HomeMy WebLinkAbout04.a. KLIR Regulatory Software DemonstrationPage 1 of 8
Item 4.a.
F__1_448�411C_S0
May 21, 2024
TO: REAL ESTATE, ENVIRONMENTAL AND PLANNING COMMITTEE
FROM: ROB ERT HESS, REGULATORYCOMPLIANCEASSOC IATE ENGINEER
RI TACHENG, REGULATORYCOMPLIANCE SENIOR ENGINEER
REVIEWED BY: LORI SCHECTEL, ENVIRONMENTAL & REGULATORY COMPLIANCE
DIVISION MANAGER
GREG NORBY, DEPUTY GM - ENGINEERING & OPERATIONS
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: KLIR REGULATORY SOFTWARE DEMONSTRATION
Presentation and Klir demonstration will be provided by staff.
Strategic Plan re -In
GOAL TWO: Environmental Stewardship
Strategy 1 - Achieve compliance in all regulations
GOAL SEVEN: Innovation and Agility
Strategy 2 - Implement organization -wide optimization
ATTACHMENTS:
1. Presentation
May 21, 2024 REEP Committee Meeting Agenda Packet - Page 52 of 62
Page 2 of 8
Presentation Outline
Introduction of Klir
it
Previous System and Workflow
New Or System
Live Demonstration of Or
May 21, 2024 REEP Committee Meeting Agenda Packet - Page 53 of 62
Page 3 of 8
Original Compliance Calendar
Excel -based spreadsheet
Original system involved verbal
status checks and manual
updates
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May 21, 2024 REEP Committee Meeting Agenda Packet - Page 54 of 62
Page 4 of 8
2016 Permit Matrix
Excel -based centralized PERMIT MATRIX
repository of environmental
permits �' —w� =__ —_ _�� _
Updates relied on =_
administrative and regulatory -_ , == ---_` === = _ - = = :=:......
staff
5
sk Due
Previous Workflow
Required manual tracking and updating
Approximately 150 staff hours per year
350 Tasks
125 Permits
30 Users
Responsible Party
I
9
May 21, 2024 REEP Committee Meeting Agenda Packet - Page 55 of 62
Page 5 of 8
kfir,
Know you're compliant. No more guesswork.
Environmental Management System (EMS)
Designed for water/wastewater industry
Centralized tracking of permits and associated
requirements
Automated notifications and alerts
Secure cloud -based
Dedicated customer service support team
Mir is a game -changer!
It's part of our DNA.
Pilot Kick Off Documented Before & After
3 month pilot to Impact: Reduced 150 hours of
evaluate Klir Permitting work to a few hours per year Contract Renewal
March 2023 • August 2023 June 2026
July 2023 Today / 2024
Onboarding & Training Complete Adoption & Expansion
All permits and tasks in Klir
All users adopting Klir
Pilot evaluation complete
Contract executed
0
Continued use of the platform
Expansion of use cases
May 21, 2024 REEP Committee Meeting Agenda Packet - Page 56 of 62
Page 6 of 8
Updated KLIR Workflow
350+ Tasks
125 Permits
30+ Users
0
Benefits of an EMS
Provide I
�4
_ Admin/Reg Camp
KLJR
a
n Mir
Optimized previous manual workflows to track regulatory
requirements and permits
Reduction in administrative hours from 150 to just a few
hours per year
Proactively manage compliance -related tasks and permits
Increased transparency and access
Improved ability to ensure 100% regulatory compliance
Potential for managing pretreatment permitting
10
May 21, 2024 REEP Committee Meeting Agenda Packet - Page 57 of 62
Page 7 of 8
Live Demo
htT//centratsan.kiir.com/
KLIR Emails
Your Upcoming work in Klir - 04/17/2024
Klir <no-reply@notifications.lditmm>
To Gkobert Hess T 51ee CM
QIt there are vr.bl— with hew this message is Cisclare d, duk here to view R m a web browser.
D kfir
Your Tasks due in 2 weeks - Environment:
58 - Annual Throughput Inventory for Permit -to -Operate
74 - Gas Dispensing and Storage Tank Annual Test for Gasoline
Dispensing FadlNies - notify SAAQMD 48 hours prtor
Permits by Permit Type
Water.9
Nm,
Solid rHaz Waste, 36
Safety, 4
General, 1
Sewer, 3 Equipment, 48
Land Use, T
Task Closed
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Daily Reminder: Overdue Tasks
O Mir 0
You have tasks) due today.
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May 21, 2024 REEP Committee Meeting Agenda Packet - Page 58 of 62
THANK YOU
Implementation Team
Lisa Martin
Khang Nguyen
Rita Cheng
Lori Schectel
IT
Purchasing
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Q-+-,-r-,+-"
Colleen Henry
Jeremy Talarico
Mary Lou Esparza
John Ortega
Clint Shima
All Central San Users low