HomeMy WebLinkAbout16. Adopt Resolution No. 2024-010 making findings and ratifying an emergency to replace critical infrastructure in Martinez under Board Policy 037Item 16.
BOARD OF DI RECTORS
POSIT ION PA PER
M E E T ING D AT E:MAY 16, 2024
S UB J E C T: A D O P T R E S O L UT I O N NO. 2024-010 MA K I NG F I ND I NG S A ND R AT I F YI NG
A N E ME R G E NC Y TO R E P L A C E C R I T I C A L I NF R A S T R UC T UR E I N
MA RT I NE Z A S D E C L A R E D B Y T HE G E NE R A L MA NA G E R UND E R B O A R D
P O L I C Y 037 – DEL EGATION OF AUTHORIT Y TO GENERAL MANAGER
S UB M I T T E D B Y:
E D G A R J . L O P E Z , C A P I TA L P R O J E C T S
D I V I S I O N MA NA G E R
I NI T I AT I NG D E PART M E NT:
E NG I NE E R I NG A ND T E C HNI C A L S E RV I C E S-
C A P I TA L P R O J E C T S
RE V IE WE D B Y:G R E G NO R B Y, D E P UT Y G E NE R A L MA NA G E R - O P E R AT I O NS
Roger S. Bailey
General Manager
L eah C astella
District Counsel
IS S UE
C entral San has sewer infrastructure in need of immediate replacement, specif ically, the force mains
(pressurized sewers) that transport the raw wastewater from the Martinez P umping Station to the F airview
Pumping S tation. T he f orce mains have been repaired on two occasions within the last two years, and staf f
recommends f ull replacement of force mains sections as soon as possible. T he construction work
requires permitting, and emergency action is required to obtain the necessary emergency permits in an
expedited manner f or the needed work.
B AC K G RO UND
T he existing dual 20-inch cement mortar-lined and coated-steel force mains from the Martinez P umping
Station were constructed in 1968 and convey raw wastewater to a discharge structure located within the
Martinez R efining C ompany’s (MR C ) property. E ach force main is roughly a mile in length and situated on
easements just North of Marina Vista Avenue in Martinez and along the Union P acif ic R ailroad’s (UP R R)
May 16, 2024 Regular Board Meeting Agenda Packet - Page 493 of 500
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right-of -way prior to entering the MR C secured f acility as shown in Attachment 1-Project L ocation Map.
I n November 2022, Engineering was notif ied of a leak at one of the force mains on the UP R R right-of -way.
Operations quickly responded and stopped the leak by shutting down the f orce main and draining the
sewage within the pipeline back to the Martinez P umping Station. W hile the force main was empty, staff did
a closed-circuit television inspection on the upper portion of the pipeline near the discharge structure,
including the failed pipe location. Based on the video and external inspection, staf f determined that the
force main has various levels of corrosion with the most severe being observed internally at the top of the
pipeline f or the last 300 feet. T his type of corrosion is common for force mains that experience hydrogen
sulfide gas pockets or are not fully filled with wastewater, causing sulf uric acid build-up that deteriorates the
cement lining and steel pipe.
C apital Projects obtained a contractor to make an urgent repair that involved steel mesh, mortar, and a
carbon-reinf orced f iber wrap. T he repair was completed, and Operations returned the f orce main to
service before several large winter storms. T he f orce mains can experience a large range of flows f rom 1
million gallons per day (MG D) during dry weather to over 12 MG D during peak wet weather events. A f ter
the repair and additional inspection of the aerial crossings, staff identified a second failing location that has
severe corrosion on the exterior of the pipe. T his second location could not be easily seen on the initial
inspection due to difficulty in accessing the aerial crossing in the refinery.
After reviewing several project alternatives, staff decided that the best alternative was to remove and
replace the last 650 f eet of both existing force mains. T his option will remove the medium- to more severe-
corroded sections and replace all of the force mains on UP R R’s right-of-way and MR C ’s property. T he
new pipeline is designed using P V C and will be installed within steel casings f or the aerial crossings by
C arollo Engineers, I nc. (C arollo).
T he location of the force mains adjacent to the railroads and nearby utilities makes the replacement work
very complicated and poses various construction challenges and risks. T hese challenges include limited
access for replacing the aerial crossing and building the new pipe supports. T he risks include working near
high-pressure gas lines, Kinder Morgan pipeline, and other utilities. S taff has been coordinating with the
utilities and pipeline owners to safely perf orm the construction activities. A caref ul and highly qualified
pipeline contractor with relevant experience, J MB C onstruction I nc. (J MB), was hired by C entral San to
perform all the necessary investigation and construction work for the second repair and full replacement of
the end of the f orce mains.
