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HomeMy WebLinkAbout01.c. Approve minutes of meeting held 6-20-24Page 1 of 9 Item 1.c. LCENTRAL SAN July 11, 2024 FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: JUNE 20, 2024 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Board Minutes 06-20-24 July 11, 2024 Special Board Meeting Agenda Packet - Page 11 of 41 Page 2 of 9 LCENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, June 20, 2024 2:30 p.m. DRAFT Open Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: MARIAHN LAURITZEN President MICHAEL R. MCGILL President Pro Tent BARBARA D.HOCKETT TAD J PILECKI FLORENCE T WEDINGTON A regular meeting of the Board of Directors was called to order by President Lauritzen at 2:30 p.m. Secretary Pro Tern Eileen Hansen called roll: PRESENT.- Members: Hockett, McGill, Pilecki, Wedington, Lauritzen ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. INTRODUCTIONS 1. New employees: • Mr. Brandon Mielke, Assistant Real Property Agent, Planning and Development Services Department, effective May 28, 2024 BOARD ACTION: Welcomed Mr. Mielke. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 72 — Page 84 July 11, 2024 Special Board Meeting Agenda Packet - Page 12 of 41 Page 3 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT June 20, 2024 Board Meeting Minutes - Book 72-Page 85 CONSENT CALENDAR 2. Approve the following: a. June 6, 2024 Board meeting minutes 3. Authorize the General Manager to purchase natural gas through an existing service agreement with Shell Energy North America, LP, for the period of January 1, 2026 through December 31, 2026 up to 1,200 dekatherms per day at a price not to exceed $7.00 per dekatherm, excluding transportation service costs Shima 4. Set a public hearing for July 25, 2024 at 2:30 p.m. to consider establishing Willow Drive Contractual Assessment District (CAD) 2022-2 in Orinda 5. Consider approval of Human Resources' recommendation to retitle the classification of Internal Auditor to Internal Auditor/Diversity, Equity, and Inclusion (DEI) Officer and reallocate salary from U73 ($5,055.59 - $6,116.10) biweekly to U29 ($7,170.26 - $8,714.50) biweekly BOARD ACTION: Motion was made by Member McGill and seconded by Member Hockett to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. PUBLIC HEARINGS 6. Hold a public hearing to receive any comments and protests for the Charles Hill Road Contractual Assessment District (CAD) No. 2023-1 in Orinda, District Project 6747; and Adopt proposed Resolution 2024-012 confirming compliance with California Constitution, Article XIII d, Section 4 (Proposition 218); Adopt proposed Resolution 2024-013 approving the engineer's report, assessments, financing period, and interest rate to be charged on financed assessments and ordering the improvements; Authorize the General Manager to execute an agreement with Charles Hill Road CAD No. 2023-1 participants. President Lauritzen opened the public hearing. Ms. Hansen read an emailed public comment from Orinda resident, Ms. Hearey received at 10:32 a.m. on Tuesday, June 18, 2024 requesting the public hearing be continued to July 25, 2024. Senior Engineer Thomas Brightbill gave a brief summary of the situation and the need for the delay in the public hearing. Member Wedington asked if the continuation to July 25, 2024 would provide enough time for the CAD participant to complete the transaction which required her to request the continuation. July 11, 2024 Special Board Meeting Agenda Packet - Page 13 of 41 Page 4 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT June 20, 2024 Board Meeting Minutes - Book 72-Page 86 Mr. Brightbill responded that his understanding of the current situation indicates a continuation to July 25, 2024 would provide enough time for the issue to be resolved and stated that a further continuation could be requested if that was not the case. Member McGill stated that he would be absent from the scheduled July 25, 2024 Board meeting. He also stated that the Engineering and Operations (E&O) Committee minutes included in the agenda materials indicated that the Committee had recommended approval, but the actual recommendation was that the public hearing be held. In response to a question from Member Pilecki about if the public hearing could be continued to an even later date if the item was not ready to be concluded on July 25, District Counsel Leah Casella confirmed that the public hearing could be continued to a further future date if necessary. