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HomeMy WebLinkAbout05.a. 2009 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM ANNUAL REPORTCentral Contra Costa Sanitary District ` BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 21, 2010 No.: = 5.a. Operations Type of Action: ACCEPTANCE OF REPORT Subject: BOARD ACCEPTANCE OF THE 2009 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM ANNUAL REPORT Submitted By: Initiating Dept./Div.: Bhupinder S. Dhaliwal, Plant Operations /Laboratory Laboratory Superintendent REVIEWED AND RECOMMENDED FOR BOARD ACTION: Sl~ L,/ ~ `-% may' B. Dhaliwal Craig James Ily, General M pager ISSUE: The Central Contra Costa Sanitary District's (District) 2009 National Pollutant Discharge Elimination System (NPDES) Annual Report has been prepared for submission to the California Regional Water Quality Control Board (RWOCB), San Francisco Bay Section. This annual report is presented for the District Board of Directors' information and acceptance. The Sewer System Overflow and Recycled Water Annual Reports will be submitted separately at later dates. , RECOMMENDATION: Accept the 2009 NPDES Annual Report. FINANCIAL IMPACTS: None ALTERNATIVES/CONSIDERATIONS: None BACKGROUND: During 2009 the treatment plant received a total of 14.1 .billion gallons of wastewater, which equates to an average flow of 38.6 million gallons per day. This average flow is approximately 6 percent less than year 2008. The treatment plant produced an effluent with annual average carbonaceous biochemical oxygen demand (C-BOD) and total-suspended solids (TSS) concentrations of 6 mg/L and 8 mg/L, respectively. These concentrations are markedly lower than our NPDES permit standards of 25 and 30 mg/L, respectively. C-BOD and TSS removal efficiency for the treatment plant averaged 97 percent and 96 percent, respectively. Approximately 3,900 tons of furnace ash was produced in the District's multiple-hearth furnaces. The ash met regulatory requirements for final disposal throughout the year. Once again this year, more than 15,000 NPDES permit-required tests were completed to comply with the NPDES permit requirements. The treatment plant effluent met all (100 percent) of the NPDES permit requirements throughout the year. N:\POSUP\LaboratorylAnnual Report-2009\t-21-10 Position Paper.doc POSITION PAPER , Board Meeting Date: January 21, 2010 subject. BOARD ACCEPTANCE OF THE 2009 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM ANNUAL REPORT The District's NPDES permit requires an annual update of the District's operations and maintenance procedures. A description of the updates is also included in the annual report. Upon acceptance of this annual report by the District Board of Directors, it will be submitted to the RWQCB. The NPDES permit requires the annual report be submitted to RWQCB by February 1, 2010. RECOMMENDED BOARD ACTION: Accept the 2009 National Pollutant Discharge Elimination System Annual Report. N:\POSUP\LaboratoryWnnual Report-2009\1-21-10 Position Paper.doc A .~ ~~~IIIII 5A 2009 National Pollutant Discharge Elimination System Annual Report Randy Grieb Board Meeting January 21, 2010 2009 NPDES Annual Report • Total flow treated • Average daily flow = 14.1 billion gallons = 38.6 million gallons. • Average dry weather flow = 32:5 million gallons (lowest since 1994) • Peak hourly flow = 135 million gallons per day •:• Ash disposal = 3,900 tons (wet weight) (for soil amendment) 5 . a.; 1 ~. Treatment Plant • Completed over 15,000 analytical tests •:• Approximately 11,000 hours of laboratory work •:• 100 percent compliance with NPDES Permit requirements Events Near Permit Limits • Chronic toxicity (Red Abalone) ~ The three-sample median exceeded 10 TU ~ Accelerated monitoring began in August Toxicity identification evaluation (TIE) determined toxicity due to effluent ammonia ~ Ammonia now being removed prior to toxicity test. 2 i 1 2009 NPDES ~~~~~~~ ~~ Annual Report Acknowledgements: Board of Directors Laboratory Source Control Collection System and Pumping Stations Engineering Administration Plant Operations and Maintenance ,~~i~~ll Wet Weather Treatment Plant k§ •:• Peak Flows ~ Monday - 75 MGD Tuesday - 121 MGD Wednesday - 142 MGD Thursday - 90 MGD • Rainfall -about 3.5 inches • All mechanical equipment performed as expected • Processed 120 MGD through UV for a short time and experienced some hydraulic and process stability limitations. 3 ~~I~III~II WET WEATHER COLLECTION SYSTEMS • Rainfall - Orinda Crossroads - 5.7" - San Ramon - 3.6" - Martinez - 4.5" • Short term power outage at Maltby • Some control issues at Orinda Crossroads • SCADA Dialer failed • 4 Service calls • 1 overflow of 500 gallons • Most equipment performed as expected f ~ Recommendation Accept the 2009 NPDES Annual Report t 4 2009 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM ANNUAL REPORT Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 1 CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 Imhoff Place, Martinez, CA 94553 2009 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM ANNUAL REPORT INDEX Page No. Discharger's Self-Monitoring Program Annual Report Summary of Comments and Significant Events - 2009 .................................................................................. 1 - 3 Table 1 Requirement Compliance Summary, Final Effluent ............................................... 4 - 5 Table 2 Requirement Compliance Summary, Receiving Water .............................................. 6 Table 3 Annual Final Effluent Waste Characteristics, Summary ............................................. 7 Table 4 Annual Influent Waste Characteristics ....................................................................... 8 Table 5 Annual Final Effluent Waste Characteristics, Total Suspended Solids. ...................... 9 Table 6 Annual final Effluent Waste Characteristics, Carbonaceous Biochemical Oxygen Demand ........................ ..................................... 10 Table 7 Annual Final Effluent Waste Characteristics, 96-Hour Flow-through Bioassay Results Summary ...................................................................................... 11 Table 8 Annual Final Effluent Waste Characteristics, Enterococci Count ............................: 12 Table 9 Annual Final Effluent Waste Characteristics, pH ...................................................... 13 Table 10 Annual Influent Waste Characteristics, Trace Metals Concentrations ................14 - 15 Table 11 Annual Influent Waste Characteristics, Volatile Organics ................................ 16 - 19 Table 12 Annual Influent Waste Characteristics, Semi-Volatile Organics ....................... 20 - 22 Table 13 Annual Influent Waste Characteristics., PAHs .......................................................... 23 Table 14 Annual Influent Waste Characteristics, Organophosphorous Pesticides ................. 24 Table 15 Annual Influent Waste Characteristics, Dioxins and Furans ..................................... 25 Table 16 Annual Influent Waste Characteristics, Chlorinated Pesticides ........................ 26 - 27 Table 17 Annual Final Effluent Waste Characteristics, Trace Metals Concentrations ..,...28 - 29 N:\POSUP\Laboratory\Annual Report-2009\Index.doc 1 INDEX (Continued) Page No. Table 18 Annual Final Effluent Waste Characteristics, Volatile Organics ....................... 30 - 33 Table 19 .Annual Final Effluent Waste Characteristics,. Semi-Volatile Organics .............. 34 - 36 Table 20 Annual Final Effluent Waste Characteristics, PAHs ................................................. 37 Table 21 Annual Final Effluent Waste Characteristics, Organophosphorous Pesticides ........ 38 Table 22 Annual Final Effluent Waste Characteristics, Dioxins and Furans ........................... 39 Table 23 Annual Final Effluent Waste Characteristics, Chlorinated Pesticides ............... 40 - 41 Table 24 Mass Loadings of 2,3,7,8-TCDD Equivalents ..............................:.............................. 42 Table 25 Chronic Toxicity Data .......:......................................................................................... 43 Table 26 Mass Loadings of Mercury and Methylmercury Concentrations ............................:....44 Table 27 State Water Resources Control Board Minimum Levels for Volatile Organics ......... 45 Table 28 State Water Resources Control Board Minimum Levels for Semi-Volatile Organics ..................................................................................... 46 - 47 Table 29 State Water Resources Control Board Minimum Levels for Trace Metals ............... 48 Table 30 State Water Resources Control Board Minimum Levels for Pesticides and PCBs ................................................................................................ 49 Table 31 Annual Average Waste Characteristics, Solids Handling Summary ............:............ 50 Table 32 Annual Receiving Water Characteristics, Total Coliform .......................................... 51 Table 33 Annual Receiving Water Characteristics, Total Fecal Coliform :............................... 52 Table 34 Annual Receiving Water Characteristics, Enterococci .............................................. 53 Table 35 Annual Receiving Water Characteristics, pH ............................................................ 54 Table 36 Annual Receiving Water Characteristics, Dissolved Oxygen .................................... 55 Table 37 Annual Receiving Water Characteristics, Un-Ionized Ammonia-N .:......................... 56 Table 38 Annual Receiving Water Characteristics, Salinity ..................................................... 57 Table 39 Annual Receiving Water Characteristics, Total Sulfides ............................................ 58 N:\POSUP\Laboratory\Annual Report-20o9\Index.doc II INDEX (Continued) Page No. Table 40 Annual Receiving Water Characteristics, Temperature in Relation to the Reference Station ....................................................................................................... 59 Table 41 Annual Receiving Water Characteristics, Turbidity in Relation to the Reference Station ....................................................................................................... 60 Figure 1 Receiving Water Stations Aerial Photograph ........................................................... 61 Figure 2 Treatment Plant Site Map ......................................................................................... 62 Figure 3 Secondary Flow Schematic ...................................................................................... 