HomeMy WebLinkAbout04.b Approve 8-5-10 MinutesMINUTES OF THE REGULAR MEETING
OF THE DISTRICT BOARD OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON AUGUST 5, 2010
The Board of Directors of the Central Contra Costa Sanitary District convened in a
regular meeting at their regular place of business, 5019 Imhoff Place, Martinez, County
of Contra Costa, State of California, at 2:00 p.m. on Thursday, August 5, 2010.
President McGill called the meeting to order and requested that the Secretary call roll.
1. ROLL CALL
PRESENT: Members: Hockett, Lucey, Menesini, Nejedly, McGill
ABSENT: Members: None
a. PLEDGE OF ALLEGIANCE TO THE FLAG
Board and staff joined in the Pledge of Allegiance.
b. INTRODUCTIONS
Board Members welcomed newly -hired Engineering Assistant I, Kimberly Stahl.
2. PUBLIC COMMENTS
There were no public comments.
3. AWARDS
Following a presentation by Controller Debbie Ratcliff, the Board accepted the
Comprehensive Annual Financial Report (CAFR) award for the Fiscal Year ended June
30, 2009 for the tenth consecutive year. The Board commended staff for their hard
work in receiving this award for the tenth year.
4. CONSENT CALENDAR
It was moved by Member Hockett and seconded by Member Menesini to adopt the
Consent Calendar as recommended. Motion passed by unanimous vote of the Board.
a. Approve expenditures dated August 5, 2010. Reviewed by Budget and Finance
Committee.
b. Receive June 2010 Financial Statements. Reviewed by Budget and Finance
Committee.
Central Contra Costa Sanitary District Board Minutes of August 5, 2010
C. Approve minutes of July 1 and July 15, 2010 Board meetings.
d. Authorize a public notice that documentation used in the determination of the
appropriations limit shall be available fifteen days prior to the Board meeting to
be held on September 2, 2010, at which the appropriations limit for the Sewer
Construction Fund (tax revenue plus interest) for the 2010 -2011 Fiscal Year will
be established. Reviewed by Budget and Finance Committee.
e. Approve the continuance of the Employee Computer Hardware Purchase
Assistance Program effective August 5, 2010 for a one -year period. Reviewed
by Budget and Finance Committee.
Authorize the General Manager to execute an amendment in the amount of
$42,000, for a total agreement amount not to exceed $84,000, to an existing
professional services agreement with RES Engineers, Inc. for the construction of
the Collection System Operations Department (CSOD) Administration, Crew, and
Warehouse Facility, District Project 8208.
g. Authorize extension of medical leave of absence without pay for Plant Operator
III Christopher Goward through November 5, 2010. Approval recommended by
Human Resources Committee.
h. Authorize medical leave of absence without pay for Utility Worker James
Alexander from July 27, 2010 through November 5, 2010. Approval
recommended by Human Resources Committee.
Direct staff to secure the services of an arbitrator to hear the Step Four
Grievance of Ricardo Hernandez, Senior Right of Way Agent, in accordance with
the District's grievance appeal procedures. Approval recommended by Human
Resources Committee.
Approve Professional Engineer registration differential salary increase for
Assistant Engineer Edgar Lopez, as provided for in the Memorandum of
Understanding, effective July 16, 2010. Approval recommended by Human
Resources Committee.
k. Approve Professional Engineer registration differential salary increase for
Associate Control Systems Engineer William McEachen, as provided for in the
Memorandum of Understanding, effective July 16, 2010. Approval
recommended by Human Resources Committee.
Adopt Resolution 2010 -054 approving a real property agreement with Scott S
Ingram and Kristin Dakis Ingram, 3877 Los Arabis Drive, Lafayette, APN 248-
140 -007, Job 2831, and authorize staff to record documents with the Contra
Costa County Recorder.
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
M. Adopt Resolution 2010 -055 accepting an offer of dedication from Shapell
Industries, Inc. for an easement in the city of San Ramon shown on the map of
Subdivision 8684, Job 5731, Parcel 1, and authorize staff to record documents
with the Contra Costa County Recorder.
n. Adopt Resolution 2010 -056 accepting an offer of dedication from Dolores R. Volz
for an easement in the unincorporated area of Alamo shown on the map of Minor
Subdivision MS 98 -0007, Job 5445, Parcel 2, and authorize staff to record
documents with the Contra Costa County Recorder.
o. Adopt Resolution 2010 -057 accepting an offer of dedication from Windemere
BLC Land Company, LLC for an easement in the city of San Ramon shown on
the map of Subdivision 7976, Job 5581, Parcel 1, and authorize staff to record
documents with the Contra Costa County Recorder.
