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HomeMy WebLinkAboutBOARD MINUTES 06-06-24110ENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, June 6, 2024 2:30 p.m. en Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: MARIAHN. LAURITZEN President MICHAEL R. MCGILL President Pro Tem BARBARA D. HOCKETT TAD J. PILECKI FLORENCE T. WEDINGTON A regular meeting of the Board of Directors was called to order by President Lauritzen at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT. • Members: Hockett, McGill, Pilecki, Wedington, Lauritzen ABSENT.- Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. INTRODUCTIONS 1. New employees: • Ms. Susie Kubota, Administrative Services Assistant, Administration Department, effective May 13, 2024 These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 72 — Page 70 CENTRAL CONTRA COSTA SANITARY DISTRICT June 6, 2024 Board Meeting Minutes - Book 72-Page 71 Mr. Travis Dillon, Contracts and Procurement Specialist, Administration Department, effective May 20, 2024 BOARD ACTION: Welcomed Ms. Kubota and Mr. Dillon. CONSENT CALENDAR 2. Approve the following: a. May 16, 2024 Board meeting minutes 3. Approve expenditures incurred April 4, 2024 through May 9, 2024 4. Receive Budget -to -Actual Expenditure overview through the month of April 2024 5. Set a public hearing for July 25, 2024 at 2:30 p.m. to receive comments on placing the following Fiscal Year 2024-25 charges on the Contra Costa County tax roll for collection: • Sewer Service Charges; • Assessments for: 1) Contractual Assessment Districts, and 2) Alhambra Valley Assessment Districts; and • Charges for other fee installment payment programs 6. Adopt Resolution No. 2024-011 calling for November 5, 2024 election, requesting consolidation of the District election with the statewide election, setting forth District requirements for Candidate Statements, soliciting an option for addressing tie votes, and directing the Secretary of the District to file the resolution with the Elections Department and County Board of Supervisors 7. Authorize the General Manager to execute a three-year permit contract with Acme Fill Corporation (Acme) for discharge of treated landfill leachate from the Acme landfill located in Martinez, California, through June 30, 2027 BOARD ACTION: Motion was made by Member Hockett and seconded by Member McGill to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. PUBLIC HEARINGS 8. Hold a public hearing to receive public comment on the Fiscal Year (FY) 2024-25 Central San Budget for the following funds: Operations and Maintenance, Capital Improvement, Self -Insurance, and Debt Service and find the proposed FY 2024-25 District Budget is exempt from the California Environmental Quality Act (CEQA) President Lauritzen opened the public hearing, receiving no public comments, the hearing was immediately closed. CENTRAL CONTRA COSTA SANITARYDISTRICT June 6, 2024 Board Meeting Minutes - Book 72-Page 72 Deputy General Manager — Administration Phil Leiber stated that, as a result of discussion at the most recent Engineering & Operations (E&O) Committee meeting, there is an addition to the Budget adoption action, which is to adopt for Regulatory Accounting Treatment consistent with Board Policy (BP) 046, the two matters specified in the Budget Book (1) Project Managers for Technology Roadmap Initiatives funded from District Project 10063; (2) Capital program -level planning and legal costs funded from District Projects 100058, 100059, and 100064; and a third matter as presented at the Engineering & Operations Committee on June 5, 2024, specifying District Project 8443 "Large Diameter Pipeline Inspection Program - Phase 1 " and District Project 8444 "Force Main inspection Program - Phase 1 " as capital budget funded projects. Mr. Leiber went on to explain that it was discussed at the E&O meeting that District Projects 8443 and 8444 have elements that could be considered either Operations and Maintenance (O&M) or Capital Projects costs. He stated that the addition of the third item in the recommended Board action is to clarify that the expenses associated with those two projects will be designated as Capital Projects costs and by doing so, indicates that the decision has been considered and approved by the Board under BP 046. In response to a question posed by Member Pilecki about the approach being consistent with the current Closed -Circuit Television (CCTV) inspection program, General Manager Roger S. Bailey explained that the existing CCTV program had been designated as part of the O&M Budget because it covers ongoing maintenance, whereas Projects 8443 and 8444 are being included in the Capital Projects Budget because the additional inspection work will likely drive subsequent capital projects and is also not done regularly. Member Pilecki stated he has concerns about the consistency with which this type of work is identified as either O&M costs or Capital Projects costs. Mr. Leiber acknowledged the concerns and stated that, because the decision is at the discretion of the Board, the decision could be revisited as necessary, and if so, the items could be reclassified as O&M rather than Capital Projects with a Budget amendment. Member McGill stated that his understanding of the exception is that it is part of the overall Fiscal Year (FY) 2024-25 Budget as part of the