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Home My WebLink About03.c. Receive Environment, Health, and Safety Program 2023 Annual ReportPage 1 of 20 Item 3.c. F--1-448�411C-S0 March 5, 2024 TO: ADMINISTRATION COMMITTEE FROM: JERRY LEDBETTER, ENVIRONMENT, HEALTH, AND SAFETY PROGRAM ADMINISTRATOR REVIEWED BY: TEJI O'MALLEY, HUMAN RESOURCES AND ORGANIZATIONAL DEVELOPMENT MANAGER ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE ENVIRONMENT, HEALTH, AND SAFETY PROGRAM 2023 ANNUAL REPORT Staff will review the attached 2023 Annual Report. Strategic Plan Tie -In GOAL TWO: Environmental Stewardship Strategy 1 - Achieve compliance in all regulations GOAL FIVE: Safety and Security Strategy 1 - Reduce and eliminate risks of injury or illness ATTACHMENTS: 1. Environment, Health, and Safety Program 2023 Annual Report 2. Presentation March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 67 of 110 Page 2 f 20 Attachment 4 CENTRAL CONTRA COSTA SANITARY DISTRICT Central Contra Costa Sanitary District Environment, Health & Safety Program Annual Report Calendar Year 2023 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 68 of 110 Page 3 of 20 Environment Health & Safety Program 2023 Annual Report l;•In AM-M[. e The primary objective of the Environment, Health & Safety (EH&S) Program is to reduce injuries, accidents, and environmental impact while ensuring compliance. We achieve this by providing high quality training, comprehensive workplace evaluation, incident response and investigation, hazardous materials management from acquisition to disposal, and by managing regulatory information. The EH&S workgroup understands that to maintain an effective District -wide EH&S Program, it needs the continued support and commitment of Central Contra Costa Sanitary District's (Central San) management and the participation of all workgroups. The EH&S workgroup will continue to work closely with both groups to foster and maintain this support. EH&S Program Annual Report Calendar Year 2023 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 69 of 110 Page 4 of 20 Table of Contents Injury/Illness Analysis ........................................................................................................ 3 Incident Rates 8 SafetyTraining ................................................................................................................... 9 EH&S Accomplishments------------------------------------------------------------------------------------------------- 9 2024 Goals and Objectives for the EH&S Workgroup............................................... 10 EH&S Program Annual Report Calendar Year 2023 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 70 of 110 2 Page 5 of 20 EH&S Program Injury/Illness Analysis Central San incurred eight Occupational Safety and Health Administration (OSHA) Recordable Injury/Illness cases and 16 first aid -only cases during the 2023 Calendar Year (CY) (Graph 1). The recordable cases consisted of four lost time, four restricted work time, and zero medical only cases. There was a decrease from 10 to eight recordable cases (-20%) from the CY 2022 to CY 2023. The EH&S workgroup continues to encourage employee reporting of first aid only injuries/illnesses and near -misses. The EH&S workgroup uses this data to help identify and correct hazards in the workplace that could result in a recordable injury, as well as tailor safety training to address these hazards. Graph 1 OSHA Recordable Injuries Comparison by Year 12 10 8 6 2 1 . 0 2018 2019 2020 2021 2022 2023 ■ Adm/Eng 3 0 0 0 0 0 ■ CSO 4 5 1 5 4 6 —POD 1 5 3 0 6 2 ■ TOTAL 8 10 4 5 10 8 The total number of lost workdays decreased from 86 to 13 (-85%) from CY 2022 to CY 2023 (Graph 2). The total number of restricted workdays increased from 191 to 278 (45%) from CY 2022 to CY 2023 (Graph 3). EH&S continues to concentrate on accident causation and directed training. These efforts have kept the number of recordable injuries low with a severity of 1.6 days/claim. The number of restricted workdays increased from 191 to 278 days with the severity of 34.75 days/claim. EH&S Program Annual Report Calendar Year 2023 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 71 of 110 3 Page 6 of 20 Graph 2 Days Away from Work Comparison by Year 300 250 200 150 100 50 1 1.1 _ ■ ■ - - 2018 2019 2020 2021 2022 2023 ■ Adm/Eng 0 0 0 0 0 0 ■ CSO 247 0 8 24 63 13 ■ POD 0 60 16 0 23 0 ■ TOTAL 247 60 24 24 86 13 Graph 3 Restricted Work Days Comparison by Year 400 300 200 100 0 2018 2019 