P. Establish September 2, 2010 at 2:00 p.m. as the date and time for a public
hearing to receive comments on proposed reimbursement fees for the properties
which could directly or indirectly connect to District Project 5919, Alhambra
Valley Trunk Sewer Alhambra Valley Assessment District (AVAD) 2007 -1; and
directly connect to Job 6412, Monteira AVAD 2007 -4; Job 6439, Reliez Valley
AVAD 2007 -3; Job 6441, Quail AVAD 2007 -6; Job 6442, Gordon /Millthwait
AVAD 2007 -2; and Job 6450, Via Vaqueros AVAD 2008 -7, in Alhambra Valley.
q. Establish September 2, 2010 at 2:00 p.m. as the date and time for a public
hearing to consider adoption of an ordinance to amend Chapter 6.12 of the
District Code to provide an option for installment payment of Capacity and
Pumped Zone Fees when a property owner connects an existing home to the
District's public sewer system and concurrently abandons the septic tank system
serving the property.
Establish September 16, 2010 at 2:00 p.m. as the date and time for a public
hearing to receive comments on adoption of a Negative Declaration (ND) for the
proposed District Annexation 175, Orinda and Lafayette.
4. PUBLIC HEARINGS
a. PUBLIC HEARING TO CONSIDER APPROVAL OF AN AGREEMENT WITH
RICK AND CARINA DEHERRERA FOR INSTALLMENT PAYMENT OF
DELINQUENT CHARGES FOR THE PROPERTY AT 1615 LAWRENCE ROAD,
DANVILLE, APN 206 - 170 -009, OVER TWO YEARS; ADOPT A RESOLUTION
DIRECTING THAT THE DELINQUENT CHARGES BE COLLECTED ON THE
2010 -11 AND 2011 -12 CONTRA COSTA COUNTY PROPERTY TAX ROLLS
AND AUTHORIZING STAFF TO RECORD THE AGREEMENT AND A
CERTIFICATE OF UNPAID CHARGES WITH THE CONTRA COSTA COUNTY
RECORDER
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
Continued from June 3, 2010, June 17, 2010 and July 1, 2010.
General Manager James Kelly stated that a public hearing on the connection fee
delinquency for the property at 1615 Lawrence Road in Danville was conducted by the
Board on June 17 and the matter has been continued from a number of previous
Board meetings. The property owners have signed the required promissory note and
memorandum of agreement and have paid the application and processing fee for the
Delinquent Fees Payment Plan. Mr. DeHerrera asked that staff express his
appreciation to the Board.
Mr. Kelly stated that adoption of a resolution is required to collect the delinquency on
the County's property tax roll over the next two years and to record the agreement and a
Certificate of Unpaid Charges with the County Recorder.
It was moved by Member Nejedly and seconded by Member Lucey to approve an
agreement with Rick and Carina DeHerrera for installment payment of delinquent
charges for the property at 1615 Lawrence Road, Danville (APN 206 - 170 -009), over two
years; to adopt Resolution 2010 -158 directing that the delinquent charges be collected
on the 2010 -11 and 2011 -12 Contra Costa County Property Tax Rolls and to authorize
staff to record the agreement and a Certificate of Unpaid Charges with the Contra Costa
County Recorder. Motion passed by unanimous vote of the Board.
b. PUBLIC HEARING TO CONSIDER ADOPTION OF AN UNCODIFIED
ORDINANCE ESTABLISHING THE "CCCSD STANDARD SPECIFICATIONS
FOR DESIGN AND CONSTRUCTION, 2010 EDITION," AS THE DISTRICT'S
STANDARD SPECIFICATIONS IN ACCORDANCE WITH DISTRICT CODE
SECTION 9.08.010
General Manager James Kelly stated that the Development Services Section in the
Environmental Services Division has prepared a comprehensive update of the District
Standard Specifications for sewers constructed or repaired by private developers and
property owners.