Capital Improvement Plan Budget and Member Pilecki's concern is simply about the accounting treatment of one of the items within the FY 2024-25 Budget, with no alteration of the Budget as proposed. Mr. Leiber confirmed that Member McGill's understanding of the exception is correct, and that this effort is simply to clarify that the funding of this inspection work is to be classified as capital projects. CENTRAL CONTRA COSTA SANITARY DISTRICT June 6, 2024 Board Meeting Minutes - Book 72-Page 73 Member Pilecki stated that although there was no presentation at this meeting, the overall Budget has been reviewed at several committee meetings and it has been thoroughly vetted before being proposed for approval. Mr. Bailey thanked staff for their careful and comprehensive efforts for the production of the Budget. BOARD ACTION: Held the public hearing. Motion was made by Member Hockett and seconded by Member McGill to find that the FY 2024-25 District Budget is exempt from CEQA; and adopt the FY 2024-25 District Budget for the Operations and Maintenance; Capital Improvement; Self -Insurance; and Debt Service funds, as presented and to adopt for Regulatory Accounting Treatment consistent with Board Policy BP 046, the two matters specified in the Budget Book (1) Project Managers for Technology Roadmap Initiatives funded from District Project 10063; (2) Capital program -level planning and legal costs funded from District Projects 100058, 100059, and 100064; and a third matter as presented at the Engineering & Operations Committee on June 5, 2024, specifying District Project 8443 "Large Diameter Pipeline Inspection Program - Phase 1" and District Project 8444 "Force Main Inspection Program - Phase 1" as capital budget funded projects, as amended. Motion passed by unanimous roll call vote. 9. Hold a public hearing on June 6, 2024 to receive public comment and consider adopting Ordinance No.333 amending District Code Sections 6.12.040 (Residential Capacity Fees), 10.04.020 (Source Control Pretreatment Definitions), 10.04.030 (Source Control Pretreatment Abbreviations), and 10.32.035 (interceptor/Trap Maintenance Standards) President Lauritzen opened the public hearing, receiving no public comments, the hearing was immediately closed. BOARD ACTION: Held the public hearing. Motion was made by Member Hockett and seconded by Member Pilecki to adopt Ordinance No. 333 amending District Code Sections 6.12.040 (Residential Capacity Fees), 10.04.020 (Source Control Pretreatment Definitions), 10.04.030 (Source Control Pretreatment Abbreviations), and 10.32.035 (interceptor/Trap Maintenance Standards). Motion passed by unanimous roll call vote. 10. Hold a public hearing to receive public comment and consider adopting uncodified Ordinance No. 334 amending the Schedule of Environmental and Development - Related Fees and Charges, replacing Ordinance No. 328 in accordance with District Code Chapter 6.30 Management Analyst Geoff Michalczyk gave a short introduction on the topic, summarizing the changes that would be made to the current schedule. Mr. Michalczyk also identified a slight adjustment that was recommended by the Finance Committee after the agenda materials were published, which was provided in advance of the meeting. CENTRAL CONTRA COSTA SANITARY DISTRICT June 6, 2024 Board Meeting Minutes - Book 72-Page 74 In response to a question posed by Member McGill, Mr. Michalczyk responded that there were no comments from the public in response to the extensive public outreach efforts. President Lauritzen opened the public hearing, receiving no public comments, the hearing was immediately closed. Member Pilecki suggested that, as was done in the past, the interest rate be capped to continue to incentivize residents to convert from septic to sewer and to replace failing or damaged sewer laterals. District Counsel Leah Castella clarified and confirmed that Member Pilecki was not suggesting an amendment to the proposed Ordinance No.334, as presented. Mr. Bailey stated that Member Pilecki's suggestion will be noted and can be presented in the future to the Finance Committee for consideration and then possibly to the full Board for their approval. BOARD ACTION: Held the public hearing. Motion made by Member Pilecki and seconded by Member Wedington to adopt uncodified Ordinance No. 334 amending the Schedule of Environmental and Development -Related Fees and Charges, replacing Ordinance No. 328 in accordance with District Code Chapter 6.30. Motion passed by unanimous roll call vote. 11. Hold a public hearing to receive public comment and consider adopting uncodified Ordinance No. 335 amending the Schedule of Capacity Fees, Rates and Charges, replacing Ordinance No. 329 in accordance with District Code Chapter 6.30 Senior Engineer Thomas Brightbill gave a brief introduction summarizing the changes to the Schedule as presented in the agenda materials. President Lauritzen opened the public hearing, receiving no public comments, the hearing was immediately closed. BOARD ACTION: Held a public hearing. Motion made by Member Hockett and seconded by Member McGill to adopt uncodified Ordinance No. 335 amending the Schedule of Capacity Fees, Rates and Charges, replacing Ordinance No. 329 in accordance with District Code Chapter 6.30. Motion passed by unanimous roll call vote. OTHER BOARD ACTION ITEMS 12. Approve and adopt