Loading...
HomeMy WebLinkAboutBOARD MINUTES 05-16-24110ENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, May 16, 2024 2:30 p.m. Open Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: MARIAHN. LAURITZEN President MICHAEL R. MCGILL President Pro Tem BARBARA D. HOCKETT TAD J. PILECKI FLORENCE T. WEDINGTON A meeting of the Board of Directors was called to order by President Lauritzen at 2:30 p.m. District Secretary Katie Young called roll. PRESENT. • Members: Hockett, McGill, Pilecki, Wedington, Lauritzen ABSENT. • Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER Ms. Young stated that Item 16 — Emergency Situations will be removed from the agenda. Legal Counsel confirmed that Item 16 may be removed from the agenda with a Board motion and vote to approve changes to the published agenda. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to approve the published agenda as amended, removal of Item 16. Motion passed by unanimous roll call vote. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 72 - Page 62 CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2024 Board Meeting Minutes - Book 72-Page 63 CONSENT CALENDAR Approve the following: a. April 23, 2024 Board Meeting minutes b. April 25, 2024 Board Meeting minutes C. May 2, 2024 Board Meeting minutes 2. Confirm publication of uncodified District Ordinance No. 332 summary 3. Adopt the updated salary schedule for all District job classifications effective May 16, 2024 4. Set a public hearing for June 20, 2024 at 2:30 p.m. to consider establishing Charles Hill Road Contractual Assessment District (CAD) 2023-1 in Orinda 5. Set a public hearing for June 20, 2024 at 2:30 p.m. to receive comments on confirming and levying final assessments for Houston Court Contractual Assessment District (CAD) No. 2022-1 in Danville, directing that the Fiscal Year 2024-25 assessments be collected on the Contra Costa County tax roll; and considering adoption of an uncodified Ordinance to establish reimbursement fees for the properties which could directly connect to Job 6745 6. Authorize the General Manager to amend a professional engineering services agreement up to $450,000 with HDR Engineering, Inc., increasing the cost ceiling to $1,850,000 for additional design services and improvements under the Steam Renovations, Phase 1, District Project 100032 7. Authorize the General Manager to amend the professional services contract with Burke, Williams & Sorensen, LLP. for District Counsel services to increase monthly retainer from $28,000 to $31,000 monthly BOARD ACTION: Motion was made by Member Hockett and seconded by Member Wedington to approve the Consent Calendar as recommended. Motion passed by unanimous roll call vote. OTHER BOARD ACTION ITEMS 8. Approve Resolution No. 2024-009 establishing Central San's own treasury function and separation from the Contra Costa County Treasury Pool, appoint the Deputy General Manager — Administration as the District's Treasurer, and adopt Board Policy (BP) 051-Banking and Cash Management BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Hockett to approve Resolution No. 2024-009 establishing Central San's own treasury function and separation from the Contra Costa County Treasury Pool, appoint the Deputy General Manager — Administration as the CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2024 Board Meeting Minutes - Book 72-Page 64 District's Treasurer, and adopt Board Policy (BP) 051-Banking and Cash Management. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 9. General Manager— Reports a. Receive proposed Central San Fiscal Year (FY) 2024-25 Budget for the following funds: • Operations and Maintenance • Capital Improvement • Self -Insurance • Debt Service General Manager Roger S. Bailey introduced the draft Fiscal Year (FY) 2024- 25 Budget that was included in the agenda materials. He stated that the Budget being presented for Board consideration will enable the agency to meet the objectives set by the Board, while controlling costs. He thanked staff for their hard work in compiling the information and producing the Budget document. He clarified that no vote for approval was required at this meeting, the vote will be on the agenda at the scheduled June 6, 2024 Board Meeting. Deputy General Manager - Administration Phil Leiber and Finance Manager Kevin Mizuno reviewed the presentation included in the agenda materials regarding the Operations and Maintenance (O&M), Self-insurance, and Debt Service portions of the proposed Budget and answered several questions from the Board Members. Capital Projects Division Manager Edgar Lopez reviewed the presentation included in the agenda material regarding the Capital Improvement Budget (CIB) portion of the proposed Budget and answered several questions from the Board Members. In response to a question posed by Member Pilecki about the FY 2024-25 CiB total Budget numbers including funds already spent, Mr. Lopez confirmed that the table showing total project Budget for active projects in the CIB as presented does include expenditures from previous years. One of the columns in the table showed the proposed expenditures for FY 2024-25 as part of the total. President Lauritzen asked how many previous years' expenditures were included in the proposed FY 2024-25 CIB. Mr. Lopez explained that he did not have a specific number of past years' spending data included in the current Budget number but that past expenditures do figure into each project total as shown for the total of the Ten -Year ClP period. In response to a question posed by Member McGill about continuously adding Capital Projects annually and any associated learning curve for staff, Deputy CENTRAL CONTRA COSTA SANiTARY DISTRICT May 16, 2024 Board Meeting Minutes - Book 72-Page 65 General Manager — Operations Greg Norby acknowledged that staff has carefully considered any additional needs of either time or knowledge and those needs are being met partially by the additional full time equivalent (FTE) positions that are indicated in the proposed FY 2024-25 Budget. BOARD ACTION: Received the proposed Central San Budget for Fiscal Year 2024-25. At 3:56 p.m., President Lauritzen announced that she would need to leave the meeting and passed the gavel to President Pro Tem Michael R. McGill to preside for the remainder of the meeting. b. Update on Nutrients Report Mr. Bailey introduced the topic on the tentative draft order regarding the Nutrient Watershed Permit as proposed by the San Francisco Bay Regional Water Quality Control Board ("Regional Board) of the California State Water Resources Control Board. He stated that the presentation included in the agenda materials is intended to highlight some of the concerns on behalf of Central San and to educate the public