The District Code now requires that the Board hold a public hearing prior to considering
an ordinance to establish the updated document as the District's "official" Standard
Specifications.
Provisional Division Manager Jarred Miyamoto -Mills presented the "Millennium Edition"
of the Standard Specifications. He stated that the new specifications replace prior
versions adopted in 1956, 1959, 1973, 1976, 1986 and 1993. The content and format
of the new specifications have been updated, and have received extensive peer and
customer review. Staff used the Construction Specifications Institute format for
technical specifications. New sections and drawings have been added, together with an
Approved Materials List.
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
He stated that the new specifications have been reviewed by 30 members of District
staff, District Counsel, 440 customers (engineers, developers and contractors) and
various public sewering agencies. He introduced District staff members who have
worked extensively on the updated specifications.
The public hearing was opened and closed without comments.
It was moved by Member Hockett and seconded by Member Menesini to adopt
Uncodified Ordinance 261 establishing the "CCCSD Standard Specifications for Design
and Construction, 2010 Edition" as the District's standard specifications, in accordance
with District Code Section 9.08.010. Motion passed by unanimous vote of the Board.
Board Members and the General Manager thanked the District staff for their hard work
on updating the Standard Specifications.
6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
Item 10.c. was taken out of order.
7. BIDS AND AWARDS
a. AWARD A CONSTRUCTION CONTRACT IN AN AMOUNT NOT TO EXCEED
$1,304,464 TO CALIFORNIA TRENCHLESS, INC., THE LOWEST
RESPONSIVE BIDDER FOR THE DIABLO SEWER RENOVATIONS, PHASE 1,
DISTRICT PROJECT 5953; FIND THAT THE PROJECT IS EXEMPT FROM
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA); AND AUTHORIZE
THE GENERAL MANAGER TO EXECUTE THE CONTRACT DOCUMENTS
SUBJECT TO SUBMITTAL REQUIREMENTS
General Manager James Kelly stated that, on July 20th, three bids were opened for the
construction of Diablo Sewer Renovations, Phase 1, District Project 5953. The
Engineer's estimate is $1,500,000. The bids ranged from $1,304,464 to $1,391,460.
Staff reviewed the bids and recommends awarding the project to California Trenchless,
Inc., the low bidder at $1,304,464. The project will renovate 5,900 linear feet of six -,
eight- and ten -inch sewer lines by open -cut, pipeburst, horizontal - directional drill and
CIPP methods, and abandon 4,400 feet of six- and eight -inch sewers with rerouting of
sewer laterals in Danville and Diablo.
It was moved by Member Hockett and seconded by Member Nejedly to find that the
project is exempt from CEQA; to award a construction contract to California Trenchless,
Inc. and to authorize the General Manager to execute the contract documents subject to
submittal requirements. Motion passed by unanimous vote of the Board.
b. AWARD A CONSTRUCTION CONTRACT IN AN AMOUNT NOT TO EXCEED
$959,080 TO PRECISION ENGINEERING, INC., THE LOWEST RESPONSIVE
BIDDER FOR THE MARTINEZ SEWER RENOVATIONS, PHASE 3, DISTRICT
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
PROJECT 5952; AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE
CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS; AND
AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE
SECRETARY OF THE DISTRICT TO EXECUTE A JOINT POWERS
AGREEMENT WITH THE CITY OF MARTINEZ TO INCLUDE STORM DRAIN
AND PAVEMENT OVERLAY CONSTRUCTION IN THE PROJECT
General Manager James Kelly stated that, on July 20, 2010, the District received three
bids for the construction of Martinez Sewer Renovations, Phase 3, District Project 5952.
The project consists of installing approximately 5,350 linear feet of six- and eight -inch
sewer lines within public right -of -way and private easements utilizing open cut,
pipeburst and horizontal directional drilling construction methods. In addition, the
project includes the replacement of approximately 230 feet of storm drain pipe and
1,700 square yards of pavement overlay on Brown Street and Main Street for the City of
Martinez. Staff reviewed the bids and recommends awarding the project to Precision
Engineering, Inc. for $959,080 and authorizing a Joint Powers Agreement with the City
for one hundred percent reimbursement of the construction cost associated with their
work. ($85,000 will be reimbursed by the City of Martinez.)