proposed non -substantive change to the Goal 3 wording and receive the Fiscal Years (FY) 2024-2026 Strategic Plan Management Analyst Christina Gee reviewed the presentation included in the agenda materials. CENTRAL CONTRA COSTA SANITARY DISTRICT June 6, 2024 Board Meeting Minutes - Book 72-Page 75 BOARD ACTION: Motion made by Member McGill and seconded by Member Hockett to approve and adopt proposed non -substantive change to the Goal 3 wording and receive the Fiscal Years (FY) 2024-2026 Strategic Plan. Motion passed by unanimous roll call vote. LEGISLATIVE MATTERS 13. Receive update on pending legislative matters Communications and Governmental Relations Manager Emily Barnett reviewed eight legislative items in detail, as listed on the 2024 Priority Legislation Tracking sheet provided in advance of the meeting and responded to questions from the Board. The summary included staffs recommended position change from Oppose Unless Amended to Neutral for Item 8 for the Board's consideration. Ms. Barnett stated that because the nature of Senate Bill (SB) 1210 has changed from a regulatory function to more of a reporting function, Central San's position could be stated as neutral. BOARD ACTION: Received the update. Motion was made by Member Pilecki and seconded by Member McGill to adopt the staff recommended positions on the priority legislation. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 14. General Manager —Announcements No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 15. Counsel for the District Ms. Castella announced that the Public Hearing regarding the Nutrient Watershed Permit proposed by the San Francisco Bay Regional Water Quality Control Board ("Regional Board') has been moved to July 10. 16. Secretary of the District Ms. Young announced the following upcoming meetings: Northern California Special Agencies Financing Authority — Wednesday, June 12 at 9:30 a.m. Special Board Meeting (MABR Tour) — Tuesday, June 18 at 8:30 a.m. Special Board Meeting (Solar Project) — Thursday, June 20 at 10:00 a.m.in the MPR Regular Board Meeting — Thursday, June 20 at 2:30 p.m. BOARD ACTION: Received the announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT June 6, 2024 Board Meeting Minutes - Book 72-Page 76 17. Board Members - Committee Minutes a. May 14, 2024 — Finance Committee — President Lauritzen and Member Pilecki b. May 21, 2024 - Finance Committee — President Lauritzen and Member Pilecki C. May 21, 2024 — Real Estate, Environmental & Planning Committee - Chair Wedington and Member Hockett BOARD ACTION: Received the Committee minutes. 18. Board Members - Reports and Announcements a. Member Hockett No report. Member McGill • May 20, 2024 — Contra Costa Special Districts Association (CCSDA) Meeting, Contra Costa Mosquito and Vector Control District, 155 Mason Circle, Concord, CA • May 23, 2024 — Industrial Association of Contra Costa County (IACCC) Annual Mayor's Forum Luncheon, 611 Gregory Lane, Pleasant Hill, CA Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki • May 22, 2024 — Northern California Sanitation Agencies Financing Authority Board, Central San, 5019 Imhoff Place, Martinez, CA • May 23, 2024 — Industrial Association of Contra Costa County (IACCC) Annual Mayor's Forum Luncheon, 611 Gregory Lane, Pleasant Hill, CA Member Wedington • May 23, 2024 — Industrial Association of Contra Costa County (IACCC) Annual Mayor's Forum Luncheon, 611 Gregory Lane, Pleasant Hill, CA • June 4, 2024 — Presentation to Walnut Creek City Council, 1666 North Main Street, Walnut Creek, CA President Lauritzen • May 23, 2024 — Industrial Association of Contra Costa County (IACCC) Annual Mayor's Forum Luncheon, 611 Gregory Lane, Pleasant Hill, CA BOARD ACTION: Received the reports and announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT June 6, 2024 Board Meeting Minutes - Book 72-Page 77 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance a. Consider authorizing Member Wedington to attend the National Association of Clean Water Agencies (NACWA) Utility Leadership Conference, July 23-26, 2024 in Buffalo, NY and approve adding the Conference to the annual Board Conference list for yearly approval BOARD ACTION: Motion made by Member Pilecki and seconded by Member Hockett to approve attendance and to add to the conference list. Motion passed by unanimous roll call vote. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION pursuant to Government Code Section 54957.E District Counsel Leah Castella announced that a closed session would be held for Item 20. RECESS TO CLOSED SESSION The Board recessed at 3:19 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 20. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Phil Lei ber, Deputy General Manager— Administration • Greg Norby, Deputy General Manager — Operations • Teji O'Malley, Human Resources and Organizational Development Manager RECESS TO OPEN SESSION The Board recessed at 4:01 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION ADJOURNMENT The meeting was adjourned at 4:02 p.m. CENTRAL CONTRA COSTA SANITARYDISTRICT June 6, 2024 Board Meeting Minutes - Book 72-Page 78 4 C-4 Mariah N. Lauritzen President of the Board of D (req rs Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED - Katie Youn fP MC Secreta of th Dis ' Central Con ra Cast nitary District County of Contra Costa, State of California