63 N:\POSUP\Laboratory\Annuaf Report-2009\Index.doc III DISCHARGER'S MONITORING PROGRAM ANNUAL REPORT SUMMARY OF COMMENTS AND SIGNIFICANT EVENTS - 2009 REPORTING DISCHARGER: DATE OF REPORT: RESOLUTION NO: REPORTING PERIOD COMMENTS: Central Contra Costa Sanitary District January 14, 2010 R2-2007-0008 January through December 2009 Attached is the 2009 National Pollutant Discharge Elimination System (NPDES) Annual Report. The NPDES report presents yearly totals, averages, and maximum and minimum values of Central Contra Costa Sanitary District's (CCCSD) influent, final effluent, sludge, ash, and receiving water quality parameters. All sampling and analyses were performed in accordance with Regional Water Quality Control Board (RWQCB) Order No. 82-2007- 0008. The final effluent quality remained in compliance with all applicable National Pollutant Discharge Elimination System (NPDES) standards. On July 7, 2009, the effluent sample was tested for the required red abalone chronic toxicity. The contract laboratory reported a toxic unit (TU) of 19.6. The laboratory however, reported an ammonia-N concentration of tested effluent at 34.5 mg/L. Since this concentration was outside the typical effluent concentration range of 24-28 mg/L, the sample was presumed to be contaminated. On July 22 another sample was tested; however, the concurrent reference toxicant data for this sample did not meet the acceptable quality assurance and quality control criteria. Yet another sample was collected on July 29 and tested at another laboratory for red abalone toxicity. However, this test also failed because of unacceptable development abnormalities in the control. Subsequently, the first (routine) contract laboratory reported that they had originally reported ammonia-N concentration erroneously. The corrected ammonia-N was indeed within the expected range. Assuming the first test was valid, the inclusion of 19.6 TU in the database resulted in athree-sample median of 10.6 TU, triggering accelerated monitoring. As a part of an accelerated chronic toxicity monitoring program, the effluent was tested for red abalone chronic toxicity on September 24, October 20, and November 4, 2009. The three-sample median remained greater than 10 TU; consequently, a toxicity identification evaluation (TIE) was initiated. The TIE revealed that the toxicity to red abalone was caused by increased effluent ammonia-N. Since 2007 the effluent ammonia-N concentration during the summer and fall period has steadily increased. This increase is likely due to a combination of water conservation and reduced inflow and infiltration N:\POSUP\Laboratory\Annual Report-2009\Discharge Summary 09-BSD.doc Dischargers Monitoring Program Annual Report Summary of Comments and Significant Events - 2009 Page 2 January 14, 2010 (dilution) resulting from the ongoing drought over the last three years. In the summer and fall of 2009, the effluent ammonia-N concentration exceeded the red abalone toxicity thresholds. A detailed TIE report was submitted to the Regional Water Quality Control Board separately. For dioxin analyses, CCCSD split its samples between two laboratories. The results reported herein are the average reported values from the two laboratories. In the case where one laboratory reported a numerical value and the other reported "Not Detected" (ND), the reported value was the average of the numerical value and detection level of the laboratory reporting the ND. In the case where the detection level of the laboratory reporting ND was higher than the numerical value, only the numerical value was reported. All analyses reported herein were conducted at CCCSD's laboratory, except the pesticides, dioxin, polynuclear aromatic hydrocarbons (PAHs), and chronic toxicity. These analyses were performed at CCCSD-contracted laboratories. These laboratories are certified by the Department of Health to perform these analyses. Operations and Maintenance Procedures The NPDES Permit, Section VI, paragraphs 5.b.(2) and (3), Operations and Maintenance Manual, states, "The Dischargers shall regularly review, revise or update, as necessary, its operations and maintenance manual...." CCCSD's operations and maintenance procedures, known as the Plant Information Management System (PIMS), continues to be updated including the addition of new features. The in-house managed site continues to be expanded in content and complexity in 2009. The overall content of PIMS is 160 GB, with over 100 GB of that being video. The treatment plant-specific training videos pertain to treatment plant system upgrades, equipment upgrades and modifications, and mandatory treatment plant training material used for plant operator certification. Procedures and guidelines continue to be updated as changes occurr, usually in the form of text illustrated with embedded photos or video clips. A new 360-degree panoramic feature has been added to PIMS, allowing a virtual display of various location within the treatment plant. After a comprehensive review of all training videos, a process has begun to upgrade outdated videos and their associated certification tests. This process, filmed in high quality HD, incorporates the changes that have taken place since the original videos were first filmed. PIMS also links to the administrative portion of the District Intranet and to the treatment plant geographic data interface (GDI) site, which contains information on plant construction. The website also links directly to the Internet to provide information such as real time weather data, treatment plant operator certification requirements, and treatment plant remote camera displays. C:\DOCUME-1\mscott\LOCALS-11Temp\Discharge Summary 09-BSD.doc Dischargers Monitoring Program Annual Report Summary of Comments and Significant Events - 2009 Page 3 January 14, 2010 To the best of my knowledge, the information contained herein is true and correct. I certify under penalty of law that I have personally examined and am familiar with the information submitted herein; and based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment. See 18 U.S.C. Section 1001 and 33 U.S.C. Section 1319. (Penalties under these statutes may include fines up to $10,000 and/or maximum imprisonment of between six months and five years.) Bhupinder S. Dhaliwal Laboratory Superintendent BSD:msb Attachments N:\POSUP\LaboratoryWnnual Report-2009\Discharge Summary 09-BSD.doc U ~ ~ Q F- ~ ~ ~ D 0}C ~ Q W F., U Q Q '~ a J F O U 1a- U Z ~ W ~ ~ Z W O ~ U ~ -~ w o4C ~ a- m z o w ° U N 0 0 w f- Z W J LL W W J Z J O F p~, O w O O O O O O O O O O O O O O ~ X W V W o o O O o O o 0 0 o O O o 0 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 Z H U o 0 0 0 0 0 0 0 0 0 0 0 0 0 O a w o 0 0 0 0 0 0 0 0 0 0 0 0 0 N ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a J ~ O O O O O O O O O O O O O O Z ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -~ Z O Q o 0 0 0 0 0 0 0 0 0 0 0 0 0 a ~ w U X ~ O O O O O O O O O O O O O O W Q LL O ~ Q' O o O O o 0 o O o 0 0 o O o m ~ Z m w o 0 0 0 0 0 0 0 0 0 0 0 0 0 z Q O O O O O O O O O O O O O O C (6 .'~.. 0 ~ ~ N N O ~ C O (U w J ~ 0 0 GO o o N O C O ~ m N O J J ~ ~' O ~„ ~ J N p~ ~ f6 N N N i N N N ~ C (6 O N O O _ N O) N O O~ N O O N N ~ ~ ~ ~- ~ ~ N 7 ~ ) ~ N N > W' Q N > Q N > ~ N O > O ' Q N > Q ~ O" (0 ~ > C N ~ O O O ~ ~ x ~ Q ~ Q T ~ pppCp~~~~ ~ O Q >` ~ . 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(6 ~ C • • J ~ ~ ~ ~" U O .U T O ' O N ~ ~ N ~ 'X ` T H O~ ~ O O N ~~c ?r O ~ .a ~ O O m o2S - O ,~ S R7 O CD .~ m ii ~ 2 N O C O WU tL cnCn U rn Q J to 0 m o` n m J N O Q U N O Z I I Z TABLE 4 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL INfLUENT WASTE CHARACTERISTICS (I-001) (24-Hour Composite) SUSPENDED OIL AND SOLIDS CBOD GREASE PARAMETER FLOW MG/L MG/L MG/L MAX DAILY MIN DAILY AVG DAILY MONTHLY MONTHLY MONTHLY MONTH (MGD) (MGD) (MGD) AVERAGE AVERAGE AVERAGE JANUARY 44.2 36.1 .38.5 209 194 21.4 FEBRUARY 75.4 36.6 49.0 199 143 6.5 MARCH 80.9 38.5 49.0 194 158 28.8 APRIL 44.0 37.7 40.0 224 183 26.9 MAY 43.4 35.4 38.9 237 176 10.5 JUNE 40.7 35.9 37.7 248 184 28.2 JULY 36.8 32.7 34.2 254 194 32.9 AUGUST 35.8 32.9 34.1 263 216 26.8 SEPTEMBER 35.3. 31.9 33.4 283 206. 29..3 OCTOBER 72.8 31.8 36.0 243 190 35.1 NOVEMBER 36.7 34.2 35.2 252 222 40.3 DECEMBER 51.7 33.5 37.6 251 205 36.4 ANNUAL MAXIMUM g0.9 283 222 40.3 ANNUAL 31.8 194 143 6.5 MINIMUM ANNUAL 38 6 238 189 26.9 AVERAGE . N:\POSUP\Laboratory\Annual Report-2009\Table 4.xis TABLE 5 CENTRAL CO NTRA COSTA SANITARY DISTRICT 2009 ANNUAL FINAL EFFLUENT WASTE CHA RACTERISTICS (E-001) (24-Hour Composite) PARAMETER TOTAL SUSPENDED SOLIDS MG/L MONTH MAXIMUM MINIMUM AVERAGE NO. OF SAMPLES NO. OF EXCEPTIONS JANUARY 8 4 6 31 0 FEBRUARY. 14 4 8 28 0 MARCH 16 4 8 31 0 APRIL 12 4 8 30 0 MAY 20 7 11 31 0 JUNE 18 7 11 30 0 JULY 8 3 6 31 0 AUGUST 11 4 6 31 0 SEPTEMBER 14 6 10 30 0 OCTOBER 16 6 9 31 0 NOVEMBER 12 3 7 30 0 DECEMBER 12 4 7 31 0 ANNUAL MAXIMUM 20 365 0 ANNUAL MINIMUM 3 ANNUAL AVERAGE 8 N:tPOSUP1LaboratorylAnnual Report-2009iTable 5.x~s TABLE 6 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL FINAL EFFLUENT WASTE CHARACTERISTICS (E-001) (24-Hour Composite) CARBONACEOUS BIOCHEMICAL OXYGEN DEMAND PARAMETER MG/L NO. OF NO. OF MONTH MAXIMUM MINIMUM AVERAGE SAMPLES EXCEPTIONS JANUARY 8 3 5 20 0 FEBRUARY 12 4 7 19 0 MARCH 9 4 6 22 0 APRIL 12 4 7 20 0 MAY 10 6 8 21 0 JUNE 10 5 8 21 0 JULY 7 3 5 20 0 AUGUST 16 3 6 17 0 SEPTEMBER 21 5 8 17 0 OCTOBER 8 4 6 22 0 NOVEMBER 16 3 6 20 0 DECEMBER 9 4 6 22 0 ANNUAL 21 241 0 MAXIMUM ANNUAL 3 MINIMUM ANNUAL 6 AVERAGE N:\POSUP\LaboratoryWnnual Report-2009\Table 6.xls TABLE 7 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL FINAL EFFLUENT WASTE CHARACTERISTICS (E-001) (Undiluted Sample) 96-HOUR, FLOW-THROUGH BIOASSAY RESULTS SUMMARY FATHEAD MINNOW, MONTH DATE SURVIVAL JANUARY 01/13/09 100 FEBRUARY 02/17/09 100 MARCH 03/10/09 100 APRIL 04/15/09 98 MAY 05/19/09 100 JUNE 06/15/09 100 JULY 07/14/09 100 AUGUST 08/12/09 100 SEPTEMBER 09/15/09 100 OCTOBER 10/13/09 100 NOVEMBER 11 /10/09 100 DECEMBER 12/08/09 100 ANNUAL 100 AVERAGE N:\POSUP\LaboratorylAnnual Report-2009\Table 7.xls TABLE 8 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL FINAL EFFLUENT WASTE CHARACTERISTICS (E-001) (Grab Sample) ENTEROCOCCI COUNT PARAMETER MPNJ 100 ML NO. OF NO. OF MONTH MAXIMUM MINIMUM 30-DAY LOG SAMPLES EXCEPTIONS MEAN JANUARY 48 2 10 22 0 FEBRUARY 109 4 16 20 0 MARCH 51 2 6 22 0 APRIL 22 2 8 20 0 MAY 58 4 18 22 0 JUNE 47 6 18 22 0 JULY 48 2 6 23 0 AUGUST 92 7 24 21 0 SEPTEMBER 72 3 13 22 0 OCTOBER 69 5 20 22 0 NOVEMBER 132 4 14 21 0 DECEMBER 64 6 16 23 0 ANNUAL 132 260 0 MAXIMUM ANNUAL MINIMUM 2 ANNUAL 14 AVERAGE N:\POSUP1LaboratoryWnnual Report-2009\Table $.xls TABLE 9 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL FINAL EFFLUENT WASTE CHARACTERISTICS (E-001) (Grab Sample) pH PARAMETER UNITS . NO. OF NO. OF MONTH SAMPLES EXCEPTIONS MAXIMUM MINIMUM AVERAGE JANUARY 7.6 7.4 7.5 31 0 FEBRUARY 7.6 7.3 7.5 28 0 MARCH 7.6 7.5 7.5 31 0 APRIL 7.6 7.5 7.5 30 0 MAY 7.6 7.4 7.5 31 0 JUNE 7.6 7.4 7.5 30 0 JULY 7.7 7.4 7.6 31 0 AUGUST 7.6 7.2 7.5 31 0 SEPTEMBER 7.6 7.4 7.5 30 0 OCTOBER 7.6 7.4 7.5 31 0 NOVEMBER 7.9 7.4 7.5 30 0 DECEMBER 7.7 7.3 7.5 31 0 ANNUAL 7 9 365 0 MAXIMUM ANNUAL 7 2 MINIMUM . 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N ~ ~ ~ O ~ O '~ ~ O U ~ ~ ~ ~ J O a o ~ Z ~ a o z z TABLE 24 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 MASS LOADINGS OF 2,3,7,8-TCDD EQUIVALENTS EFFLUENT (E-001) 2,3,7,8-TCDD Equivalent mg/month Month Monthly Total Running Annual Average January -- 0.00 February 0.0 0.00 March -- 0.00 April -- 0.00 May -- 0.00 June -- 0.00 July -- 0.00 August -- 0.00 September 0.0 0.00. October -- 0.00 November -- 0.00 December -- 0.00 * Permit limit is 0.836 mg/month, 12-months, running annual average. Monitoring frequency is twice per year. N:\POSUP\Laboratory\Annual Report-2009\Tables 24-26.x1s TABLE 25 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 CHRONIC TOXICITY DATA EFFLUENT (E-001) MONTH DATE RED ABALONE TOXICITY IC25, % TU January 1 /6/2009 01 /20109 8.9 12.0 11.2. . 8.3 March 04/01 /09 13 7.7 May 05/21 /09 9.4 10.6 July 07/07/09 5.1 19.6 August 08/26/09 12.8 7.8 September 09/24!09 7.9 12.7 October 10/20/09 6.8 14.7** November 11 /04/09 6.3 15.9 December 12/16/09 33.3 3.0*** * Permit requires accelerated monitoring if three-sample median value exceeds 10 TU or a single sample exceeds 20 TU. ** Toxicity confirmed due to ammonia-N. A TIE report was submitted to Regional Water Quality Control Board separately. *** After ammonia removal N:\POSUP1Laboratory~Annual Repork-2009~Tables 24-26.x1s TABLE 26 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 MASS LOADINGS OF MERCURY MERCURY METHYLMERCURY ** Month Monthly Total Kg/Month Running Annual Average* Kg/Year Concentration ng/L January 0.042 -- -- February 0.080 0.72 0.269 March 0.145 0.84 -- April 0.040 0.76 0.153 May 0.098 0.80 -- June 0.043 0.77 -- July 0.030 0.76 -- August 0.030 0.75 -- September 0.049 0.75 0.554 October 0.044 0.72 -- November 0.027 0.68 0.200 December 0.024 0.65 -- Annual Average 0.054 -- 0.294 * Trigger level is 2.23 Kg/Year running annual average. *'` Monitoring frequency is quarterly. N:\POSUP\Laboratory\Annual Report-2009\Tables 24-26.x1s/Table 26.x1s TABLE 27 STATE WATER RESOURCES CONTROL BOARD MINIMUM LEVELS FOR VOLATILE ORGANICS (U.S. EPA Method 624) ~SINRGB 1/~tla~~ts Scr~stance ;~y G~CIIi~S ~ ~L ~~~~'. 