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Home My WebLink About03.a. Review Proposed Fiscal Year 2024-25 Capital Improvement Budget (CIB) and Ten-Year Capital Improvement Plan (CIP)Page 1 of 9 Item 3.a. F__1_448�411C_S0 May 8, 2024 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER REVIEWED BY: GREG NORBY, DEPUTY GENERAL MANAGER - OPERATIONS ROGER S. BAILEY, GENERAL MANAGER SUBJECT: REVIEW PROPOSED FISCAL YEAR 2024-25 CAPITAL IMPROVEMENT BUDGET (Cl B)AND TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP) Staff will present a summary of the proposed Fiscal Year 2024-25 CI B and 2024 Ten -Year Cl P for review and discussion. Strategic Plan re -In GOAL ONE: Customer and Community Strategy 1— Deliver high -quality customer service, Strategy 3 - Build neighborhood and industry relations GOAL TWO: Environmental Stewardship Strategy 1 - Achieve compliance in all regulations GOAL FOUR: Governance and Fiscal Responsibility Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 3 - Maintain financial stability and sustainability GOAL FIVE: Safety and Security Strategy 1 - Reduce and eliminate risks of injury or illness, Strategy 2 - Protect Personnel and assets from threats and emergencies, Strategy 3 - Understand and reduce impacts of cybersecurity attacks GOAL SIX: Infrastructure Reliability Strategy 1 - Manage assets optimally, Strategy 2 - Execute long-term capital renewal and replacement program GOAL SEVEN: Innovation and Agility Strategy 1 - Leverage data analytics to become a more efficient utility ATTACHMENTS: 1. Presentation May 8, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 3 of 23 Page 2 of 9 Attachment 1 May 8, 2024 Proposed Fiscal Year 2024-25 Capital Improvement Budget (CIB) and Ten -Year Capital Improvement Plan (CIP) Engineering and Operations Committee Meeting Edgar J. Lopez, P.E. Capital Projects Division Manager Fiscal Year (FY) 2023-24 Major Accomplishments Regulatory and Safety Started construction of the Solids Handling Facility Improvements, Phase (Ph.) 1Awith new air pollution control equipment, seismic modifications and other needed improvements at the Solids Conditioning Building. Sewer Infrastructure Replacement Replaced or rehabilitated up to 4-5 miles of public sewers in the service area, public streets, and backyard easements. Treatment Plant Infrastructure Replacement Continuing construction of the Filter Plant and Clearwell Improvements, Ph. 1Afor reliable recycled water storage and electrical improvements. Completed construction of the Influent Pump Electrical Improvements and Electric Blower Improvements. Continuing construction of the Pump Station Upgrades, Ph. 2 (A & B) for new stations at Maltby and Fairview, and renovation of Martinez. Completed electrical improvements at San Ramon. May 8, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 4 of 23 1 Page 3 of 9 Closing Projects in FY 2023-24 Pump Station Upgrades, Phase 1, District Project (DP) 8436 Collection System Modeling Support, DP No. 8449 COVID-19 Response, DP No. 8253 Martinez Sewer Renovation, Phase 7, DP No. 8464 Laboratory Roof and Seismic Upgrades, DP No. 100008 Hearth Replacements, DP No. 100009 San Pablo Watershed Improvements, DP No. 100038 Easement Acquisition, DP No. 100043 Houston Court CAD, DP No. 100053 Aeration Unit 1 Steam Turbine Overhaul, DP No. 100054 Influent Pump Electrical Improvements, DP No. 7348 Fire Protection System, Phase 3, DP No. 7373 CIB and Project Prioritization Aging Infrastructure — Reliability (Max. 20 points) Key Asset Replacement Consistent with Asset Management Program Improves Reliability and System Performance Increases Capacity to Meet Projected Build -out Improves Facility -Wide Resiliency Driven or complies with Regulatory Requirements