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HomeMy WebLinkAbout07.a California Trenchless contract approvalCentral Contra Costa Sanitary District BOARD OF DIRECTORS •a• POSITION PAPER Board Meefing Date: AUgUSt 5, 2010 Type of Action: AWARD CONSTRUCTION CONTRACT/AUTHORIZE EXECUTION OF CONTRACT DOCUMENTS subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE CONSTRUCTION OF DIABLO SEWER RENOVATIONS, PHASE 1, DISTRICT PROJECT NO. 5953 Submitted By: Initiating Dept/Div.: Mark Wenslawski, Assistant Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Wenslawski A. Antkowiak i ecki A. Farr I mes M Kelly, Gen anager ISSUE: On July 20, 2010, three (3) sealed bids were received and opened for the construction of the Diablo Sewer Renovations, Phase 1, District Project No. 5953. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $2,501,000, including design, bid price, contingency, and construction management. ALTERNATIVES/CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: This project is the first of multiple phases in Diablo (see Attachment 1). The Diablo Sewer Renovations, Phase 1 Project. will renovate 5,900 linear feet of 6-, 8-, and 10-inch sewer lines by open-cut, pipe-burst, horizontal-directional drill, and CIPP methods and abandon 4,400 feet of 6- and 8-inch sewers with rerouting of sewer laterals in Danville and Diablo. As part of its Sewer System Management Plan (SSMP), the District is required to renovate deteriorating N:\PESUP\Cbradley\POSITION PAPERS\Wenslawski\Diablo Sewer Reno, Ph 1-Award Contract PP.doc Page 1 of 5 POSITION PAPER Board Meeting Date: August 5, 2010 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE CONSTRUCTION OF DIABLO SEWER RENOVATIONS, PHASE 1, DISTRICT PROJECT NO. 5953 _ sewers, with the ultimate goal of reducing sanitary overflows, as mandated by the San Francisco Bay Regional Water Quality Control Board. District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of Diablo Sewer Renovations, Phase 1, is $1,500,000. This project was advertised on July 2 and July 8, 2010. Three (3) sealed bids, ranging from $1,304,464 to $1,391,460, were received and publicly opened on July 20, 2010. The Engineering Department conducted a technical and commercial review of the bids and determined that California Trenchless, Inc. is the lowest responsive bidder with a bid amount of $1,304,464. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $1,874,000. The total cost of Diablo Sewer Renovations, Phase 1, is anticipated to be $2,501,000. This project is included in the fiscal year (FY) 2010-11 Capital Improvement Budget (CIB) on page 16. Staff has conducted acash-flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15302, since it involves replacement of existing facilities with the same purpose and level of activity as the facilities being replaced. Authorization of the construction contract for this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Staff recommends the following: 1. Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of $1,304,464 for the construction of the Diablo Sewer Renovations, Phase 1, District Project No. 5953, to California Trenchless, Inc., the lowest responsive bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. N:\PESUP\Cbradley\POSITION PAPERS\Wenslawski\Diablo Sewer Reno, Ph 1-Award Contract PP.doc Page 2 of 5 .~ .........:..:::::.:..:...::... - .......a::-.~:~-:~,::::~::~:::::::::::-..~...~ ,~ '~ :.': . ~ ' :~%' ~.. ~.A. :. ...,~,'~ , r. ~• • `~ ,~ _ ;.........~ _ ._ ...F.._._.. .. .... ::•. i.... ... ~ = ...... ...............i i ... .. •• .: ''•. ... i :.... 7~... ~:....o ''~.:'': i ....~ ~.~.. .~ , .. •wj......A..Y...~Y _.__ ":....... , o w r SITE DANVILLE I PRQIECT SITES SITE 1 ~~ ~ ~i"~~°~~`~ LOCATION MAP ~ ~~~~~; L._...~t"'.~~...,.` N.T.S. :'._~;....: ... ` • ... : © j . L •..... 1... ' i •..... • . ••'. . } . 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FEET "' Central Contra Costa Sanitary District DIABLO SEWER RENOVATION i _~~C~ PHASE 1 -LOCATION MAP SITE 1 SITE 2 Attachment 1 Page 3 of 5 ATTACHMENT 2 DIABLO SEWER RENOVATIONS, PHASE DISTRICT PROJECT 5953 SUMMARY OF BIDS PROJECT NO.: 5953 DATE: JULY 20, 2010 PROJECT NAME: DIABLO SEWER RENOVATIONS, PHASE 1 PROJECT LOCATION: DIABLO AND DANVILLE, CA NO.OF ADDENDA: 1 ENGINEER EST.: $1,500,000 BIDDER BID PRICE California Trenchless, Inc. $1,304,464 2283 Dunn Road Hayward, CA 94545 Mountain Cascade, Inc. $1,362,901 555 Exchange Court Livermore, CA 94550 D'Arcy and Harty Construction, Inc. $1,391,460 1300 Carroll Avenue San Francisco, CA 94124 BIDS OPENED BY/s/ Elaine Boehme DATE 7/20/10 N:\PESUP\Cbradley\POSITION PAPERS\Wenslawski\Diablo Sewer Reno, Ph 1-Award Contract PP.doc Page 4 of 5 N 0 v c o ~ ~~~ r N r ~ ~ ~ N C O V ~° 0 r ~ O N LL~ ~D N ~ dg W r ~ W Q Q ~ H M N a~w N~Z M ~ ~ZF- WQU~ ~ W ~ 7 Z V) a~a0 V aW~~ ~oCa N~~ OCm Q t~ ~ a c o I~ v 3 ~ 0 ~I ~ v an v r co v v ~n w w ~ M~ r r~ d? 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