To date, the second repair has been completed, the utilities within the work area have been identified and
located, all the coordination with the ref inery and utilities have been established, and the necessary
construction materials, pipes, and appurtenances have been received by J MB . T he replacement work is
ready to proceed with the exception that the final permit by the UP R R has not been received.
C oordinating and obtaining a permit f rom UP R R has been a very slow process and began over a year
ago. Staf f have been diligent with providing notif ications and contacting several sources within UP R R to
seek guidance and find alternatives to assist in receiving the permit. S taff, C arollo, and J MB have been in
contact with UP R R subcontractors for safety and construction assistance.
T he two repairs completed on the force mains are intended to be temporary, and there are remaining
portions of the pipelines that are in the same condition and highly likely to leak or fail. T heref ore, staff
recommend completely replacing the sections as soon as possible. To expedite the permit process with
UP R R, an emergency declaration is required and will allow the contractor to proceed with the replacement
work under emergency UP R R coordination or permitted conditions.
C entral San has an easement on the UP R R property that states that the D istrict has the rights to maintain,
operate, and construct the facilities. A ll conditions within the easement have been f ulf illed under the
May 16, 2024 Regular Board Meeting Agenda Packet - Page 494 of 500
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project, including written communications and notices.
C alifornia E nvironmental Quality Act (C E Q A)
Staf f has concluded that this P roject is exempt from C E Q A under C entral San's C E Q A
Guidelines Section 15302, since it involves replacement of existing public facilities at the same location
and with the same purpose. A pproval of this Project will establish the B oard's independent finding that this
Project is exempt f rom C E Q A.
ALT E RNAT I V E S /C O NS I D E RAT IO NS
None.
F I NANC IAL I M PAC T S
T here are minor permitting fees associated with the emergency work, however the costs were budget at
time of award of the project. T here are no additional financial impacts, the costs f or coordinating and
obtaining permits were included in the total estimated project budget of $3,962,000 as authorized by the
Board on S eptember 7, 2023.
C O M M UNI T Y O UT RE AC H
C entral San staff has been and continues to notif y and coordinate the sewer construction work with the
ref inery and others on this critical project.
C O M M I T T E E RE C O M M E ND AT IO N
D ue to the urgent nature of this subject, staff requested an emergency action by the General Manager and
to be ratif ied at the next scheduled Board Meeting.
RE C O M M E ND E D B O ARD AC T I O N
Staf f recommends the Board of Directors adopt Resolution No. 2024-010 making findings and ratifying
an emergency to replace critical infrastructure in Martinez as declared by the General Manager under
Board P olicy 037 – Delegation of Authority to General Manager.
Strategic Plan Tie-I n
G O A L O N E: Customer and C ommunity
Strategy 1 – Deliver high-quality customer service, Strategy 3 - Build neighborhood and industry relations
G O A L TW O: Environmental Stewardship
Strategy 1 - Achieve compliance in all regulations
G O A L FI VE: Safety and Security
Strategy 1 - Reduce and eliminate risks of injury or illness, Strategy 2 - Protect personnel and assets from threats and
emergencies
G O A L S I X: I nfrastructure Reliability
Strategy 1 - Manage assets optimally
G O A L S E V E N : I nnovation and Agility
Strategy 3 - Be adaptable, resilient, and responsive
May 16, 2024 Regular Board Meeting Agenda Packet - Page 495 of 500
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AT TAC HM E NT S :
D escription
1. P roject L ocation Map
2. Resolution
May 16, 2024 Regular Board Meeting Agenda Packet - Page 496 of 500
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Project
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Map Displayed in North American Datum of 1983
California State Plane, Zone III FIPS 0403, US Feet
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May 16, 2024 Regular Board Meeting Agenda Packet - Page 497 of 500
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ATTACHMENT 2
RESOLUTION NO. 2024-010
A RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
CONFIRMING AND DECLARING A PERMITTING EMERGENCY FOR THE PARTIAL
REPLACEMENT OF THE MARTINEZ PUMPING STATION FORCE MAINS
ADJACENT TO THE UNION PACIFIC RAILROAD AND
WITHIN THE MARTINEZ REFINING COMPANY PROPERTY
WHEREAS, a capital improvements project, Martinez Urgent Force Main Replacement,
District Project No. 100066, was identified in the Collection System Sewer Renovation,
Phase 2, District Project 100039 and included in the Fiscal Year (FY) 2023-24 budget
for construction to occur by the end of FY 2023-24 period;
WHEREAS, on September 7, 2023, the District's Board of Directors (Board) authorized
award of a construction contract to JMB Construction Inc. (JMB) to temporarily repair,
