HomeMy WebLinkAbout10.a. Administration Committee Meeting Minutes 04-02-24 Page 1 of 4
Item 10.a.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
April 25, 2024
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: APRIL 2, 2024 -ADMINISTRATION COMMITTEE - CHAIR MCGILLAND
MEMBER HOCKETT
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. 04-02-24 Administration Committee Meeting
April 25, 2024 Special Board Meeting Agenda Packet- Page 102 of 110
Page 2 of 4
_-4r16), CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392
BOARD OF DIRECTORS:
REGULAR MEETING OF THE MARtAHNLAURITZEN
President
CENTRAL CONTRA COSTA MICHAEL R.MCGILL
SANITARY DISTRICT President Pro Tent
ADMINISTRATION COMMITTEE RARBARA�'J PILEILE TT
TAD J. CKI
FLORENCE T. WEDINGTON
M I N U T E S PHONE: (925)228-9500
FAX.- (925)372-0192
Tuesday, April 2, 2024 www.eentralsan.org
8:30 a.m.
Committee:
Chair Mike McGill
Member Barbara Hockett
Staff.
Roger S. Bailey, General Manager
Greg Norby, Deputy General Manager— Operations (joined during Item 3.a. and left
after Item 4.a.)
Philip Leiber, Deputy General Manager— Administration
Benjamin Johnson, Internal Auditor
Terrina Manor, Human Resources Analyst (left after Item 4.a.)
Cindy Granzella, Human Resources Analyst (left after Item 4.a.)
Suzette Crayton, Executive Assistant to the General Manager
Velisa Parks, Administrative Services Supervisor
Stacey Durocher, Administrative Services Assistant
1. Call Meeting to Order
Chair McGill called the meeting to order at 8.30 a.m.
2. Public Comments
None.
April 25, 2024 Special Board Meeting Agenda Packet- Page 103 of 110
Page 3 of 4
Administration Committee Minutes
April 2, 2024
Page 2
3. Items for Committee Recommendation to Board
a. Review draft Position Paper to consider increasing the annual contribution
to the Employee Activities Organization (EAO) Holiday Lunch from $6,000
to $8,000 per year
Mr. Bailey provided an overview of the Position Paper included in the
agenda materials. He stated that the last increase was in 2018. Due to
rising costs, staff requests that the Board consider an increase of$2,000
to help fund future events.
There was a brief discussion regarding the inclusion of as many
employees as possible at these events. Mr. Bailey suggested the
possibility of having additional events at varied intervals but will have a
conversation with staff to try and find creative ways to do this.
COMMITTEE ACTION: Recommended Board approval.
4. Other Items
a. Continue Discussion Regarding Part-time Employees
Mr. Leiber provided an overview of the memorandum included in the
agenda materials. He stated that staff was asked to return to the
Committee with more information regarding the practices of other
agencies regarding part-time employment. Mr. Leiber stated that out of the
twelve agencies contacted, more than half allowed part-time employment
but had varied practices regarding benefits and the minimum number of
hours required. Central San does allow employees to work no less than 32
hours with full benefits expiring after three months, and renewable
thereafter.
Ms. Manor stated that there is no language in the Memorandum of
Understanding (MOU) for part-time employment (apart from the temporary
32-hour or more hour arrangement noted above, in the MS/CG
agreement).
A discussion ensued whether part-time employees should have the same
property rights, due processes and privileges as full-time employees such
as benefits, pension and union representation. Mr. Bailey recommended
having a closed-session discussion on the pros and cons with the full
Board if that is the direction the Committee is going.
Member Hockett stated that she viewed offering part-time employment as
an advantage to the District in order to keep valuable employees but was
not in favor of offering any benefits.
April 25, 2024 Special Board Meeting Agenda Packet- Page 104 of 110
Page 4 of 4
Administration Committee Minutes
April 2, 2024
Page 3
In response to Member Hockett and Mr. Bailey's question whether staff
had met with the Union regarding this matter, Ms. Manor said no because
the Board has not provided direction to staff on what to discuss with the
Union.
After further discussion regarding whether a benefits package should be
available to part-time employees, Chair McGill requested further
clarification from staff and recommended that this matter be continued to a
future Committee meeting.
COMMITTEE ACTION: The Committee requested that this discussion
be continued to a future meeting.
5. Announcements
Mr. Bailey announced that he will be attending the National Association of Clean
Water Agencies (NACWA), Water Week in Washington D.C. next week.
Mr. Bailey also announced that he participated in a podcast: Transforming Water
Management: Roger Bailey's Visionary Leadership.
6. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
• Chair McGill requested clarification on Board compensation for
meeting with Bargaining Units (BP 045).
COMMITTEE ACTION: Received the list and provided input to staff.
7. Future Scheduled Meetings
Tuesday, May 7, 2024 at 8:30 a.m.
Tuesday, June 4, 2024 at 8.30 a.m.
Tuesday, July 2, 2024 at 8:30 a.m.
8. Adjournment — at 9.20 a.m.
April 25, 2024 Special Board Meeting Agenda Packet- Page 105 of 110