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Home My WebLink About00. BOARD AGENDA 02-22-2024S P E CIAL BOARD MEET ING BOARD OF DIRECTORS MARIAH N. LAURITZEN - President MICHAEL R. MCGILL - President Pro Tem BARBARA D. HOCKETT TAD J. PILECKI FLORENCE T. WEDINGTON PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org A G E N D A T hursday, F ebruary 22, 2024 B oard R oom 2:30 P M INFORM ATION FOR THE PUBLIC The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed, video recorded and provided at c entralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Atte nd in-pe rson. 2. Te le confe re nce : Join the meeting by conference call at: 1-209-425-2026 / Conference ID 514 851 100# 3 . Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the M e e ting Online : To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org for the meeting invite that includes a Microsoft Teams link. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER M ATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COM M ENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at www.centralsan.org. During the meeting, information and supporting materials are available in the Board Room. AM ERICANS WITH DISABILITIES ACT It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303 or SOD@centralsan.org. February 22, 2024 Special Board Meeting Agenda Packet - Page 1 of 128 Open Session - B oard Room 2:30 P M R O L L C A L L P L E D G E O F A L L E G I A NC E P UB L I C C O MME NT P E R I O D R E Q UE S T S TO C O NS I D E R MAT T E R S O UT O F O R D E R I NT R O D UC T I O NS 1.New employee(s): Matthew C avallero, Utility Systems Engineer, C apital Projects D ivision, effective J anuary 30, 2024 S taff Recommendation: Welcome M r. Cavallero. P resident Pro Tem M c Gill will present the District pin. C O NS E NT C A L E ND A R 2.A pprove the following: a.F ebruary 1, 2024 B oard meeting minutes 3.A dopt updated salary schedule for all District job classifications effective F ebruary 22, 2024 4.A dopt proposed revisions to the f ollowing Board P olicies: B P 013 - Board Committees B P 044 - Board Leadership and Community Representatives 5.A dopt proposed changes to B oard Policy (B P ) 015 - Asset Management 6.A dopt the side letters between the District and A F S C ME, Public Employees' Union, L ocal #1 (L ocal 1); and the Management S upport/C onfidential Group (MS /C G); regarding establishing the L imited Duration P osition P rogram (L D P P ) 7.A uthorize the General Manager to execute a prof essional engineering services agreement with Hazen and S awyer in an amount not to exceed $2,000,000 to complete final design services f or the Secondary Clarifier and C hannel I mprovements, D istrict Project 100047 (P roject); and find the project is exempt f rom the C alif ornia E nvironmental Quality Act (C E Q A) 8.A pprove a $600,000 contingency project for the L ake C ascade Sewer R elocation in Orinda; adopt Resolution No. 2024-004 making f indings and authorizing the General Manager under P ublic Contract C ode S ections 20806 and 22050 (b) to execute a construction contract change order in the amount not to exceed $312,000 with Precision E ngineering, I nc.; and f ind that the project is exempt f rom the C alif ornia E nvironmental Quality A ct (C E Q A) Staff Recommendation (M otion Required): Adopt the Consent Calendar as February 22, 2024 Special Board Meeting Agenda Packet - Page 2 of 128 recommended. R E P O RT S A ND A NNO UNC E ME NT S 9.General Manager - R eports a.R eceive C ollection System Operations 2023 A nnual R eport of Sanitary S ewer Overflows (10-minute staff presentation) Staff Recommendation: Receive the report. b.R eceive the 2023 National P ollutant Discharge E limination System A nnual R eport (5-minute staff presentation) Staff Recommendation: Receive the report. c.R eceive summary of C entral San's 2023 energy usage (5-minute staff presentation) Staff Recommendation: Receive the information. d.Monthly L ab Update: C ovid-19/Wastewater Epidemiology Update (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the report. W O R K S HO P 10.Receive 2024 I nternal A udit Workshop (30-minute staff presentation) S taff Recommendation: Hold workshop and provide input to staff. 11.General Manager - A nnouncements a.Announcements - F ebruary 22, 2024 Staff Recommendation: Receive the announcements. 12.Counsel f or the D istrict 13.S ecretary of the District 14.B oard Members - Committee Minutes a.F ebruary 6,2024 - Administration Committee - Chair Mc Gill and Member Hockett b.F ebruary 7, 2024 - Engineering & Operations C ommittee - C hair McGill and Member Wedington Staff Recommendation: Receive the Committee minutes. 15.B oard Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a.Member Hockett February 22, 2024 Special Board Meeting Agenda Packet - Page 3 of 128 Member McGill F ebruary 1, 2024 - Mayors Conf erence, C ity of El Cerrito, B erkeley Golf & C ountry Club, 7901 C utting B lvd., El Cerrito, C A Member Pilecki F ebruary 15, 2024 - S tate of the C ity L uncheon, Hilton Concord, 1970 D iamond Blvd., Concord, C A Member Wedington S taff Recommendation: Receive the reports and announcements. 16.B oard Members - Requests f or S tipend/R eimbursement or Conf erence Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. S taff Recommendation: C onsider any requests 17.B oard Members - Other I tems a.C onsider authorizing Members Hockett and Pilecki to attend the C alif ornia Water Environment Association (C W E A ) event - T he S tate of P otable R euse, F ebruary 28, 2024 at Central S an (No presentation is planned; staff will be available to answer questions) Staff Recommendation (M otion Required): Consider request and approve attendance. b.C onsider B oard Member Mike Mc Gill's request to adopt Resolution No. 2024- 005 nominating him f or re-election as a special district representative on the C ontra C osta L ocal A gency F ormation C ommission (L A F C O) (No presentation planned. Staff available to answer questions). Staff Recommendation: C onsider request and, if desired, adopt the proposed resolution nominating M ember M cGill for re-election to the Contra C osta L AF C O. E ME R G E NC Y S I T UAT I O NS R E Q UE S T S F O R F UT UR E A G E ND A I T E MS A NNO UNC E C L O S E D S E S S I O N (pursuant to Government Code Section 54957.7) R E C E S S TO C L O S E D S E S S I O N T he Board will recess and reconvene in closed session. Closed Session (Not video recorded) C L O S E D S E S S I O N 18.Conf erence with labor negotiators pursuant to Government C ode S ection 54957.6: February 22, 2024 Special Board Meeting Agenda Packet - Page 4 of 128 District Negotiators: Roger S. Bailey, General Manager J . L eah C astella, E sq., District Counsel Teji O'Malley, Human R esources Manager Gilbert J . Tsai, E sq., Hanson B ridgett, L abor Counsel E mployee Organizations: E mployees' Association, P ublic E mployees Union, L ocal One R E C E S S TO O P E N S E S S I O N R E P O RT O UT O F C L O S E D S E S S I O N A D J O UR NME NT February 22, 2024 Special Board Meeting Agenda Packet - Page 5 of 128