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HomeMy WebLinkAbout09.c Approve Rev. 2010-11 Capital Improvement BudgetCentral Contra Costa Sanitary District 9.c. ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 2, 2010 subject: APPROVE A REVISED 2010 -11 CAPITAL IMPROVEMENT BUDGET FUNDING AUTHORIZATION TABLE (TABLE 1) WITH ACTUAL RATHER THAN ESTIMATED AUTHORIZED BUT UNSPENT FUNDS ALLOCATED TO ONGOING PROJECTS AND TOTAL 2010 -11 AUTHORIZATIONS Submitted By: Jarred Miyamoto - Mills, Provisional Environmental Services Division Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: IV 1---" J. Miyamoto -Mills Initiating Dept. /Div.: Engineering /Environmental Services A. Farrell 9 i � (� - James W. Kelly, General Manager ISSUE: Board approval of the revised 2010 -11 Capital Improvement Budget (CIB) funding authorization table (Table 1) will result in an accurate presentation of the actual authorized funding level for the current budget year. RECOMMENDATION: Approve a revised 2010 -11 Capital Improvement Budget (CIB) funding authorization table (Table 1). FINANCIAL IMPACTS: Planned expenditures have not changed. ALTERNATIVES /CONSIDERATIONS: The Board could direct staff to modify the CIB by canceling and closing some ongoing projects to reduce the carryover of previously allocated funds or defer some planned 2010 -11 allocations to reduce "Allocations this FY" and thus keep the total funding authorization level consistent with the estimates included in the approved CIB. This alternative is not recommended. BACKGROUND: The Board approved the CIB for inclusion in the FY 2010 -11 District Budget and adopted the budget on June 3, 2010. Final expenditures for the FY 2009 -10 were not known at that time, and therefore, Table 1 of the CIB included estimated amounts for funds previously allocated to ongoing projects, but unspent at the end of the fiscal year, referred to as "carryover ". Now that actual 2009 -10 expenditures for capital projects are known, Table 1 has been revised to reflect the actual carryover amounts. It is appropriate for the Board to approve the revised 2010 -11 CIB funding authorization table (Table 1) with actual, rather than estimated authorized but unspent funds allocated to ongoing projects and total 2010 -11 authorizations. N: \ENVRSEC \Position Papers\Miyamoto- Mills\2010 \PP Approve Revised Table 1 CIB FINAL 09 -02 -2010 jm2.doc Page 1 of 2 POSITION PAPER Board Meeting Date: September 2, 2010 subject APPROVE A REVISED 2010 -11 CAPITAL IMPROVEMENT BUDGET FUNDING AUTHORIZATION TABLE (TABLE 1) REVISED TO INCLUDE ACTUAL RATHER THAN ESTIMATED AUTHORIZED BUT UNSPENT FUNDS ALLOCATED TO ONGOING PROJECTS Attachment 1 includes the original Table 1 included in the approved CIB and the revised table revised to include actual carryover. Approval of the revised table is recommended by the Board's Capital Projects Committee. RECOMMENDED BOARD ACTION: Approve the revised 2010 -11 Capital Improvement Budget (CIB) funding authorization table (Table 1) with actual, rather than estimated, authorized but unspent funds previously allocated to ongoing projects ( "Carryover from FY 2009 -10 ") and "Total 2010 -11 Authorizations." WENVRSEC \Position Papers \Miyamoto- Mills\2010 \PP Approve Revised Table 1 CIB FINAL 09 -02 -2010 jm2.doc Page 2 of 2 ATTACHMENT 1 ORIGINAL - Table 1: Capital Improvement Budget Summary for Fiscal Year (FY) 2010 -11 (Adopted June 2010) Program Estimated Allocation this FY Estimated Carryover from Previous FY Total Proposed Authorization Estimated FY 2010 -11 Expenditures Treatment Plant $3,374,000 $7,388,000 $10,762,000 $7,437,000 Collection System $9,920,000 $4,558,000 $14,478,000 $10,508,000 General Improvements $4,319,000 $7,071,000 $11,390,000 $9,969,000 Recycled Water $755,000 $81,000 $836,000 $550,000 Total this Fiscal Year $18,368,000 $19,098,000 $37,466,000 $28,464,000 REVISED - Table 1: Capital Improvement Budget Summary for Fiscal Year (FY) 2010 -11 (Revised September 2010) Program Estimated Allocations for FY 2011 Actual Carryover from FY 2009 -10 Total Authorization for FY 2010 -11 Estimated FY 2010 -11 Expenditures Treatment Plant $3,374,000 $11,059,000 $14,433,000 $7,437,000 Collection System $9,920,000 $5,254,000 $15,174,000 $10,508,000 General Improvements $4,319,000 $11,999,000 $16,318,000 $9,969,000 Recycled Water $755,000 $245,000 $1,000,000 $550,000 Totals: $18,368,000 $28,557,000 $46,925,000 $28,464,000