HomeMy WebLinkAbout03.h. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AGREEMENTS WITH VALLEY ENGINEERING GROUP AND JN ENGINEERING TO PROVIDE RELIEF INSPECTORS FOR THE 2010-2011 CONSTRUCTION OF CAPITAL IMPROVEMENT PROJECTSCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
"` POSITION PAPER
Board Meeting Date: May 20, 2010 No.: 3.h. Consent Calendar
Type or Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AGREEMENTS
WITH VALLEY ENGINEERING GROUP AND JN ENGINEERING TO PROVIDE
RELIEF INSPECTORS FOR THE 2010-2011 CONSTRUCTION OF CAPITAL
IMPROVEMENT PROJECTS
Submitted By: Initiating Dept/Div.:
Michael Penny, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION: /~ ~ ~~
Penny A. Antkowiak ecki ~ .Farrell mes M. elly,
General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to
execute professional engineering services contracts for amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute agreements with
Valley Engineering Group and JN Engineering to provide relief inspectors on an
as-needed basis for the construction of the District's 2010-2011 capital improvement
projects.
FINANCIAL IMPACTS: The estimated cost for these inspection services is $200,000:
$100,000 for Valley Engineering Group and $100,000 for JN Engineering.
ALTERNATIVES/CONSIDERATIONS: The District could add new or fill full-time
positions, which is not recommended since the need for additional inspection services
is short-term and seasonal.
BACKGROUND: Summer is the start of the construction season. Several construction
projects have recently been awarded by the Board or will shortly be presented to the
Board for award in both the Collection System and the Treatment Plant. Engineering
Department staff provides construction management and inspection duties on most
District projects, and supplements with consultant inspectors if and when needed. An
evaluation of the workload for the 2010-2011 construction season indicates that hiring
up to four additional inspectors is necessary. The need for the additional inspectors is
created by the District's two-year rotation program for staff engineers. Once the
rotation program for the current staff engineers is completed, the need for relief
inspectors should decrease significantly.
N:\PESUP\Cbradley\POSITION PAPERS\Penny\Consult Inspector 2010.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: May 20, 2010
Subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AGREEMENTS
WITH VALLEY ENGINEERING GROUP AND JN ENGINEERING TO PROVIDE
RELIEF INSPECTORS FOR THE 2010-2011 CONSTRUCTION OF CAPITAL
IMPROVEMENT PROJECTS
On April 1, 2010, Requests for Proposals (RFP) were sent to three (3) professional
engineering service and personnel firms, which included: Valley Engineering; JN
Engineering; and Aerotek Engineering. Two firms responded with proposals. Staff
selected Valley Engineering Group and JN Engineering as the best firms for supplying
construction inspection services. The proposed inspectors include two former District
employees, Tom Trice and Dave Baldi, and two relief inspectors the District has used in
past years.
Staff has negotiated an hourly rate from $55 to $68 with Valley Engineering Group and
an hourly rate of $66 with JN Engineering for relief construction inspectors. The cost
for the relief inspection will be paid directly by the capital improvement projects, and no
separate budget allocation is requested at this time. Staff has estimated up to 3,000
hours of time, plus miscellaneous charges (travel, reproduction, etc.), for the relief
construction inspectors on an as-needed basis for the Sleepy Hollow Pumping Station,
Hall Drive Sewer Renovations, Treatment Plant Cathodic Protection System
Replacement, and Solids Conditioning. Building Mechanical Room Improvements
projects. The total cost for a professional services contract with Valley Engineering
Group is not to exceed $100,000. The total cost for a professional services contract
with JN engineering is not to exceed $100,000.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional engineering services agreement with the following listed consultants and
amounts to provide relief construction inspection services for the construction of the
District's summer 2010-2011 capital improvement projects:
• Valley Engineering Group in the amount of $100,000.
• JN Engineering in the amount of $100,000.
N:\PESUP\Cbradley\POSITION PAPERS\Penny\Consult Inspector 2010.doc Page 2 of 2