HomeMy WebLinkAbout05. Consider approval of Human Resources' recommendationto reclassify the classificaton of Internal Auditor and its incumbent to Iternal Auditor/Diversity, Equity, and Inclusion Officer and reallocate salary from U73 to U29Page 1 of 6
Item 5.
DCENTRALSAN
MEETING DATE: JUNE 20, 2024
BOARD OF DIRECTORS
POSITION PAPER
SUBJECT: CONSIDER APPROVAL OF HUMAN RESOURCES' RECOMMENDATION TO
RECLASSIFYTHE CLASSIFICATION OF INTERNALAUDITOR AND ITS
INCUMBENT TO AN INTERNALAUDITOR / DIVERSITY, EQUITY, AND
INCLUSION (DEI) OFFICER AND REALLOCATE SALARY FROM U73
($5,055.59-$6,116.10) BIWEEKLY TO U29 ($7,170.26-$8,714.50) BIWEEKLY
SUBMITTED BY: INITIATING DEPARTMENT:
TEJI O'MALLEY, HUMAN RESOURCES AND OFFICE OF THE GENERAL MANAGER -
ORGANIZATIONAL DEVELOPMENT HUMAN RESOURCES
MANAGER
REVIEWED BY: PHILIPLEIBER, DEPUTYGM -ADMINISTRATION
Roger S. Bailey
General Manager
ISSUE
Board of Directors' approval is required to approve a reclassification.
BACKGROUND
Since 2022, Central San has embarked on a Diversity, Equity, and Inclusion initiative to explore the
meaning and implications of D E I for us as an organization, deepen our commitment to D E I as part of our
values and strategic operational plans, and evaluate the status of DEI as it pertains to best practices. A
task force was created, a survey completed, and the findings are being used to help create a
comprehensive DEI framework and strategic plan.
The draft DEI framework and strategic plan was presented to the Board in March 2024. Amongst many
initiatives listed, one was specific to the need of institutionalizing D E I at Central San and developing and
implementing the infrastructure needed to accomplish that goal. Specifically, Pillar 4: DEI Leadership and
Sustainability states that Central San will "foster and maintain a vibrant culture of diversity, equity, and
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inclusion by establishing the organizational infrastructure and allocating resources needed to lead, integrate
and sustain Central San's DEI initiatives."
I n order to meet the abovementioned objective and to ensure this important work is continued with
dedicated oversight and leadership, the District has determined to reclassify one existing position to act in
the capacity of a DEI Officer. Benjamin Johnson, Internal Auditor, was identified as the individual who
would lead the DEI effort for Central San and provide oversight and guidance to the DEI Committee, staff,
and leadership.
As a result, staff has revised the Internal Auditorjob description (Attachment 1) to include the additional
DEI tasks and retitle it to Internal Auditor/DEI Officer. Further, it is recommended that the salary range of
the position be increased to account for the additional duties and significant scope change of the position.
ALTERNATIVES/CONSIDERATIONS
Do not approve the reclassification. If this action is not approved, the District will not have a position
dedicated to leading the implementation of the comprehensive DEI framework and strategic plan.
FINANCIAL IMPACTS
The potential maximum cost of this action would result in an annual cost of $75,424 including benefits if
comparing top step to top step (Step E) of the salary ranges. However, Mr. Johnson is not being placed at
the maximum step (Step E) of the new range and will be placed at Step B on the range which will result in
an annual cost of $50,063 including benefits which reflects an increase of approximately 29%.
COMMITTEE RECOMMENDATION
The Administration Committee reviewed this item at its June 4, 2024 meeting and recommended Board
approval.
RECOMMENDED BOARD ACTION
Approve Human Resources' recommendation to reclassify the classification of Internal Auditor and its
incumbent to an Internal Auditor / Diversity, Equity, and Inclusion Officer and reallocate salaryfrom U73
($5,055.59 - $6,116.10) biweekly to U29 ($7,170.26 - $8,714.50) biweekly.
