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Home My WebLink AboutFinance MINUTES 01-23-24Page 2 of 6 110ENTRAL SAN REGULAR MEETING OF THE BOARD OF DIRECTORS: MARIAHN LAURITZEN CENTRAL CONTRA COSTA President SANITARY DISTRICT MICHAEL R. MCGILL President Pro Tent FINANCE COMMITTEE BARBARA D. HOCKETT TAD J PILECKI FLORENCE T WEDINGTON MINUTES PHONE: (925) 228-9500 FAX.- (925) 372-0192 Tuesday, January 23, 2024 www.centralsan.org 2:30 p.m. Cnmmittee Chair Mariah Lauritzen Member Tad Pilecki Staff. - Roger S. Bailey, General Manager (joined during Item 4.a.) Katie Young, Secretary of the District Greg Norby, Deputy General Manager — Operations (joined during Item 4.a.) Philip Leiber, Deputy General Manager — Administration Benjamin Johnson, Internal Auditor Charles Mallory, Information Technology Manager (joined during Item 4.a.) Danea Gemmell, Planning and Development Services Division Manager Edgar Lopez, Capital Projects Division Manager (arrived during Item 4.a.) Kevin Mizuno, Finance Manager Christopher Thomas, Accounting Supervisor Diana Diaz, Provisional Accounting Supervisor Shari Deutsch, Risk Management Administrator Eileen Hansen, Deputy Secretary of the District Lad Kolc, Risk Management Specialist (joined during Item 4.a.) 1. Call Meeting to Order Chair Lauritzen called the meeting to order at 2:30 p.m. 2. Public Comments None. February 1, 2024 Regular Board Meeting Agenda Packet - Page 126 of 130 Page 3 of 6 Finance Committee Minutes January 23, 2024 Page 2 3. Committee Charter a. Review Committee Charter asset forth in Board Policy No. BP 013- Standing Committee Protocols, Guidelines and Charters. Chair Lauritzen inquired about changing the Board Members names in BP 013 to the Districts served rather than the individual names. Ms. Young advised that the Administration Committee requested the same change and staff will bring back the board policy to the next meeting for further clean-up. The Committee had no further questions. Mr. Leiber advised that despite the adoption of Assembly Bill (AB) 759 the Board will still be reviewing the expenditures until a new District treasury is appointed. He stated that once that is completed, staff will produce for Board approval new procedures for expenditures. Staff Recommendation: Reviewed the Charter. 4. Items for Committee Recommendation to the Board *a. Review and recommend approval of expenditures incurred December 8, 2023 through January 11, 2024 Staff responded to a list of questions posed in advance of the meeting by Chair Pilecki. All staff responses were to his satisfaction. Procurement -Card LP -card) Expenditures: The Committee had no questions. COMMITTEE ACTION: Recommended Board approval. b. Receive Fiscal Year (FY) 2022-23 Risk Management Annual Report Ms. Deutsch reviewed an updated report provided at the meeting to be included in the agenda materials. Chair Lauritzen inquired about the maximum weight an employee can lift on site. Ms. Deutsch stated that the amount varies depending on the position, but the range is from 25 lbs. to 75 lbs. Member Pilecki asked if the levees are raised, should natural disaster claims go down further. Ms. Deutsch opined that if the expected work is completed, severity will be lower and the additional mitigation necessary to prevent impact will be lower, resulting in the overall risk score going down. February 1, 2024 Regular Board Meeting Agenda Packet - Page 127 of 130 Page 4 of 6 Finance Committee Minutes January 23, 2024 Page 3 COMMITTEE ACTION: Recommended Board receipt. 5. Other Items *a. Review Risk Management Loss Control Report as of December 31, 2023 Ms. Deutsch reviewed the updated Loss Control Report as of January 22, 2023. She explained the color coding of the report to the Committee Members. COMMITTEE ACTION: Received the report. 6. Announcements None. 7. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list and provided input to staff. 8. Future Scheduled Meetinas Tuesday, February 27, 2024 at 2:30 p.m. Tuesday, March 19, 2024 at 2:30 p.m. Tuesday, April 16, 2024 at 2:30 p.m. 9. Adjournment — at 3:12 p.m. *Attachments February 1, 2024 Regular Board Meeting Agenda Packet - Page 128 of 130 Page 5 of 6 Item 4.a. (handout) Katie Young From: Tad Pilecki Sent: Monday, January 22, 2024 10:37 AM To: Kevin Mizuno; Roger Bailey; Philip Leiber; Greg Norby Cc: Danea Gemmell; Charles Mallory; Shari Deutsch; Lori Schectel; Katie Young; Mariah Lauritzen; Mariah Lauritzen; Stephanie King Subject: Expenditure and Procurement Card Reports Hi Kevin, Here are my questions for tomorrow's Finance Committee. 