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LCENTRAL SAN
BOARD OF DIRECTORS:
REGULAR MEETING OF THE MARIAHNLAiRITZEN
President
CENTRAL CONTRA COSTA MICHAEL R. MCGILL
SANITARY DISTRICT President Pro Tent
ADMINISTRATION COMMITTEE BARBARAD.J. PILECT
TAD ILECKI
FLORENCE T WEDINGTON
M I N U T E S PHONE: (925) 228-9500
FAX.- (925) 372-0192
Tuesday, June 4, 2024 www.centralsan.org
8:30 a.m.
(:nmmittaa
Chair Mike McGill
Member Barbara Hockett
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Greg Norby, Deputy General Manager - Operations
Philip Leiber, Deputy General Manager - Administration
Benjamin Johnson, Internal Auditor
Charles Mallory, Information Technology Manager
Danea Gemmell, Planning and Development Services Division Manager (left after Item 3.a.)
Teji O'Malley, Human Resources and Organizational Development Manager
Christina Gee, Management Analyst
Velisa Parks, Administrative Services Supervisor
Karen DeLong, Administrative Services Assistant
1. Call Meetina to Order
Chair McGill called the meeting to order at 8.31 a.m.
2. Public Comments
None.
June 20, 2024 Regular Board Meeting Agenda Packet - Page 118 of 130
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Administration Committee Minutes
June 4, 2024
Page 2
3. Items for Committee Recommendation to Board
a. Review the draft Position Paper to approve Human Resources'
recommendation to retitle the classification of Internal Auditor to Internal
Auditor/Diversity, Equity, and Inclusion (DEI) Officer and reallocate salary
from U73 ($5,055.59 - $6,116.10) biweekly to U29 ($7,170.26 - $8,714.50)
biweekly
Ms. O'Malley provided an overview of the draft Position Paper included in
the agenda materials.
Mr. Bailey stated that when the District decided to implement the Internal
Audit function it was important that the organization understood and
supported this critical process. Having an internal auditor with the
personality attributes to garner support for the function was important, and
Mr. Johnson has done so in his time in the role. The DEI Strategic Plan,
along with Mr. Johnson's personality, track record, and passion for DEI,
provided a distinctive opportunity to combine the Internal Audit and DEI
Officer roles, and that there are similar skillsets in leading each function.
He noted that this is a unique combination, but he is confident that Mr.
Johnson will be successful in performing both roles.
Member Hockett thanked Mr. Johnson for his willingness and passion for
this role, while also sharing her concern for the challenges that may come
from assuming the role. She expressed that he would require thick skin
and emotional control over comments he might receive. She clarified that
the concerns were not about Mr. Johnson, as he was the best person for
the job, but about others and the current circumstances.
Mr. Bailey concurred with Member Hockett's statement and added that
there would be support for Mr. Johnson in the new role, including
continuing monthly meetings with the Executive Team for the audit
function, and similar meetings for the DEI function. There will be a
collaborative effort, remaining true to the direction that the Board has
given. He stated that Internal Audit was initially a sensitive and somewhat
misunderstood area, and the District spent a lot of time and effort to find
the right person who would facilitate understanding of this role as a
standard function for the business. Mr. Johnson has the personality, the
technical skills, the disposition, and the political savvy to facilitate this
transition.
Mr. Johnson stated that he understands the sensitivities and that with the
support of Executive Management and the Board, he views this as a
fantastic opportunity to better the organization in an insightful, meaningful
way.
June 20, 2024 Regular Board Meeting Agenda Packet - Page 119 of 130
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Administration Committee Minutes
June 4, 2024
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Chair McGill opined that Mr. Johnson is the ideal person to step into the
role. He questioned whether the Internal Auditor would always cover both
roles. Mr. Bailey stated that the decision at this time was due to Mr.
Johnson's specific skills, but that the functions may be separated in the
future.
The Committee expressed their full support of the retitled position.
COMMITTEE ACTION: Recommended Board approval.
4. Other Items
a. Receive report on Central San's Annual Bring a Child to Work Day event
Ms. Parks reviewed the presentation included in the agenda materials.
This year was the largest attendance for this annual event at Central San
with 140 children in attendance. The goals of the District for the April 24,
2024 event were to provide an engaging learning experience, enhance the
participant's problem -solving skills, educate about career opportunities,
and increase awareness for environmental protection.
In response to Member Hockett's inquiry regarding what was included in
the scavenger hunt, Ms. Parks listed taking pictures of certain stations,
building pipes, solving riddles, and other activities based on environmental
and water -based topics.
New this year were guided Central San tours for kids ages ten and under
along with their parents, they were separated into teams which were
named as "Pipe Protector" characters, and then sent to explore various
areas around the facility. Chair McGill inquired if there was competition to
be on a certain character's team. Ms. Parks stated the teams were
predetermined.
Member Hockett suggested the positive reception could be related to the
District's school education program.
Ms. Parks shared appreciation and gratitude for the 44 volunteers, and to
the Board and Mr. Bailey for embracing the event and for the generous
support.
Ms. O'Malley commented on the growth of the event, stating that it was a
wonderful day and expressed appreciation for Ms. Parks and the entire
group. She shared the positive impact she observed from the event on
the kids and the parents.
Member Hockett expressed thanks and appreciation to all involved while
Chair McGill stated that he was very impressed by the presentation and
June 20, 2024 Regular Board Meeting Agenda Packet - Page 120 of 130
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Administration Committee Minutes
June 4, 2024
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requested it be shared at an upcoming Board Meeting. Member Hockett
suggested that the presentation be shared at the Central San Academy,
possibly toward the end, because it is such a positive message.
COMMITTEE ACTION: Received the report.
5. Announcements
Mr. Bailey will be presenting an update on the District news tonight at the
Walnut Creek City Council.
6. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list and provided input to staff.
7. Future Scheduled Meeti
Tuesday, lily 2e 2024 at s :30 a.m. (Canceled)
Tuesday, August 6, 2024 at 8:30 a.m.
Tuesday, September 3, 2024 at 8.30 a.m.
8. Adjournment — at 9.08 a.m.
June 20, 2024 Regular Board Meeting Agenda Packet - Page 121 of 130