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Wedington to continue the public hearing to July 25, 2024 at 2:30 p.m. Motion passed by unanimous roll call vote. 7. Hold a public hearing to consider approval of the Houston Court Area Contractual Assessment District (CAD) No. 2022-1 in Danville, District Project 6745; and • Resolution No. 2024-014 confirming and levying final assessments; • Resolution No. 2024-015 directing that the Fiscal Year 2024-25 assessments be placed on the Contra Costa County property tax roll for collection; • Uncodified Ordinance No. 336 establishing reimbursement fees for the properties which connect to District Project 6745 (Houston Court Area CAD No. 2022-1) President Lauritzen opened the public hearing; receiving no public comments, the hearing was immediately closed. BOARD ACTION: Motion was made by Member Hockett and seconded by Member Wedington to adopt the following related to the Houston Court Area Contractual Assessment District (CAD) No. 2022-1 in Danville: Resolution No. 2024-014 confirming and levying final assessments; Resolution No. 2024-015 directing that the Fiscal Year 2024-25 assessments be placed on the Contra Costa County property tax roll for collection; • Uncodified Ordinance No. 336 establishing reimbursement fees for the properties which connect to District Project 6745 (Houston Court Area CAD No. 2022-1). Motion passed by unanimous roll call vote OTHER BOARD ACTION ITEMS 8. Authorize the General Manager to execute a technical consulting services agreement with National Plant Services, Inc. (NPS), in an amount not to exceed $11,500,000 to provide inspection of large diameter pipes, siphons, and force mains; authorize a July 11, 2024 Special Board Meeting Agenda Packet - Page 14 of 41 Page 5 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 20, 2024 Board Meeting Minutes - Book 72-Page 87 budget transfer in the amount of $597,000 from DP 8444 and $1,200,000 from the Capital Improvement Budget (CIB) Contingency to DP 8443; find District Projects (DP) 8443 and 8444 are exempt from the California Environmental Quality Act (CEQA); and treat as a capital expenditure for financial reporting purposes as allowed for under Central San's Regulatory Accounting policy, BP 46 Senior Engineer Dana Lawson reviewed the presentation included in the agenda materials. Member Pilecki stated that the photograph shown on Slide 6 in the presentation is a pipe that runs under the mobile home park, is 30 years old and has seen no other flow except that which comes from the location. Ms. Lawson confirmed Member Pilecki's statement was correct and the photograph shows a 39-inch pipe that was installed at the time of the Contra Costa Transportation Authority (CCTA) project and is being used only as an example photo. Member Pilecki stated that he wanted to clarify that not all pipes are in that condition. Ms. Lawson agreed Member Pilecki's statement was true and that if there are any pipes in such condition throughout Central San's system, they will be identified and addressed as part of the project. Ms. Lawson explained the different types of technology that could be used to provide the best inspection results and, in response to a question posed by Member Pilecki about if certain technologies will not work in the larger diameter pipes, confirmed that one type of technology may provide a better result than another and that field verification will be used to ensure accurate information is gathered. In response to further questions from Member Pilecki regarding if the technologies presented will accommodate the inspection of different access structures and box culverts, Ms. Lawson confirmed that a different or more than one technology may be used depending on the type of structure and what will produce the most useful result. Member Pilecki asked if the contract can be altered or terminated if the results are not as good as anticipated or do not prove useful. Ms. Lawson confirmed that the District does have the right to amend the contract if required. Member McGill stated that he supports this effort because his experience has been that if detection, maintenance or repair is not done early enough, the entire sewer line may need to be replaced, which is more costly than maintenance or repair. Member Hockett asked if any repairs identified would necessitate strictly total replacement or if repair is possible. Ms. Lawson confirmed that repair rather than replacement is possible. July 11, 2024 Special Board Meeting Agenda Packet - Page 15 of 41 Page 6 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT June 20, 2024 Board Meeting Minutes - Book 72-Page 88 BOARD ACTION: Motion was made by Member McGill and seconded by Member Wedington to authorize the General Manager to execute a technical consulting services agreement with National Plant Services, Inc. (NPS), in an amount not to exceed $11,500,000 to provide inspection of large diameter pipes, siphons, and force mains; authorize a budget transfer in the amount of $597,000 from DP 8444 and $1,200,000 from the Capital Improvement Budget (CIB) Contingency to DP 8443; find District Projects (DP) 8443 and 8444 are exempt from the California Environmental Quality Act (CEQA); and treat as a capital expenditure for financial reporting purposes as allowed for under Central San's Regulatory Accounting policy, BP 46. Motion passed by unanimous