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Home My WebLink About03.e. Award Construction Contract with Cato's General Engineering for the Plant Operations Building (POB) Parking Lot Improvement DP 100067)Page 1 of 6 Item 3.e. CDrrEN1 RAL SAN BOARD OF •' CENTRAL CONTRA COSTA SANITARY DISTRICT POSITION PAPER DRAFT i MEETINGDATE: JULY15,2024 SUBJECT: REVIEW DRAFT POSITION PAPER TO 1)AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $854,200 TO CATO'S GENERAL ENGINEERING, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE PLANT OPERATIONS BUILDING (POB) PARKING LOT IMPROVEMENTS, DISTRICT PROJECT 100067; 2)AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE PROJECT CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS; AND 3) FIND THAT THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITYACT (CEQA) SUBMITTED BY: INITIATING DEPARTMENT: NANCY MOLINA, ASSOCIATE ENGINEER ENGINEERINGAND TECHNICAL SERVICES- NATHAN HODGES, SENIOR ENGINEER CAPITAL PROJECTS REVIEWED BY: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER GREG NORBY, DEPUTY GM - ENGINEERING & OPERATIONS ROGER S. BAILEY, GENERAL MANAGER ISSUE On July 2, 2024, four (4) sealed bids were received and opened for the construction of the POB Parking Lot Improvements, District Project 100067 (Project). The Board of Directors (Board) must award the contract or reject bids within 50 days of the bid opening. Authorization is also required for the General Manager to execute a Construction Contract in an amount over $200,000. BACKGROUND The POB parking lot paving and security cameras have been in use for decades and have reached the end of their useful life. As a result, this project will replace the vehicle automated gate, security equipment, and upgrades; make paving and concrete sidewalk improvements; and install a new staff entrance for Operations based on the latest security recommendation by Central San's consultant, Guidepost Solutions. In addition, this project will make improvements to the security badging system for employee access, provide new camera locations and information technology improvements, add more parking spaces in the POB lot, and expand the laboratory parking area. I n total, twenty-one (21) additional parking spaces will result from the project. These new spaces are needed to accommodate employee parking as new security July 15, 2024 Special EOPS Committee Meeting Agenda Packet - Page 68 of 85 Page 2 of 6 measures have been implemented to eliminate personal parking within the treatment plant and for event parking at the Multipurpose room. The POB and Laboratory areas are known for contaminated soil; and due to the likelihood of encountering contamination, removal and disposal of the materials have been included into the scope of the contract as it pertains to the planned excavations. The project is located at the Martinez campus outside the treatment plant, as shown in Attachment 1. Central San prepared the plans and specifications for the project. The Engineer's Estimate for construction was $750,000. This project was advertised on June 12 and June 17, 2024. Bids ranging from $854,200 to $1,090,000 were received and publicly opened on July 2, 2024. The Capital Projects Division conducted a technical and commercial review of the bids and determined that Cato's General Engineering, I nc. is the lowest responsive and responsible bidder. The low bidder did not include a Certificate of Reported Compliance for the I n-Use Off -Road Diesel -Fueled Fleets Program; however, staff confirmed that the low bidder is properly registered and the failure to submit the certificate is immaterial. References provided for Cato's General Engineering were contacted, and staff received satisfactory feedback. A summary of bids received is shown in Attachment 2. Central San will administer the construction contract and provide contract administration, office engineering, inspection, and submittal review. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA): Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under Central San's CEQA Guidelines Section because it involves minor alterations to existing public facilities involving no expansion of use. