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Home My WebLink About03.a. Approve minutes of meeting held 03-07-2024Item 3.a. March 21, 2024 T O: HO NO R A B L E B O A R D O F D I R E C TO R S F RO M :K AT I E YO UNG, S E C R E TA RY O F T HE D I S T R I C T S UB J E C T: MA R C H 7, 2024 B O A R D ME E T I NG MI NUT E S Attached are the draf t minutes of the above Board meeting. Strategic Plan Tie-I n G O A L O N E: Customer and C ommunity Strategy 1 – Deliver high-quality customer service G O A L FO U R : G overnance and Fiscal R esponsibility Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 2 - Encourage and facilitate public participation AT TAC HM E NT S : D escription 1. Draft Board minutes 03-07-24 March 21, 2024 Regular Board Meeting Agenda Packet - Page 9 of 195 Page 1 of 7 MINUTES*1 REGULAR BOARD MEETING Board Room Thursday, March 7, 2024 2:30 p.m. Open Session – Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Lauritzen at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT: Members: Hockett, McGill, Pilecki, Wedington, Lauritzen ABSENT: Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD Senior Community Affairs Representative and Management Support/Confidential Group (MS/CG) President Chris Carpenter read a statement regarding the comments made by Member McGill at the Administration Committee meeting held on March 5, 2024. Member McGill stated that his comments at the Administration Committee were intended to express an experience that he considered personal and intimate in the context of support for Central San’s Diversity, Equity and Inclusion (DEI) Initiative. He did not intentionally mean to offend anyone or be inappropriate, and he expressed regret that his comments were received in that way. Member Hockett apologized for not acting at the time of the event, stating that she was caught off guard by the comments and unsure of the most appropriate way to respond. * These summary minutes are supplemented by a corresponding video recording available on the District’s website at centralsan.org. BOARD OF DIRECTORS: MARIAH N. LAURITZEN President MICHAEL R. MCGILL President Pro Tem BARBARA D. HOCKETT TAD J. PILECKI FLORENCE T. WEDINGTON DRAFT March 21, 2024 Regular Board Meeting Agenda Packet - Page 10 of 195 Page 2 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2024 Board Meeting Minutes - Page 2 _______________________________________________________________________________________ REQUESTS TO CONSIDER MATTERS OUT OF ORDER Ms. Young announced that Item 11.a. would be heard immediately after Item 8, followed by Item 9 and the balance of the agenda. INTRODUCTIONS 1. New employees: Karen DeLong, Administrative Services Assistant, Secretary of the District Department, effective February 26, 2024 BOARD ACTION: Welcomed Ms. DeLong. President Lauritzen presented the District pin. AWARDS AND PRESENTATIONS 2. Laboratory Program Administrator Blake Brown to receive the San Francisco Bay Section (SFBS) Award – Andy Stamatelos Special Service Award from California Water Environment Association (CWEA) for outstanding services to the SFBS Nick Steiner, President of the (SFBS) of the (CWEA) presented the Andy Stamatelos Special Award to Laboratory Administrator Blake Brown. Member Wedington stated that she knew Andy Stamatelos and congratulated Ms. Brown on receiving the award named in his honor. BOARD ACTION: Received the award. 3. Receive the California Water Environment Association (CWEA) 2023 San Francisco Bay Section Award: • Community Engagement and Outreach Project of the Year for Central San’s Beauty Without Waste: Maintenance Access Cover Beautification Project Communication Services and Government Relations Manager Emily Barnett reviewed the presentation included in the agenda materials and presented the award to the Board. BOARD ACTION: Received the award. CONSENT CALENDAR 4. Approve the following: a. February 22, 2024 Board meeting minutes 5. Approve expenditures incurred January 12, 2024 through February 15, 2024 March 21, 2024 Regular Board Meeting Agenda Packet - Page 11 of 195 Page 3 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2024 Board Meeting Minutes - Page 3 _______________________________________________________________________________________ 6. Receive Budget-to-Actual Expenditure overview through the month of January 2024 7. Receive Quarterly Financial Review for quarter ending December 21, 2023 BOARD ACTION: Motion made by Member McGill and seconded by Member Wedington to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. DIVERSITY, EQUITY AND INCLUSION (DEI) UPDATE 8. Receive Central San’s Diversity, Equity & Inclusion (DEI) Framework and Strategic Plan Deputy General Manager – Administration Philip Leiber and Consultant Bernardo Ferdman, Ph.D., of Ferdman Consulting reviewed the presentation included in the agenda materials. Dr. Ferdman explained that the Diversity, Equity and Inclusion (DEI) Framework and Strategic Plan is an action plan of 15 initiatives organized around four pillars and that the action plan was generated to address and prioritize the findings of the DEI assessment conducted during the spring/summer of 2023. There was an extensive discussion regarding the framework and strategic plan by the Board. Regarding Pillar 1.1, Member Hockett expressed concern that only two-way communication between staff and management was identified. She opined that it was important for the communication avenues to also include the Board Members. Member Pilecki suggested a discussion be held regarding the communications