HomeMy WebLinkAbout00. AgendaLICENTRALSAN
SPECIAL BOARD MEETING
AGENDA
Thursday, July 25, 2024
Board Room
2:30 PM
BOARD OF DIRECTORS
M4RIAH N LAURI7ZEN - President
MCHAEL R. IVCGILL - President Pro Tem
BARBARA D. HOCKETT
TADJ. PILECKI
FLORENCET. MDINGTON
PHONE: (925) 228-9500
FAX (925) 372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
The Board of Directors will conduct this meeting in -person in the Board Meeting Room. This meeting will also be livestreamed,
video recorded and provided at centralsan.org.
Members of the public interested in participating in the meeting or providing public comment may opt to:
1. Attend in -person.
2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference ID 514 851 100#
3. Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda
topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online.
4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org
for the meeting invite that includes a Microsoft Teams link.
CONSENT CALENDAR
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time
the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment. The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available. After the public has commented, the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. During the meeting, information and supporting materials are
available in the Board Room.
AMERICANS WITH DISABILITIES ACT
It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require
special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at
(925) 229-7303 or SOD(a)centralsan.org.
July 25, 2024 Special Board Meeting Agenda Packet - Page 1 of 188
Open Session - Board Room
2:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
INTRODUCTIONS
Introduce Fall 2024 Intern Students
Staff Recommendation: Welcome Fall 2024 Intern Students.
AWARDS AND PRESENTATIONS
2. Receive certificate for the Green Business Recertification of Central San's Vehicle
Maintenance Facility from the Contra Costa Green Business Program
(5-minute staff presentation)
Staff Recommendation: Receive the certificate.
CONSENT CALENDAR
3. Approve the following:
a. July 11, 2024 Special Board meeting minutes
4. Set a Public Hearing for September 5, 2024 at 2:30 p.m. to consider adopting a resolution
making findings required by Government Code Section 4217.12; and authorizing the
General Manager to enter into an energy services contract with EcoGreen Solutions, I nc.
(EcoGreen) using Pacific Gas & Electric (PG&E) On -bill Financing (OBF) in an amount
not to exceed $984,000 for light emitting diode (LED) lighting upgrades at the Martinez
campus; and find that the project is exempt from the California Environmental Quality Act
(CEQA)
5. Adopt Resolution No. 2024-016 authorizing (1) execution of a Real Property Agreement
for Property located at 1801 Del Ray, Lafayette, and (2) staff to record documents with the
Contra Costa County Clerk -Recorders Office
6. Authorize the General Manager to enter into a Sole -Source Contract with Hadronex, Inc.
dba SmartCover Systems (SmartCover) to purchase 35 SmartCover Units in the amount
of $365,000 with the option to purchase an additional 50 SmartCover Units in the amount
of $475,000 for a total amount of $840,000; authorize a budget transfer in the amount of
$250,000 from District Project 7315 to the Long Term Wet Weather Resiliency Project,
District Project 100071; and find the project exempt from the California Environmental
Quality Act (CEQA)
7. Authorize the General Manager to execute an amendment to the professional engineering
services agreement with Carollo Engineers, I nc. in the amount of $780,000 for an
amended amount not to exceed $1,880,000 for design of the A -Line Sewer Relocation for
Contra Costa Transportation Authority (CCTA), District Project 100050
July 25, 2024 Special Board Meeting Agenda Packet - Page 2 of 188
8. Authorize the General Manager to execute a construction contract change order in the
amount not to exceed $380,000 with C. Overaa & Co. to expand the treatment plant
contractor staging yard under the Solids Handling Facility I mprovements, Phase 1 A,
District Project 7348
9. Authorize the General Manager to execute a professional engineering services agreement
with Stantec in an amount not to exceed $1,040,000 for final design services under the
Wet Weather Basin Improvements, District Project 100022
10. Award a construction contract in the amount of $854,200 to Cato's General Engineering,
Inc., the lowest responsive and responsible bidder for the Plant Operations Building
(POB) Parking Lot Improvements, District Project 100067; authorize the General
Manager to execute the project contract documents subject to submittal requirements; and
consider the Project exempt from the California Environmental Quality Act (CEQA)
11. Authorize the General Manager to amend an existing professional engineering services
agreement in an amount not to exceed $300,000 with MW H Constructors, I nc. (MW H),
increasing the agreement from $3,200,000 to $3,500,000 for construction management
services; amend an existing professional engineering services agreement in an amount
not to exceed $580,000 with Stantec, increasing the agreement from $5,852,000 to
$6,432,000; and authorize a budget transfer in the amount of $2,320,000 from the Capital
I mprovement Budget Contingency for the Filter Plant and Clearwell I mprovements, Phase
1 A, District Project 7361
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
PUBLIC HEARINGS
12. Continue the public hearing to receive any comments and protests for the Charles Hill
Road Contractual Assessment District (CAD) No. 2023-1 in Orinda, District Project 6747;
and
Adopt proposed Resolution 2024-017 confirming compliance with California
Constitution, Article XI I I D, Section 4 (Proposition 218);
Adopt proposed Resolution 2024-018 approving the engineer's report,
assessments, financing period, and interest rate to be charged on financed
assessments and ordering the improvements;
Authorize the General Manager to execute an agreement with Charles Hill Road
CAD No. 2023-1 participants
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Continue the public hearing; approve the
Charles Hill Road Contractual Assessment District (CAD) No. 2023-1 in Orinda, District
Project 6747; and
• Adopt proposed Resolution 2024-017 confirming compliance with California
Constitution, Article XIII D, Section 4 (Proposition 218);
• Adopt proposed Resolution 2024-018 approving the engineer's report,
assessments, financing period, and interest rate to be charged on financed
assessments and ordering the improvements;
• Authorize the General Manager to execute an agreement with Charles Hill
Road CAD No. 2023-1 participants.