or Mandates Impacts or needed improvements to continue Regulatory Required for Safe & Reliable Operations Reduces Potential Health or Safety Hazards Optimizes Capital or Operations and Maintenance Costs Increases Sustainable Use of Natural or Existing Resources Reduces Social and or Environmental Impacts Supports Timely Adoption ofTechnology Improvements Meets Commitment with Outside Agency or Existing Contract Implements Board of Directors' Policy/Priority Impacts Phasing or Implementation Schedule May 8, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 5 of 23 2 Page 4 of 9 Proposed FY 2024-25 CIB per Program ..2024-25 Program (1) Collection System $81,099,256 CIB Forward $27,000,000 (2) $23,327,000 Future FYs (3) $73,775,000 Total Estimated Project Budgets $184,201,256 Treatment Plant 118,610,332 18,000,000 46,900,000 349,694,000 515,204,332 General Improvements 14,823,000 2,200,000 5,235,000 14,775,000 34,833,000 Recycled Water 43,687,000 2,000,000 250,000 14,121,000 58,058,000 Total $264,219,588 $49,200,000 $75,712,000 $452,365,000 $792,296,588 CIB Contingency 55,000,000 * The Budget to Date 11) above includes approximately 81% of the budget projected to be spent for on -going projects, not including contingency. The remaining budget is carry forward to FY 2024-25. MCA TREATMENT PLANT PROJECTS OVERVIEW 0 n�lxc wP9asmuav9E 01-11Tr REIULA—Y Osunuxn9lulr m m m.m.�°l ee r �u.e wA� e� P n. AmP m mm mmn �s Aa ae ro �!mk mm m gA firo wl r o ��e n �m mino.AAm lm� mmmm I,A _ _ �makmor,q�r,mmm.roemmy�an _ ane Aegxe Vranmemmv mm menuwems,us P+�oxnwswew �HWauIICAtlAbn BM1pmgroWtlunrNatlaprmndlmal �nJnrgemmlNp� �Mlmd'mclun�.sPl�awnAlnr�IM� u ss�irvnm�iranMre�fimlmnregx¢aYPgna< la-xq �mM1�m! 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IE fi- fi .�. 9 18 I 11 1 16 'nljx ma Ifi Pmpe 19 tea! i n l9 17 14 __� • M 6 May 8, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 6 of 23 3 Page 5 of 9 Major Treatment Plant Projects Overview (2017) 0 • a Hiradworks Screenings Upgrade Ol 0V • PLC Sysems Upgrades Phases 1 and 2 0 as Pump B Blower Building Seismic Upgrade 1 2 3 a Traatment Plant Urgent Repairs Ol a S odchgear Refudushmerd-Phase 2 1 2 �3 Naa Appked Research a conwations Oi as a Influent Pump Stat on Elec cal Impro amens 1 2 0• Uutfall lmpre—onto- Phase 7 to 0 Oi a Mechanical and Concrete Henwadens O1020 a TP Worry Enhancements - Phases dto I a Ram Control S"Won If(l Raplsaament TWO a Annual Infrastructure BepNaemant Program ;lO 0 a a Equipmert Replacement Ol O2 O3 a Recycled Water Distribution System Renovations Ol • a Fire Pmtect'wn System-Phases2t¢B 0O3 a Plant C¢niml System Network Upgrade Phasesland2 IN afiping Renovation-Phsai DODO • Odsr Control Upgrades - Phosel and lO a Walnut Creek/Graysan Creak Levee Rehab O as Wat Weather Flow Manugemam 0 • 0UV➢isimemien Upgrades O2 N o PrimaryFrpansisn Project Ol aT—bnem Plant Security Improvements 0 as Warehouse Saismic Upgrades Ol a Flout Wide Instrumentation Upgrades O as Ludaratory Secsmio Upgrades lO • alnno ive Biocnergy Bamonstration O N Mlscellaoaom Seismic Upgrades O• Solids Conditioning Building Roof flaptrcement O2 • • Cleary oll imp—r-cr nts 0 a• UV Hydraulic Improvements 0O3 as Secondary Treatment Hydraulic Impmuements Ol a Condition Assessment ofBunedPipelines 0O3 • WWTPSCADABeplscemsnt •Ram 11,—tiens BLah Date lmpmvemants pose a Solids Handling Facility lmpmvemants-Phi 1 • •Filler Plant Improvements O3 • a Solids Handling Facility lmpmvemants - Phase 3 Ql O2 • aaAerationand Energy Upgrades O3 • a a Toned lmpmvemema 1 2 aaaa Solids Handling Facility Improvements O• Secondary Clarifier Improvements O1 O2 as Plant Operations Building Seismic Upgrades 0• DAFT Imprwemertts OOa Surcharge Sol RIe Ralacatin. OO• Nutrient Removal (BACWA