2020 2021 2022 2023 ■ Adm/Eng 0 0 0 0 0 0 ■ CSO 155 104 0 14 164 190 POD 1 237 128 0 27 88 ■ TOTAL 156 341 128 14 191 278 EH&S Program Annual Report Calendar Year 2023 4 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 72 of 110 Page 7 of 20 The leading mechanisms of injuries/illnesses at Central San during CY 2023 was overexertion or bodily reaction accounting for 62% of the incidents, followed by slips, trips, falls, or jump accounting for an additional 25% (Graph 4). Graph 4 Event/Exposure/Mechanism of Injury Slips, Trips, Falls, or Jump 25% Contact with Objects and Equipment 13% Overexertion or Bodily Reaction 62 % The most common type of injury were strains/sprains which account for 75% of all injuries. The second most common injury were contusions accounting for 25% (Graph 5). None of the injuries were associated with the same routine tasks, equipment, or procedures. The EH&S workgroup will target strains/sprains while conducting classes in the CY 2024 training schedule. The common causes for these injuries are related to being struck-by/against an object and lifting/lowering/pushing/pulling (Graph 6). The most common injured body parts are (Graph 7): 1. Back 2. Back 3. Knee 4. Eye/Face EH&S Program Annual Report Calendar Year 2023 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 73 of 110 5 Page 8 of 20 Graph 5 Types of Injuries Contusion 25% Graph 6 Cause of Injuries Struck Against 20% Bending/Kneeling/ Squatting/Stooping 10% Slip/Trip/Jump without Fall 10% Strain 75% Struck By 30 % Lifting/Lowering/Pushing/ Pulling 30% EH&S Program Annual Report Calendar Year 2023 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 74 of 110 N. Page 9 of 20 Graph 7 Body Part(s) Head 13% Finger 13% Wrist 13% Shoulder 12% Knee 12% Back 37% EH&S Program Annual Report Calendar Year 2023 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 75 of 110 7 Page 10 of 20 Incident Rates Central San's Incident Rates are calculated using the injuries recorded on the California Occupational Safety and Health Administration (CalOSHA) 300 Log Form each calendar year. The rates vary from year to year due to the frequency and severity of the injuries occurring and by the number of hours worked (exposure time). Table 1 Days Days Away, Recordable Restricted Severity Away Restricted or Rate Time Rate Rate Rate Transferred 2022 — NAICS 221300 California Sewage 3.7 2.1 1.3 3.4 NA Treatment Facilities CY 2023 — Central San 3.2 1.6 1.6 3.2 1.6 CY 2022 — Central San 3.9 2.0 1.2 3.1 8.6 CY 2021 — Central San 2.0 0.8 0.4 1.2 4.8 2022 — CA Local Government 3.4 1.6 2.4 NA Water/Sewage and other .8 Systems 2022 — CA Private Water/Sewer Structure 4.2 2.0 0.9 2.9 NA Construction The EH&S Workgroup's goal is to meet or exceed industry safety standards by achieving a Bureau of Labor Statistics (BLS) industry injury rate that is lower when compared to other California and Bay Area sanitary districts. The recordable rate for CY 2022 is 3.2, which is lower than the CY 2021 rate of 3.9, due to the decreased number of recordable claims in 2023. Central San's recordable rate is below the BLS rate for California's Water/Sewage Systems at 3.2 versus 3.7 (-13.5%). The Days Away rate and the Days Away, Restricted or Transferred (DART) rates are below the BLS rate. However, the Restricted Time rate is slightly above the BLS rate. The EH&S workgroup continues the successful implementation of the Central San Return-to-Work/Interactive Process Program that places employees back on the job with modifications or job reassignment instead of resulting lost workdays. This provides an opportunity for the employee to work -harden and remain a part of the Central San culture while recovering from their injury/illness. Previously, the Board requested comparisons of Central San to other industries. BLS rates were pulled from 2022 for California Local Government Water/Sewage and other Systems as well as California Private Water/Sewer Structure Construction Companies. The local governments include cities, counties, community service districts, etc. who perform wastewater treatment plant operations. California Private Water/Sewer EH&S Program Annual Report Calendar Year 2023 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 76 of 110 Ell Page 11 of 20 Structure Construction Companies perform new and renovation services in the distribution and collection systems of all water/wastewater providers. Central San's Incident Rate is 5.8% lower than the rate of the Local Government — Sewage Treatment Facilities. Safety