HomeMy WebLinkAbout05.b. Hold Discussion regarding Change Order Log, Quarterly Reports, and Bid Schedules to Compare Budgeted vs. Actual Costs inlcuding project Status, Close-outs and Status of Current Service AgreementsPage 1 of 4
Item 5.b.
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February 7, 2024
TO: ENGINEERING AND OPERATIONS COMMITTEE
FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
REVIEWED BY: GREG NORBY, DEPUTY GENERAL MANAGER - OPERATIONS
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: HOLD A DISCUSSION WITH THE COMMITTEE REGARDING CHANGE
ORDER LOG, QUARTERLY REPORTS, AND BID SCHEDULES TO
COMPARE BUDGETED VS. ACTUAL COSTS INCLUDING PROJECT
STATUS, CLOSE-OUTS, AND STATUS OF CURRENT SERVICE
AGREEMENTS
Attached is the presentation.
Strategic Plan re -In
GOAL ONE: Customer and Community
Strategy 1— Deliver high -quality customer service
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility
GOAL SEVEN: Innovation and Agility
Strategy 3 - Be Adaptable, resilient, and responsive
ATTACHMENTS:
1. Presentation
February 7, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 55 of 60
Page 2 of 4
Attachment 1
Past Reports Used
Capital Projects Agreements and Construction
Contracts (Informal or Formal):
Projects and construction contracts
Consultant by project or as -needed basis
Total costs, paid to date, remaining budget
Change orders
Type of service
Total authorized by Board or staff
Bid schedule of upcoming projects and
estimates
CAPITAL PROJECTS
QUARTERLY REPORT
JULY — SEPTEMBER 2021
Engineering and Operations
Committee Meeting
October 12, 2021
/1'��`Central Contra Costa Sanitary District
February 7, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 56 of 60
Page 3 of 4
Why and Current Status
Past construction contracts and agreements
were managed outside of Sunguard
(budget only).
Past reports intended to monitor variances
with bids, change orders, and check
authority levels and help provide status of
projects.
Today, everything is in Oracle. This includes
change orders and information in the past
reports. Oracle has robust controls and
authority levels adopted by Central San.
Discussion Topics for Reporting
Staff can report on the project level with contracts and
agreements. Finance is working on the ability to report for the
agreement level.
Staff recommends reporting at a high level for the Committee
and Board to include total project budgeting and schedules.
Reports can be by program such as the Sewer Renovation
Program and for major projects to include budgets ( contractor,
consultant, or staff), change orders, schedule, and highlights
Input by Committee welcomed.
I
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February 7, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 57 of 60 2
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February 7, 2024 EOPS Regular Committee Meeting Agenda Packet - Page 58 of 60