It was moved by Member Menesini and seconded by Member Nejedly to award a
construction contract to Precision Engineering, Inc.; to authorize the General Manager
to execute the contract documents subject to submittal requirements and to authorize
the President of the Board of Directors and the Secretary of the District to execute a
joint powers agreement with the City of Martinez. Motion passed by unanimous vote of
the Board.
C. AWARD A CONSTRUCTION CONTRACT IN AN AMOUNT NOT TO EXCEED
$269,621 TO CORRPRO COMPANIES, INC., THE LOWEST RESPONSIVE
BIDDER FOR THE TREATMENT PLANT CATHODIC PROTECTION SYSTEM
UPGRADE PROJECT, DISTRICT PROJECT 7254; FIND THAT THE PROJECT
IS EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA);
AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE CONTRACT
DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS; AND AUTHORIZE
THE GENERAL MANAGER TO EXECUTE AN AMENDMENT IN THE AMOUNT
OF $20,000 TO AN EXISTING PROFESSIONAL SERVICES AGREEMENT,
FOR A TOTAL AGREEMENT AMOUNT NOT TO EXCEED $54,965, WITH JDH
CORROSION CONSULTANTS TO REVIEW SHOP DRAWINGS AND
SUBMITTALS, RESPOND TO DESIGN QUESTIONS, EVALUATE CHANGE
ORDER REQUESTS AND PERFORM SITE VISITS TO VERIFY COMPLIANCE
WITH THE DESIGN INTENT
General Manager James Kelly stated that the Treatment Plant Cathodic Protection
Improvement Project, District Project 7254, will implement recommendations from the
2007 Cathodic Protection Master Plan. The project will install seven deep -well and
three distributed -bed anodes to protect the underground metal piping infrastructure of
Central Contra Costa Sanitary District Board Minutes of August 5, 2010
the treatment plant. Additionally, the project will modify and replace worn components
in the existing cathodic protection system.
The project was advertised on June 9th and 14th. Four bids ranging from $269,621 to
$442,329 were received and opened on June 28th. The low bid was from Corrpro
Companies, Inc. in the amount of $269,621. Staff recommends the Board award a
construction contract to Corrpro Companies, Inc. as the responsive and responsible low
bidder.
It was moved by Member Hockett and seconded by Member Menesini to find that the
project is exempt from CEQA; to award a construction contract to Corrpro Companies,
Inc.; to authorize the General Manager to execute the contract documents subject to
submittal requirements and to authorize the General Manager to execute an
amendment to an existing professional services agreement with JDH Corrosion
Consultants.
8. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS
None.
9. REPORTS
a. GENERAL MANAGER
1) Discussion of Recent Construction Challenqes Requiring Board Input
a) Hall Drive Sewer Renovation, Phase 2B, District Project 5932.
General Manager James Kelly stated that staff has experienced right -of-
way issues with the Hall Drive Sewer Renovation Project, and has been
unable to obtain easements for 43 and 47 Camino Encinas. The planned
sewer construction will be deleted from the project and will be included in
the 2011 project. This results in a contract cost reduction of $100,000,
$24,000 of which was for drilling pipe. He stated that, on July 19, 2010,
after the main line was installed, a discrepancy was discovered with the
elevation between the main line and the existing sewer lateral. The lateral
elevation at the house was lower than depicted in the design, and the best
solution was to lower the main line elevation by re- drilling it. The cost of
the re -drill was $70,620.
Mr. Kelly stated that he executed a change order for $46,620 ($70,620
minus $24,000). While this is within the General Manager authority, Mr.
Kelly stated he would normally bring the change order to the Board prior to
issuing it. However, the District faced a delay claim if it was not approved
before the Board meeting, and the two changes, when combined, were
within his authority. He informed the Capital Projects Committee prior to
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
issuing the change order. He noted that this could present a problem in
the future if an urgent issue arose, as his authority limit is $50,000. He
stated that the Capital Projects Committee will discuss the matter at its
August 11, 2010 meeting.
b) Collection System Operations Department (CSOD) Administration,
Crew, and Warehouse Facility Improvements, District Project 8208.
General Manager James Kelly suggested that this item be considered with
Item 10.c. on the agenda.
