HomeMy WebLinkAbout06.a. EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL,~;.r1.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 7, 2010 No.: 6.a. Bids and Awards
Type of Action: AWARD CONTRACT/AUTHORIZE EXECUTION OF CONTRACT
DOCUMENTS
subject: AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL
REQUIREMENTS WITH UNION CITY CONSTRUCTION FOR THE INSTALLATION
OF SURVEY MONUMENTS, DISTRICT PROJECT NO. 036492ENG
Submitted By: Initiating Dept./Div.:
Sasha Mestetsky, Engineering /Capital Projects
Provisional Senior Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
S. Mes tsky i A. Farrell James .Kelly,
Gene I Manager
ISSUE: On December 9, 2009, three (3) sealed bids were received and opened for the
Installation of Survey Monuments, District Project No. 036492ENG. The Board of
Directors must award the contract or reject bids within 80 days of the bid opening.
Authorize the General Manager to execute the contract documents subject to
°SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award alconstruction contract, and authorize the
General Manager to execute the Contract Documents subject to favorable review of
insurance certificates, bond submittals, appropriate Contractor license, and any other
required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $23,000 per year, or $69,000 for three years.
ALTERNATIVES/CONSIDERATIONS: Reject all bids and re-bid the project or
continue issuing individual contracts each time survey monuments need to be restored,
which is not efficient, and, therefore, not recommended.
BACKGROUND: During construction projects, survey monuments are often
encountered in areas of excavation. The State of California Business Professional
Code Section 8771 (b) requires that survey monuments be referenced prior to
construction and rebuilt after construction. The survey monuments have to be properly
restored by an experienced contractor under the supervision of a licensed land
surveyor.
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City.doc
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POSITION PAPER
Board Meeting Date: January 7, 2010
subject: AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL
REQUIREMENTS WITH UNION CITY CONSTRUCTION FOR THE INSTALLATION
OF SURVEY MONUMENTS, DISTRICT PROJECT NO. 036492ENG
Staff has found that bidding blanket contracts for technical services, such as locating,
TV inspection, and potholing, on a periodic basis results in a lower overall cost and a
significant reduction in paperwork associated with negotiating and issuing separate
contracts. Staff believes that a blanket contract for Survey Monument Restoration will
result in similar benefits. The purpose of the bid request is to establish a unit cost for
each portion of the work for certain potential projects, while obtaining the lowest overall
cost for the District.
District staff prepared the bid documents for the work. The Engineer's estimate for the
work is $80,000, up to a three-year period. A bid request was advertised on
November 20 and 25, 2009. Three (3) sealed bids ranging from $69,000 to $87,750
were received and publicly opened on December 9, 2009. These bids are listed in
Attachment 1, Summary of Bids. The Engineering staff conducted a technical and
commercial evaluation of the bids and concluded that Union City Construction is the
lowest responsive bidder with a bid of $69,000. The' initial contract amount will be
$23,000. District staff may exercise options for additional one-year periods (up to two)
at the bid prices, provided that the initial work is successful and the prices favorable to
'the District.
Staff has concluded that this project is exempt from.the California Environmental
Quality Act (CEQA) under CCCSD CEQA Guidelines Section 15302 since it involves
replacement of existing survey monuments at the same location and with the same
purpose and level of activity as the monuments being replaced. Approval of this project
will establish the Board of Directors' independent finding that this project is exempt from
CEQA.
RECOMMENDED BOARD ACTION: Find that the project is exempt from CEQA,
award a contract in the amount of $69,000 for the Installation of Survey Monuments,
District Project No. 036492ENG, to Union City Construction, the lowest responsive
bidder, and authorize the General Manager to execute the Contract Documents subject
to SUBMITTAL requirements.
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ciry.doc '~ Page 2 of 3
ATTACHMENT 1
INSTALLATION OF SURVEY MONUMENTS
DISTRICT PROJECT 036492ENG
SUMMARY OF BIDS
PROJECT NO.: 036492ENG
DATE: DECEMBER 9, 2009
PROJECT NAME: INSTALLATION OF SURVEY MONUMENTS
PROJECT MANAGER: SASHA MESTETSKY
PROJECT LOCATION: VARIOUS CITIES, CALIFORNIA ENGINEER EST.: 80000
NO. BIDDER BID PRICE
1 Union City Construction $69,000
P. O. Box 3277 '
Fremont, CA 94539
2 Exaro Technologies Corporation $69,215
1831 Bayshore Highway
Burlingame, CA 94010
3 Chrisp Company $87,750
4.3650 Osgood Road
Fremont, CA 94539
BIDS OPENED BY /s/ Elaine Boehme
DATE 12/9/09 SHEET NO. 1 OF 1
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