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. ALTERNATIVES/CONSIDERATIONS Central San has hired a security consultant, Guidepost Solutions, to assist in planning, specifying, prioritizing, and recommending security improvements. This project includes services provided by Guidepost Solutions and the approval of Central San's Risk Management staff. Reject all bids, which is not recommended due to the needed infrastructure replacement and improved security measures for the project area. FINANCIAL IMPACTS The total estimated project cost is $1,347,000, which includes planning, design, consultant, construction contract, contingency, and staff costs as detailed in Attachment 3. This project is being funded by two budgets included in the Fiscal Year 2024-25 Budget. These budgets are on page 300, Security Improvements District Project (DP) No. 100033, and page 305, POD Parking Lot Improvements DP No. 100067. Combined, the total estimated budget to date is $1,350,000. There is adequate funding this fiscal year for the project or proposed improvements. COMMITTEE RECOMMENDATION The Engineering and Operations Committee reviewed this matter at its special meeting on July 15, 2024 and recommended July 15, 2024 Special EOPS Committee Meeting Agenda Packet - Page 69 of 85 Page 3 of 6 RECOMMENDED BOARD ACTION Staff recommends the following: 1. Award a construction contract in the amount of $854,200 for the construction of the POB Parking Lot Improvements, District Project 100067 to Cato's General Engineering, Inc., the lowest responsive and responsible bidder; and 2. Authorize the General Manager to execute the project contract documents subject to submittal requirements; and 3. Find that the Project is exempt from CEQA. Strategic Plan Tie -In GOAL ONE: Customer and Community Strategy 1— Deliver high -quality customer service GOAL TWO: Environmental Stewardship Strategy 1 - Achieve compliance in all regulations, Strategy 4 - Identify and advance sustainability initiatives, including reducing energy usage and emissions GOAL FIVE: Safety and Security Strategy 2 - Protect Personnel and assets from threats and emergencies GOAL SIX., Infrastructure Reliability Strategy 1 - Manage assets optimally, Strategy 2 - Execute long-term capital renewal and replacement program ATTACHMENTS: 1. Project Location Map 2. Summary of Bids 3. Post B id/P reconstruction Estimate July 15, 2024 Special EOPS Committee Meeting Agenda Packet - Page 70 of 85 Page 4 of 6 N i 0 150 300 FEET PROJECT AREA CENTRALSAN ,,A4Z0-0`Dh-.- CENTRAL C OMTk4 :d;'iA :1nN:F,;RY tir- c FILTER PLANT U \MNOFF �n CN ORTH P o ARIFIE� n� O \ AERATION C TANKS SOUTH BASIN 0 POB PARKING LOT IMPROVEMENTS DISTRICT PROJECT100067 NORTH BASIN O e n T7 V� ( Attachment 1 Page 5 of 6 ATTACHMENT 2 POB PARKING LOT IMPROVEMENTS DISTRICT PROJECT 100067 SUMMARY OF BIDS PROJECT NO.: 100067 NO. OF ADDENDA: 2 DATE/TIME: JULY 2, 2024/2:00 PM PROJECT NAME: POB PARKING LOT IMPROVEMENTS PROJECT MANAGER: NANCY MOLINA PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ CA ENGINEER'S ESTIMATE: $750,000 NO. BIDDER BID PRICE 1 Cato's General Engineering, Inc. $854,200 Hayward, CA 94541 2 S&H Construction, Inc. $898,600 Fremont, CA 94538 3 Kerex Engineering $900,000 Martinez, CA 94553 4 C. Overaa & Co. $1,090,000 Richmond, CA 94801 BIDS OPENED BY: /s/Eileen Hansen DATE: July 2, 2024 at 2:00 PM July 15, 2024 Special EOPS Committee Meeting Agenda Packet - Page 72 of 85 Page 6 of 6 ATTACHMENT 3 POB PARKING LOT IMPROVEMENTS DISTRICT PROJECT 100067 POST-BID/PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Of Construction Cost 1 CONSTRUCTION a. Construction Contract $854,200 b. Contingency at 15% $128,800 SUBTOTAL - CONSTRUCTION $983,000 100% 2 CONSTRUCTION MANAGEMENT a. District Forces - Risk Management/IT/Ops $25,000 - Construction Management $70,000 Inspection $150,000 b. Outside Services - Specialty Inspection $25,000 - Convergint $25,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $295,000 30% 3 PREBID EXPENDITURES a. Engineering (Staff and Consultant) $69,000 SUBTOTAL - PREBID EXPENDITURES $69,000 7% 4 TOTAL ESTIMATED PROJECT COST $1,347,000 July 15, 2024 Special EOPS Committee Meeting Agenda Packet - Page 73 of 85