1,1 Dichloroethane 1 1,1 Dichloroethene 2 1,1,1 Trichloroethane 2 1,1,2 Trichloroethane 2 1,1,2,2 Tetrachloroethane ~ 1 1,2 Dichlorobenzene (volatile} 2 1,2 Dichloroethane 2 1,2 Dichloropropane ~ 1 1,3 Dichlorobenzene (volatile) ~ 2 - 1,3, Dichloropropene (volatile) -- ~ 2 1,4 Dichlorobenzene (volatile} ~ ~ 2 Acrolein ! 5 Benzene 2 Bromoform 2 Bromomethane 2 Carbon Tetrachloride 2 Chlorobenzene 2 Chlorodibromo-methane 2 Chloroethane 2 Chloroform ' 2 - - - Chloromethane ~ - 2 Dichlorobromo-methane ~ 2 Dichloromethane 2 Ethylbenzene 2 Tetrachloroethene 2 Toluene 2 trans-1 ,2 Dichloroethylene ~ 1 Trichloroethene ~ 2 Vinyl Chloride 2 * Policy for Implementation of Toxics, Standards for Inland Surface Waters, Enclosed Bays, and Estuaries of California, Adopted March 2, 2000 N:\POSUP\Laboratory\Annual Report-2009\Tables 27-30.x1s TABLE 28 STATE WATER RESOURCES CONTROL BOARD MINIMUM LEVELS FOR SEMI-VOLATILE ORGANICS (U.S. EPA Method 625) S+at~~a)ati~e ~uf~tana~ i~i~r {"a+Gf *SWRCB ~ ~~~~ 1,2 Benzanthracene ~ 5 1,2 Dichlorobenzene (semi-volatile) _ ~ 1,2 Diphenylhydrazine 2 1 1,2,4 Trichlorobenzene 5 1,3 Dichlorobenzene (semi-volatile) 1 1,4 Dichlorobenzene (semi-volatile) 1 2 Chlorophenol i 5 2,4 Dichlorophenol 5 2,4 Dimethylphenol 2 2,4 Dinitrophenol 5 2,4 Dinitrotoluene 5 2,4,6 Trichlorophenol 10 2,6 Dinitrotoluene ~ 5 2-Nitrophenol 2-Chloroethyl vinyl ether 10 1 2-Chloronapthalene 3,3 Dichlorobenzidine 10 ~ 5 3,4 Benzofluoranthene 10 4 Chloro-3-methylphenol 1 4,6 Dinitro-2-methylphenol 5 4-Nitrophenol 10 4-Bromophenyl phenyl ether 5 4-Chlorophenyl phenyl ether ~ 5 Acenapthene 1 Acenaphthylene ~ 10 Anthracene 10 Benzidine 5 Benzo(a) pyrene (3,4 Benzopyrene) 10 Benzo (g,h,l) perylene 5 - I--- Benzo (k) fluoranthene ~ 10 Policy for Implementation of Toxics, Standards for Inland Surface Waters, Enclosed Bays, and Estuaries of California, Adopted March 2, 2000 N:\POSUP\Laboratory\Annual Report-2009\Tables 27-30.x1s, 1 of 2 TABLE 28 {Continued) STATE WATER RESOURCES CONTROL BOARD MINIMUM LEVELS FOR SEMI-VOLATILE ORGANICS (U.S. EPA Method 625) bis 2-(1-Chloroisopropyl) methane i 5 bis(2-Chloroethyl) ether 1 bis(2-Chloroisopropyl) ether 2 bis(2-Ethylhexyi) phthalate 5 Butyl benzyl phthalate 10 Chrysene 10 di-n-Butyl phthalate 10 di-n-Octyl phthalate 10 Dibenzo(a,h)-anthracene 10 Diethyl phthalate ~ 2 Dimethyl phthalate ~ 2 Fluoranthene ~ 1 Fluorene 10 Hexachloro-cyclopentadiene 5 Hexachlorobenzene 1 Hexachlorobutadiene ~ 1 Hexachloroethane 1 Indeno(1,2,3cd)-pyrene 10 Isophorone ~ 1 N-Nitroso diphenyl amine 1 N-Nitroso dimethyl amine 5 N-Nitroso-di n-propylamine 5 Naphthalene 1 Nitrobenzene 1 Pentachlorophenol 5 Phenanthrene 5 Phenol 1 Pyrene 10 * Policy for Implementation of Toxics, Standards for Inland Surface Waters, Enclosed Bays, and Estuaries of California, Adopted March 2, 2000 N:\POSUP\Laboratory\Annual Report-2009\Tables 27-30.x1s, 2 of 2 TABLE 29 STATE WATER RESOURCES CONTROL BOARD MINIMUM LEVELS FOR TRACE METALS *SWRCB M {~ IN~?l~~ANtCS AAA Gf`AA HYDRIDE':, CVAA COLOR tCPlt~l[~ , Antimony 10 5 0.5 -- -- 0.5 Arsenic -- 2 1 -- 20 2 Beryllium 20 0.5 -- -- -- 0.5 Cadmium 10 0.5 -- -- -- 0.25 Chromium (total) 50 2 -- -- -- 0.5 Chromium VI 5 -- -- -- 10 -- Copper 25 5 -- -- -- 0.5 Cyanide -- -- -- -- 5 -- Lead 20 5 -- -- -- 0.5 Mercury -- -- -- 0.2 -- 0.5 Nickel 50 5 -- -- -- 1 Selenium -- 5 1 -- -- 2 Silver 10 1 -- -- -- 0.25 Thallium 10 2 -- -- -- 1 Zinc 20 -- -- -- -- 1 Policy for Implementation of Toxics, Standards for Inland Surface Waters, Enclosed Bays, and Estuaries of California, Adopted March 2, 2000. N:\POSUP\Laboratory\Annual Report-20091Tables 27-30.x1s TABLE 30 STATE WATER RESOURCES. CONTROL BOARD MFNIMUM LEVELS FOR PESTICIDES AND PCBs (U.S. EPA Method 608j ~~ ~ ~, ~'CB~', ,,, *fRCB M~ ~~` 4,4'-DDD 0.05 4,4'-DDE 0.05 4,4'-DDT 0.01 a-Endosulfan 0.02 alpha BHC 0.01 beta BHC 0.005 delta BHC 0.005 gamma BHC 0.02 Aldrin 0.005 b-Endosulfan 0.01 Chlordane 0.1 Dieldrin 0.01 Endosulfan Sulfate 0.05 Endrin 0.01 Endrin Aldehyde 0.01 Heptachlor 0.01 Heptachlor Epoxide 0.01 PCB 1016 0.5 PCB 1221 0.5 PCB 1232 0.5 PCB 1242 0.5 PCB 1248 0.5 PCB 1254 0.5 PCB 1260 0.5 Toxaphene 0.5 '` Policy for Implementation of Toxics, Standards for Inland Surface Waters, Enclosed Bays, and Estuaries of Califoria, Adopted March 2, 2000. N:\POSUP\Laboratory~Annual Report-2009\Tables 27-30.x1s TABLE 31 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL AVERAGE WASTE CHARACTERISTICS SOLIDS HANDLING SUMMARY CENTRIFUGED SLUDGE ASH DISPOSAL TONS/DAY (WET WEIGHT) PERCENT TOTAL PERCENT SOLIDS MOISTURE AVERAGE AVERAGE JANUARY 22.0 78.0 11.1 FEBRUARY 22.0 78.0 10.3 MARCH 22.0 78.0 11.4 APRIL 21.0 79.0 13.1 MAY 21.0 79.0 8.7 JUNE 20.0 80.0 11.7 JULY 19.0 81.0 10.1 AUGUST 19.0 81.0 9.9 SEPTEMBER 19.0 81.0 9.1 OCTOBER 21.0 79.0 11.6 NOVEMBER 19.0 81.0 10.2 DECEMBER 19.0 81.0 11.0 MAXIMUM 22.0 81.0 13.1 MINIMUM 19.0 78.0 8.7 AVERAGE 20.3 79.7 10.7 * Ash is wetted (watered for dust control during loading on the trucks before disposal). N:\POSUP\LaboratoryWnnual Report-2009\Tables 31-39.x1s TABLE 32 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL RECEIVING WATER CHARACTERISTICS TOTAL COLIFORM TOTAL COLIFORM PARAMETER MPN/100mL NO. OF MONTH MAXIMUM MINIMUM AVERAGE* SAMPLES JANUARY 20 ND (20) < 20 5 FEBRUARY 80 20 46 5 MARCH 230 40 102 5 APRIL .500 80 226 5 MAY 80 30 48 5 JUNE 40 ND (20) < 24 5 JULY 20 ND (20) < 20 5 AUGUST ND (20) ND (20) ND (20} 5 SEPTEMBER 70 ND (20) < 38 5 OCTOBER 900 80 352 5 NOVEMBER 1100 80 496 5 DECEMBER >16,000 3000 {>) 8400 5 ANNUAL MAXIMUM >16,000 60 ANNUAL ND (20) MINIMUM ANNUAL ~ 816 AVERAGE * Average of 5 sampling stations ND =Not Detected, below MDL (value shown in parentheses) N:IPOSUP1LaboratorylAnnual Report-20091Tables 31-39.x1s TABLE 33 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL RECEIVING WATER CHARACTERISTICS TOTAL FECAL COLIFORM TOTAL FECAL COLIFORM PARAMETER MPN/100mL NO. OF MONTH MAXIMUM MINIMUM AVERAGE* SAMPLES JANUARY 20 ND (20) < 20 5 FEBRUARY 20 ND (20) < 20 5 MARCH 130 20 50 5 APRIL 40 ND (20) < 24 5 MAY 50 23 30 5 JUNE 20 ND (20) < 20 5 JULY 20 ND (20) < 20 5 AUGUST ND (20) ND (20) ND (20) 5 SEPTEMBER 70 ND (20) < 34 5 OCTOBER 170 23 69 5 NOVEMBER 230 80 142 5 DECEMBER 9000 3000 5400 5 ANNUAL 9000 60 MAXIMUM ANNUAL MINIMUM ND (20) ANNUAL < 487 AVERAGE * Average of five sampling stations ND =Not Detected, below MDL (value shown in parentheses) N:\POSUP\LaboratoryWnnual Report-2009\Tables 31-39.x1s TABLE 34 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL RECEIVING WATER CHARACTERISTICS ENTEROCOCCI ENTEROCOCCI PARAMETER MPN/100mL MONTH MAXIMUM MINIMUM AVERAGE* NO. OF SAMPLES JANUARY 10 ND (10) < 10 5 FEBRUARY 20 ND (10) < 12 5 MARCH 20 8 11 5 APRIL 20 ND (10) < 12 5 MAY 10 ND (10) < 10 5 JUNE 10 ND (10) < 10 5 JULY ND (20) ND (20) ND (20) 5 AUGUST ND (10) ND (10) ND (10) 5 SEPTEMBER 10 ND (10) < 10 5 OCTOBER 40 20 24 5 NOVEMBER 41 10 22 5 DECEMBER 7270 2035 4413 5 ANNUAL 7270 60 MAXIMUM ANNUAL ND (10) MINIMUM ANNUAL AVERAGE < 380 * Average of 5 sampling stations ND =Not Detected, below MDL (value shown in parentheses) N:iPOSUP\LaboratoryWnnual Report-2009\Tables 31-39.x1s TABLE 35 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL RECEIVING WATER CHARACTERISTICS pH pH ` ( MAXIMUM ( MINIMUM I AVERAGE* I SAMPLES I VIOLA DONS JANUARY 7.6 7.5 7.5 5 0 FEBRUARY 7.5 7.4 7.5 5 0 MARCH 7.7 7.6 7.6 5 0 APRIL 7.7 7.6 7.6 5 0 MAY 7.2 6.7 7.0 5 0 JUNE 8.0 7.9 7.9 5 0 JULY 8.0 8.0 8.0 5 0 AUGUST 7.8 7.6 7.6 5 0 SEPTEMBER 7.8 7.5 7.6 5 0 OCTOBER 7.9 7.9 7.9 5 0 NOVEMBER 7.8 7.8 7.8 5 0 DECEMBER 7.9 7.8 7.8 5 0 ANNUAL 8 0 60 0 MAXIMUM ANNUAL 6 7 MINIMUM ANNUAL 7 6 AVERAGE . * Average of 5 sampling stations N:IPOSUP1LaboratoryWnnual Report-20091Tables 31-39.xis TABLE 36 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL RECEIVING WATER CHARACTERISTICS DISSOLVED OXYGEN DISSOLVED OXYGEN PARAMETER mg/L PERCENT SATURATION MONTH MAXIMUM MINIMUM AVERAGE MAXIMUM MINIMUM AVERAGE No. of No. of Sam les Exce tions JANUARY 10.7 10.3 10.6 108 106 107 5 0 FEBRUARY 10.6 10.5 10.6 102 100 101 5 0 MARCH 10.0 9.0 9.5 96 88 92 5 0 APRIL 9.6 9.2 9.5 100 94 97 5 0 MAY 8.8 8.7 8:8 97 95 96 5 0 JUNE 8.5 8.4 8.5 92 92 92 5 0 JULY 8.2 7.5 8.0 100 92 98 5 0 AUGUST 8.4 8.2 8.3 102 101 102 5 0 SEPTEMBER 8.8 8.7 8.8 105 103 104 5 0 OCTOBER 9.0 8.9 8.9 100 100 100 5 0 NOVEMBER 9.6 9.5 9.6 99 96 97 5 0 DECEMBER 9.8 9.7 9.7 94 89 92 5 0 ANNUAL 10.7 108 60 0 MAXIMUM ANNUAL 7 5 88 MINIMUM ANNUAL 9 2 98 AVERAGE N:\POSUPiLaboratorylAnnual Report-20091Tables 31-39.x1s TABLE 37 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL RECEIVING WATER CHARACTERISTICS UN-IONIZED AMMONIA-N UN-IONIZED AMMO NIA-N PARAMETER MG/L MONTH MAXIMUM MINIMUM AVERAGE* NO. OF NO. OF SAMPLES VIOLATIONS JANUARY ND (0.001) ND (0.001) ND (0.001) 5 0 FEBRUARY ND (0.001) ND (0.001). ND (0.001) 5 0 MARCH 0.002 0.002 0.002 5 0 APRIL ND (0.003) ND (0.003) ND (0.003) 5 0 MAY ND (0.001) ND (0.001) ND (0.001) 5 0 JUNE ND (0.005) ND (0.003} ND (0.004) 5 0 JULY ND (0.001) ND (0.001) ND (0.001) 5 0 AUGUST 0.004 0.002 0.002 5 0 SEPTEMBER 0.003 0.002 < 0.002 5 0 OCTOBER 0.004 ND (0.001} < 0.002 5 0 NOVEMBER 0.002 ND (0.001) < 0.002 5 0 DECEMBER 0.003 ND (0.001) < 0.002 5 0 ANNUAL 0.004 60 0 MAXIMUM ANNUAL MINIMUM ND (0.001) ANNUAL < 0.002 AVERAGE * Average of 5 sampling stations ND =Not Detected, below MDL (value shown in parentheses) N:\POSUP\Laboratory\Annual Report-2009\Tables 31-39.x1s TABLE 38 .CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL AVERAGE RECEIVING WATER CHARACTERISTICS SALINITY SALINITY PARAMETER g/L NO. OF MONTH MAXIMUM MINIMUM AVERAGE* SAMPLES JANUARY 19.2 18.4 19.0 5 FEBRUARY 10.5 10.2 10.3 5 MARCH 0.2 0.2 0.2 5 APRIL 5.9 5.4 5.5 5 MAY 6.0 5.$ 5.9 5 JUNE 5.2 4.8 5.1 5 JULY 8.8 8.6 8.7 5 AUGUST 10.8 9.9 10.2 5 SEPTEMBER 13.7 13.6 13.6 5 OCTOBER 12.7 12.3 12.5 5 NOVEMBER 14.5 11..6 13.0 5 DECEMBER 14.1 8.9 11.6 5 ANNUAL MAXIMUM 19 2 60 ANNUAL 0 2 MINIMUM . ANNUAL 9 6 AVERAGE * Average of 5 sampling stations N:\POSUP\LaboratoryiAnnual Report-2009\Tables 31-39.x1s TABLE 39 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL AVERAGE RECEIVING WATER CHARACTERISTICS TOTAL SULFIDES TOTAL SULFIDES PARAMETER mg~L NO. OF REFERENCE SAMPLES STATION MONTH MAXIMUM MINIMUM AVERAGE* C-R JANUARY ND (0.1) ND (0.1) ND (0.1) 5 ND (0.1) FEBRUARY ND (0.1) ND (0.1) ND (0.1) 5 ND (0.1) MARCH ND (0.1) ND (0.1) ND (0.1) 5 ND (0.1) APRIL ND (0.1) ND (0.1) ND (0.1) 5 ND (0.1) MAY ND (0.1) ND {0.1) ND {0.1} 5 ND (0.1) JUNE ND (0.1) ND (0.1) ND (0.1) 5 ND (0.1) JULY ND (0.1) ND (0.1) ND (0.1) 5 ND (0.1) AUGUST ND (0.2) ND (0.2) ND (0.2) 5 ND (0.2) SEPTEMBER ND (0.1) ND (0.1) ND (0.1) 5 ND (0.1) OCTOBER ND (0.1) ND (0.1) ND (0.1) 5 ND (0.1) NOVEMBER ND (0.1} ND (0.1) ND (0.1) 5 ND (0.1) DECEMBER ND (0.1) ND (0.1) ND (0.1) 5 ND (0.1) ANNUAL ND (0.2) 60 ND (0.2} MAXIMUM ANNUAL ND (0.1) ND (0.1) MINIMUM ANNUAL ND (0.1) ND (0.1) AVERAGE N:\POSUP\Labaratory\Annual Repork-2009\Tables 31-39.x1s TABLE 40 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL AVERAGE RECEIVING WATER CHARACTERISTICS TEMPERATURE IN RELATION TO THE REFERENCE STATION TEMPERATU RE, °C PARAMETER DESIGNATED SAMPLING STATIONS REFERENCE NO. OF STATION MONTH MAXIMU M MINIMUM AVERAGE* CR-1 SAMPLES JANUARY 11.0 10.5 10.7 5 10.8 FEBRUARY 10.6 10.5 10.5 5 9.7 MARCH 12,1 11.9 12.0 5 9.5 APRIL 15.7 13.9 15.0 5 15.8 MAY 18.0 17.7 17.9 5 17.9 JUNE 18.0 17.4 17.7 5 18.0 JULY 22.9 22.7 22.8 5 23.0 AUGUST 22.5 21.9 22.3 5 23.0 SEPTEMBER 19.9 19.3 19.6 5 20.1 OCTOBER 17.5 17.1 17.3 5 17.1 NOVEMBER 13.1 , 12.7 12.9 5 13.4 DECEMBER 9.9 9.2 9:6 5 9.7 ANNUAL MAXIMUM 22 9 60 23.0 ANNUAL MINIMUM , , 9 2 9 5 AVERAGE II ANNUAL ~ ~~,~ ~ ~, / ...~_ 15.7 ~' .....