Strategic Plan Tie -In
GOAL THREE: Workforce Diversity and Development
Strategy 3 - Retain skilled workers by investing in resources and opportunities for all employees to grow and
thrive, Strategy 4 - Foster a culture of diversity, equity, and inclusion
ATTACHMENTS:
1. DEI Officer Job Description
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Attachment 1
L.`CENTRAL .
CENTRAL CONTRA COSTA SANITARY DISTRICT
INTERNAL AUDITOR/ DEI OFFICER
Created: Updated May 2024
DEFINITION
Under general supervision, responsible for auditing a wide variety of financial, administrative, and
operational programs, functions, processes, and activities; verify adherence to financial and
administrative standards, policies, and procedures; reviews District operations and records to ensure
adequacy of internal controls, safeguarding of assets, compliance with management policies and
applicable laws, effectiveness of operations and consistency with the District's organizational objectives;
and performs other related duties as assigned.
In the role of DEI officer, responsible for leading and overseeing the Diversity, Equity, and Inclusion
(DEI) Program and related workgroup efforts; craft and execute a comprehensive DEI strategic plan
aligned with the organization's mission, vision, and values; serve as a visible and vocal advocate for
diversity, equity, and inclusion, both internally and externally; collaborates with internal stakeholders
across various workgroups to drive cultural competence, promote diversity initiatives, and ensure
equitable practices throughout the organization.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the General Manager. Exercises no direct supervision of staff.
CLASS CHARACTERISTICS
This is a professional level classification that independently plans and performs audit work within
established guidelines under general supervision. Incumbents develop work plans, document audit
procedures and results, execute routine audit procedures, analyze evidence perform analysis, draw
conclusions, present findings, and track matters for follow-up. Incumbent is also responsible for the
development, implementation, and evaluation, of policies, procedures, goals, objectives, and priorities for
the District's DEI Program. Duties and responsibilities are carried out with a significant degree of
independence and accountability for results.
EXAMPLES OF TYPICAL JOB FUNCTIONS
The following job functions are typical for this classification. Incumbents may not perform all of the listed
job functions and/or may be required to perform additional or differentfunctions from those setforth below
to address business needs and changing business practices.
➢ Develops annual audit plan based on risk assessments conducted by this position, other risk
assessments and input from Central San General Manager and Board of Directors.
➢ Executes audit procedures; develops the scope and purpose of the audit based on approved audit
plans; gathers research materials, data and supporting documents from electronic databases, manual
records, surveys and/or questionnaires; develops interview questions and attends interviews and
meetings; coordinates timelines for deliverables and meetings; identifies issues and develops
strategies for audit procedure improvements.
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Internal Auditor
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➢ Examines records; audits procedures, programs and work papers to test efficiency of operations;
reviews contracts; studies and evaluates internal controls and procedures; evaluates whether systems
are functioning as intended or designed; conducts routine data analyses following established
protocols; provides input into report by identifying problems, areas of weakness and areas of
improvement.
➢ Develops audit findings and compiles audit reports; receives input from management of audited areas;
tracks and follows up on status of findings.
➢ Assists in updating or developing functional or operational manuals outlining established methods of
performing work in accordance with state and federal regulations and Agency policies and
procedures.
➢ Keeps and maintains records of audit projects, activities and results, justification documents and all
other pertinent files and/or records.
➢ Makes presentations to various Board Committees and full Board, and District management/staff and
about the results of the internal audits performed and related issues.
➢ Works with Risk Management function in conducting risk assessments and supporting enterprise risk
management program.
Diversity, Equity, and Inclusion:
➢ Develop and lead the implementation of a comprehensive diversity, equity, and inclusion (DEI)
strategic plan, with input from District leadership, and aligned with the organization's mission, vision,
and values.
➢ Provide visionary leadership and advocacy for DEI initiatives, fostering a culture of inclusivity and
belonging across all levels of the organization.
➢ Lead routine DEI workgroup meetings, providing a landscape for input, collaboration, and prudent
decision -making.
➢ Collaborate effectively with leadership, cross -functional teams, and divisions to integrate DEI
principles into key aspects of organizational operations and decision -making processes.
➢ Foster a collaborative and inclusive work environment, promoting teamwork, communication, and
mutual respect among staff.