Leval I1 • Aging Infrastructure O phase 1 (Dta 5 years) QQ a aUVEI-fantian Rspi o—o t Capacity 0Phase2(5to10years) TO a Tmaonem Plum SCAOA Improvements • Regulatory OPh— 3(10 to 20 • Sustamsbility years) Plant Projects Progress Major Treatment 1 • • Haedworks Screenings Upgraded 1 O2 O3 • PLC Systems Upgrades Phases 1 and 2 V Completed or ongoing Projects since 2017, not including emergency or new contingency projects Completed or Phase(s) completed 8 Treatment Plant Projects end The, Drivers Oi as Pump B Blmxer Buikiirg Seismic Upgrade 0® 1 O2 O3 a Treatment Plant Urgent fiepairs � 0 a 54vdchgear Refur6ishmerrt-Phase 2 1 2 3 Nb Appdled Research & Innwmions � Ol as almluent Pump Station ElemricallmprovervttPn 1 2 0a Ou[{aillmprovemems-Phase7tog � Ol a Mechanical and Concrete Renwationsc/ 1QQ a TP Safety Enhancements-Phases4to iid Da Rem Control System lfU Replacemant� lO2 Oa Annuslinfmstructure Rep cement Program 0 • a Equipmert Replecemam V 1 OOa flecycdad Water Qistrihution System flenwations Ol • a Fire Pmtectmn System -Phases 2t¢ B � 0O3 a Plant ConFml System Network Upgrade Phases 1 and Q • a Riling Renovation - Phase 0 d OO• • Odor C¢ntml Upgmtles - Phase t and 2 e� lO aWalnut Creak(Gmysnn Creekievea Rehuh 2 as Wet Weather Fl¢w Management Ol . •llV➢isimarti¢n Upgrades 2•a aPdmaryExpansion Project Qi •Traatinam Plant sanarny Imprwamam¢ o n Upgrades 0 aRan1-Wide lnmmmmrtetion Upgrades O as Luhomfnry Saismic Upgmdesv� lO • • Innovative Bioenergy Uam¢nmmtion 0® 0 as Miscellaneous Seismic Upgrades O• Solids Conditioning Building Roof flep€ecevs� 2Oa • Clearwell Impmuements Qas IN Hydaulin Improvements 1 on nran s memo a rile ones 2 3 a WWTP SCAQA Repls¢emant 1 aRem Opmations6 Leh Qata lmpmvement 2 ; Solids Handling Facility Improvements-Phase2 1 • a Filter Plant Impmuements 3 Solids Hendpn Fecillt Ion rovements-Phase 3 3 a NTunnel lmpravemems 1 O2 • as Aemiion and Energy Upgrades e® 1 Q ease Solids Handling FacilVry Improvements ' Oa RAFT Improvements 1 2 sapient Operations Building Selamic Upgrades 1 2 a Sumherge Sol File Relocetlon .Aging Infrastructure Ophasel(OTo Syears) 1 2 a NrNient Removal �BACWALarel l� 1 2 • • UV➢isim lion Reptcamem 0 Capacity O2 Phase 2 (5 to 10 years) •Regulatory O3 Phase 3(16 to 2-0 1 2 a Traamrem Plant SCAOA Improvements • Sustainability years) May 8, 2024 EOPS Regular Committee Meeting Agenda Packet -Page 7 of 23 4 Page 6 of 9 Major Projects Summary for Next FY: TREATMENT PLANT • Solids Handling Facility Improvements, Ph. IA (Construction) • Steam Renovations, Ph. I (Design/Construction) • UV Disinfection Replacement (Design) • Aeration Basins Diffuser Replacement (Ph. I Construction) GENERALIMPROVEMENTS • Technology Strategic Plan • Permit Counter Software and Information Technology Development • Vehicle Replacement and Equipment Acquisition (Purchases) • Electric Vehicle Charging Infrastructure (CSO andTP) RECYCLED WATER • Filter Plant and Clearwell Improvements, Ph. I A (Construction) • Filter Plant and Clearwell Improvements, Ph. I B (Electrical Design) COLLECTION SYSTEM Sewer Renovation Projects: Design: • Orinda/ Pleasant Hill/Walnut Creek Construction: • Walnut Creek, Ph. 16 • Pleasant Hill, Ph. 2 • Downtown Walnut Creek — Locust • Urgent Projects Pump Stations (Construction): • Ph.2: Martinez/Fairview/Maltby • Buchanan Lift Stations Abandonment & Sewer New Projects in FY 2024-25 by Program Collection System and Recycled Water: None scheduled Treatment Plant: Central Chilled Water Evaluation ($0.6M); Nutrient Management ($60M Total) 10-year TBD General Improvements: • Equipment Acquisition ($3.OM Total), 10-year project • Mt. View Sanitary District Feasibility Study ($.75M Total) M = million May 8, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 8 of 23 5 Page 7 of 9 CIB Modifications: FY 2023-24 Major Budgets Adjusted The following budgets were adjusted to lower carry forward in FY 2024-25: DP No. Description FY 2023-24 FY 2023-24 Description 100012 UV Disinfection Replacement $ 7,980,000 $ 5,500,000 $21V moved to Future years and $480k returned to Fund 20. Solids Handling Facility Savings of $2.9M and returned to Fund 20. 