Provisional Principal Engineer Alex Rozul stated that Whiting /Stillwater
Concrete Construction is the subcontractor for concrete construction on
the CSOD project, and they have walked off the job due to financial
problems. Bobo Construction, Inc., the general contractor, will self -
perform concrete work on the current schedule critical path, but future
specialty concrete work will require a replacement subcontractor.
He stated that Public Contract Code Section 4107 requires the awarding
authority or duly- authorized officer to substitute the subcontractor. He
stated that appropriate notification has been given, and if Whiting objects,
then a hearing will be held. Due to time constraints and the four -week
break between Board meetings, he stated that staff is recommending
authorizing the General Manager to approve the subcontractor
substitution. He also stated that staff will present a proposed solution for
addressing these types of issues at the August 11 Capital Projects
Committee meeting, and any proposed solution will be brought back to the
Board for consideration.
Member Lucey stated that it would be precedent- setting to delegate such
authority to the General Manager, and he felt that the full Board should
make such decisions. Member Nejedly concurred.
President McGill and Member Hockett stated that they felt comfortable
with delegating the authority to the General Manager, since the District's
agreement is primarily with the general contractor, who is fully
accountable for the project.
Member Lucey suggested that, to address the timing issue, a special
Board meeting be held to approve the substitution. The Board concurred
with his recommendation.
Mr. Kelly stated that he will keep the Board informed as the matter
progresses.
Central Contra Costa Sanitary District Board Minutes of August 5, 2010
2) General Manager James Kelly announced that Construction Equipment
Operator Tom Corum retired on June 22, 2010 after ten years of service,
and Administrative Assistant Marnie Brennan retired on July 15, 2010 after
fourteen years of service. This equals twenty -four years of knowledge,
experience, and dedication. They have served the Board and ratepayers
with distinction and honor.
3) General Manager James Kelly announced that Provisional Director of
Plant Operations Curt Swanson will be traveling to Washington, D.C. to
attend the WateReuse Association's Annual Conference on September 12
through 15, 2010. The theme of this year's conference is the role of
recycled water in addressing community water supply issues. Specific
topics will be the use of recycled water for industrial, urban, and potable
purposes. Community acceptance of recycled water and regulatory and
health concerns will be discussed. Other topics include advances in
membrane treatment, energy requirements for recycled water, salinity
management, groundwater recharge and operational and maintenance
aspects of recycled water systems. Mr. Swanson will use a portion of his
Professional Expense Allowance to cover the costs of travel and
attendance at the WateReuse Conference.
4) General Manager James Kelly announced that the Household Hazardous
Waste Improvements Project Contractor Bobo Construction, Inc. is
scheduled to commence work on the reception area and the first -floor
restrooms on August 9, 2010. During construction, the receptionist desk
will be temporarily relocated to the current waiting area. The restrooms
are anticipated to be closed for approximately two days. The reception
area work is scheduled to be completed by the end of August.
5) General Manager James Kelly announced that a Draft Environmental
Impact Report (DEIR) for District Annexation (DA) 168C — Alhambra
Valley has been distributed to the Board. DA 168C proposes the
annexation of nine parcels that are outside the County's Urban Limit Line.
The public review period began on July 19 and ends September 3, 2010.
Staff will hold a community meeting about the project and DEIR on
Wednesday, August 18, 2010 at 7:00 p.m. in the District Board Meeting
Room. A public hearing is scheduled for the October 7, 2010 Board
meeting.
6) General Manager James Kelly announced that a Draft Negative
Declaration (DND) for DA 175 — Orinda and Lafayette was distributed to
the Board at the August 5, 2010 meeting. DA 175 proposes the
annexation of 107 properties. The public review began on August 2 and
ends August 31, 2010. Staff intends to hold a community meeting about
the project and DND on Wednesday, August 25, 2010 at 7:00 p.m. at the
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
Orinda Library or Community Center. A public hearing is scheduled for
the September 16, 2010 Board meeting.
7) General Manager James Kelly announced that, on July 29, 2010, the
District purchased the second third of the Treatment Plant natural gas for
January through December 2012 at Pacific Gas and Electric Citygate price
of $5.68 per decatherm (dth). Natural gas prices have continued to
remain depressed as the economy struggles to recover, and gas storage
is above average. This purchase is less than the amounts paid for pre-
purchased gas for both 2010 and 2011. District staff will continue to follow
market prices for the remaining 2012 gas needs.
