HomeMy WebLinkAbout03.h. APPROVE REVISIONS TO THE DISTRICT'S RECORDS RETENTION SCHEDULESCentral Contra Costa Sanitary District
' ~ BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: FEBRUARY 4, 2010 No.: 3. h. Consent Calendar
Type of Action: ADMINISTRATION
subject: APPROVE REVISIONS TO THE DISTRICT'S RECORDS RETENTION
SCHEDULES
Submitted By:
Elaine Boehme
Initiating Dept/Div.:
Administration/Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
~~
E. Boehme ~ raves K. Alm
ISSUE: Board approval of the revised Records Retention Schedules is required to
update the District's Records Management Program.
RECOMMENDATION: Approve revisions to the District's Records Retention
Schedules.
FINANCIAL IMPACTS: None.
ALTERNATIVES/CONSIDERATIONS: None. Adoption of updated Records Retention
Schedules is recommended to comply with State law.
BACKGROUND: On August 9, 2007, the Board adopted Resolution 2007-108 revising
the District's Records Retention Schedules. The resolution also established atwo-year
review cycle for the Retention Schedules and internal audits to be performed on a
regular basis.
The internal audits of the Departments/Divisions have been completed. The audits
verified that the District is in compliance with the Records Retention Schedules and that
only minor changes to the schedules are needed (see Attachment A). Revisions to the
Human Resources, Operations, Communication Services and Secretary of the District
schedules include:
^ Clarification of records descriptions
^ Inclusion of additional record classifications
^ Extension of retention periods
^ Changes to the Office of Record
District Counsel has approved the proposed revisions.
C:\DOCUME-1\ataliani\LOCALS-1\Temp\PP-RetentionSchedulesRevision 02-2010.doc
POSITION PAPER
Board Meeting Date: FEBRUARY 4, 2010
Subject. APPROVE REVISIONS TO THE DISTRICT'S RECORDS RETENTION
SCHEDULES
The Records Retention Schedules ensure responsible records management practices
and compliance with current laws. It is recommended that the Board approve the
proposed revisions to the District's Records Retention Schedules
RECOMMENDED BOARD ACTION: Approve revisions to the District's Records
Retention Schedules.
N:\ADMINSUP\ADMIN\DIST-SEC\Position Papers\PP-RetentionSchedulesRevision 02-2010.doc
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