~......... ~ 15.7 II ~` Average of 5 sampling stations N:\POSUP\Laboratory\Annual Report-2009\Tables 40-41.x1s TABLE 41 .CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 ANNUAL AVERAGE RECEIVING WATER CHARACTERISTICS TURBIDITY IN RELATION TO THE REFERENCE STATION TURBIDITY, NTU PARAMETER DESIGNATED SAMPLING STATIONS REFERENCE NO.OF STATION MONTH MAXIMUM MINIMUM AVERAGE* SAMPLES CR-1 JANUARY 15 13 14 5 12 FEBRUARY 38 30 36 5 36 MARCH 76 68 73 5 70 APRIL 74 66 69 5 90 MAY 28 24 26 5 24 JUNE 35 28 32 5 28 JULY 21 19 20 5 18 AUGUST 17 11 13 5 14 SEPTEMBER 10 9 10 5 10 OCTOBER 14 11 12 5 12 NOVEMBER 12 9 10 5 9 DECEMBER 23 22 22 5 22 ANNUAL 76 60 90 MAXIMUM ANNUAL 9 9 MINIMUM ANNUAL 28 29 AVERAGE * Average of 5 sampling stations N:\POSUP\LaboratoryWnnual Report-2009\Tables 40-41.x1s H ~~ ~~ ~~ ~~ V a~ L I..L - - -- _ ~ ~ LI - jl ~, o t I' N ^ LJLLJII I ~ 1111 a i - _ - on ~ - ~~. \ J o E C, E ~ 0~ ~°~ p Q y E OI y ,^ i a 0 ~" R ~ .. . _ 3 L 3 ~ /~. x )A/tl0 ddOHW/ Gee. - _.. ~,1/ _ _.__ ~D oc _ 3 ~~ 3v. LL_ = I ~ o _ 3,~- a [ mE in 3vf ~ L~J 6 = i - ~- - ~ - F r _~ . 0 ~E - =~1 = ~ ~ o ° ~~ e~ - a,.-n o. ov,~ s )~,, _ _ _ i 3 • - _~-fl 1, mm U 1`, i1' V _ ~ n. ~J ~' ~~ ~v o E. L E i ` __~~~ -~ ~, - ~~~ 3 0 ~ vl III . 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FREITAS, HUMAN RESOURCES MANAGER~/j DEBORAH RATCLIFF, CONTROLLER ~,L SUBJECT: CCCERA JANUARY 11, 2010 BOARD MEETING UPDATE (Agenda Item 7.a.1.a) The Contra Costa County Employees' Retirement Association (CCCERA) met in open session from 9 a.m. to 1 p.m. at the Concord Hilton on January 11, 2010. There were approximately five hundred attendees, most of whom were retirees, current employees and staffs of the sixteen member agencies in the retirement system. The Central Contra Costa Sanitary District (District) had about ten retirees, six employees and four staff. Board President Michael McGill also attended the meeting. Attached are several documents for your review: 1. Attachment A is the hand-out from the Legal Counsel's PowerPoint presentation 2. Attachment B is the official description from the CCCERA website of their role and function 3. Attachment C is the list of CCCERA Board Members 4. Attachment D is the January 12, 2010 Contra Costa Times article about the meeting Meeting Summary The first hour and a half was devoted to Reed Smith Counsel Harvey Liederman's presentation. (Mr. Lieberman wrote the October 2009 legal opinion to CCCERA which addressed the vacation accumulation pay-off being counted twice during the final year.) His main points were: • There have been four court cases (not on vacation leave payouts) which suggest that "'distortions' caused by inclusion of terminal pay and final year conversions of non-cash items to cash" can be eliminated. • CCCERA should consider if final year conversions and incentives are payable only at termination, how much leave accruals paid at termination should be included, and should "straddling" two fiscal years be allowed. • CCCERA could determine that they made an error in 1998, when they took Board action to allow the pay-offs. • If an error was made, retirees and employees would not have vested rights to the additional compensation resulting from the error. • CCCERA is responsible for determining what is a lawful benefit to be included in final average salary. Directly following Mr. Liederman, CCCERA Retirement Chief Executive Officer Marilyn Leedom spoke about CCCERA's practices and policies. She acknowledged that in 1998, CCCERA adopted a policy which permits the enhancement of final average salary (FAS) with the payment of two vacation accumulations, and vacation and sick leave paid at termination during the last twelve months of employment. Furthermore, she stated that it has been the practice of CCCERA to inform its members of this practice on the web and in annual member statements, the employee handbook, twelve retirement planning seminars held each year, and individual counseling sessions. Various CCCERA Board Members took the position that CCCERA is merely a trustee for funds contributed by the member agencies. 'Some CCCERA Board Members opined that it is up to the member agencies, not CCCERA, to change any benefits received by their employees. Additionally, some CCCERA Board Members believe that the current retirees and employees have vested rights to the CCCERA policy established in 1998; changes to the policy could only be made for future employees. One previous CCCERA Board Member, Bill Cullen (a twenty-four year veteran of the CCCERA Board) spoke for the record saying that no errors had been made by the previous CCCERA Board. They had legal and actuarial opinions and numerous Board meetings where the subject was deliberated. Moreover, for the past thirteen years, member agencies and employees have been charged in their rates for the financial impact of the policy. The attorney who represented the plaintiffs in Paulsen also attended the meeting and stated that.the law prevents current retirees from being touched by any change in policy and pension benefits are fixed on hiring for current employees, unless a comparable benefit is given. The retirement benefits have been earned and paid for. Christine Hunt, Executive Director of the Contra Costa Taxpayers, asked if the policy was a mistake. She believes current retirees and employees should be affected by an immediate change in policy. The next discussion will take place in Closed Session at the CCCERA Board meeting on January 27, 2010. It is unclear vvhat action, if any, CCCERA will take. C:\Documents and Settings\cfreitasWly Documents\CCCERA mmo to bd re mtg 1-12-10.doc 1 CALCULATING "FINAL.• AVERAGE SALARY" FOR RETIREMENT BENEFITS - Presstdedlanta Na Board of Reflremant Contra Costa county Employees' RafirananlAssociedm January 11, 2010 Harvey L, Leiderman ReedSmith IMha4Wr[ItNe•~Wflpa• THIS PRESENTATION • How iegrement benefits ere calculated • What goes into final compensagon'(aka'final average salary'or'FAS•) • CCCERA'a implementation of FAS • CCCERA's curtest policies ., • Changing legal and economic landscape • Current questions , • The ReBrement Board's dugea • •. TheRetirement Boardb authority- • Soma factors to consider • Next steps ReedSmith HOW IS THE RETIREMENT BENEFIT CALCULATED? • Statutoryformulas-multipliers Years of credited service x Age factor at retirement. x %of `Final Average Salary' • I Benefit , ReeflSmith Attachment A I I I I PURPOSE OF TODAY'S MEETING • Open, public discussion for the Board and all interested persons-employers, employees, retirees, the public • No aotion wlll be taken today- IrtformaUonal sesslononly ,. RcedSmith WHAT GROUPS SHOULD BE INTERESTED IN THIS? ' '~, NOTMEMBERSWHORETIREDBEFORE SEPTEMBEft,~997 • Those retlred sinse8eptemtier,1997 and continuing to receive benefits ~~~ Current actlve and deferred members who will recelve future benefits • Future newhires~-~~ RcedSmith ~- WHAT IS "FINAL AVERAGE SALARY"? • The impactof.Ventura - Statutory,3-level'~Itering" process to determine what amounts the employee receives are included and what are not - "Compensation" ~ "Compensation earnable" ~ "Final compensation"("FAS") ReetlSmith ...._>Y...,.. 1 I• r THE FILTERING PROCESS .: a 'f`+' ~~CONPENSATIONy~}';~~`{'~ - ~~' COMPENSATIONS ;TJ' . °' ±,.I ksi' ^rs"l. FJ~RNABLE ..,.>~"i;: ~~,q +rF.INALv -i" COMPF1dSAT10N (~ A cdSmith "COMPENSATION FJ\RNABLE" • "Compensation•fortheaversgenumberof days ordinarily worked by employees In same grede/ctssa- atiurtted when earned retherthanwhen paid. , > Flltxs~ad psymmdsforowrtlms . > Fllters out peymarlfanoteamed during thaflnal pedod,ewnHpelddurinpfM perlad ' • Employers' policies and MOUs set the average "earned and payable" ambunts•~ a ReeclSmith ".~... RECAP OF THE FILTERING PROCESS NmC•fh M1em, gory la ]" P•"M ~MPEtJSAT10N ~~ •Pa,.p• •ues -.. :y~,,.•ra... titi_ry.Ua+ses.''SSJ: ' ~~_COMPENSATION}C' ,~. Sp" EARNABLEfT„„ lu.. •..neu. ~•' J-4` ~' I ewer 1 N, w•,q ~^• wFINAL dk ~trCOMPENSATION±. ' •' xMultiplisis-'-A ~~ RETIREMENT ALLOWANCE RcalSmith LEVEL 1 ,-.: °COMPENSATION° • ~Ceah remuneraBonfo~aervtcea, paid by the employerto the employee > Fillero out value of "in kind" (noncash) benefits, i .. like uniforms, 8lockberriea, use of auto, etc. > - Filloro out value of lodging, fuel, laundry, etc. > Fillero out money paid to third parties on behaN al employee, like insurance premiums, pension contribution pick-ups, etc. • What is paid In cash to employee end what Is paid in kind or to others is up to employers to set- Retirement Board has no say at this level _~ s ... ,'IEVEL3--, °FINAL COMPENSATION"~ ~• • All "compensation earneble" paid during the selected final period > OneyearforTlarel end3,3afetjfA' > OrieyeareveregetNtiireeyeareforTier2, Safety C > Usually ttielastyear(s)ofempltiymeM- custnmertlythehighsstpeidyear(s). ReedSmith CCCERA'S IMPLEMENTATION OF FAS .. • Sept 1997 -Ventura changes the rules • December,~1997-CCCERA adopts "Compensation" policy based on employer practices • Statewide litigation ensues over what is in, what is out, who is affected • 1999-CCCERA settles local litigation and sets its policies . .~, > Pre-Sept 1997 reUreea (Paulson, Walden) > Currerdand future eetlvea, too > Policies follow employer•eern codes'and boarddireetlon to ataft Ree(JSmith ~_ 2 it ,( (~ CCCERA'31MPLEMENTATION OFFAS • CCCERA implements County's and districts' leave and cash-out policies r Applies same'to all~retirees, regardless of retlrement date Board considers "terminal pay" and directs staff to include portion in FAS r Policil3sappearin Board regulatlons, Handbooks, annual statements to members, retirement planning seminars and counseling sessions CCCERA'S CURRENT POLICIES • County ordinance grants additlorial service credit to all members for accumulated sick leave at termination. This does not reduce the one- year'ssick leave cashout Included in FAS if employer allows. .. .. • CCCERA contribution rates Include terminal pay assumptions in order to fund the cost of these Inclusions. • Board has voted to "de-pool" large employers to - betteralign each employer's practlces with their contribution rates. - -. - RtxxlSmith CURRENT QUESTIONS • Final year conversions and incentives payable only at termination > How much, if any, should be permitted? • Leave accruals paid at termination How much, if any, should be permitted? • "Straddling" two fiscal years > How much, if any, should be permittedT KccttSmith CCCERA'S CURRENT POLICIES • If employer allows employees to cash-out value of vacation, sick, administrative and other leave time annually during service, CCCERA Includes the annual amounts in FAS. ~. If employer allows employees to cash out value of.vacaUon, sick, administrative and other leave time at termination, CCCERA Includes one year's worth in FAS (can differdepending on Uer and group). • If employer allows employees to"straddle"two Uscal years' cash-outs in one 12 month period during service, CCCERA Includes both amounts in FAS. RcedSmith e CHANGING LANDSCAPE .,r. .. .: • Most recentJudicial rulings aim to eliminate "distortions" caused by Inclusion of terminal pay and Unal year conversions ofnon-cash itemstocash , >. "There~ia nothing in CERL which suggasb the Legislature intended pensions should vary so widely on Ne basis or accrued and unused leave, rather than on the basis of age, years of service and salary." Salua v. SOCERA (2004) .Weakened economy and local government deficits spark new questions about level of-~. public employee penslori benefits: ReedSmith EXAMPLE #1 For 20 yearn, employee gate use of an employarowned car, and gets sick leave only on a "use it or loge it"basis. In the year before retirement, tho employer agrees to pay her a cash car allowance inatoad, and the right to the cash value of her accrued sick leave when she retires. The employer also promises an odditional cash incentive for announcing her retirement, payable wily et retlrement Under current policy, the employee geM ell of chase items included in calculating her retirement allowance: i the cash car allowance ~' - > the cash far