8) General Manager James Kelly announced that NACWA will hold a
Nutrient Summit on September 16 -17 in Chicago, Illinois. Dr. Gail Chesler
will be attending on behalf of Bay Area Clean Water Agencies ( BACWA)
and the District. The day and a half meeting will feature presentations
from key stakeholder groups as well as discussion of the state and
regional approaches to nutrient management that are working. Facilitated
sessions will work to reach consensus on a suite of concepts that the
clean water community could take forward and offer up as scientifically
valid, appropriate approaches to address nutrient pollution.
9) General Manager James Kelly announced that, beginning the week of
August 9, 2010, NCCI, Inc., the contractor for the Treatment Plant Piping
Renovations Phase 5 Project, will be utilizing a 275 -ton crane to remove
the old aeration headers and install new 24 -inch aeration headers in Tank
1 A/1 B. The crane's maximum extension is in excess of 250 feet. It will be
situated south of the ultraviolet facility and will be in use for approximately
1 month. A similar -size crane will be utilized three additional 1 -month
periods over the next year to complete the installation of the new aeration
headers.
b. COUNSEL FOR THE DISTRICT
District Counsel Kent Alm referred Board Members to the written Legal Update
included in the Board packet. He noted that the District has been sued by a
bicyclist who was injured falling off her bike when she hit a raised manhole cover.
C. SECRETARY OF THE DISTRICT
Secretary of the District Elaine Boehme provided an election update. She also
announced the upcoming Capital Projects Committee meeting scheduled for
August 11, 2010.
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
d. BOARD MEMBERS
1) Board Member reports on future meetings or conferences for which they
will receive the stipend for which the District will pay their expenses;
recent meetings for which they received the stipend and meetings or
conferences for which the District paid their expenses
Member Hockett
Member Hockett reported on her attendance at the August 5, 2010 Contra
Costa Council Pension Reform Panel.
Member Lucey
Members Lucey and Menesini reported on the July 28, 2010 Human
Resources Committee meeting and summarized the Action Summary.
President McGill asked if, with regard to registration, staff continues to
monitor the certification to ensure it remains current. Member Lucey
requested that the matter be scheduled for discussion at an upcoming
Human Resources Committee meeting.
Member Nejedly
Members Nejedly and Hockett reported on the August 2, 2010 Budget and
Finance Committee meeting and summarized the Action Summary. The
Board received the report without comments.
Member Nejedly reported on his attendance at the August 5, 2010 Contra
Costa Council Pension Reform Panel.
President McGill
President McGill reported on his attendance at the July 19, 2010 Contra
Costa Special Districts Association meeting.
President McGill and Member Menesini reported on the July 21, 2010
Outreach Committee meeting and summarized the Action Summary.
Board Members concurred with the Committee's recommendation to put
Position Papers on the District website.
President McGill reported on his attendance at the August 5, 2010 Contra
Costa Council Pension Reform Panel.
2) Announcements
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
President McGill provided a written report covering Announcements.
Member Menesini announced the upcoming Environmental Alliance
meeting on August 16, 2010.
10. ENGINEERING
a. AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE FOLLOWING
PROFESSIONAL ENGINEERING SERVICES AGREEMENTS
1) An agreement in an amount not to exceed $180,000 with Carollo
Engineers for preparation of a Recycled Water Facilities Plan for the
Concord Naval Weapons Station (CNWS) redevelopment.
2) An agreement in an amount not to exceed $130,000 with RMC Water and
Environment for preparation of a facilities plan for sewering redevelopment
of the CNWS property, as described in the Concord Community Reuse
Plan.
Associate Engineer Gail Chesler presented information regarding the status of the
Concord Naval Weapons Station redevelopment project. She described the complex
coordination process between the City of Concord, the U.S. Navy and water and
wastewater agencies. She stated that staff is recommending approval of agreements
with Carollo Engineers to prepare a Recycled Water Facilities Plan, and with RMC
Water and Environment to prepare a Sewer Facilities Plan.
The Recycled Water Facilities Plan will evaluate alternatives and costs for infrastructure
necessary to meet future demands. Alternatives are to expand existing treatment
facilities and build transmission pipelines, or to construct satellite scalping facilities.