roll call vote. 9. Provide voting direction to President Pro Tern McGill, the District's representative and voting delegate for the Contra Costa Chapter of the California Special Districts Association (CSDA), on how to vote at the upcoming CSDA election for a representative for the Bay Area Network, Seat A BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Hockett to cast vote for Renee Fernandez -Lipp of Contra Costa Resource Conservation District for CSDA Seat A as recommended. Motion passed by unanimous roll call vote. LEGISLATIVE MATTERS 10. Receive update on pending legislative matters Communications and Governmental Relations Manager Emily Barnett briefly reviewed the 2024 Priority Legislation Tracking sheet provided in advance of the meeting. She noted that much of the legislation on the Tracking sheet will be paused because the Legislature recesses for summer break from July 3 to August 5. Ms. Barnett also noted that June 27, 2024 is the last day for a legislative measure to qualify on the November 5, 2024 General Election ballot. BOARD ACTION: Received the update. REPORTS AND ANNOUNCEMENTS 11. General Manager — Reports a. Receive report on Central San's Annual Bring a Child to Work Day event Administrative Services Supervisor Velisa Parks reviewed the presentation included in the agenda materials. Member McGill stated that the Bring a Child to Work Day event and the presentation were excellent and commended Ms. Parks for her efforts. July 11, 2024 Special Board Meeting Agenda Packet - Page 16 of 41 Page 7 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 20, 2024 Board Meeting Minutes - Book 72-Page 89 General Manager Roger Bailey also commended Ms. Parks and the entire staff for making the event such an enjoyable one. BOARD ACTION: Received the report. 12. General Manager —Announcements a. Announcements — June 20, 2024 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 13. Counsel for the District Ms. Castella announced that today, the California Supreme Court ruled Initiative 1935 ("Taxpayer Deception Act') ineligible for the November 2024 statewide ballot. She stated that the Court found that while the changes proposed are within the electorate's prerogative to enact, because the changes would substantially alter the basic plan of government, it cannot be enacted by initiative but must be governed by the procedures for revising the California Constitution. 14. Secretary of the District Ms. Hansen announced the following meetings: Finance Committee — Tuesday, June 25 at 2:30 p.m. Special Board Meeting (Citizens Academy) — Tuesday, June 25 at 6:00 p.m. at the Roundhouse Market and Conference Center in San Ramon. 15. Board Members - Committee Minutes a. June 4, 2024 — Administration Committee — Chair McGill and Member Hockett b. June 5, 2024 — Engineering & Operations Committee — Chair McGill and Member Wedington BOARD ACTION: Received the Committee minutes. 16. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • June 11, 2024 — DSRSD Liaison Meeting, 7051 Dublin Blvd. Dublin, CA 94568 July 11, 2024 Special Board Meeting Agenda Packet - Page 17 of 41 Page 8 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT June 20, 2024 Board Meeting Minutes - Book 72-Page 90 Member McGill • June 3, 2024 — Contra Costa Special Districts Association Executive Committee Meeting • June 6, 2024 — Mayors Conference, City of Pittsburg, 351 Railroad Avenue, Pittsburg, CA 94565 Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki • June 12, 2024 — Northern California Sanitation Agencies Financing Authority Board, Central San, 5019 Imhoff Place, Martinez, CA 94553 Member Wedington • June 6, 2024 — Mayors Conference, City of Pittsburg, 351 Railroad Avenue, Pittsburg, CA 94565 President Lauritzen • June 6, 2024 — Mayors Conference, City of Pittsburg, 351 Railroad Avenue, Pittsburg, CA 94565 BOARD ACTION: Received the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. EMERGENCY SITUATIONS Nona REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (oursuant to Government Code Section 54957.7 Ms. Castella announced that a closed session would be held for Item 18. RECESS TO CLOSED SESSION The Board recessed at 3:25 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION July 11, 2024 Special Board Meeting Agenda Packet - Page 18 of 41 Page 9 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 20, 2024 Board Meeting Minutes - Book 72-Page 91 18. Conference with Legal Counsel — Initiation of Litigation — pursuant to Government Code Section 54956.9(c) RECESS TO OPEN SESSION The Board recessed at 4:44 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION No report. ADJOURNMENT The meeting was adjourned at 4:45 p.m. Mariah N. Lauritzen President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Eileen Hansen Secretary Pro Tern Central Contra Costa Sanitary District County of Contra Costa, State of California July 11, 2024 Special Board Meeting Agenda Packet - Page 19 of 41