July 25, 2024 Special Board Meeting Agenda Packet - Page 3 of 188
13. Hold a public hearing to consider placing the following charges for Fiscal Year (FY) 2024-
25 on the Contra Costa County tax roll for collection: 1) Sewer Service Charge;
2) Assessments for Contractual Assessment Districts and Alhambra Valley Assessment
Districts; and 3) Charges for other fee installment payment and financing programs; and
consider adopting Resolution No. 2024-019
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion and 4 Affirmative Votes Required): Hold the public
hearing and adopt Resolution No. 2024-019, as presented.
14. Hold a public hearing to receive public comment on the Willow Drive Contractual
Assessment District (CAD) 2022-2 in Danville, District Project 6747
If a majority of returned ballots do not oppose the assessment, consider the following:
Adopt proposed Resolution 2024-020 confirming compliance with California
Constitution, Article XI I I D, Section 4 (Proposition 218);
Adopt proposed Resolution 2024-021 approving the engineer's report,
assessments, financing period, and interest rate to be charged on financed
assessments and ordering the improvements; and
Authorize the General Manager to execute an agreement with Willow Drive CAD
2022-2 participants
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Hold the public hearing. If a majority of
the returned ballots do not oppose the assessment, consider the following:
Adopt proposed Resolution No. 2024-020 confirming compliance with the
California Constitution, Article XIII D, Section 4;
Adopt proposed Resolution No. 2024-021 approving the engineer's report,
assessments, and ordering improvements; and
Authorize the General Manager to execute an agreement with the Willow
Drive CAD No. 2022-2 participants.
OTHER BOARD ACTION ITEMS
15. Approve proposed salary increase of three and three quarters percent (3.75%) for
the Secretary of the District Katherine Young, as set forth in the Eighth Amendment to her
February 11, 2018 Employment Agreement, effective July 26, 2024
Staff Recommendation (Motion Required): Approve proposed salary increase of
three and three quarters percent (3.75%) for Secretary of the District Katherine
Young, as set forth in the Eighth Amendment to her February 11, 2018
Employment Agreement, effective July 26, 2024.
16. Approve a salary increase for General Manager, Roger S. Bailey, of three and three
quarters percent (3.75%); extend the term of his current contract by five additional years
ending on November 22, 2033; and allow for a mandatory contribution of twelve and one
half percent (12.5%) of his salary into the District's 401(a) Plan, effective July 26, 2024
Staff Recommendation (Motion Required): Approve a salary increase for General
Manager, Roger S. Bailey, of three and three quarters percent (3.75%); extend the
term of his current contract by five additional years ending on November 22, 2033;
and allow for a mandatory contribution of twelve and one half percent (12.5%) of
his salary into the District's 401(a) Plan, effective July 26, 2024.
July 25, 2024 Special Board Meeting Agenda Packet - Page 4 of 188
REPORTS AND ANNOUNCEMENTS
17. General Manager- Reports
a. Receive quarterly informational list of pending Board and Standing Committee
parking lot items
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation: Receive the information.
18. General Manager -Announcements
a. Announcements - July 25, 2024
Staff Recommendation: Receive the announcements.
19. Counsel for the District
20. Secretary of the District
21. Board Members - Committee Minutes
a. July 15, 2024 - Engineering & Operations Committee - Chair McGill and Member
Wedington
b. July 16, 2024 - Real Estate, Environmental & Planning Committee - Chair
Wedington and Member Hockett
Staff Recommendation: Receive the Committee minutes.
22. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Hockett
• July 11, 2024 - Mayors Conference, City of Orinda, Orinda Country Club, 315
Camino Sobrante, Orinda, CA 94563
• July 16, 2024 - Central San Academy, Roundhouse Market and Conference
Center, 2600 Camino Ramon, San Ramon, CA 94583
• July 18, 2024 - Annual State of the County Address by District 2 Supervisor
Candace Andersen, San Ramon Marriott, 2600 Bishop Drive, San Ramon, CA
94583
Member Pilecki
• July 11, 2024 - Mayors Conference, City of Orinda, Orinda Country Club, 315
Camino Sobrante, Orinda, CA 94563
Member Wedington
• July 11, 2024 - Mayors Conference, City of Orinda, Orinda Country Club, 315
Camino Sobrante, Orinda, CA 94563
President Lauritzen
• July 11, 2024 - Mayors Conference, City of Orinda, Orinda Country Club, 315
Camino Sobrante, Orinda, CA 94563
Staff Recommendation: Receive the reports and announcements.
July 25, 2024 Special Board Meeting Agenda Packet - Page 5 of 188
23. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (.pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
24. Conference with Legal Counsel - Initiation of Litigation - pursuant to Government Code
Section 54956.9(c)
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
July 25, 2024 Special Board Meeting Agenda Packet - Page 6 of 188