HomeMy WebLinkAbout13.a. Committee minutes Administration 05-07-24Item 13.a.
May 16, 2024
T O: HO NO R A B L E B O A R D O F D I R E C TO R S
F RO M :K AT I E YO UNG, S E C R E TA RY O F T HE D I S T R I C T
S UB J E C T: MAY 7, 2024 - A D MI NI S T R AT I O N C O MMI T T E E - C HA I R MC G I L L A ND
ME MB E R HO C K E T T
Attached are minutes of the above C ommittee meeting.
AT TAC HM E NT S :
D escription
1. Administration Committee Minutes 05-07-24
May 16, 2024 Regular Board Meeting Agenda Packet - Page 482 of 500
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REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ADMINISTRATION COMMITTEE
M I N U T E S
Tuesday, May 7, 2024
8:30 a.m.
Committee:
Chair Mike McGill
Member Barbara Hockett
Staff:
Katie Young, Secretary of the District
Greg Norby, Deputy General Manager – Operations
Philip Leiber, Deputy General Manager – Administration
Alan Weer, Plant Operations Division Manager
Charles Mallory, Information Technology Manager (joined during Item 4.a.)
Danea Gemmell, Planning and Development Services Division Manager
Edgar Lopez, Capital Projects Division Manager
Emily Barnett, Communications and Government Relations Manager (joined during Item
3.a.)
Lori Schectel, Environmental and Regulatory Compliance Division Manager
Melody LaBella, Resource Recovery Program Manager
Neil Meyer, Plant Maintenance Division Manager
Nitin Goel, Operations Optimization Manager
Paul Seitz, Collections Systems Division Manager
Teji O’Malley, Human Resources and Organizational Development Manager (arrived during
Item 4.a.)
Karen DeLong, Administrative Services Assistant
1. Call Meeting to Order
Chair McGill called the meeting to order at 8:31 a.m.
2. Public Comments
None.
BOARD OF DIRECTORS:
MARIAH N. LAURITZEN
President
MICHAEL R. MCGILL
President Pro Tem
BARBARA D. HOCKETT
TAD J. PILECKI
FLORENCE T. WEDINGTON
PHONE: (925) 228-9500
FAX: (925) 372-0192
www.centralsan.org
May 16, 2024 Regular Board Meeting Agenda Packet - Page 483 of 500
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Administration Committee Minutes
May 7, 2024
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3. Items for Committee Recommendation to Board
a. Review draft Position Paper to authorize the General Manager to amend
the professional services contract with Burke, Williams & Sorensen, LLP.
for District Counsel services to increase monthly retainer from $28,000 to
$31,000 monthly
Mr. Leiber provided an overview of the draft Position Paper included in the
agenda materials.
In response to Chair McGill’s question whether staff was happy with the
services of the firm, Mr. Leiber stated that they have quickly gotten up to
speed, been very responsive, have a broad team, and he found the firm
eager to not just accept the status quo but to recommend process
improvements for efficiency and effectiveness.
Chair McGill inquired of Mr. Lopez how much his team used the legal
services. Mr. Lopez shared that Capital Projects has used District
Counsel often related to contracts. He expressed appreciation for the
firm’s expertise and many resources.
Member Hockett mentioned that they do not hold back with their views
and are very astute and thorough.
Ms. Young expressed her praise for the many times her team has
received advice from District Counsel. She finds them efficient and quick
to respond to requests and offer suggestions.
COMMITTEE ACTION: Recommended Board approval.
4. Other Items
a. Receive Strategic Plan Trackers for the third quarter of Fiscal Year (FY)
2023-24
Mr. Leiber gave an overview of the trackers included in the agenda
materials.
Chair McGill and Member Hockett concurred that the descriptions were
thorough and expressed appreciation for the work evident in the report.
Mr. Leiber confirmed for Chair McGill that the recent trial had consumed a
large portion of the Risk Management Administrator’s time, deferring more
discretionary matters, such as the Enterprise Risk Management (ERM)
program improvements, but with that now largely resolved, there will be
more bandwidth for ERM.
May 16, 2024 Regular Board Meeting Agenda Packet - Page 484 of 500
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Administration Committee Minutes
May 7, 2024
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Member Hockett expressed that Risk Manager Shari Deutsch was not
formally congratulated for the difficult work she did on the trial, stating that
she should be recognized and appreciated. Mr. Leiber indicated she was
instrumental, and she and others would be recognized for their work soon.
Mr. Leiber, Mr. Mallory, and Ms. Gemmell responded to Chair McGill’s
question regarding delays configuring the new Enterprise Resource
Planning (ERP) system. Oracle Permitting and Licensing (OPAL) has
been the priority. Attention can now be turned to the billing system, which
is estimated to take at least two years to implement.
Chair McGill asked for an update on the Wellness Program provider.
Ms. O’Malley responded that the Request for Proposal (RFP) for a new
provider should go out within the next few weeks, for a program estimated
to start in January of 2025.
In response to Member Hockett’s questions about the need and scope of
the program, Ms. O’Malley stated that it was the consensus of the
Wellness Committee to bring on a provider to focus primarily on the
physical aspects of wellness, while mental and emotional health are
addressed in the Employee Assistance Program and Benefits.
Chair McGill questioned the metrics on IT system outages on the tracker,
to which Mr. Mallory provided specific information, and assured the
Committee that he will update the tracker for Q3 activity.
Chair McGill requested clarification from Mr. Lopez regarding the target for
miles of sewer replaced. Mr. Lopez stated that coordination of projects is
going well, but the agency will fall short of the annual goal due to slower
progress in the first two quarters. Some of the pump station work has
required extra time, but there is a new position in budget which should
help increase productivity in the sewer replacement program. Ms.
O’Malley confirmed that the hiring process was underway for this position.
Chair McGill restated that the report is extremely useful and functional for
tracking goals for the year. Both he and Member Hockett requested that
full marks be noted for the team.
COMMITTEE ACTION: Received the information.
5. Announcements
None.
6. Suggestions for Future Agenda Items
May 16, 2024 Regular Board Meeting Agenda Packet - Page 485 of 500
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Administration Committee Minutes
May 7, 2024
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a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
No future agenda items.
COMMITTEE ACTION: Received the list and provided input to staff.
7. Future Scheduled Meetings
Tuesday, June 4, 2024 at 8:30 a.m.
Tuesday, July 2, 2024 at 8:30 a.m.
Tuesday, August 6, 2024 at 8:30 a.m.
8. Adjournment – at 9:02 a.m.
May 16, 2024 Regular Board Meeting Agenda Packet - Page 486 of 500
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