HomeMy WebLinkAbout06.b. CONTRACT DOCUMENTS SUBJECT TO SUBMITTALCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 7, 2010 No.: 6.b. Bids and Awards
Type of Action: AWARD CONTRACT/AUTHORIZE EXECUTION OF CONTRACT
DOCUMENTS
Subject: AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL
REQUIREMENTS WITH CLEARY BROTHERS LANDSCAPE, INC. FOR
PROVIDING NONDESTRUCTIVE POTHOLING OF UNDERGROUND UTILITIES,
DISTRICT PROJECT NO. 036511 ENG
Submitted By:
Sasha Mestetsky,
Provisional Senior Engineer
Initiating Dept./Div.:
Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
A. Mes tsky i A. Farrell
James .Kelly,
General Manager
ISSUE: On December 9, 2009, six (6) sealed bids were received and opened for the
Nondestructive Potholing of Underground Utilities, District Project No. 036511 ENG.
The Board of Directors must award the contract or reject bids within 80 days of the bid
opening. Authorize the General Manager to execute the contract documents subject to
SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award a construction contract, and authorize the
General Manager to execute the Contract Documents subject to favorable review of
insurance certificates, bond submittals, appropriate Contractor license, and any other
required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $21,000 per year, or $62,900 for three years.
ALTERNATIVES/CONSIDERATIONS: Reject all bids and re-bid the project or
continue issuing individual contracts each time nondestructive potholing of underground
utilities are needed, which is not efficient, and, therefore, not recommended.
BACKGROUND: The Capital Projects Division performs approximately 150 potholes
each year as part of the design of collection system projects. The purpose of potholing
is to expose underground utilities along the proposed sewer alignments at points of
potential conflicts. The results are used to evaluate alternatives during design and to
minimize change orders during construction.
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POSITION PAPER
Board Meeting Date: January 7, 2010
subject: AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL
REQUIREMENTS WITH CLEARY BROTHERS LANDSCAPE, INC. FOR
PROVIDING NONDESTRUCTIVE POTHOLING OF UNDERGROUND UTILITIES,
DISTRICT PROJECT NO. 036511 ENG
Staff has found that bidding the nondestructive potholing services on a periodic basis
results in a lower overall cost and a significant reduction in paperwork associated with
negotiating and issuing separate contracts. The purpose of the bid request is to
establish a unit cost for each portion of the work for certain potential projects, while
obtaining the lowest overall cost for the District.
District staff prepared the bid documents for the work.- The Engineer's estimate for the
work is $150,000 over athree-year period. A bid request was advertised on
November 20 and 25, 2009. Six (6) sealed bids ranging from $62,900 to $258,260
were received and publicly opened on December 10, 2009. These bids are listed in
Attachment 1, Summary of Bids. The Engineering staff conducted a technical and
commercial evaluation of the bids and concluded that Cleary Brothers Landscape, Inc.
is the lowest responsive bidder. The initial contract amount will be $21,000. District
staff may exercise options for additional one-year periods (up to two) at the bid prices,
provided that the initial work is successful and the prices favorable to the District.
Staff has concluded that this contract is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15262 since it will provide
information for design of sewer improvements and will not have a legally binding effect
on later activities. The Board of Directors' approval of this award of contract will
constitute an independent finding that the contract is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a contract in the amount of
$62,900 to Cleary Brothers Landscape, Inc., the lowest responsive bidder, for providing
nondestructive potholing services for aone-year period with an optional extension for
two additional one-year~periods.
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ATTACHMENT 1
NONDESTRUCTIVE POTHOLING OF UNDERGROUND UTILITIES
DISTRICT PROJECT 036511
SUMMARY OF BIDS
PROJECT NO.: 036511ENG NO. OF ADDENDA: 1 DATE: DECEMBER 10, 2009
PROJECT NAME: NONDESTRUCTIVE POTHOLING OF UNDERGROUND UTILITIES
PROJECT LOCATION: VARIOUS CITIES, CONTRA COSTA COUNTY, CALIFORNIA
ENGINEER EST.: $150,000 OVER 3 YEARS
NO. BIDDER BID PRICE
~ Cleary Brothers Landscape, Inc. $62,900
521 Diablo Road
Danville, CA 94526
2 Exaro Technologies Corporation ~ $114,300
1831 Bayshore Highway
Burlingame, CA 94010
3 Roto-Rooter Plumbing Services $136,700
195 Mason Circle
Concord, CA 94525 ;
4 Nor-Cal Pipeline Services $153,680
1459 Market Street
Yuba City, CA 95992
rJ Prime Tech $184,000 ~.
823 Sunnyslope Way
Auburn, CA 95603
6 W. R. Forde Associates. $258,260
984 Hensley Street
Richmond, CA 94801
BIDS OPENED BY /s/ Elaine Boehme
DATE 12/10/09 SHEET NO. 1 OF 1
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