Training The EH&S workgroup is responsible for assessing Central San's safety training needs, developing and coordinating safety training programs, and monitoring and evaluating the effectiveness of the programs. During the pandemic, the EH&S workgroup implemented Online Safety Training Coursework through Target Solutions. Employees completed 2,580 individual Safety Training Courses encompassing 3346.41 hours. Examples of courses are provided below: • COVID-19 Exposure Prevention • Heat Illness Prevention Plan • Asbestos Awareness • Hazard Communication • Back Injury Prevention • Ladder & Scaffolding Safety • Bloodborne Pathogens • Lead Awareness • Confined Space Awareness • Lock -Out / Tag -Out • Defensive Driving • Low Voltage Electrical Safety • Driver Safety • Manlift/Scissor lift Training • Emergency Action Plan • New Employee Safety Orientation • First Aid/CPR/AED • Personal Protective Equipment • Fire Extinguisher/Prevention Safety • Power and Hand Tool Safety • Forklift Safety • Powered Cart & Low Speed Vehicle Safety • HAZMAT Spill Prevention & Control • Respiratory Protection • Hearing Protection Training • Slips, Trips, and Falls CY 2023 EH&S Accomplishments In CY 2023, the following Safety accomplishments were achieved: • Continued response to Local and National Emergencies: 1. COVID-19 Pandemic— Ongoing • Maintained and updated COVID-19 Exposure Prevention Plan EH&S Program Annual Report Calendar Year 2023 9 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 77 of 110 Page 12 of 20 • Hosted COVID-19 and flu vaccinate booster clinic for all employees and family members • Conducted Contact Tracing for 72 COVID-19 positive cases resulting in 59 close contacts • Witnessed 131 five-day Return -to -Office COVID-19 tests via Teams • Quick response to open actions items within the District Safety Committee • The District Safety Committee received 24 Safety Suggestions in the past year • The current timeframe for an open action item is less than 60 days • 3 - First Level (High Frequency/Severity) • 4 - Second Level (Low Frequency/Severity) • Plant Maintenance completed 91 Safety Work Orders • Operations & Maintenance completed 270 Safety Tailgates • Worked closely with Capital Projects to provide design reviews, submittal reviews, contractor orientations, and construction safety oversight • Conducted 10 Contractor Pre-con/Safety Orientations • Conducted 116 Design and Safety Submittal Reviews/Shutdown Requests • Attended 167 Construction Progress Meetings • Administration and Engineering Departments went the entire CY 2023 with zero lost workdays and has not incurred a lost time incident since February 12, 2016 • Plant Operations Department went 261 days with zero lost workdays from Jan 1, 2023, to October 6, 2023 • Collection Systems Division went 519 days with zero lost workdays from January 21, 2022, to June 23, 2023 • Maintained Hazardous Materials Program/DTSC/EPA for Treatment Plant and Collection System Facilities • Conducted 51 Interactive Process Meetings for individual with Work Restrictions due to work -related and non -work -related injuries or illnesses. • Selection of the Public Address System (Singlewire InformaCast) at the Treatment Plant and Collection Systems • Completed Five -Year Fire Sprinkler System Inspections • Conducted Fentanyl training and provided Narcan to District Staff • Presented at CWEA-SFBS Safety Dinner and the CWEA Northern Safety Day 2024 Goals and Objectives for the EH&S Workgroup • Continue improving customer service through: • Increased visibility in contractor project oversight/design reviews • Participation in a greater number of tailgate/Department/Division meetings • Increased job worksite and facility inspections EH&S Program Annual Report Calendar Year 2023 10 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 78 of 110 Page 13 of 20 • Continue monitoring safety metrics, including both leading and lagging indicators to identify trends (incident reports, first aid -only, near misses, inspection findings, etc.) • Maximize employee safety by continuously updating and implementing the COVID-19 Exposure Prevention Plan to match the changing guidelines from the CDC and Cal/OSHA • Continue involvement in the design, planning and safety oversight of construction projects • Continue implementation the public address system (Singlewire InformaCast) in the Treatment Plant and Collection Systems Operations for effective communication during emergencies • Update Workplace Violence Prevention Plan to meet latest Cal/OSHA regulations • Continue management of the interactive process for industrial and non -industrial injuries and update process with new FMLA regulations • Work with Specification Committee to update new Front End safety requirements EH&S Program Annual Report Calendar Year 2023 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 79 of 110 11 Page 14 of 20 Attachment 2 Central San Environment, '"'"- now - Health & Safety Summary Calendar Year 2023 3 Administration Committee Meeting March 5, 2024 Jerry M. Ledbetter Environment, Health, and Safety Program Administrator f How Did We Do in 2023? 