100030 Improvements Phase 2 5,700,000 2,800,000 Predesign was not needed. 100032 Steam Renovations - Phase 1 8,500,000 7,000,000 Estimate has been reduced by $1.51M. Orinda-Moraga Pumping 100037 Stations Architectural 1,450,000 450,000 $11V reallocated to future years. Improvements 100062 PS SCADA & PLC Upgrades 350,000 - postponed aligning with other work at the treatment plant and Dynac replacement. Total: $23,980,000 $15,750,000 $8.2M decrease in carryforward budget, not including closed project variances. CIB Modifications: Updated Total Project Estimates The following total estimated project budgets were modified: Total Budget IFY ' Total Budget DescriptionProjects Decrease of $3.5 million; estimate lowered in Steam Renovations- Phase 1 16,000,000 12,500,000 detailed design. Solids Handling Facility Improvements Increase of over $4 million to include additive - Phase 1A 195,518,687 199,963,687 bid prices at award. Increase of $9 million based on rear term Wet Weather Basin Improvements 1,900,000 10,900,000 safety improvements and reliability for intense storm weather and raising basin levee roadways. Aeration Basins Diffuser Replacement Received bids and project split with Phase 2 - Phase 1 59,480,000 20,879,000 to bid later in CIP, deferring $38.6 million. Increase of $7.5 million for optimization and Secondary Clarifier and Channel 10,000,000 17,500,000 flow improvements and channel Improvements rehabilitation. MRC Building Modifications and Increase of $1.6 million for expansion of Maintenance Shops Improvements 2,100,0c0 3,700,000 facility and remodel. Total $ 284,998,687 $ 265,442,687 Overall decrease of approx. $19.56 million May 8, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 9 of 23 6 Page 8 of 9 Proposed Ten -Year CIP FY 2024-34: $1,003M Program Collection System $303,802,000 Treatment Plant 633,744,000 General Improvements 32,660,000 Recycled Water 32,876,000 Subtotal $1,003, 082,000 Contingency 5,0 00,000 Total with Contingency $1,008,082,000 New Updates: Adjustments to future projects (3%) for construction market. Increase in Nutrient Management project by $30M. This budget was developed using assumptions that the existing infrastructure will be used to help lower nutrients to meet pending regulations. New facilities for Nutrient Removal, or potential Water Exchange Project or Concord Community Reuse costs are not included in CIP. Proposed Ten -Year CIP FY 2024-34: $1,003M Tan-Y-r rip 1 2 3 4 5 6 7 8 9 10 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 FY 32-33 FY 33-34 Treatment Plant$ 46.9 Collection System$ 23.3 General - $ 5.2 Recycled Water$ 0.3 $ 65.8 $ 34.0 $ 5.1 $ 2.3 $ 67.6 $ 31.3 $ 4.5 $ 3.3 $ 70.8 $ 31.6 $ 2.7 $ 3.3 $ 67.5 $ 32.7 $ 2.7 $ 3.0 $ 65.9 $ 29.9 $ 2.5 $ 2.9 $ 61.4 $ 30.0 $ 2.5 $ 2.7 $ 65.0 $ 30.0 $ 2.5 $ 1.3 $ 62.8 $ 30.5 $ 2.5 $ 6.8 $ 60.3 $ 30.5 $ 2.5 $ 6.8 $ 5.0 2024-25 Proposed CIP $ 75.7 $ 107.2 $ 106.7 $ 108.4 $ 105.9 $ 101.2 $ 96.6 $ 98.8 $ 102.6 $ 100.1 $ 1,003.2 not included in total $140.0 $120.0 $100.0 $80.0 $60.0 $40.0 $20.0 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 2&29 FY 29-30 FY 30-31 FY 31-32 FY 32-33 FY 33-34 ■Treatment Plant ■ Collection System ■ Geneml lmprwemerrc ■Recycled Water ■Contingency May 8, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 10 of 23 7 Page 9 of 9 May 8, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 11 of 23 8