accrued sick leave > the retlrement incentive RcetlSmi[h 3 EXAMPLE #2 Employer allows cash-out of 160 hours vacation time earned every final yoar. Employee has 350 vacntlon hours accrued from 2008 and eadier. In June, 2009; employee cashes out 160 of the old vacation Noun, and another 160 old hours again in Juty, 2009. Employee rotire9 Oecomber 31, 2009, and cashaa out another 160 houre earned in calentleryenr 2009 x(80 fa the second half oT the~200&9 fiscal year and 80 Tor first haH of the 2009-10 fiscal year), pla9 me remaining 30 Noun left uncashed from tie earlier yeah. Under current policy, the employee gets 160 + 160.180 Noun' worth (480 houn,:ar about % of a yeas) included in calculating hie retrement allowance:.. ReedSnllLh • ,. SCOPE.OF-, THIS BOARD'S AUTHORITY •. Board cannot change employers' policies, MOUs - • Board has broad discretion to decide whether to change any of its own FAS - policies-including - > To whom any changes would apply ,, > How any changes would be implemented • However, CCCERA's curcenYpolioles and practices may affect to whom any changes should apply ~ - - -~ ~ ~ ~ + RaarlSmith NEXT STEPS • Review all relevant data • Consider members'views~ • Consideremployers'views: ..Consider the public's views • Consult with counsel to discuss legal options • Deliberate and take appropriate action, if any RtxYlSmith THE RETIREMENT BOARD'S DUTIES • Duty to preserve and protect the fund; to pay lawful benefits that are promised and earned, and to collect sufficient contributions to support the benefits' - " ' • Duty not to "perpetuate an erconeous Interpretatlon of thelaw" -Ventura ~: - • Duty to act fairly acid equitably to members and their beneticiaries,across generations • Subordinate duty to minimize employer contributions; consistent with fiduciary duties RcedSmith SOME FACTORS TO CONSIDER „ Are policy changes better addressed by the County end districtemployen?, • Have CCCERA members relied on longstanding practces about what compensation will be counted in "final average salary"7 '. Has the retirement system Been collectlng contributions to support the current level of benefits? • CauId CCCERA successfully administer different FAS policies for different employees and renrees4 • Would there likely be costly and protracted litigation over any policy changes? RcetiSmith QUESTIONS? Ra~clSmith 4 i; CCCERA Retirement Board Main Attachment B About The Board CCCERA is administered by The Board of Retirement, an Independent public entity responsible for general management of the association. With assistance from qualified professionals in the pension Industry, the Board adopt regulations, policies and procedures that are relevant to CCCERA, for the purpose of benefitting the members. (Member groups are retirees and survivors, .active and deferred members, and employers.) CCCERA is also governed by the California Constitution. The Contra Costa County Board of Supervisors may also adopt resolutions which affect member benefits, as permitted by the County Employees' Retirement Law of 1937. The Retirement Board is made up of 12 trustees, bound by the County Employees' Retirement Law of 1937. Of the 12 members, three are alternates. (Alternates vote in the absence of specific trustees: one for Safety members, one for retirees and one appointed by the Board of Supervisors.) Four trustees are appointed by the County Board of Supervisors; four trustees (including the Safety alternate) are elected by CCCERA's active members. Two trustees (including one alternate) are elected by the retired membership. The County Treasurer serves as an ex-offic(o member. Board members serve three year terms, with the exception of the County Treasurer, who serves during his tenure in office. http://www.cccera.org/boardmainpage.lltm 1 / 13/2010 Attachment C CONTRA COSTA COUNT Y EMPLOYEES ' RETIREMENT A S S O C I A T I O N Retirement Board Roster 2009-2010 Trustee Term Expires Appointed/Elected By William J. Pollacek, County Treasurer Jerry Telles Dave Gaynor Richard Cabral John Gioia Paul Katz Brian Hast Maria Theresa Viramontes Terry Buck Sharon Naramore (Retiree Alternate) Permanent by Office June 30, 2010 June 30, 2011 June 30, 2011 June 30, 2011 June 30, 2011 June 30, 2010 June 30, 2010 June 30, 2011 June 30, 2010 Permanent by Office Retirees Board of Supervisors General Members Board of Supervisors Board of Supervisors General Members Board of Supervisors Safety Members Retirees Jim Remick (Safety Alternate) June 30, 2011 Safety Members - Jerry R. Holcombe (Appointed Alternate) June 30, 2011 County Board of Supervisors Board Member Biographies William J. Pollacek, County Treasurer Bill Pollacek, current CCCERA Board Chairperson, was elected Contra Costa County Treasurer-Tax Collector in June 1998. He was re-elected to a third term in June 2006. Mr. Pollacek serves on the Legislation Committee for SACRS, the State Association of County Retirement Systems. He received his B.A. degree from San Jose State University, and earned his MBA from California State University at Fullerton in 1978. He has also earned a Certificate in Advanced Investment Management from the Wharton School at the University of Pennsylvania. His financial background includes positions as Senior Credit Administrator for two Wells Fargo Bank Consumer Credit lending divisions, and as Vice President and Manager of Consumer Credit Examination Services for Bank of America. Mr. Pollacek has served on numerous Boards of Directors involving the arts, education and community health, including the Kennedy-King Memorial Scholarship Foundation, Center for Human Development and Lincoln Child Center. Jerry Telles Jerry Telles is a Retiree Member representative for CCCERA. He is currently Vice Chairperson of the Board. He retired in 1999 as a supervisor for the Contra Costa County Probation Department with 30 years of service. He received his B.A. from California State University, Hayward, and completed post graduate work at John F. Kennedy University. Currently, he is Chairperson of the Retiree Support Group of Contra Costa County and Secretary of Retiree Local 142, AFSCME. He is a past President of the Martinez Education Foundation. In addition, Mr. Telles served on the Martinez Bocce Ball Federation and the Student and Attendance Review Board of the Martinez Unified School District. Dave Gaynor Dr. David Gaynor has substantial experience in community affairs, including two terms on the Contra Costa County Grand Jury. He received his undergraduate degree from the University of California at Los Angeles and his DD.S. from the University of California at San Francisco. He has received numerous awards, including the Dr. Willard C. Fleming Meritorious Services Award, California Dental Association Meritorious Service Award and Dedication of Scientific Session. He has also volunteered for Hope Hospice, and the Contra Costa County Emergency Care Committee. Dr. Gaynor has held officer positions, including President and Vice-President, for many public service and dentistry related organizations. He is currently Secretary for the Retirement Board. John Gioia John Gioia is a member of the Contra Costa County Board of Supervisors. He was elected in June 1998 and re-elected in 2002. He represents the communities of EI Cerrito, Richmond, San Pablo, EI Sobrante, Kensington, Montalvin Manor, North Richmond, East Richmond Heights and Rollingwood. Mr. Gioia serves on numerous regional and county boards and commissions including the Association of Bay Area Governments Executive Board, the San Francisco Bay Conservation and Development Commission, the Contra Costa Transportation Authority, and CCCERA. He also served on the East Bay Municipal Utility District Board of Directors, 1989-1998, serving as President in 1995-1996. He graduated from the University of California, Berkeley, and earned his law degree from Boalt Hall School of Law at U.C. Berkeley. 2 Paul Katz Paul Katz holds an A.A. degree in Graphic Arts from New York School of Printing. He was Executive Director of the Contra Costa Retired Employees Association Local 2, for over 16 years. He has held elected office in the Typographical, Textile and Cemetery Workers' unions. He has been a CCCERA Board Trustee since 1999. Richard Cabral Richard Cabral is a General Member representative for CCCERA. He has served on the retirement board since 1978. Mr. Cabral's public service also includes terms as President of AFSCME Local 512 (1991-Present), and SEIU Local 535 Contra Costa Chapter (1977-1979). He is a Director of the Council of Institutional Investors, serving as Treasurer, 1994-1995. He is a former trustee of 1st Choice Health Plan, serving as Chairperson of the Investment Committee, 1992-1994. Brian Hast Brian Hast is a General Member representative for CCCERA. He has served as a trustee since 1998. He has been employed by Contra Costa County as a Deputy District Attorney since 1984. After graduating from the University of California Hastings College of Law in 1981, Mr. Hast worked for Peat Marwick, Mitchell & Co., and Merrill Lynch in tax and financial planning positions. Prior to attending law school, he earned a Bachelor's Degree in Business and an MBA in Corporate Finance from California State University at Hayward. Maria Theresa Viramontes Maria Theresa Viramontes, a General Member representative,_also serves on the Richmond City Council, Housing Authority and Redevelopment Agency. Since 1999, she has served in several capacities on the First 5 Children and Families Commission in addition to her role as a former Chairperson. She is the initial Executive Director of the Richmond Children's Foundation. Her public service career includes the Contra Costa Community College Board of Trustees, over 9 years in the State Legislature as Chief of Staff fo.r then State Assembly member Bob Campbell, City of Richmond Planning Commission, and the East Bay Regional Park District Foundation Board. She was the United States Department of Justice Representative for a presentation 3 before the United Nations of collaborative efforts to reduce crime by regionally engaging citizens and public agencies. Her community awards include Mexican American of The Year, California State Legislature Resolution for Public Service of 15 years, and Peacemaker of the Year. Terry Buck Terry Buck is the Safety member representative for CCCERA. He has been a Safety Member for 25 years. Mr. Buck is currently a Fire Captain with the Contra Costa County Fire Protection District. Prior to being elected a CCCERA board trustee, Mr. Buck was Local 1230's liaision to the Retirement Board. Mr. Buck has also been active in local school and youth activities. Sharon Naramore Sharon Naramore currently serves as a Retiree Member representative (alternate) for CCCERA. Previously Ms. Naramore served as a' General Member representative, 1993-1998. She retired from the Contra Costa County Library with 34 years of service. She was a founding delegate and Captain of the California Alliance for Retired Americans (CARA), served as President. of AFSCME 2700, and was Vice-President for Retired Employees of Contra Costa (RECC). She is an active member in the Retiree Support Group (RSG). Jerry R. Holcombe Jerry Holcombe serves as an alternate to CCCERA Board seats 4, 5, 6 or 9. He has extensive experience in the private sector, retiring as a Senior Vice President of Delta Dental of California in 2005 after a 32-year career. Following his retirement, he served two terms on the Contra Costa County Grand Jury, acting as its foreperson during the 2007-2008 term. He is a life-Fong resident of Contra Costa County and a 1969 graduate of California Polytechnic State University in San Luis Obispo. In later years, when his daughter was enrolled at Cal Poly, he was a member and served as the chairperson of the university's Parent Advisory Council. Jim Remick No biography provided. 