, 2024 8:30 a.m. (-:nmmittaa Chair Florence Wedington Member Barbara Hockett Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Greg Norby, Deputy GM — Engineering & Operations Philip Leiber, Deputy GM - Administration Danea Gemmell, Planning and Development Services Division Manager (joined during Item 4.a.) Edgar Lopez, Capital Projects Division Manager Paul Seitz, Collections Systems Division Manager Dan Frost, Senior Engineer Amanda Cauble, Associate Engineer Richard Foss, Associate Engineer Karen DeLong, Administrative Services Assistant 1. Call Meeting to Order Chair Wedington called the meeting to order at 8:30 a.m. 2. Public Comments None. Real Estate, Environmental & Planning Committee Minutes July 16, 2024 Page 2 3. Items for Committee Recommendation to Board a. Review the draft Position Paper to authorize the General Manager to enter into a Sole -Source Contract with Hadronex, Inc. dba SmartCover Systems (SmartCover) to purchase 35 SmartCover Units in the amount of $365,000 with the option to purchase an additional 50 SmartCover Units in the amount of $475,000 for a total amount of $840,000; authorize a budget transfer in the amount of $250,000 from District Project 7315 to the Long Term Wet Weather Resiliency Project, District Project 100071; and find the project exempt from the California Environmental Quality Act (CEQA) Mr. Frost introduced the item and gave a brief overview of the need for, and focus of, the Wet Weather Resiliency Project, which is necessary to accommodate wet weather flows and volumes. Mr. Norby explained that the District is at the early stages of exploring the use of the Advanced Quantitative Precipitation Information Radar Network (AQPI) technology, which is another component of the wet weather management strategy. Ms. Cauble provided an overview of the draft Position Paper included in the agenda materials. Member Hockett expressed concern about the amount of storm water coming in through the maintenance access covers themselves and how to differentiate between the need for additional capacity versus inflow from laterals. Ms. Cauble explained that the SmartCover can estimate what is infiltration versus inflow by evaluating how the system level responds during and after a wet weather event. Smoke testing and other follow-up inspection would be needed to confirm which type of inflow or which type of infiltration is occurring. In response to Member Hockett's query regarding whether the covers would be permanent or used periodically, Ms. Cauble stated that the covers can remain in place or be moved to other locations within the same or other sewer sheds. Member Hockett also inquired about sharing covers with other Districts. Mr. Frost stated that there are many ways that the District could use them in addition to this primary project. Mr. Norby added that the District can reliably anticipate five or more years of active use based on the geographic scale of the sewer sheds in question. He expounded that these are only one part of the investigative methods that we can use. Dry season smoke testing and private property partnerships will likely be considered as the project goes forward. Chair Wedington inquired about how much time is needed to determine whether the additional 50 covers will be required. Ms. Cauble estimated Real Estate, Environmental & Planning Committee Minutes July 16, 2024 Page 3 approximately two years of monitoring data will be needed to make that determination. Member Hockett asked whether there were sufficient staff in place to handle the project, Mr. Seitz stated that with the additional support from SmartCovers for the first two years, there are adequate staff to monitor the first 35 covers. The Committee had no further questions and enthusiastically recommended Board approval. COMMITTEE ACTION: Recommended Board approval. b. Review the draft Position Paper to adopt proposed Resolution No. 2024- XXX authorizing (1) execution of a Real Property Agreement for Property located at 1801 Del Ray, Lafayette, and (2) staff to record documents with the Contra Costa County Clerk -Recorder's Office The Committee had no questions. COMMITTEE ACTION: Recommended Board approval. 4. Other Aaenda Items a. Receive update on the most recent meeting of the Bay Area Clean Water Agencies (BACWA) COMMITTEE ACTION: Received the update. b. Receive Annual Recycled Water Program Update Mr. Foss provided an overview of the presentation provided in the agenda materials. In response to Chair Wedington's inquiry regarding responding to customers who don't submit their reports, Mr. Foss stated that contact is attempted via email, phone, and by in person visits. He stated that training and review of processes is provided to the site supervisors. Chair Wedington asked how customers know who to call when a leak is discovered. Mr. Foss explained that the District signage includes the contact phone number for Central San. In response to Chair Wedington's question regarding uses for recycled water planned at Diablo Valley College (DVC), Mr. Foss stated it will be for toilet flushing only. Real Estate, Environmental & Planning Committee Minutes July 16, 2024 Page 4 Member Hockett questioned if there was a possibility for another commercial recycled water fill station at a strategic location in our system, possibly at the southern end of the system. Mr. Frost replied that location and cost are challenges and that there were some discussions with Pleasant Hill in the past, which the District may want to revisit in the future. Member Hockett stated that she would like to revisit this discussion in the future regarding additional commercial recycled water fill station locations. COMMITTEE ACTION: Received the update. 5. Announcements None 6. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items Member Hockett requested an update on Nutrients and potential strategies. Mr. Bailey stated there will be a closed session at the next Board meeting, and staff will be briefing the Committee going forward. • Mr. Frost suggested that staff combine the recycled water and the self - monitoring water program updates to the Committee each July and provide a written update on the current year to the Board each November. The Committee members agreed with this proposal. Mr. Leiber announced that staff issued a Request for Proposals (RFP) for the Mt. View Sanitary District Consolidation Study and one bid was received and an interview was held. Recommendations will be brought to the Committee in August. COMMITTEE ACTION: Received the list and provided input to staff. 7. Future scheduled meetings Tuesday, August 20, 2024 at 8:30 a.m. Tuesday, September 12, 2024 at 8:30 a.m. (Special) Tuesday, October 15, 2024 at 8:30 a.m. (Special) 8. Adjournment — at 9:13 a.m.