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Home My WebLink AboutBOARD MINUTES 03-21-24LCENTRALSAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, March 21, 2024 2:30 p.m. Open Session — Board Room (Video recorded) R()I I r.AI I BOARD OF DIRECTORS. MARIAHN. LAURNZEN President MICHAEL R. MCGILL President Pro Tem BARBARA D. HOCKETT TAD J. PILECKI FLORENCE T. WEDINGTON A regular meeting of the Board of Directors was called to order by President Lauritzen at 2:30 p.m. Secretary of the District Katie Young called roll. PRESENT.- Members: Hockett, McGill, Pilecki, Wedington, Lauritzen ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. BLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. INTRODUCTIONS 1. New employee(s) • Mr. Kevin Bowen, Chemist I, Laboratory, effective March 4, 2024 These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 72 — Page 28 CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2024 Board Meeting Minutes - Book 72-Pa@y 29 • Mr. Kevin Randeni, Associate Engineer, Capital Projects, effective March 4, 2024 BOARD ACTION: Welcomed Mr. Bowen and Br. Randeni. President Lauritzen presented the District pins. AWARDS AND PRESENTATIONS 2. Adopt Resolution No. 2024-006 commending East Bay Municipal Utility District (EBMUD) Board Member John A. Coleman BOARD ACTION: Motion was made by Member McGill and seconded by Member Wedington to adopt Resolution No. 2024-006 commending East Bay Municipal Utility District (EBMUD) Board Member John A. Coleman. Motion passed by unanimous roll call vote. CONSENT CALENDAR 3. Approve the following: a. March 7, 2024 Board meeting minutes 4. Set a public hearing for April 25, 2024 at 2:30 p.m. to consider the approved Sewer Service Charge (SSC) for Fiscal Year (FY 2024-25) 5. Approve updated administrative overhead and benefits rate of 163 percent for Fiscal Year (FY) 2024-25 6. Receive the 2023 Annual Deferred Compensation Report encompassing Central San's 457(b) Deferred Compensation, 401(a) Money Purchase, and Health Reimbursement Arrangement Plans 7. Adopt proposed revisions to Board Policy (BP) 020 — Minute Style and Video Recording of Board and Standing Committee Meetings 8. Authorize the General Manager to execute a construction contract change order in the amount of $405,000 with Auburn Constructors, LLC to remobilize and complete construction of the Electric Blower Improvements, District Project 100015 and Treatment Plant Piping Renovations, Phase 10, District Project 7369; and authorize a budget transfer in the amount of $895,000 from the Capital Improvement Budget Contingency BOARD ACTION: Motion was made by Member Hockett and seconded by Member McGill to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. CENTRAL CONTRA COSTA SANITARYDISTRICT March 21, 2024 Board Meeting Minutes - Book 72 -Page 30 PUBLIC HEARINGS 9. Conduct a public hearing for annual review of Board Member compensation and benefits Ms. Young clarified that the Position Paper included in the agenda materials contained a clerical error and that the maximum stipend allowed would be $20 more or $220 per meeting, if approved. President Lauritzen opened the public hearing. Hearing no public comments, she immediately closed the hearing. BOARD ACTION: Motion made by Member Pilecki and seconded by Member Hockett to leave Board member compensation and benefits unchanged. Motion passed by unanimous roll call vote. OTHER BOARD ACTION ITEMS 10. Consider authorizing the General Manager to execute a contract with U.S. Bank for commercial banking, investment safekeeping/custody, and merchant card services for a five-year term Finance Manager Kevin Mizuno reviewed the Position Paper included in the agenda materials, including a summary of proposed changes to the current procedures and provided comments on those changes. Member Pilecki stated that Contra Costa County (`the County') used to provide direction regarding Central San's investments and asked Mr. Mizuno to comment on that situation. Mr. Mizuno responded that the possibility still exists to use investment services as provided by the County, but Central San has chosen to pursue the option of in- house treasury services contracted with U.S. Bank. Member McGill opined that this change has been a prolonged effort and acknowledged the amount of work required to complete the project. He thanked Central San staff for undertaking the effort. BOARD ACTION: Motion made by Member Wedington and seconded by Member Hockett to authorize the General Manager to execute a contract with U.S. Bank for commercial banking, investment safekeeping/custody, and merchant card services for a five-year term. Motion passed by unanimous roll call vote. 11. Provide direction on 2024 citizens' academy (Central San Academy) CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2024 Board Meeting Minutes - Book 72 -Page 31 Management Analyst Christina Gee and Communications and Government Relations Manager Emily Barnett reviewed the presentation included in the agenda materials. Member Wedington asked if there would be an increased cost to move the Academy from Central San offices to the conference location and if the Academy would return to Central San offices after the 2024 Academy. Ms. Barnett responded the cost would increase from approximately $12,000 to $19,000 but staff felt that the additional cost was offset by the increase of interaction with a greater number of Central San ratepayers and potential Board candidates. Member Pilecki suggested that the Academy should move every year among different locations to better serve the different areas within the Central San service area. Ms. Barnett repeated that staff is enthusiastic about investigating the possibility of rotating locations in the future. In response to a question posed by President Lauritzen regarding the cost of direct mailers, Ms. Barnett opined that the cost would be only a few thousand dollars, but direct mailers are not the best or preferred method of outreach. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Hockett to concur with the recommendations made by staff regarding the 2024 citizens academy (Central San Academy). Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 12. General Manager — Reports a. Update on the Feasibility Evaluation of Recycled Water Project Concepts set forth in the Memorandum of Understanding between Central San and East Bay Municipal Utility District Member Wedington recused herself from any decisions regarding Item 12.a. She currently manages the staff from East Bay Municipal Utility District (EBMUD) who will be providing the update. Recycled Water Program Manager Melody LaBella introduced Sarah Reynolds, Associate Engineer from EBMUD, who reviewed the presentation included in the agenda materials. Member Pilecki requested an update on the temporary Dublin San Ramon Services District - East Bay Municipal Utility District Recycled Water Authority (DERWA) diversion. BOARD ACTION: Received the update. CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2024 Board Meeting Minutes - Book 72 -Page 32 b. Monthly Lab Update: Covid-19/Wastewater Epidemiology Update BOARD ACTION: Received the update. 13. General Manager —Announcements a. Announcements — March 21, 2024 Ms. Barnett advised that today the House of Representatives (H.R.) adopted Representative Garamendi's ten-year permit term bill, H.R. 9171 as an amendment to the Creating Confidence in Clean Water Permitting Act, H.R. 7023. The adoption was agreed to with no objections. Later today, the House is expected to vote on passage of H.R. 7023 and if successful, it and the Garamendi amendment will be referred to the Senate for consideration. This year's long effort was only successful because of California Association of Sanitation Agencies' (CASA) unwavering support of the legislation and, of course, Representative Garamendi's leadership. BOARD ACTION: Received the announcements. 14. Counsel for the District No report. 15. Secreta[of the District Ms. Young announced the following upcoming meetings: • Administration Committee — Tuesday, April 2 at 8:30 a.m. • Engineering and Operations Committee — Wednesday, April 3 at 8:30 a.m. • Special Board Meeting -Financial Workshop —Thursday, April 4 at 1:15 p.m. BOARD ACTION: Received the announcements. 16. Board Members - Committee Minutes a. February 27, 2024 — Finance Committee — Member Pilecki and Member Hockett (alternate) b. March 5, 2024 - Administration Committee - Chair McGill and Member Hockett C. March 6, 2024 - Engineering & Operations Committee - Chair McGill and Member Wedington BOARD ACTION: Received the Committee minutes. CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2024 Board Meeting Minutes - Book 72 -Page 33 17. Board Members - Reports and Announcements a. Member Hockett March 4, 2024 - Labor Discussion with Management Support/ Confidential Group (MS/CG), Central San Member McGill • February 23, 2024 - Labor Discussion with Public Employees Union, Local 1, Central San • March 7, 2024 - Mayors' Conference, Contra Costa Community College District Offices, 500 Court St., Martinez, CA • March 13, 2024 - Orinda State of the City Address, Orinda Community Center, 28 Orinda Way, Orinda, CA • March 15, 2024 - Labor Discussion with Management Representative Group, Central San Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki • February 23, 2024 - Labor Discussion with Public Employees Union, Local 1, Central San • March 7, 2024 - Mayors' Conference, Contra Costa Community College District Offices, 500 Court St., Martinez, CA • March 13, 2024 - Orinda State of the City Address, Orinda Community Center, 28 Orinda Way, Orinda, CA • March 15, 2024 - Labor Discussion with Management Representative Group, Central San Member Wedington • February 23, 2024 - Labor Discussion with Public Employees Union, Local 1, Central San • March 7, 2024 - Mayors' Conference, Contra Costa Community College District Offices, 500 Court St., Martinez, CA • March 13, 2024 - Orinda State of the City Address, Orinda Community Center, 28 Orinda Way, Orinda, CA • March 15, 2024 - Labor Discussion with Management Representative Group, Central San President Lauritzen March 5, 2024 - Labor Discussion with Management Support / Confidential Group (MS/CG), Central San CENTRAL CONTRA COSTA SANITARYDISTRICT March 21, 2024 Board Meeting Minutes - Book 72 -Page 34 • March 7, 2024 - Mayors' Conference, Contra Costa Community College District Offices, 500 Court St., Martinez, CA • March 12, 2024 - Martinez State of the City Address, Creekside Church, 444 Fig Tree Lane, Martinez, CA • March 13, 2024 - NCSA Financing Authority Board, Central San • March 13, 2024 - CC LAFCO, 1025 Escobar St., Martinez, CA BOARD ACTION: Receive the reports and announcements. 18. Board Members - Reauests for Stiaend/Reimbursement or Conference Attendance No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS President Lauritzen requested a Diversity, Equity, and Inclusion (DEI) check-in at the end of Board meetings. Member Pilecki asked if a discussion about further DEI progress, including regular check -ins, could part of the Self -Evaluation workshop scheduled for April 23, 2024. Consensus was reached by all Board Members that regular DEI check -ins will be discussed further at the Self -Evaluation meeting. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.71 District Counsel Leah Castella announced that a closed session would be held for Item 19. RECESS TO CLOSED SESSION The Board recessed at 3:33 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 19. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Teji O'Malley, Human Resources Manager • Phil Leiber, Deputy General Manager —Administration • Greg Norby, Deputy General Manager - Operations • Shellie Anderson, Bryce Consulting CENTRAL CONTRA COSTA SANITARY DISTRICT March 21, 2024 Board Meeting Minutes - Book 72 -Page 35 Employee Organizations • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION The Board recessed at 5:15 p.m. to reconvene in open session in Board Room. REPORT OUT OF CLOSED SESSION No report. ADJOURNMENT The meeting was adjourned at 5:16 p.m. Mariah N. Lauritzen President of the Boardf rectors Central Contra Costa S itary District County of Contra Costa, State of California COUNTERSIGNED: Kati ung,T,PMC, CMC Secre-taty of the District Central Contra Costa Sanitary District County of Contra Costa, State of California