on the basis for those concerns. Mr. Bailey stated that Central San has already spent a great deal of time contemplating how to best implement nutrient reduction and believes the key to that effort is recycled water, which will remove the nutrients and then put that effluent to beneficial use. Continuing, Mr. Bailey explained that the way the tentative order is currently written puts severe constraints on Central San to pursue such projects given an inflexible 10 year compliance timeframe, and he believes the tentative order will ultimately not produce a cost effective desired outcome, which is to reduce the nutrients in the Bay in order to avoid another incident of a toxic algae bloom which resulted in the large fish kill as was seen in 2022. He stated that the order would require Central San to spend approximately $700 million, with no guarantee that the desired outcome will be achieved. However, the expenditure is not the basis of the push back from Central San; staff believes that pursuing greater use of recycled water, as a way to resolve nutrient discharge into the Bay, is the more effective approach and emphasizes the need for the Regional Board to work collaboratively with Central San to achieve this result and to advocate with both State and Federal authorities to make recycled water a reality. He opined that despite some supportive words, the current order reflects a lack of commitment on behalf of the Regional Board to pursue recycled water as a viable alternative. Mr. Norby reviewed the presentation included in the agenda materials. Member Pilecki asked if there was already a component in the existing Ten - Year Capital Improvement Plan (CIP) to deal with improved nutrient handling. CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2024 Board Meeting Minutes - Book 72-Page 66 Planning and Development Division Manager Danea Gemmell confirmed that there was approximately $150 million over the course of about 12 years included as part of the current Ten -Year C1P and stated that the proposed requirements would exceed the current budgeted amount in excess of $500 million and the timeline would be far more aggressive. Member Hockett opined that with the money already planned to be spent on improved nutrient handling, without sound scientific proof that it will accomplish the desired outcome, is a significant risk and to spend further funds on an unknown outcome seems unwise. Mr. Norby explained that a required reduction in nutrient effluent resulting from the tentative order would differ from Central San's current goal, but not provide demonstrable benefits to the locations in the Bay through which the effluent flows. Member Pilecki stated that as proposed, the additional reduction requirement would cost Central San an additional approximately $550 million. Communications and Government Relations Manager Emily Barnett reviewed the Outreach to Central San Communities portion of the presentation included in the agenda materials. Member Wedington asked if the dollar amount shown in the slide detailing cost shared by household indicates the cost would be to the residents of the city, not the city itself only. Ms. Gemmell confirmed that Member Wedington's statement was correct and added that the cost numbers shown also include businesses in the identified cities, not just residents. There will be a wider financial impact. Mr. Bailey encouraged the public to ensure that their voices are heard as part of the public hearings, and he hopes that the Regional Board will listen to the voices of the public and support efforts that are more productive and measurable. Member Hockett said that she has attended many meetings that discussed the concept of nutrient reduction but feels duped by what was presented at those meetings and that she was misled regarding the intention and efficacy of the order. Mr. Bailey stated that the order is more aspirational than supportable based on the facts, and he encourages the Regional Board to reassess the reality of enacting such an order and asked the Board Members to continue to speak with their constituents about attending the planned public hearing. CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2024 Board Meeting Minutes - Book 72-Page 67 Member McGill provided the address for the planned public hearing on Wednesday, June 12 at 9:00 a.m. at the Elihu M. Harris State Office Building at 1515 Clay Street in Oakland. BOARD ACTION: Received the report. 10. General Mananer —Announcements a. Announcements — May 16, 2024 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 11. Counsel for the District No report. 12. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Real Estate, Environmental & Planning — Tuesday, May 21 at 8:30 a.m. Finance — Tuesday, May 21 at 2:30 p.m. Administration — Tuesday, June 4 at 8:30 a.m. Engineering & Operations (Meeting at CSO)— Wednesday, June 5 at 8:30 a.m. Regular Board Meeting — Thursday, June 6 at 2:30 p.m. BOARD ACTION: Received the announcements. 13. Board Members - Committee Minutes a. May 7, 2024 — Administration Committee — Chair McGill and Member Hockett b. May 8, 2024 — Engineering & Operations Committee — Chair McGill and Member Wedington BOARD ACTION: Received the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett No report. CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2024 Board Meeting Minutes - Book 72-Page 68 Member McGill • May 2, 2024 — Mayors Conference, City of Pinole, Pinole Senior Center, 2500 Charles Ave., Pinole, CA 94564 Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki May 8, 2024 — City of Pleasant Hill, Meeting with Mayor and City Manager, 100 Gregory Lane, Pleasant Hill, CA 94523 May 9, 2024 — Labor discussion with Public Employees Union, Local 1, Central San Member Wedington • May 2, 2024 — Mayors Conference, City of Pinole, Pinole Senior Center, 2500 Charles Ave., Pinole, CA 94564 BOARD ACTION: Received the reports and announcements. 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. EMERGENCY SITUATIONS This item was removed from the agenda by Board action at the beginning of the meeting. 16. Adopt Resolution No. 2024-010 making findings and ratifying an emergency to replace critical infrastructure in Martinez as declared by the General Manager under Board Policy 037 — Delegation of Authority to General Manager REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 4:58 p.m. r Michael R. Mc , President Pro Tern Central Contra Costa Sanitary District County of Contra Costa, State of California CENTRAL CONTRA COSTA SANITARY DISTRICT May 16, 2024 Board Meeting Minutes - Book 72-Page 69 COUNTERSIGNED: (- Qw Kati oun C C, CIVICSecretarythe istrict Central Contra Costa Sanitary District County of Contra Costa, State of California