4 CONTRACOSTATiMES ContlraCostaTtmaa.cotn Contra Costa County pension board gets earfi~l from retirees Pensioners outraged at possibility of revising benefits By Rlck Rodin The Contra Costa Ttmes Posted: 01/11/2010 05:15:00 PM PST Updated: 01/12/2010 07:01:29 AM PST Contra Costa employees arid.union representatives on. Monday implored their. pension board. riot to change, established rules governing pension calculations.,- . The pleas came at a Contra Costa Employee Retirement Association meeting that drew 500 people, many of whom expressed indignation at board attorney Harvey Leiderman's waminga about the legality of the calculations. He reviewed court rulings that said pension boards are not required to permit end-of-career salary enhancements -such as selling back vacation time - to calculate highest annual salary in determining ension payouts ,, - ~ '- 'This board is responsifile to the retirees, riot to the general public," said Rollie Katz, business agent of Public Employees Local 1, the county's largest union. 'These are vested rights, and we've, relied on what we've been told about what we are owed:'. However, theJeader ofa Contra Costa taxpayer advocacy groupsaid that the pen§ion board, and" system might be liable for"a lainrsuit.from taxpayers or the county if nothing is done. "Leiderman laid out things very clearly that things have changed based on these judicial decisions," said Kris Hunt, executive director of the Contra Costa Taxpayer Association. "He was telling them that there could be a problem if they don't take corrective action." At issue is whether the board can rescind pension benefits and perhaps even attempt to recover money paid out over the past decade. Leiderman invoked attorney-client privilege in response to a question over the possibility of the association being a target of a lawsuit, and the board also declined to discuss that issue. Attachment D One of the key policies questioned gives.employees the' right to lake pension credit for as much as two years of paid,vacation duririg,theirhlghest-paid, year. Leidermah told the board and"retirees that' ~, '~ appeals coorf rulings Have changed the, rules that . 'required assoaations fo_allow that and other things. A policy based on a mistake iri interpreting the law could be challenged in court, he said. Leiderman has recommended that the board determine if association policies should be changed to reflect current law and decide whether benefits should be recalculated. If the pension board acts on Leiderman's analysis, it could.ask employees,to refund; extra.pensiom, ,. payments they,,have receroed sirice 1997 basedom. revised credits: It also'couid,r`egise projected payments for current workers or establish different rules for new workers. Several speakers said it would be unfair to reverse ' pension.commitments based'on court`decisionsi r_. `. made in 2003:and 2004 that were not recognized at the time They said they had made a choice to retire. " at the time they did based on what they were told:`" they would receive: '~ -~ "If you change the policy, that would be a mistake,' said Bill Cullen, a retiree and fanner pension board member. "The money was paid during the final 12 months of service, then it should be included." The board may schedule another open meeting to discuss the issue further. 7, a, ~ b~ Central Contra Costa Sanitary District January 15, 2010 TO: HONORABLE BOARD OF DIRECTORS FROM: JAMES M. KELLY, GENERAL MANAGER /~~~ SUBJECT:- CCCERA LETTER ILLUSTRATING IMPACT OF DE-POOLING (Agenda Item 7.a.1.b) In October, the Contra Costa County Employees' Retirement Association (CCCERA) took action to de-pool their assets, Unfunded Actuarial Accrued Liability (UAAL) and liability by employer, for determining employer contribution rates. CCCERA's actuary, The Segal Company, prepared the attached letter analysis (dated January 6, 2010) to illustrate the effect of de-pooling on employers' contribution rate. Segal used last year's rates for the illustration, and they did not show the impact on safety contributions. A discussion of de- pooling and this letter was on the agenda for CCCERA's January 13, 2010 meeting; staff attended this meeting. In sum, the illustration showed the District's employer contribution rate would go up 3.94% of salary costs or about 13% total retirement contribution ($1,000,000 more per year). This would not be implemented until 2011-12 at the earliest. Staff is seeking more detailed data supporting the calculations in an effort to understand the actuary's calculations and ensure fairness to the District. Staff will update the Board at the Financial Workshop on January 21, 2010, if new information is available. JMK:sIc Y ~ S ` _ ~ c~f~ 1 ' Q ~SEGAI~ ~~ THE SEGAL COMPANY Paul Angelo, FSA, MAAA, FCA 100 Montgomery Street, Suite 500 San Francisco, CA 94104-4308 Senior Vice President & Actuary T 415.263.8273 F 415.263.8290 wwwsegalco.com. ~ - pangelo@segalco.wm January 6, 2010 Ms. Marilyn Leedom Chief Executive Officer Contra Costa County Employees' Retirement Association .1355 Willow Way, Suite 221 Concord, CA 94520 Re: Contra Costa County Employees' Retirement Association Illustration of Impact on Employer Contribution Rates from December 31, 2008 Actuarial Valuation Due to Depooling Dear Marilyn: This letter provides an illustration;ofthe impact on employer contribution rates resulting from the Board's action to depool CCCERA's assets, Actuarial Accrued Liabilities (AAL) and Normal Cost by employer. Appendix II shows the employer contribution rates from the December 31, 2008 actuarial valuation both before and after depooling. The rest of this letter contains background information on the action taken by the Board and how the illustrative employer contribution rates after depooling have been determined. At this time we are only showing the impact on the General contribution rates" This is due to the prior inclusion of various fire districts data in County payroll. We are working with CCCERA to verify the accuracy of the data that was provided for nonactive Safety members. The Safety results will be determined and released once this process has been completed. Background At its October 14, 2009 meeting, the Board took action to depool CCCERA's assets, AAL and Normal Cost by employer for determining employer contribution rates" However, the smaller employers (those with less than 50 active members) will be pooled with the applicable County tier. " Benefits, Compensation and HR Consulting ATLAMA BOSTON CALGARY CHICAGO CLEVELAND DENVER HARTFORD HOUSTON LOS ANGELES MINNEAPOLIS NEW ORLEANS NEW YORK PHILADELPHIA PHOENIX PRINCETON RALEIGH SAN FRANCISCO TORONTO WASHINGTON, DC M G Multinational Group of Actuaries and Consultants BARCELONA BRUSSELS DUBLIN GENEVA HAMBURG JOHANNESBURG LONDON MELBOURNE A ' G MEXICO CITY OSLO PARIS Ms. Marilyn Leedom January 6, 2010 Page 2 Note that the East Contra Costa Fire Protection District had 50 active Safety members as of December 31, 2008, but had less than 50 active Safety members for at least some of the six years before that. We also understand that they had 48 active Safety members as of December 31, 2009. Therefore, we have pooled this employer with the County Safety Tier A Enhanced cost group and will continue to monitor the number of active Safety members at this employer to see if creating a separate cost group would be justified in the future. Due to a statutory requirement, the Superior Court will continue to be pooled with the County regardless of how many members the Court has. The three employers that terminated participation with CCCERA in the last decade and still have nonactive members in CCCERA were pooled with the applicable County tier. These employers are subject to additional contributions depending on their funded status that is measured every, three years. Overall, there is little impact on employer contribution rates either way (pooled or not pooled) due to the small size of the assets and liabilities associated with these employers. Appendix I shows the resulting twelve cost groups and the employers included in each cost group. The Board action also included a retroactive application of the depooling back to December 31, 2002. This retroactive approach would not involve recalculation of employer rates prior to December 31, 2008. However, it would involve reflecting the separate experience of the employers in each individual cost group back to December 31, 2002. Note that in these calculations we have used an implementation date of December 31, 2008 to illustrate the effect of this depooling as if it were implemented on that date, on a retroactive basis. In practice, the implementation date will be December 31, 2009, so as to avoid changing the rates that were already adopted based on the already completed December 31, 2008 valuation. The first actual employer rates affected by depooling would be those in the December 31, 2009 valuation. There were also two specific cost sharing adjustments that will be removed as of the implementation date of December 31, 2009. These adjustments are for General Tier 1 and Safety Tier A as follows: > Non-enhanced General Tier 1 and Non-enhanced Safety Tier A members shared their combined member COLA normal costs in proportion to their basic member contribution rates > General Tier 1 and Safety Tier A employers shared COLA normal cost in the same way that member COLA contributions are shared (i.e., by allocating COLA normal costs in 5063391v1/05337.001 _~ Ms. Marilyn Leedom January 6, 2010 Page 3 proportion to basic normal costs). These costs were shared equally among member classifications with comparable benefit levels (i.e., enhanced versus non-enhanced) Note that the first adjustment affects member contribution rates and has not been determined as part of this study. However, this will only impact the fewer than 30 active members that are in either Non-enhanced General Tier 1 orNon-enhanced Safety Tier A. Closed Cost Groups and Pooling of Unfunded Actuarial Accrued Liability (UAAL) There are two cost groups that currently have active members, but are generally closed to new members. As listed in Appendix I, these are cost groups number 1 (County General Tier 1 Enhanced) and number 7 (County Safety Tier A Enhanced). If the UAAL for these two cost groups is not pooled with another cost group that is open to new active members then the UAAL rate for these generally closed cost groups would increase substantially in future years. This is because the UAAL for CCCERA is amortized as a level percent of payroll and the payroll growth for the generally closed cost group would be less than the payroll growth assumption (currently 4.25%). For County General Tier 1 Enhanced this would ultimately lead to large UAAL rates being borne by the very small district employers in that Tier. This is due to the payroll growth issue mentioned above caused by the closed group nature of the County in Tier 1. However, the small district employers in that tier still continue to add new active members and eventually will represent the bulk of the active members in that tier. Combining this with the large retired member liability in that tier that is mostly from former County employees leads to the impractical result that the small district employers would bear the potential impact of the volatility in rates associated with the large County retiree liability. In order to avoid associating a large County retiree liability with the small district payroll, we have pooled the UAAL for County General Tier 1 Enhanced and County General Tier 3 Enhanced (cost groups 1 and 2) in the determination of the employer contribution rates (in the after depooling scenario). Normal Cost rates for these cost groups will not be pooled since they will not be affected as much by the issues mentioned above. Note that the benefit formulas for General Tier 1 Enhanced and General Tier 3 Enhanced differ only because of the disability benefit paid. Therefore, there will be a small