investigate the site conditions, coordinate the construction with the refinery and all utility
agencies, and obtain the necessary materials and piping for replacement work activities;
WHEREAS, the District and consultant engineer, Carollo Engineers, determined that
replacement is needed up to 650 feet on each force main (pressurized sewer pipeline)
as there are two existing 20-inch force mains that are installed in parallel. These force
mains are underground and exposed as an aerial crossing over a concrete utility
channel at the Martinez Refining Company (MFC);
WHEREAS, the design has been verified and preconstruction activities have been
coordinated and completed with JMB to locate and pothole the nearby utilities, including
high-pressure gas lines and Kinder Morgan fuel pipelines, and all materials and piping
have been received;
WHEREAS, the District has property easements with the Union Pacific Railroad (UPRR)
and the MFC, which both have been properly notified per the easement agreements of
the need to urgently perform project work and through other coordination and permitting
efforts;
WHEREAS, District staff and its consultant have attempted for over a year to obtain a
final permit from the UPRR through standard processes with minimal success;
WHEREAS, given the deficiencies in the force mains and the potential for an inoperable
sewer system as the assets near the end of their useful life, and the known corrosion
issues that have already resulted in two sewer spills, and potential for future leaks or
failures of the force mains with the potential to impact and affect the health and safety of
the public, the Board of Directors has determined that an emergency exists and the
necessary steps must be taken to meet the emergency and commence the replace the
force mains as determined under the Project;
May 16, 2024 Regular Board Meeting Agenda Packet - Page 498 of 500
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Central Contra Costa Sanitary District
Resolution No. 2024-010
Page 2 of 3
WHEREAS, this situation has arisen through detailed investigation, and involves a clear
and imminent threat, demanding immediate action to prevent or mitigate loss of, or
damage to, life, health, property, and essential public services; and
WHEREAS, in order to expeditiously obtain the necessary permits from UPRR, the
District must declare that performance of this Project work must be performed on an
emergency basis; and
WHEREAS, section 22050 of the California Public Contract Code provides that in cases
of emergency and pursuant to a four-fifths vote, the Board of Directors may take any
directly related and immediate action required by that emergency, and procure the
necessary equipment, services, and supplies for those purposes; and
WHEREAS, Public Contract Code section 22050 further provides that in cases of
emergency and pursuant to a four-fifths vote, the Board of Directors may also delegate
the authority to procure the necessary equipment, services, and supplies to a specified
and appropriate District manager; and
WHEREAS, the California Environmental Quality Act establishes a statutory exemption
for emergency repairs to public service facilities necessary to maintain service, and
other specific actions necessary to prevent or mitigate an emergency.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District (Board) as follows:
The Board finds, pursuant to Public Contract Code section 22050(a), that based on
substantial evidence presented before the Board, the emergency will not permit further
delay resulting from awaiting permit documentation from UPRR for the repair of the
District’s Martinez Pumping Station Force Mains, and that this action is necessary to
respond to the emergency;
THAT District staff will proceed to obtain all necessary regulatory authorizations for the
replacement work on an expedited basis using all available emergency procedures with
UPRR;
THAT District staff will request all governmental entities with authority over this
replacement to expedite their consideration of the matter and to use available
emergency procedures to ensure that this repair is completed in a timely manner so as
to avoid the harms that would result from a catastrophic failure of the system; and
THAT the Board will review the status of the emergency at each subsequent meeting of
the Board of Directors and vote to authorize continuation of this Resolution until the
emergency action is completed.
May 16, 2024 Regular Board Meeting Agenda Packet - Page 499 of 500
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Central Contra Costa Sanitary District
Resolution No. 2024-010
Page 3 of 3
PASSED AND ADOPTED this 16th day of May 2024, by the Board of Directors of the
Central Contra Costa Sanitary District by the following vote (4/5 vote required for
passage):
AYES: Members:
NOES: Members:
ABSTAIN: Members:
Michael R. McGill
President Pro Tem
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie Young, CPMC, CMC
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
J. Leah Castella, Esq.
Counsel for the District
May 16, 2024 Regular Board Meeting Agenda Packet - Page 500 of 500
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