➢ Build and maintain strong relationships with internal stakeholders and the Board, seeking input and
feedback to inform direction and drive consensus around DEI priorities.
➢ Solicit feedback from key stakeholders to identify strengths, weaknesses, and areas for improvement.
➢ Collect, analyze, and report data on DEI-related metrics, providing regular updates to the Executive
Team and the Board.
➢ Promote employee engagement and participation in DEI initiatives, fostering a sense of ownership
and collective responsibility for creating an inclusive workplace culture.
➢ Encourage a culture of continuous learning and self -reflection among staff, providing resources and
support for ongoing growth and development.
➢ Performs other related duties as required.
KNOWLEDGE, SHILLS, AND ABILITIES
Knowledge of:
➢ Principles, practices, techniques, and theories of financial reporting and internal control
➢ Auditing standards, practices and techniques.
➢ Computer applications and usage in auditing and data processing functions.
➢ Principles and techniques of compliance and operational auditing, research methods, program
evaluation and management analysis.
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Internal Auditor
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➢ Governmental financial management, including budgeting, accounting, debt/cash management
and purchasing
➢ Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards
(GAAS) standards and requirements applicable to public agencies.
➢ Research methods and statistical sampling techniques.
➢ Systemic inequities, societal trends and influences, racial and gender equity, and effective
institutional and behavioral change management principles and practices.
Ability to:
➢ Implement comprehensive operational audit procedures of District programs, operations and
functions.
➢ Ensure accounting and operational processes are followed; identify and disclose deviations from
policies and procedures, lack of internal controls, weaknesses in software applications, errors or
possibilities of fraud.
➢ Define complex management, finance, budget, operational and administrative issues.
➢ Perform analysis and research.
➢ Evaluate alternatives and develop sound conclusions and recommendations.
➢ Understand, interpret, explain and apply Agency, state and federal policy, law, regulation and
court decisions applicable to areas of audit inquiry.
➢ Present audit findings and recommendations clearly, logically and persuasively.
➢ Operate a computer and standard business software and a variety of complex computer software
programs and databases related to area of audit.
➢ Exercise sound management and political acumen, tact and diplomacy in dealing with complex,
sensitive and confidential issues of which there are multiple and conflicting agendas and
positions.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner;
organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted
in the course of work.
➢ Build organizational capacity for and collaborate and influence organizational and behavioral
change by working with all levels in the organization.
➢ Understand and incorporate the District's core values, ethical standards, and commitment to DEI
strategies into all interactions with individuals, organizations, and communities.
➢ Demonstrate understanding of, sensitivity to, and respect for the diverse socio-economic, racial,
ethnic, religious and cultural backgrounds, diverse abilities, gender, gender identity and
expression, and sexual orientation of District staff and communities served.
MINIMUM QUALIFICATIONS
Education:
Possession of a Bachelor's degree from an accredited college or university with major coursework in
Accounting, Auditing, Business or Public Administration, Risk Management, or a related field.
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Internal Auditor
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Experience:
Five (5) years of full-time, progressively responsible experience in professional audit including audits of a
municipality or public sector client,
Substitution for Education:
Four (4) years of additional qualifying experience as noted above may be substituted for the Bachelor's
degree.
Licenses and Certifications:
➢ Possession of a valid California Driver's License may be required for some positions. A valid out of
state driver's license will be accepted during the application process. Must possess a valid California
Driver's License within 90 days of appointment.
➢ Possession of a Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) is desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person, before groups, and
over the telephone. This is primarily a sedentary office classification although standing and walking
between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions
in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to
retrieve and file information. Employees must possess the ability to frequently lift, carry, push, and pull
materials and objects weighing up to 25 pounds and occasionally up to 35 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical or chemical substances.
OTHER REQUIREMENTS
All Central San employees are designated Disaster Service Workers through state and local law (California
Government Code Section 3100-3109). Employment with the District requires the affirmation of a loyalty
oath to this effect. Employees are required to complete all Disaster Service Worker -related training as
assigned, and to return to work as ordered in the event of an emergency.
Change History
DATE
CHANGE
COMMENTS
9/2020
Created
5/2024
Updated
Update to include DEI officer duties.
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