HomeMy WebLinkAbout05.a. Contract re Elevator Modernization5.a.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 4, 2010
Subject: AWARD A CONSTRUCTION CONTRACT TO ELEVATOR TECHNOLOGY;
AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT
DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS FOR THE
CONSTRUCTION OF THE TREATMENT PLANT ELEVATOR MODERNIZATION,
DISTRICT PROJECT 72
Submitted By: Initiating Dept. /Div,:
Dana Lawson, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ETT f"110)
b.Lawson B. Than tWsrcki A. Farrell James NIKelly,
General Manager
ISSUE: On October 14, four sealed bids were received and opened for the
construction of the Treatment Plant Elevator Modernization, District Project 7281. The
Board of Directors must award the contract or reject bids within 50 days of the bid
opening. Authorize the General Manager to execute the contract documents subject to
SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA); award a construction contract to Elevator
Technology; and authorize the General Manager to execute the Contract Documents
subject to favorable review of insurance certificates, bond submittals, appropriate
Elevator Technology license, and any other required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $600,000, including design, bid price,
contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The existing elevators on the treatment plant site were installed in
1975. The elevator maintenance company, National Elevator, is frequently called out
for unscheduled maintenance. For example, the SCB passenger elevator has 16
unscheduled call -outs in 2009, whereas in 2004 it only had 2 unscheduled call -outs.
This is in addition to the regular monthly maintenance visits. These elevators are
critical for operation and maintenance activities within the building.
In December 2009, Edgett - Williams Consulting Group was hired to assess the condition
of the SCB freight and passenger elevators and provide a qualification -based bid
package. This project will upgrade the electronics and controls and replace drives for
NAPESUP \Position Papers \Lawson \7281_Award_verX.doc Page 1 of 6
POSITION PAPER
Board Meeting Date: November 4, 2010
subject: AWARD A CONSTRUCTION CONTRACT TO ELEVATOR TECHNOLOGY;
AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT
DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS FOR THE
CONSTRUCTION OF THE TREATMENT PLANT ELEVATOR MODERNIZATION,
DISTRICT PROJECT 7281
both the passenger and freight elevators in the Solids Control Building, and will bring
the electrical and fire systems up to code. The door sensor on the HOB passenger
elevator will also be replaced. The project work areas are shown in Attachment 1.
Edgett- Williams Consulting Group and District staff prepared the plans and
specifications for the project. The Engineer's estimate for construction of the
TP Elevator Modernization, District Project 7281 is $600,000. This project was
advertised on August 26 and September 1, 2010. Four sealed bids ranging from
$387,431 to $699,760 were received and publicly opened on October 14, 2010.
Engineering Department staff conducted a technical and commercial review of the bids
and determined that Elevator Technology is the lowest responsive bidder with a bid
amount of $387,431. A summary of bids received is shown in Attachment 2. The
District continues to experience favorable bids in the current economic environment.
The District will perform construction management and will provide contract
administration, inspection, survey, office engineering, and submittal review.
Staff recommends retaining Edgett - Williams Consulting Group to provide support
services during construction for this project because Edgett - Williams Consulting Group
helped prepare the plans and specifications and, therefore, has a solid understanding
of the project design. The construction support services include reviewing shop
drawings and submittals, responding to design questions, evaluating change order
requests, performing site visits to verify compliance with the design intent, and other
related activities. Additionally, an outside inspection with experience in mechanical,
electrical, and controls will be contracted for daily inspection services.
A construction support services contract with a cost ceiling of $10,000 has been
negotiated with Edgett - Williams Consulting Group. This will bring the total professional
service contract with Edgett - Williams Consulting Group to $27,000. The funds required
to complete this project, as shown in Attachment 3, are $550,000. The total cost of
TP Elevator Modernization, District Project 7281, is anticipated to be $600,000.
This project is included in the fiscal year 2010 -11 Capital Improvement Budget on
pages TP -63 and 64. Staff has conducted a cash -flow analysis of the Treatment Plant
Program budget and concluded that adequate funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15301 since it involves
minor alterations to an existing public facility involving negligible or no expansion of use.
NAPESMPosition Papers \Lawson \7281_Award_verX.doc Page 2 of 6
POSITION PAPER
Board Meeting Date: November 4, 2010
Subject. AWARD A CONSTRUCTION CONTRACT TO ELEVATOR TECHNOLOGY;
AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT
DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS FOR THE
CONSTRUCTION OF THE TREATMENT PLANT ELEVATOR MODERNIZATION,
DISTRICT PROJECT 7281
Approval of this project will establish the Board of Directors' independent finding that
this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommends the following:
1. Find that the project is exempt from CEQA,
2. Award a construction contract in the amount of $387,431 for the construction of
the Treatment Plant Elevator Modernization, District Project 7281, to Elevator
Technology, the lowest responsive bidder,
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
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NAPESUP\Position Papers \Lawson \7281_Award_verK.doc Page 4 of 6
ATTACHMENT 2
TREATMENT PLANT ELEVATOR MODERNIZATION
DISTRICT PROJECT 7281
SUMMARY OF BIDS
PROJECT NO.: 7281 DATE: OCTOBER 14, 2010
PROJECT NAME: TREATMENT PLANT ELEVATOR MODERNIZATION
PROJECT LOCATION: MARTINEZ CA
NO. OF ADDENDA: 4 ENGINEER EST.: $600,000
BIDDER
BID PRICE
Elevator Technology, Inc.
$387,417
2050 Arroyo Vista
El Dorado Hills, CA 95762
800 - 832 -8455
Ascent Elevator Services, Inc.
$431,000
1555 Yosemite Ave, Suite 13
San Francisco, CA 94124
415- 671 -4900
Kone, Inc.
$501,300
15021 Wicks Boulevard
San Leandro, CA 94577
510- 351 -5141
Rodan Builders, Inc.
$699,760
859 Cowan Road
Burlingame, California 94010
650 - 508 -1700
BIDS OPENED BY / s/ Tina McVay DATE 10/14/10
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