amount of cross- subsidization occurring because of this pooling. For County Safety Tier A Enhanced, there is only one other small employer in that cost group (East Contra Costa Fire Protection District) and there are very few new active members entering this tier. The County Safety Tier C cost group only has the County as an employer. Therefore, in order to produce more stable UAAL rates for the County Safety Tier A Enhanced cost group, we have pooled the UAAL for County Safety Tier A Enhanced and County Safety 5063391v1/05337.001 Ms. Marilyn Leedom January 6, 2010 Page 4 Tier C.Enhanced (cost groups 7 and 9). Normal Cost rates for those cost groups will not be pooled. There are some substantial differences between the Safety Tier A Enhanced and Safety Tier C Enhanced benefits, such as the period over which final average salaries are determined and the COLA. However, since the County is by far the largest employer in these two cost groups, they will be the employer affected by this particular pooling. In addition, the East Contra Costa Fire Protection District will benefit from the more stable "pooled" UAAL rates. Process Used in Determining Illustrative Employer Contribution Rates (After Depooling) There are three key stages in the process used to determine the illustrative employer contribution rates as of December 31, 2008 after depooling. Those stages are as follows: > Initial allocation of assets by employer at December 31, 2002 . > Roll forward of assets for each employer from December 31, 2002 through December 31, 2008 > Calculation of illustrative employer contribution rates at December 31, 2008 Information on each of the stages is described below. Initial Allocation of Assets by Employer at December 31, 2002 To determine the initial allocation of assets for each employer as of December 31, 2002 we had to first determine the December 31, 2002 liabilities as of that date for every employer. This required obtaining data from the Retirement Association that denotes the employer for each retired member as this data did not exist in the original December 31, 2002 data used for that valuation. We then used our valuation software to determine liabilities for each employer as of December 31, 2002 consistent with the liabilities determined in the December 31, 2002 actuarial valuation. Once the December 31, 2002 liabilities by employer were determined, we then allocated enough assets to each cost group in such a way as to result in the same UAAL contribution rate that was already determined in the December 31, 2002 valuation for every employer. Roll forward of assets for each employer from December 31, 2002 through December 31, 2008 506339Iv1/05337.001 _; Ms. Marilyn Leedom January 6,.2010 Page 5 The assets that were allocated to each employer at December 31, 2002 were then "rolled forward" by adding in contributions and allocated investment income and subtracting benefit payments., This was done on an annual basis for the 2003 through 2008 calendar years. The contribution and benefit payment information was provided by the Retirement Association and accepted by Segal without audit. Calculation of employer contribution rates at December 31, 2008 The assets as of December 31, 2008 for each employer were then combined into the twelve cost groups. Liabilities as of the same date were also separated in the twelve cost groups based on the actual current members in each group. Employer contribution rates were then calculated for each cost group following substantially the same process used in the annual actuarial valuation. Any change in the December 31, 2008 UAAL due to depooling was amortized over 18 years. Please note that district contribution rates still reflect the fact that they did not issue pension obligation bonds (POBs) when the County did. The contribution rates for the Moraga-Orinda Fire District or the Contra Costa County Fire Protection District also reflect any POBs or special contributions that were deposited in prior years by those employers. Summary of Results Appendix II shows the employer contribution rate from the December 31, 2008 actuarial valuation and the illustrative employer contribution rate determined on the same valuation date after depooling. The rates are shown for each employer in CCCERA. As noted above, in these calculations we have used an implementation date of December 31, 2008 to illustrate the effect of this depooling as if it were implemented on that date, on a retroactive basis. In practice the implementation date will be December 31, 2009, so as to avoid changing the rates that were already adopted based on the already completed December 31, 2008 valuation. It is important to note that the results of depooling depend critically on the employer by employer contribution and benefit payment data, and on the employer by employer member data reported as of December 31, 2002 and December 31, 2008. Due to the prior inclusion of various fire districts data in County payroll, we are working with CCCERA to verify the accuracy of some of the data that was provided (mainly employer codes for nonactive Safety members). The results shown in Appendix II can be used to estimate the impact that depooling will have once it is implemented in the December 31, 2009 actuarial valuation. However, the actual impact of depooling will not be known until it is implemented in that actuarial valuation. 5063391 v 005337.001 4, Ms. Marilyn Leedom January 6, 2010 Page 6 Note that this "retroactive" approach did not require or involve recalculation of employer rates prior to December 31, 2008. Only employer contribution rates on and after the implementation date would be affected, but now those rates reflect the separate experience of the cost groups back to December 31, 2002. These calculations were based on the December 31, 2008 actuarial valuation for CCCERA, member data as of December 31, 2002 and December 31, 2008 provided by CCCERA and contribution and benefit payment information from January 1, 2003 through December 31, 2008 that was also provided by CCCERA. The December 31, 2008 actuarial valuation and these calculations were completed under the supervision of John Monroe, ASA, MAAA, Enrolled Actuary. If there is any additional information you require, please let us know. Sincerely, ~~~ Paul Angelo JZM/bgb 5063391v1/05337.001 !~ ~ APPENDIX I Summary of Cost Groups and Employers GENERAL Cost Group Code Employer Name Benefit Structure (1) N/A .County General Tier 1 Enhanced 0356 Local Agency Formation Commission Tier 1 Enhanced 3301 Contra Costa Mosquito Abatement District Tier 1 Enhanced 3770 Bethel Island Municipal District Tier 1 Enhanced 4181 First 5 -Children & Families Commission Tier 1 Enhanced 4980. Contra Costa County Employees' Retirement Association Tier 1 Enhanced 9500 Superior Court Tier 1 Enhanced 7060 East Contra Costa Fire Protection District Tier 1 Enhanced 7274 Moraga-Orinda Fire District Tier 1 Enhanced 7800 Rodeo-Hercules Fire Protection District Tier 1 Enhanced 7830 San Ramon Valley Fire District ~ Tier l Enhanced (2) N/A County General 0508 In-Home Supportive Services Authority 3301 Contra Costa Mosquito Abatement District 9500 Superior Court (3) 3406 Central Contra Costa Sanitary District (4) 9990 Contra Costa Housing Authority (5) 7300 Contra Costa County Fire Protection District (6) 3414 Rodeo Sanitary District 3603 Byron Brentwood Cemetery Tier 3 Enhanced Tier 3 Enhanced Tier 3 Enhanced Tier 3 Enhanced Tier 1 Enhanced Tier 1 Enhanced Tier 1 Enhanced Tier 1Non-Enhanced Tier 1Non-Enhanced 506339Iv1/05337.001 -1- SEGAL APPENDIXI Summary of Cost Groups and Employers (continued) SAFETY Cost Group Code Employer Name Benefit Structure (7) N/A County Safety Tier A Enhanced 7060 East Contra Costa Fire Protection District Tier A Enhanced (8) 7300 Contra Costa County Fire Protection District Tier A Enhanced (9) N/A County Safety Tier C Enhanced (Deputy Sheriff new hires) (10) 7274 Moraga-Orinda Fire District Tier A Enhanced (11) 7830 San Ramon Valley Fire District Tier A Enhanced (12) 7800 Rodeo-Hercules Fire Protection District Tier ANon-Enhanced 5063391x1/05337.001 - 2 - SEGAL fC~ APPENDIX II Summary of Employer Contribution Rates from December 31, 2008 Actuarial Valuation Before and After Depooling GENERAL Cost Group Employer Name (1) County General (Tier I Enhanced) Local Agency Formation Commission Contra Costa Mosquito Abatement District Bethel Island Municipal District First 5 -Children & Families Commission Contra Costa County Employees' Retirement Association Superior Court East Contra Costa Fire Protection District Moraga-Orinda Fire District Rodeo-Hercules Fire Protection District San Ramon Valley Fire District (2) County General (Tier 3 Enhanced) In-Home Supportive Services Authority Contra Costa Mosquito Abatement District Superior Court (3) Central Contra Costa Sanitary District (4) Contra Costa Housing Authority (5) Contra Costa County Fire Protection District (6) Rodeo Sanitary District Byron Brentwood Cemetery 5063391 v 1 /05337.001 Employer Employer Change in Contribution Rate Contribution Rate Employer Before Depooling After Depooling Contribution Rate 23.21 % 22.47% -0.74% 30.94% 30.72% -0.22% 30.94% 30.72% -0.22% 30.94% 30.72% -0.22% 30.94% 30.72% -0.22% 30.94% 30.72% -0.22% 23.21% 22.47% -0.74% 30.94% 30.72% -0.22% 19.27% 19.05% -0.22% 30.94% 30.72% -0.22% 30.94% 30.72% -0.22% 20.90% 20.98% +0.08% 29.10% 29.23% +0.13% 29.10% 29.23% +0.13% 20.90% 20.98% +0.08% 30.94% 34.88% +3.94% 30.94% 31.60% +0.66% 13.90% TBD TBD 30.64%, 22.42% -8.22% 30.64% 22.42% -8.22% -3- SEGAL APPENDIX II Summary of Employer Contribution Rates from December 31, 2008 Actuarial Valuation Before and After Depooling (continued) SAFETY Cost Group Employer Name (7) County Safety (Tier A Enhanced) East Contra Costa Fire Protection District (8) Contra Costa County Fire Protection District (9) County Safety (Tier C Enhanced) (10) Moraga-Orinda Fire District (11) San Ramon Valley Fire District (12) Rodeo-Hercules Fire Protection District 5063391x1/05337.001 Employer Employer Change in Contribution Rate Contribution Rate Employer Before Depooling After Depooling Contribution Rate 42.80% TBD TBD 58.55% TBD TBD 25.33% TBD TBD 36.72% 26.87% 58.55% 37.41% -4- TBD TBD TBD TBD TBD TBD TBD TBD SEGAL Agenda Item 7.a.2) Board Meeting of January 21, 2010 Written Announcements: Conferences/Events a) Fire Department Training at Collection System Operations Building Staff is working with the Contra Costa County Fire Protection District to allow training on the existing CSO building in Walnut Creek. The fire training will involve firemen in complete fire fighting gear, breaking through closed doors and walls, and using charged hoses within the structure. Hazardous materials are currently being abated and once this has been completed, the building will be ready for training. Training will occur the last week in January. Awards b) San Francisco Bay Section of the California Water Environment Association Awards At the 60th Annual Awards and Installation Banquet on Friday, January 8, 2010, the District received three achievement awards. Maintenance Supervisor Paul Louis received the Special-Service Award in recognition of his long-term dedication and special service; the mercury pilot study received the Research Achievement Award which was spearheaded by Associate Engineer Craig Mizutani; and Senior Engineer Ba Than received the Supervisor of the Year Award. The Research Achievement and Supervisor of the Year Awards will be competed at the State level. These awards will be presented to the Board of Directors at a future meeting. General Information/Updates c) Public Records Act Request for Employee Salaries On January 7, 2010, the District received a Public Records Act request from Thomas Peele, Bay Area News Group, asking for a list of all full and part-time employees by name, their base salaries for 2009, overtime, other payments that contribute to taxable