HomeMy WebLinkAbout03.a. Answers to Pilecki's Questions (Handout)Item 3.a. (Handout KM Response)
From: Katie Youna
To: Stacey Durocher
Subject: FW: Expenditure Report Questions
Date: February 27, 2024 7:07:05 AM
From: Kevin Mizuno <kmizuno(@centralsan.org>
Sent: Monday, February 26, 2024 6:00 PM
To: Tad Pilecki <tpilecki2(@centralsan.org>; Roger Bailey <rbaileyPcentralsan.org>; Philip Leiber
<pleiber6Dcentralsan.org>; Greg Norby <gnorby(@centralsan.org>
Cc: Katie Young <KYoung(@centralsan.org>; Danea Gemmell <dgemmelIpcentralsan.org>; Shari
Deutsch <SDeutsch(@centralsan.org>; Teji O'Malley <tomalley(@centralsan.org>; Stephanie King
<SKing(@centralsan.org>; Barbara Hockett <bhocl<ett(@centralsan.org>; 'Barbara Hockett'
<barbara.hockett(@gmail.com>
Subject: RE: Expenditure Report Questions
Good evening Member Pilecki,
Below are the responses we've gathered in red. Some were sent to you by staff directly, however
I've compiled the explanations into a single email for simplicity purposes. We can cover these in
greater detail in tomorrow's Finance Committee meeting.
J- Xevin -'Vlizuno, CPA
Finance Manager
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
925-229-7119
From: Tad Pilecki <tpilecki2(@centralsan.org>
Sent: Monday, February 26, 2024 12:53 AM
To: Kevin Mizuno <kmizuno(@centralsan.org>; Roger Bailey <rbailey(@centralsan.org>; Philip Leiber
<pleiber(@centralsan.org>; Greg Norby <gnorby(@centralsan.org>
Cc: Katie Young <KYoung(@centralsan.org>; Danea Gemmell <dgemmell(@centralsan.org>; Shari
Deutsch <SDeutsch(@centralsan.org>, Teji O'Malley <tomalley(@centralsan.org>; Stephanie King
<SKing(@centralsan.org>; Barbara Hockett <bhockett(@centralsan.org>; 'Barbara Hockett'
<barbara.hockett(@gmail.com>
Subject: Expenditure Report Questions
Hi Kevin,
Here are my questions on the expenditures for Tuesday's Finance Committee Meeting:
1. Check # 100156, Page 1 of 69 or 5 of 196, Burke, Williams and Sorensen, $204,671.71, Why
are we so far behind in payments, three months and why is the check invoice in December
more than twice the other periods?
This was a single invoice for a litigated matter which risk management staff can
discuss in closed session.
Check #100158, Page 1 of 69 or 5 of 196, Ridley Master, $19,115.45, What is this specifically
for? See also check 100161 on the next page.
These are legal expenses for the landslide on Chapel Drive, another litigated matter
which risk management staff can discuss in closed session.
3. Check #311478, page 13 of 69 or 17 of 196, Mark Hajjar, $8382.34, Background info for.
These are legal expenses for the landslide on Chapel Drive, another litigated matter.
Risk management staff can cover this in closed session if desired.
4. Check #311497, page 17 of 69 or 21 of 196, Matthew Mahoney, $1741.27 — Why is Matt's
cost so high compared to other attendees? They all went to the same conference.
This payment pertains to a parcel that had a food -service tenant and was being billed at
a higher rate. The tenant moved out and Central San was not notified. The new tenant
was not food service and therefore the parcel was billed erroneously at a higher rate for
a few years. (It is a bit unusual for a space to go from "food service" to "not food
service.")
Staff has spoken with the property owner and informed him Central San can only go
back 3 prior years and he was satisfied with that explanation.
5. Check #311524, page 21 of 69 or 25 of 196, Contra Costa County — Office of the Sheriff —
Should we be displaying employees names? Same question for Check 311533 on the next
page.
Employee names are always shown on payments made to or on behalf of employees
via the payables module (i.e., travel reimbursements, miscellaneous reimbursements,
p-card expense reports, etc.). Absent a policy, this has been considered public record
and disclosed as such. This practice can be revisited, however.
P-card Questions
1. Page 81 of 196, Michael Allen, $6997.05, SCB Break Room, What is this for?
The SCB third floor operators' break room has needed an overhaul due to aging
conditions. Due to the small size and location of the work, it was not a ready fit for
traditional delivery of facility upgrades. The decision was made to purchase materials
directly via the p-cards with direct oversight of senior management, and then have in-
house staff who had the necessary trade skills to complete the work. This p-card
expense report covered several purchases, with the largest being for an above range
microwave, 30-inch 5 burner convection oven slide -in gas range, cabinets, and other
ancillary installation parts and equipment.
2. Page 82 of 196, Joshua Powell, $4853.78 and $4359.20, "brake room" , What is this for?
Same explanation as the above. Typo was not caught during Oracle review/approval
process, and thus appeared on the report. Staff has updated Oracle to fix the typo for future
reports this may appear on. This p-card expense report covered several purchases related to
the break room remodel, and was largely for cabinets, furniture, and other ancillary
installation parts and equipment.
That's all my questions. See you on Tuesday Afternoon.
Tad