8 Occupational Safety and Health Administration (OSHA) Recordable Injuries/Illnesses 4 Lost Time Cases 13 Total Lost Workdays 4 Restricted Time Case 278 Total Restricted Workdays 0 Medical Only Cases March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 80 of 110 1 Page 15 of 20 OSHA Recordable Injuries Compared to Previous Years 6 4 2 0 ihil 2018 2019 ■ Adm/Eng 3 0 ■ CSO 4 5 ■ POD 1 5 ■ TOTAL 8 10 0 0 0 0 1 5 4 6 3 0 6 2 4 5 10 8 Total Number of Lost Workdays 300 250 200 150 100 50 0 II ■� Ing ■ ■ 2018 2019 2020 2021 2022 2023 ■ Adm/Eng 0 0 0 0 0 0 ■ CSO 247 0 8 24 63 13 ■ POD 0 60 16 0 23 0 ■ TOTAL 247 60 24 24 86 13 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 81 of 110 2 Page 16 of 20 Total Number of Restricted Workdays 350 300 250 200 150 100 50 0 ■ Adm/Eng ■ CSO ■ POD ■ TOTAL 5 155 104 0 14 164 190 1 237 128 0 27 88 156 341 128 1 14 191 278 00 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 82 of 110 3 Page 17 of 20 Mechanism of Injury Slips,Trips, Fal or Jump 25% Contact with Overexertion or a Objects and Bodily Reaction Equipment W4 62% 13% Body Parts Head 13% Finger 13% Wrist 13% Shoulder 12% Knee 12% Back 37% t March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 83 of 110 4 Page 18 of 20 Injury Rates Compared to California North American Industry Classification System - Sewage Treatment Facilities Recordable Days Away Restricted Time Days Away, Rate* Rate Rate Restricted or Severity Rate Transferred 2021 — NAICS 221300 California Sewage Treatment Facilities 3.7 2.1 1.3 3.4 NA CY 2023 — Central San 3.2 1.6 1.6 3.2 1.6 CY 2022 — Central San 3.9 2.0 1.2 3.1 8.6 CY 2021 — Central San 2.0 0.8 0.4 1.2 4.8 2021 — CA Local Government 3.4 1.6 2.4 NA Water/Sewage and other Systems .8 2021 —CA Private Water/Sewer Structure Construction 4.2 2.0 0.9 2.9 NA *Rates represent the number of injuries and illnesses normalized per 100 full-time workers 2023 Accomplishments Worked closely with management and staff to ensure employee safety and continuity of operations during the transition back into the office. Monitored and reviewed contractor COVID-19 protocols and symptom monitoring for Capital Projects. Monitored and observed COVID-19 antigen testing for close contact exposures and for return -to -work. Coordinated PCR Testing unvaccinated employees. Managed the Interactive Process for industrial and non -industrial injuries. Conducted contact tracing and testing verification for COVID-19 positive personnel. I March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 84 of 110 5 Page 19 of 20 2023 Accomplishments Provided safety training options via Target Solutions to ensure employees were able to complete their mandated safety training and new training associated with COVID-1 9. Reinstated in -person Environment, Health & Safety training which focuses on District -specific Safety Directives, processes, and hazards. Continued to provide enhanced customer service: - b Increased visibility at contractor projects Kick-off/progress meetings Orientation/oversight - Submittal/design reviews Acted upon District Safety Committee suggestion items within 60 ' days. Presented at the CWEA-SFBS Safety Dinner and CWEA Northern Safety Day. x Goals and Objectives for 2024 Update the COVID-1 9 Exposure Prevention Plan to meet revised Cal/OSHA Regulation and CDPH Close Contact definition. Implement Notification System (Single Wire's InformaCast) for Emergencies at the District. Continue involvement in the design, planning and safety oversight of Capital Projects. _--_ Continue reinstatement of in -person Environment, Health & Safety training which focuses on District -specific Safety Directives, processes, and hazards. Update Workplace Violence Prevention Plan to meet new Cal/OSHA Regulations. March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 85 of 110 6 Page 20 of 20 March 5, 2024 Regular ADMIN Committee Meeting Agenda Packet - Page 86 of 110