1. Check #100152, page 1 of 76 or 11 of 148, Menegus Family, $10,213.75 - Background info please - Could not find on Loss Control Report 2. Check # 100153, page 1 of 76 or 11 of 148, Service Master Restoration Services, $28,688.29 - Background info please 3. Check #311198, Page 20 of 76 or 30 of 148, PG&E, $253,478.21, Why so high? Was cogen offline? 4. Check #311248, Page 28 of 76 or 38 of 148, Environmental System Research Institute Inc, $56,700 - License Renewal - What is this software for? 5. Check #311266, Page 30-31 of 76 or 40-41 of 148, McCampbell Analytical, $13,162.85, What testing is being done? Why so many late invoices? 6. Check #311270, page 31 of 76 or 41 of 148, NRC Environmental Services, Inc, $22,583.50 - What specifically were the tests for? 7. Check #311322, Page 38 of 76 or 48 of 148, City of Concord, $54,241, Annual Sewer Levy Bill cost sharing - Background info please 8. Check #'s 202654, 202655, 202656, Page 69 of 76 or page 79 of 148, Cities of Lafayette, Orinda and Pleasant Hill, adjusting manholes - Do we have formal agreements with the various cities for this work? No questions on P-card Expense report. See you on Tuesday afternoon Thanks Tad Sent from my iPad February 1, 2024 Regular Board Meeting Agenda Packet - Page 129 of 130 CCCSD 2023-24 Loss Control Report ITEM 5.a. (Handout) New Incident OVERFLOWS Ongoing Incident 0 Prior FY 0 Litigated Status # ID# Loss DOL Other Party Address City Reserve Expenses Claim Incident Total Paid to I Ck # Type Paid Paid ** Closed 1 2024002 SSO 9/21/23 Ron Coleman 512 Moraga Way Moraga $ $ $ 397.00 Claimant / 100140 Closed Louis & Susan Meunier 516 Moraga Way Moraga $ 4,944.38 $ - $ 5,341.38 ServiceMaster 1100153 Closed 2 2024003 SSO 9/29/23 Erling Horn 1029 Windsor Dr Lafayette $ $ 3,801.69 $ - $ 3,801.69 ServiceMaster 1100153 Closed 3 2024005 SSO 10/2/23 Roesbery Car Care 3099 N Main Walnut Creek $ $ 88,342.44 Business Loss I Various $ 28,688.29 ServiceMaster / 100151 $ 34,157.56 Claimant/100150 Closed Pool & Spa Supplies 3099A N Main Walnut Creek $ Is 329.18 $ 10,213.75 $ 161,731.22 Claimant / 100152 Total - SSO I $ - I $ 37,763.54 I $ 133,110.75 I $ 170,874.29 OTHER LIABILITY CLAIMS Status # ID# Loss Tye DOL Other Party Address City Reserve Expenses Paid * Claim Paid ** Incident Total Paid to 1 Ck # Open A 2019014 GL 7/26/2018 Jane Kappel 25 Arlene Lane Walnut Creek $ 10,000.00 $ 6,000.00 $ $ 16,000.00 MSJ Mar 2023/100110 Open B 2021015 GL 12/14/20 A R Johnson (GAL) M73, 205 Alamo View Walnut Creek $ 25,000.00 $ - $ $ 25,000.00 PI: In Discovery Open C 2021024 GL 211/17 EBMUD 17-29 Chapel Drive Lafayette $ 25,000.00 $ $ $ 25,000.00 2017+ slide, served 5/25 Open E 2023002 GL 211/22 Weldon's Xcompl 644 Vallecito Ln Walnut Creek $ 10,000.00 $ $ $ $ $ 10,000.00 Tendered to Contractor Open F 2023010 GL 9/30/22 Frederick Hagen Sycamore Vly Rd. Danville $ 25,000.00 $ 25,000.00 Bike Injury - Suit Filed I Total - Liab I $ 95,000.00 I $ 6,000.00 I $ - I $ 101,000.00 PLUMBING REIMBURSEMENTS Loss Status # ID# Tye DOL Other Party Address City Expenses Claim Reserve Paid * Paid ** Incident Total Paid to 1 Ck # I Total - PL I $ $ . I $ . I $ . I AUTO INCIDENTS Status # ID# Loss Type DOL Other Party Location Veh# Reserve Expenses Paid * Loss Paid ** Incident Total Paid to I Ck # Closed 1 2024001 AL 7l5/23 Kemal Gunel 1273 Locust Street, W1 288 $ - $ $ $ $ 3,222.20 $ 3,222.20 Claimant/ 100132 Open 2 2024006 AL 1215/23 Mohamed Radwan Akky 94 Muth Dr. 290 $ 4,229.89 $ 4,229.89 Open 3 2024007 AL 12/20/23 Elodia Urbina Olympic Blvd, WC 314/M232 $ 10,000.00 $ $ - $ 10,000.00 I Total - Auto I $ 4,229.89 $ . $ 3,222.20 I $ 7,452.09 CENTRALSAN'S PROPERTY LOSSES Status # ID# Loss DOL Other Party Address City Reserve Expenses Loss Cost Incident Total Paid to 1 Ck # Type Paid * Closed 1 2024004 PD 9/26/23 HOB3 Boiler Leak 5019 Imhoff Martinez $ 28,916.76 $ - $ 28,916.76 ServiceMaster / 100153 I Total - Prop I $ $ 28,916.76 I $ I $ 28,916.76 Notes: rnor year crosea claims nave peen removea rrom reporr. Prior year active claims show a letter in the # column to distinguish them from current year claims. 1122124 February 1, 2024 Regular Board Meeting Agenda Packet - Page 130 of 130