Also, potential customers near the Concord Naval Weapons Station and along possible
pipeline routes will be identified.
The Sewer Facilities Plan will include flow projections for pipeline planning and
evaluation of capacity in downstream systems, as well as an analysis of flow routing
options.
It was moved by Member Lucey and seconded by Member Nejedly to authorize the
General Manager to execute the professional engineering services agreements as
recommended. Motion passed by unanimous vote of the Board.
b. ADOPT A RESOLUTION OPPOSING THE CALIFORNIA WATER BOND
PROPOSITION ENTITLED "SAFE, CLEAN, AND RELIABLE DRINKING WATER
SUPPLY ACT OF 2010," WHICH HAS BEEN PLACED ON THE NOVEMBER 2,
2010 BALLOT
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
General Manager James Kelly stated that, at previous Board meetings, the Board
requested that staff prepare a resolution opposing the California Water Bond proposal
currently scheduled to appear on the November 2, 2010 ballot. Staff brought forth
several versions of a resolution and obtained Board input. Staff has attempted to
incorporate all input received and is available to receive comments and make any final
refinements to the resolution that the Board may desire before adopting it.
It was moved by Member Lucey and seconded by Member Menesini to adopt
Resolution 2010 -059 opposing the California Water Bond Proposition entitled "Safe,
Clean, and Reliable Drinking Water Supply Act of 2010," which will be on the November
2, 2010 ballot. Motion passed by unanimous vote of the Board.
President McGill stated that it is important that the Board's adoption of the resolution be
publicized as much as possible to outside agencies and other interested parties.
C. PURSUANT TO PUBLIC CONTRACTS CODE SECTION 4107, DELEGATE
AUTHORITY TO THE GENERAL MANAGER TO RESPOND TO THE
REQUEST FROM BOBO CONSTRUCTION FOR SUBSTITUTION OF A
SUBCONTRACTOR FOR THE COLLECTION SYSTEM OPERATIONS
DEPARTMENT (CSOD) ADMINISTRATION, CREW, AND WAREHOUSE
FACILITY IMPROVEMENTS, DISTRICT PROJECT 8208
As noted in Item 9.a.1)b), Member Lucey suggested that a Special Board Meeting be
held to approve the substitution. The Board concurred with his recommendation and
directed staff to schedule a Special Board Meeting for Board authorization of the
substitution of a subcontractor for the Collection System Operations Department
(CSOD) Administration, Crew, And Warehouse Facility Improvements, District Project
8208.
11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None.
12. SUGGESTIONS FOR FUTURE AGENDA ITEMS
Member Lucey asked for information on whether District employee salaries have to be
reported to the State Controller.
Member Lucey also requested that a Position Paper be placed on an upcoming agenda
requiring that employee salaries be listed by annual salary rather than monthly.
Member Nejedly also requested that total compensation be listed, including medical and
retirement benefits.
President McGill requested information regarding whether any portion of labor
negotiations can be conducted in public.
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Central Contra Costa Sanitary District Board Minutes of August 5, 2010
As noted in Item 9.d.1), Member Lucey asked that an item regarding certification
monitoring for employees be scheduled for discussion at an upcoming Human
Resources Committee meeting.
13. CLOSED SESSION
The Board recessed at 3:16 p.m. to reconvene in the Caucus Room in closed session
pursuant to Government Code Section 54957(b)(1): Public Employee Appointments:
Director of Plant Operations and Director of Collection System Operations.
The Board recessed at 3:26 p.m. to reconvene in the Board Room in open session.
14. REPORT OUT OF CLOSED SESSION
a. CONSIDERATION OF ADOPTING A RESOLUTION APPOINTING A NEW
DIRECTOR OF PLANT OPERATIONS, PAY RANGE M -20 ($11,993 - $15,149
PER MONTH
It was moved by Member Lucey and seconded by Member Menesini to adopt
Resolution 2010 -060 appointing Margaret Orr as Director of Plant Operations, effective
August 30, 2010. Motion passed by unanimous vote of the Board.
It was noted that the request for a $6,000 relocation allowance referenced in the
Position Paper and subsequently withdrawn by the candidate was not approved by the
Board.
15. ADJOURNMENT
There being no further business to come before the Board, President McGill adjourned
the meeting at 3:27 p.m.
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