levels at the Board Self Evaluation workshop in April. The Board had no comments on Pillars 2, 3 and 4. BOARD ACTION: Received the DEI Framework and Strategic Plan. OTHER BOARD ACTION ITEMS 9. Authorize the General Manager to amend an existing professional engineering services agreement with Optony, Inc. in an amount not to exceed $250,000, increasing the total cost ceiling to $447,000 for fleet electrification support services through December 31, 2026 This item and the balance of the agenda were heard at the conclusion of Item 11.a. Ms. Cheng reviewed the short presentation included in the agenda materials. BOARD ACTION: Motion made by Member Hockett and seconded by Member McGill to authorize the General Manager to amend an existing professional engineering services agreement with Optony, Inc. in an amount not to exceed March 21, 2024 Regular Board Meeting Agenda Packet - Page 12 of 195 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2024 Board Meeting Minutes - Page 4 _______________________________________________________________________________________ $250,000, increasing the total cost ceiling to $447,000 for fleet electrification support services through December 31, 2026. Motion passed by unanimous roll call vote. LEGISLATIVE MATTERS 10. Receive update on pending legislative matters Communications and Government Relations Manager Emily Barnett reviewed eight legislative items in detail, as listed on the 2024 Priority Legislation Tracking sheet provided in advance of the meeting. The summary included staff’s recommended position of each item for the Board’s consideration. Ms. Barnett asked for the Board support on the following Senate Bills (SB) 903 and SB 1143. She requested a oppose-unless-amended on Assembly Bill (AB) 3073, and a position of oppose regarding SB 937, AB 2729, and AB 2283. Ms. Barnett responded to various questions posed by the Board. Ms. Barnett indicated that 2024 is estimated to be an active year. This is due in part to a number of legislative items that could impact Central San. BOARD ACTION: Received the information. Motion was made by Member McGill and seconded by Member Pilecki to adopt staff’s recommended positions as listed on the summary. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 11. General Manager – Reports a. Receive updates on the Fleet Electrification Strategic Plan This item was heard immediately following Item 8. Senior Engineer Rita Cheng introduced consultants Natalie Hanson and Rachel Lore of Optony, Inc., who reviewed the presentation provided in the agenda materials and answered several questions from the Board Members BOARD ACTION: Received the updates. Immediately following this item, the agenda moved to Item 9. b. Receive Fiscal Year (FY) 2022-23 Risk Management Annual Report Risk Management Administrator Shari Deutsch reviewed the presentation included in the agenda packet materials. BOARD ACTION: Received the report. March 21, 2024 Regular Board Meeting Agenda Packet - Page 13 of 195 Page 5 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2024 Board Meeting Minutes - Page 5 _______________________________________________________________________________________ 12. General Manager – Announcements No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 13. Counsel for the District No report. 14. Secretary of the District Ms. Young announced the following upcoming meetings: • Northern California Sanitation Agencies Financing Authority Board – Wednesday, March 13 at 9:30 a.m. • Real Estate, Environment and Planning – Tuesday, March 19 at 8:30 a.m. • Finance - Tuesday, March 19 at 2:30 p.m. • Regular Board Meeting – Thursday, March 21 at 2:30 p.m. 15. Board Members - Committee Minutes a. February 20, 2024 – Real Estate, Environmental & Planning Committee – Chair Wedington and Member Hockett BOARD ACTION: Received the Committee minutes. 16. Board Members - Reports and Announcements a. Member Hockett • February 28, 2024 – California Water Environment Association (CWEA) Event – The State of Potable Reuse, Central San, 5019 Imhoff Place, Martinez, CA Member McGill • February 26-27, 2024 – California Association of Sanitation Agencies (CASA) Policy Forum, Washington, DC Member Pilecki • February 28, 2024 – California Water Environment Association (CWEA) Event – The State of Potable Reuse, Central San, 5019 Imhoff Place, Martinez, CA March 21, 2024 Regular Board Meeting Agenda Packet - Page 14 of 195 Page 6 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT March 7, 2024 Board Meeting Minutes - Page 6 _______________________________________________________________________________________ Member Wedington • February 26-27, 2024 – California Association of Sanitation Agencies (CASA) Policy Forum, Washington, DC President Lauritzen • February 26-27, 2024 – California Association of Sanitation Agencies (CASA) Policy Forum, Washington, DC BOARD ACTION: Received the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Member McGill requested approval for reimbursement of $25.00 fee to attend the Orinda State of the City Lunch on Wednesday, March 13. BOARD ACTION: Motion made by Member McGill and seconded by President Lauritzen to approve reimbursement of the $25.00 fee. Motion passed by unanimous roll call vote. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 5:25 p.m. Mariah N. Lauritzen President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young, CPMC, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California March 21, 2024 Regular Board Meeting Agenda Packet - Page 15 of 195 Page 7 of 7