gross pay, and total gross salary. This is the same information that he requested of public agencies last year, but at that time the District was not included in his request. If Mr. Peele proceeds as he did last year, the list will be made available through a link on the Contra Costa Times website. He also graded agencies on their response (see attached article). Staff has confirmed with legal counsel that all of the requested data is public record. The data is being assembled and will be provided to Mr. Peele within the ten-day period legally permitted for response to public records requests (no later than Friday, January 15). All employees will be informed that this information has been released to the press. d) GroupWise Email System Update The District GroupWise email system was down from Tuesday morning, January 5 through Thursday afternoon, January 7, 2010. Since that time, the email system has been functioning properly and all incoming Internet emails sent to the District during the downtime were processed and received. System improvement suggestions will be presented to the Board at a future meeting after the matter is brought to a future Budget and Finance Committee meeting. BANG Watchdog: Some Bay Area governments were stubborn with releasing their records - ... CON~'RA C~STATI~~ES CvntraCostaTlmos.cam ~, a BANG Watchdog: Some Bay Area governments were stubborn with releasing their records By Thomas Peele Watchdog columnist Posted: 12/27/2009 12:00:00 AM-PST Updated: 12/29/2009 10:59:16 AM PST Database . • Browse our public employee salary database IN 2009, we managed to gather salary data on more than 188,000 local public employees from 96 Bay Area government agencies, posting the information on our online site at www.contracostatimes. com/publ is-em ployee-salaries. The vast majority of governments quickly and efficiently provided the information. A few didn't. Some complained about the format I had requested from them. I asked for the data in a spreadsheet in order to easilydisplay it to taxpayers: ', If we had graded governments on how they responded to the Public Records Act requests, Alameda County, Walnut Creek; Oakland, BART and San Francisco were among the entities that would have gotten A's. Alameda (the city), San' Ramon; Albariy and ~ . Campbell were among those that would have been graded F. Reasons for these harsh assessments vary from a failure to respond to a letter asking for the data within the required 10 days to balking over the format. Then there was Redwood City -the last government to cough up 2008 salaries. City officials there finally backed down after months of recalciUance and provided an Excel spreadsheet of workers' 2008 salaries two weeks ago. I had first asked for it in early October after officials refused to provide the data to the San Mateo County Times. Given the responses to my routine Public Records Act request, ohe might have the thought.Redwdod City was the CIA and 1 wanted the names of covert agents.. When I pointed out to then-Mayor Rosanrie FousYthat the city wasn't releasing the data, she' didn't do anything to help. Other council members didn't even answer a-mails about it. Neither did City Manager Peter Ingram. All City Clerk Silvia Vonderlinden would say is that the . city wanted money, claiming it would cost nearly $300 to prepare the data. Redwood City already had the data and has no right to charge for it. Clearly, the city knew the names of its employees, their job titles, their departments, their base pay, overtime and any other pay they received in 2008: Voriderlinden even claimed the city could charge.fees just to let me look at the data . in the electronic format ih which it is kept. All I asked the governments to do was put existing salary records in a spreadsheet so it could be easily uriderstood and displayed. All this takes is cutting and pasting.: Trust me, iYs sd simple even I can do it. That isn't only transparency; it's the least we should' Advertisement Page 1 of 2 a.~j http://www.contracostatimes.com/search/ci_14081646?IADI D=Search-www.contracostatimes.co... 1 /8/2010 Print Powered By ~d (=orl~rlatDynamics'~ BANG Watchdog: Some Bay Area governments were stubborn with releasing their records - .. CUN~CRA CO~J u 1~C~[NI~S Cont-aCostaTimos.cam expect of local government. Still, Redwood City officials refused. It took phone calls and a letter from our lawyer, Karl Olson, to finally convince them to back down. Given that he has argued the public nature of govemment salaries before 11 judges and all 11 agreed with this reasoning, telling Olson no on salary access is like invading Russia in winter: A major defeat is inevitable. But what does the need to involve lawyers over something this simple mean about cultures of transparency in local govemment? The California , Constitution, amehded by voters through - ., -, Proposition 59, requires that the default position of government officials sho2ild.tie to disclose information. People went to the ballot box and . ordered their governments to take down the " shrouds. Starting next month, we will begin collecting 2008 pay totals for all govemment agencies across the region, including school districts, and posting the information as quickly as possible. We also are planning to grade each entity on how well it complies with our requests and post those grades online and print them in our newspapers. You havearight to know. how7eadily the city '', . county and special districts that tax-you are willing to make public where your money goes. When a government balks over a release of expenditure records, especially electronic records, you have to ask why. .. Recently, the American Federation of State, County ;' ,' and Municipal Employees, or AFSCME, asked the _ ~' University of California for electronic records of the , .' expenditures of university officials,-contracts and vendor payments. University officials have demanded thousands of dollars in fees. AFSCME sued in June; the case is pending in Alameda County Superior Court. Given the fiscal crisis and rising tuition, one might think that UC officials would be happy to open the books. It is also quite curious that UC apparently has no central way of tracking expenditures -the reason officials cite for needing lots of time and money to fulfill AFSCME's request. AFSCME - or anyone else -should not have to pay for the government to provide sending data in a sensible way. The public should be demanding more accountability about how its money is spent = accountability carYonly rise from detailed disclosure. That's why the resistance to the release of electronic records from huge entities like UC and small ones like Redwood City is so troubling. There's only one question to ask when they claim they can't readily show where the money goes: What are they trying to hide? Peele is an investigative reporter for the Bay Area News Group::who has wori numerous journalism awards for reporting on First Amendment issues. Reach him at tpeele@bayareanewsgroup.com . 1. exvlaes unno 25~ each ' - .. ~. ; ~ ~. with pun:haso of Mmnty-five , {~.,.`"k: ~ >~ , 4x6" Kodak inStaM prints ° " ° 3 Thla catnm~a urarsM.i:n em fa~tnee^'3^m TmP' .. i ~.1 ~rry ~x in .-s7 d ma~N ic~mN. aucnmc, t t JSr LYh ~nl~b'Cl il?I.y JJ8r5 _a YkL_td ~~ ~ 't~-rnirtj .,l.s3J Z M !rtt ~9:,a. rrta ~ r ba131e 3 v!'Xt V'M ~a11 (~5(0 LGS GO V r i.~2Y'C tF~r%~.rU10 !5 Yee IY+.ILO~ l~-r irol i9u CiYM FLW Ytvve 6lerlM l0;rs_~lef1e G11?i.sl~ J21•<r3911;3~i't,~"2--rd1?•O:ICB~~~-214 i Print Powered By 3t~ (=orrn~~tDynamic~~ s Nage 1 of 1 ,:.;. http://www.contracostatimes.com/search/ci_14081646?IADI D=Search-www.contracostatimes.co... 1 /8/2010 Agenda Item 7.a.2) Board Meeting of January 21, 2010 f Additional Written Announcements: General Updates/Information e) POD and CSO Wet Weather Updates Treatment Plant A storm system that began on Monday, January 18, 2010, produced about 3.5 inches of rain at the treatment plant through Thursday morning, January 21. The plant experienced a peak flow on Tuesday, January 19, of 121 MGD and a peak flow on Wednesday, January 20, of 142 MGD. On Tuesday, 6 million gallons of primary effluent were bypassed to the holding basins. This diverted flow was drained back and processed on Tuesday night. On Wednesday, more than 6 million gallons of primary effluent were bypassed to the holding basins. All of this diverted flow was drained back by Thursday morning. The total influent flow for the three days was about 197 million gallons, or 66 MGD. On Wednesday, the flow through the ultraviolet (UV) disinfection system approached 120 MGD for a short time. This is the maximum flow we have processed through the UV system to date. During this peak flow period, Engineering and Operations staff observed the water surface elevations throughout the plant to determine if a flow rate of 120 MGD is sustainable for an extended period of time. It appears that some hydraulic issues may need to be. addressed. Collection System Total rainfall through 01/20/10 • Orinda Crossroads - 5.70 inches • Moraga - 4.70 inches • San Ramon -3.6 inches • Martinez - 4.5 inches In Pumping Stations West, most equipment performed to expectations; however, there were several control issues at Orinda Crossroads that were dealt with by Pumping Station Operations staff. Lower Orinda and Orinda Crossroads were in wet weather mode January 20, 2010. There was also some minor flooding along Camino Pablo, making access to the Flushkleen Station difficult. A Roto-Rooter hydro contracted by the Ciry of Orinda unplugged the storm drain, alleviating the problem. For Pumping Stations North, the Martinez Pump Station has operated in wet weather most of the week and at times, we have had two pumps running at various stations elsewhere in PS North. A short term power outage was experienced at Maltby, due to fuses popping on power poles leading to the station. The generator ran for approximately 4 hours and performed as expected. On January 20, there was asystem-wide problem with the SCADA system which disabled the normal automatic call function that alerts the on-call operator that there is an alarm condition. This required the shift supervisor to notify the PS staff of alarm conditions. The balance of the SCADA system continued to work. This problem was corrected at approximately 8:30 a.m. on January 21, 2010. Since the start of the storm through January 20, there have been four service calls regarding the Collection System; three during the day and one for the on-call crew. One of these was an overflow with a volume of 500 gallons in Orinda, with minimal property damage. I Central- Contra Costa Sanitary District Board Meeting January 21, 2010 Board Member McGill Item 7.b.1) FUTURE MEETINGS AND ;CONFERENCES WITH PAID EXPENSES AND/OR STIPEND` Walnut Creek City Council Meeting Postponed at Mayor' s request, will be rescheduled after meeting with the Mayor and City staff Walnut Creek Chamber State of the City Luncheon January 26, 2010 Outreach Committee Meeting. January 27, 2010 Contra Costa Council CCUSA Dinner Meeting January 27, _2010 Pleasant Hill Chamber's Mayor's Breakfast January 29, 2010 MEETINGS AND CONFERENCES THAT EXPENSES AND/OR STIPEND WAS PAID. Mayors' Conference in Pleasant Hill, CA January 7, 2010 CASA Mid Year Conference, Desert Springs, CA January 12 to 15, 2010.. Attended Joint Directors and Managers Meetings, Technical Sessions, General Sessions and Policy Sessions. Also attended~Attorneys Committee Meeting . , Concord Chamber of Commerce, Mayor's Luncheon January 20, 2010 Item 7.b.2 Announcements Attended: CCCERA Meeting January 11.2010 ~- Dow Chemical Martin Luther King, Jr Breakfast Meeting January 19, 2010 Pleasant Hill Chamber of Commerce Mixer January 20, 2010 Dow' s Martin Luther King Day Celebration January 19, 2010 ,~ !~ Will attend: Contra Costa Council Meeting of Water, Transportation, Land Use and Environmental Task Force Co-Chairs February 3, 2010 r ,..